Planning Commission

AGENDA Meeting Location: Sloat Room—Atrium Building Phone: 541-682-5481 99 W. 10th Avenue www.eugene-or.gov/pc Eugene, Oregon 97401 The Eugene Planning Commission welcomes your interest in these agenda items. Feel free to come and go as you please at any of the meetings. This meeting location is wheelchair-accessible. For the hearing impaired, FM assistive-listening devices are available or an interpreter can be provided with 48 hour notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hour notice. To arrange for these services, contact the Planning Division at 541-682-5675. MONDAY, FEBRUARY 6, 2017 – REGULAR MEETING (11:30 a.m.) I. PUBLIC COMMENT 11:30 AM The Planning Commission reserves 10 minutes at the beginning of this meeting for public comment. The public may comment on any matter, except for items scheduled for public hearing or public hearing items for which the record has already closed. Generally, the time limit for public comment is three minutes; however, the Planning Commission reserves the option to reduce the time allowed each speaker based on the number of people requesting to speak. II. ITEMS FROM COMMISSION AND STAFF 11:40 AM A. Other Items from Commission B. Other Items from Staff C. Learning: How are we doing? III. WORK SESSION: CAPITAL IMPROVEMENT PROGRAM 12:00 PM Lead Staff: Mike Streepey, 541-682-6280 michael.l.streepey@ci.eugene.or.us IV. WORK SESSION: SOUTH WILLAMETTE UPDATE – NEXT STEPS 12:40 PM Lead Staff: Terri Harding, 541-682-5635 terri.l.harding@ci.eugene.or.us Commissioners: Steven Baker; John Barofsky (Vice Chair); John Jaworski; Jeffrey Mills; Brianna Nicolello; William Randall; Kristen Taylor (Chair)  AGENDA ITEM SUMMARY February 6, 2017 To: Eugene Planning Commission From: Alissa Hansen, City of Eugene Planning Division Subject: Capital Improvement Program Overview for FY 18-23 ACTION REQUESTED This work session is an opportunity to provide the Planning Commission with an overview of the Capital Improvement Program (CIP). Michael Streepey from Finance will provide information on the process for developing and approving the CIP. Staff from Facilities and Public Works are expected to be on hand to provide information about specific projects. BACKGROUND The Draft Capital Improvement Program for Fiscal Years FY 18-23 can be found at this link: http://www.eugene-or.gov/371/Capital-Improvement-Program FOR MORE INFORMATION For questions, contact Michael Streepey at 541-682-6820 or michael.l.streepey@ci.eugene.or.us ATTACHMENTS A. Capital Improvement Program presentation slides Page 1  ATTACHMENT A ATTACHMENT A City of Eugene Planning Commission February 6, 2017 1 CIP Goals Balance of capital improvements across programs Identify capital needs and anticipated funding Basis for the capital budget 2 1 Page 2  ATTACHMENT A Development of CIP Projects Maintenance & monitoring programs Capital improvement Prior plans & & studies replacement programs Draft CIP Council External direction mandates or grants Public requests 3 Capital Project Development Process Capital Planning Need Process Identified Construct CIP and Use Process Budget Process 4 2 Page 3  ATTACHMENT A FY18-23 CIP Approval Timeline Draft CIP sent to Budget Committee, made publicly City Council available public hearing and action on the FY18-23 CIP 1/26/17 2/15/17 3/13/17 May 3, 2017 Budget Committee reviews draft CIP, Adopted CIP holds public serves as basis for hearing and gives FY18 proposed recommendation to capital budget Council 5 Changes to the FY18-23 CIP Removed projects with unidentified funding Enhanced explanation of project selection criteria by program area Project status update tables by program area 6 3 Page 4  ATTACHMENT A CIP by Program Area FY18 – 23 CIP Totals $162.3 Million Wastewater Airport $18.7 $18.4 Parks & Open Space $23.3 Transportation $53.9 Buildings and Facilities $32.4 Stormwater $15.6 7 *$In Millions CIP Funding Sources FY18 -23 Totals $162.3 Million Wastewater Utility Other $3.0 2012 Transportation Capital $12.8 Bond $15.1 Stormwater Utility - Pavement Capital $15.7 Preservation Capital $17.1 Parking $3.0 Passenger Facility Charge $5.2 General Capital Projects $25.5 Federal Funds $21.5 Customer Facility Charges $1.9 URA Capital Projects Airport Construction $9.7 $2.2 SDC's $29.7 8 *$In Millions 4 Page 5  ATTACHMENT A Airport Total Revenue Enplanements per Year 600,000 500,000 400,000 300,000 200,000 100,000 0 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 9 Airport Terminal Expansion 10 5 Page 6  ATTACHMENT A Airport 11 Airport Airport Funding Sources FY18-23 CIP Total $18.4 Million Passenger Facility Airport $0.7 Charges $5.2 Airport Construction $2.2 Customer Facility Charges $1.9 Federal Aviation Admin. $8.5 *$In Millions 12 6 Page 7  ATTACHMENT A Parks and Open Space Future Site of Santa Clara Community Park 13 Parks and Open Space Skinner Butte Park Lighting Renovation 14 7 Page 8  ATTACHMENT A Parks and Open Space Future site of Striker Field 15 Parks & Open Space Parks and Open Space Funding Sources FY18-23 CIP Totals $23.3 Million General Capital Projects $2.3 Hayes Trust $0.1 URA Capital Project $5.2 Parks Maintenance $0.2 Stormwater Utility - Capital $0.2 Parks SDC $15.3 *$In Millions 16 8 Page 9  ATTACHMENT A Stormwater Rehabilitation of old pipe system 17 Stormwater Green water quality improvements 18 9 Page 10  ATTACHMENT A Stormwater Water Quality Planters for Drywell Elimination Connect new pipe system for Drywell Elimination Drywell Elimination Program 19 Stormwater Amazon Creek 24th to 20th Amazon Creek, recent restoration concrete channel future project restoration project 20 10 Page 11  ATTACHMENT A Stormwater Stormwater Funding Sources FY18-23 CIP Totals $15.6 Million Wetlands Mitigation Bank $0.3 Stormwater SDC $3.0 Stormwater Utility $12.3 21 *$In Millions Transportation Gas Tax Funding Pavement Preservation 22 11 Page 12  ATTACHMENT A Transportation Bond Measure project with ICTB 23 Transportation Goodpasture Island Sidewalk and River Road RRFB 24 12 Page 13  ATTACHMENT A Transportation Transportation Funding Sources FY18-23 CIP Totals $53.9 Million Wastewater Utility - Capital $0.6 Transportation SDC $4.7 Stormwater Utility - 2012 Transportation Capital $3.0 Bond $15.1 Riverfront Capital Projects $0.1 Donations, $150 Pavement Preservation Capital, $17,100 Federal Funds $12.9 General Capital Projects $0.2 25 *$In Millions Wastewater Wastewater Rehabilitation 26 13 Page 14  ATTACHMENT A Wastewater West Irwin Pump Station Replacement 27 Wastewater Wastewater Funding Sources FY18-23 CIP Totals $18.7 Million Sanitary Sewer SDC $6.7 Wastewater Utility- Capital $12.0 *$In Millions 28 14 Page 15  ATTACHMENT A Public Buildings & Facilities Facility Management Division 29 Public Buildings & Facilities 911 Roof Replacement 30 15 Page 16  ATTACHMENT A Public Buildings & Facilities Sheldon Pool Lobby Remodel 31 Public Buildings & Facilities Parks and Open Space & Recreation System Planning 32 16 Page 17  ATTACHMENT A Public Buildings & Facilities Historic Building Projects 33 Public Buildings & Facilities Equity in Contracting 34 17 Page 18  ATTACHMENT A Public Buildings & Facilities Hilyard Community Center LED Lighting Upgrade 35 Public Buildings & Facilities Elevator Upgrades and Replacement 36 18 Page 19  ATTACHMENT A Public Buildings & Facilities Aging Facilities 37 Public Buildings & Facilities Building Condition Assessment & Capital Planning 38 19 Page 20  ATTACHMENT A Public Buildings & Facilities Public Buildings and Facilities Funding Sources FY18-23 CIP Totals $32.4 Million Atrium Fund $1.2 Parking $3.0 Stormwater Utility - Capital $0.2 URA Capital Project Road General Capital $4.5 $0.2 Wastewater Utility - Capital $0.2 General Capital Projects $23.1 *$In Millions 39 Public Buildings & Facilities Annual Capital Preservation Funding Gap $8.0 $6.6 $6.7 $7.0 $6.4 $6.5 $6.2 $6.3 $6.2 $5.8 $6.1 $6.0 $5.5 $5.2 $5.1 $5.0 $4.6 $4.6 $ In Million $4.5 $4.4 $4.4 $4.5 $4.1 $4.2 $4.0 $3.0 $2.0 $1.0 $0.0 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 GF Preservation 2% Replacement Value 40 20 Page 21  ATTACHMENT A CIP Recap 41 Questions 42 21 Page 22  AGENDA ITEM SUMMARY February 6, 2017 To: Eugene Planning Commission From: Terri Harding, City of Eugene Planning Division Subject: South Willamette Next Steps ISSUE STATEMENT The City Council discussed next steps for planning in the South Willamette area in October 2016. At this work session, Council directed staff to consult with the elected boards of the four South Eugene Neighborhood Associations and prepare a proposal for a planning process focused on the commercially designated lots between 24th and 29th Avenues along South Willamette Street. BACKGROUND Staff from Planning and the Office of Human Rights and Neighborhood Involvement have been working with the leadership of four neighborhood associations, including Friendly Area Neighbors, Southeast Neighbors, Southwest Hills Neighborhood Association and Amazon Neighbors, about next steps in South Willamette. On January 31, we delivered a draft staff proposal to the City Council (Attachment A). The Planning Commission has a formal role in reviewing and providing a recommendation on any future land use plan, and the staff proposal for next steps reflects that formal role. At this work session, the Planning Commission will have an opportunity to discuss the staff proposal and any comments the Commission may want to forward to the City Council for their consideration. NEXT STEPS The City Council is scheduled to discuss next steps for South Willamette on February 22 at its noon work session. ATTACHMENTS A. Draft Staff Proposal for Next Steps in South Willamette FOR MORE INFORMATION Terri Harding, 541-682-5635, terri.l.harding@ci.eugene.or.us Jennifer Lleras Van Der Haeghen, (541) 682-5619, Jennifer.E.VanDerHaeghen@ci.eugene.or.us Page 23  Draft Staff Recommendation: South Willamette Specific Area Plan A proposal for addressing the community-identified problems and solutions in the mixed use area of South Willamette Street Contents  Goals  Principles  The Planning Team o Composition; Selection; Planning Team Responsibilities  Planning Process o Identify the Problems; Identify the Solutions; Adoption Process; Future Steps  Draft Timeline Goals 1. Effectively and equitably engage the residents, local businesses, property owners, and other community members and interests that may be impacted by changes within the area around South Willamette Street; 2. Develop a focused refinement plan, the South Willamette Specific Area Plan (The Plan), to provide a policy framework for future actions affecting the built environment such as code changes or public improvements. The Plan should:  Enhance the success of businesses, quality of life of residents, and comfort of pedestrians in the district;  Be limited geographically to the commercially-designated lots between 24th and 29th Avenues. (See attached map for reference.) 3. Further the principles of Envision Eugene, specifically emphasizing the most relevant of the seven “pillars”:  Promote compact urban development and efficient transportation options.  Protect, repair, and enhance neighborhood livability.  Provide ample economic opportunities for all residents.  Provide housing affordable to all income levels.  Plan for climate change and energy resiliency. 4. Build capacity within the Friendly Area Neighbors (FAN) neighborhood association to assess problems and challenges, convey information to the diversity of FAN members in a way that is understandable, accessible, and balanced, understand and represent member’s views and perspectives, and advocate effectively on behalf of all members of their neighborhood community. 5. Enable implementation of community supported solutions to community identified problems, starting with topics of greatest agreement and urgency. Principles 1. Fully engage and empower the neighborhood community, specifically through city-chartered neighborhood organizations. 2. Be pragmatic and focus on solving community problems. DRAFT | Staff Recommendation for South Willamette Process January 31, 2017 Page 24 3. Strive for equity and consider the needs of all present and future community members in considering solutions. 4. Enhance the existing “20-minute neighborhood” with actions that improve the safety, utility and pleasure of walking between area residences, local businesses, schools and recreational facilities. 5. “Respect the scale and character of existing low-density neighborhoods.” (Envision Eugene Mixed- Use Development Committee, December 10, 2010). 6. Further economic development by enhancing the district’s quality, character, and opportunities for business success and redevelopment. 7. Build trust by approaching planning in the area through collaborative and incremental success. The Planning Team A South Willamette Mixed-Use Area Planning Team will be established to work with the broader neighborhood community to develop The Plan. Planning Team meetings will be open to the public and provide an opportunity for public comment.  Composition o The Planning Team will consist of 12-16 members, including:  3-5 business owners/principals or commercial property owners (from within red boundary on attached map)  3-5 residents, 2 of which should be renters (from within green boundary on attached map)  4 ex officio representatives from surrounding neighborhoods (including FAN)  2 ex officio city councilors from affected Wards 1 and 2 o The Planning Team should reflect the diversity of the planning area and surrounding residential areas.  Selection/Formation o For outreach to residents: the FAN board will notify eligible and interested parties regarding opportunities to serve on the planning team (using FAN email list, data provided by City staff, interested parties list). Staff will assist the FAN board with developing talking points including goals of the project, role of the planning team, time commitment, etc. o For outreach to business owners/principals and owners of commercial properties, the FAN board and city staff will convene a meeting and, together, update business owners (etc.) about the current status of the South Willamette planning process, formation and selection of the planning team, participation, time commitments, etc. From that meeting, area business owners will nominate and recommend individuals for subsequent consideration by the City Council to serve on the planning committee. o Residential members will be nominated by the Friendly Area Neighbors board and appointed by City Council. Business community members will be nominated by the local business community and appointed by the City Council. Planning Team Responsibilities 1. Develop the Plan Process  Develop team Working Agreements and Principles of Participation  Develop a project Goal Statement  Develop a community engagement plan DRAFT | Staff Recommendation for South Willamette Process January 31, 2017 Page 25   Develop a project schedule including Planning Team meetings, Community engagement activities, and milestones for deliverables  Obtain review and approval of above items from the Planning Commission  Determine the geographic boundaries of The Plan. The Plan’s area should be the commercially- designated properties between 24th and 29th Avenues. The committee may make a recommendation to City Council for the inclusion or exclusion of specific areas, with City Council making the final decision. 2. Engage the Community  Conduct outreach and broad engagement to inform, educate and engage the community about the plan’s importance, the plan process, and opportunities to be involved at all stages of plan development.  Activities may include: mailings, workshops, events, focus groups, neighborhood walking tours, etc.  Engage community members reflecting a broad spectrum of socio-economic backgrounds, including renters and homeowners, commercial tenants and property owners, seniors, youth, families with children, people of color, people with disabilities, and schools, places of worship or community organizations in the surrounding area.  Develop specific strategies to reach and engage protected classes such as communities of color and people with disabilities.  Engage and seek input from community groups, interest groups, and City boards and commissions such as the Triple Bottom Line Sounding Board and/or members of the Planning, Sustainability or Human Rights Commissions as well the Housing Policy Board or other content/technical experts.  Provide a variety of convenient means of feedback to the planning team: email, online forum, etc. to expand the possibilities of engagement for those unable to attend meetings/events. 3. Complete the Work (see “The Planning Process” below)  Identify the Problems o Lead community members through problem identification process. o Develop short list of qualifying problems (see more detail below). o Present to/check-in with Planning Commission and City Council.  Identify the Solutions o Lead community members through solution identification process. o Develop range of potential solutions (see more detail below). o Present to/check-in with Planning Commission and City Council.  Adoption Process o Make formal recommendation of final Plan to Planning Commission and City Council The Planning Process Identify the Problems During this phase, the Planning Team (with support of Planning Staff) will work with the community to 1) develop a list of the most pressing problems in the area, 2) identify which ones are broadly agreed upon, and 3) refine the final list to those that can be addressed through plan policies or implemented through DRAFT | Staff Recommendation for South Willamette Process January 31, 2017 Page 26 future actions such as zoning code amendments or public improvements. Any problem that does not meet these criteria should be set aside for consideration in a future planning process. 1. The Planning Team (with support of City Staff) assembles a list of potential problems. Examples include building height, setbacks and step-backs, building design standards, parking strategies, and landscaping requirements. 2. The Planning Team (with support of FAN and City Staff) engages the community to review potential problems, add others, and pare down to broadly agreed upon items. 3. The Planning Team (in collaboration with City Staff) presents list to Planning Commission with recommendations for which items to address through the plan. Planning Commission gives direction and Team presents direction to City Council. Identify the Solutions 1. The Planning Team (with support of City Staff) develops a range of potential policy solutions for each of the identified problems. 2. The Planning Team (with support of FAN and City Staff) engages the community to explain the Planning Commission process, present options, and rank solutions. 3. The Planning Team (in collaboration with City Staff) presents ranked solutions to Planning Commission. Planning Commission gives direction and Team presents direction to City Council. 4. The Planning Team (with support of City Staff) notifies community participants of direction received from Planning Commission and City Council. *At this point, Planning Commission and City Council could recommend implementing some actions on the same timeline as refinement plan adoption. If such direction is given, additional steps for the Planning Team and City staff would need to be added here, and adequate resources allocated to develop implementation actions (such as code amendments). Adoption Process 1. City Staff prepares draft Refinement Plan (Specific Area Plan) to formalize identified solutions. 2. City Staff presents draft Refinement Plan (Specific Area Plan) to the Planning Team for final recommendations. 3. Formal Planning Commission Process (work session, public hearing, and deliberations). 4. Formal City Council Process (work session, public hearing, and deliberations). Planning Team Support The Planning Team may wish to engage a facilitator and/or City staff assistance with community engagement, as needed. The Planning Team will work in collaboration with planning staff to develop and refine the plan and present it to the Planning Commission and City Council for formal adoption. The Planning Team will have access to the Triple Bottom Line Sounding Board and/or members of the Planning, Sustainability or Human Rights Commissions as well the Housing Policy Board or other content/technical experts as needed. A project budget will be coordinated with City staff for Council approval. DRAFT | Staff Recommendation for South Willamette Process January 31, 2017 Page 27 Draft timeline (to be developed by Planning Team) 2017 2018 F M A M J J A S O N D J F M A M J Team Formation/mtgs. o develop agreements o draft process o meetings (weekly/bi- weekly/monthly) o CC check-ins o PC check-ins Community Engagement Refine/Revise Formal Adoption DRAFT | Staff Recommendation for South Willamette Process January 31, 2017 Page 28 Page 29