City Commission Workshop Meeting

APPROVED: 6/4/2015 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis, FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Thursday, May 7, 2015 6:30PM City Hall CALL TO ORDER: Mayor Eckian - 7:31 p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5- Karen LeHeup-Smith; Linda Bob; Bill Brett; Michael Holland; and Albert Eckian I. Workshop Item 15098 Five Year Capital Improvement Plan (CIP) Colleen Scott, Finance Director, reviewed the Capita/Improvement Plan (CIP) for FY2015 - 2020. She explained the purpose of the CIP and prioritization of projects. She listed the projects completed or to be completed in the current year. She then reviewed the following projects recommended for inclusion in the FY20 15-16 fiscal year: 1) Lakeview Avenue improvements - $2,500,000; 2) Phase 1 of Kurt St. improvements (matching program with Lake County) - $200,000; 3) Eastern Wastewater Treatment Plant improvements- $750,000; 4) Splash pad for the Aquatic Center- $500,000; 5) Library carpet- $124, 000; 6) Fire ladder truck on a capital/ease - $130,000; 7) Resurfacing of the basketball and tennis courts- $130,000; B) Roofing- $88,000; and 9) Woman's Club parking lot- $27,000. Ms. Scott explained the funding for the C/P and reviewed the C/P costs from 2008 to 2016. She then explained the Sales Tax CIP Project Funding Analysis under three scenarios: 1) Sales tax renewal is approved; 2) Sales tax renewal is declined; and 3) Sales tax renewal is approved and a multi-purpose revenue bond is issued in the amount of $10 million. She reviewed the Water & Sewer Fund CIP Project funding analysis and explained her analysis of anticipated revenue growth. II. Commission Discussion The Commission asked about the proposed splash pad and if the planning and design could be done in the current fiscal year so that the actual construction could be started quickly and completed prior to spring 2016. Dianne Kramer, Development Services Director, stated there are funds available in the Ferran Park project that could be used to move the design phase forward. She could not confirm if construction could be completed in the specified timeframe. The Commission expressed concern about the Community Building, the possible need for it to be enlarged in order to accommodate larger events and to examine if it can be enlarged. They also asked about the proposed location for the skate park. Joe LaPolla, Parks and Recreation Director, stated there are two proposed locations for the skate park - Sunset Island and north of the Community Building. Ms. Scott stated that the Commission suggestions would be incorporated into the plan and then it would be submitted to the Commission for acceptance on July 2nd. She further stated it would then be incorporated into the FY2015-16Annua/ Budget. Mayor Eckian asked if any of the Commissioners had any other projects they would like to see added or expedited. It was noted that the City needs to work on more jobs and the new stores within the City. City of Eustis, Florida Page 1 Printed on 511812015 City Commission Workshop Meeting Minutes - Final May 7, 2015 III. Public Input Mayor Eckian opened the floor to the public at 7:54p.m. Kress Muenzmay, 3312 Indian Trail, expressed concern regarding the issuance of a bond, commented on the need to prioritize and expressed opposition to expanding the Community Building. He recommended working with the adjoining communities to determine joint needs. He also recommended updating the pool to maximize the use of the splash pad. Mayor Eckian explained that the bond was first discussed as a means to fund needed roadway improvements. Vance Jochim, Tavares, commented on the number of restoration businesses in Eustis and recommended encouraging similar businesses to relocate to the area. IV. Commission Direction The Commission agreed with expediting the design phase for the splash pad, commented on efforts to keep the City's infrastructure up to date, noted a compliment by a student regarding the City's sidewalks and complimented staff on the presentation and the report. V. Adjournment- 8:04 p.m. -A-v:!:J-R+-C1c.f=-:=.-t-o~=-TE-P.>.~£ "'--=' City Clerk ~--_. -~ ALBERT~~ Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. City of Eustis, Florida Page2 Printed on 511812015