City Commission Regular Meeting

APPROVED:3/3/2016 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Public Hearing Thursday, February 18, 2016 5:45PM City Hall CALL TO ORDER: Mayor Holland ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5 - Vice-Mayor Karen LeHeup-Smith; Commissioner Linda Bob; Commissioner Bill Brett; Commissioner Carla Gnann-Thompson; and Mayor Michael Holland I. Presentation on the Community Development Block Grant (CDBG) Program application including the four program categories. 16033 Status Report on Community Development Block Grant Program Fred Fox, Fox Enterprises, explained the City has two options to apply either under the Small Cities or under Lake County and explained the differences. He stated the application cycle would open March 12 with a deadline of April 25 and explained the four levels available with different award amounts. He stated that Eustis is eligible to apply for up to $750,000. He reviewed the possible categories the City could apply under and the requirements for each as follows: 1) Housing Rehabilitation; 2) Commercial Revitalization; 3) Neighborhood Revitalization and 4) Economic Development. He then reviewed the additional points the City could receive on the application based on leverage points and submittal of "shovel ready" design plans as well as the steps required in the application process. II. Open public hearing. Mayor Holland opened the public hearing at 5:56p.m. III. Public discussion or comments on eligible projects/activities- None IV. Close public hearing. There being no public comment, the hearing was closed at 5:56p.m. V. Staff recommendations on project/activities. Rick Gierok, Public Works Director/City Engineer, commented on the ability to obtain additional points for a shovel ready project. He reported on the budgeted Palmetto Plaza Park project which was fully designed but the bids came in over budget. He stated the bid package has already been prepared but would need to be updated to meet federal standards. He stated staff's recommendation that a CDBG application be submitted for the Palmetto Plaza Park project. VI. Citizens Advisory Task Force (CATF) recommendation on project/activities. Mr. Fox reported that the Citizens' Advisory Task Force met on Friday, February 12, 2016 and also recommended the Palmetto Plaza Park project. He stated that, if it is the consensus of the Commission to proceed with that project, they would bring it back in a second public hearing and review the details of the project. City of Eustis, Florida Page 1 Printed on 212612016 City Commission Meeting Minutes - Final February 18, 2016 VII. Request authorization for staff to prepare an application for the CDB Grant. The Commission discussed the benefits of proceeding with the Palmetto Plaza Park project for the application. CONSENSUS: It was a consensus of the Commission for staff to proceed with the CDBG application for the Palmetto Plaza Park project. VIII. ADJOURNMENT - 6:00 p.m. ~fi MICHAEL L. HOLLAND City Clerk Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee . City of Eustis, Florida Page2 Printed on 212612016