City Commission Workshop Meeting

APPROVED:4/21/2016 City Hall City of Eustis, Florida 10 North Grove Street Post Office Drawer 68 Eustis , FL 32727-0068 Meeting Minutes - Final* City Commission Workshop Thursday, April7, 2016 5:30PM City Hall CALL TO ORDER: Mayor Holland- 5:32 p.m. ACKNOWLEDGEMENT OF QUORUM AND PROPER NOTICE Present: 5 - Karen LeHeup-Smith; Linda Bob; Bill Brett; Carla Gnann-Thompson ; and Michael Holland I. Workshop Item 16066 Budget Workshop for Fiscal Year 2016-17 Colleen Scott, Finance Director, explained the purpose of the workshop was to obtain general direction from the Commission and provide information regarding the budget calendar, anticipated revenues based on the current millage rate, merit pay, pension costs, insurance estimates and City grants. She reviewed the budget calendar and the tax roll value and millage rate for the years 2011 through 2015. She stated staffs expectation of a 5% increase in the tax roll value for 2016. She then reviewed the major General Fund revenue sources and expenditures. She explained staffs proposal to include a 2% guaranteed merit increase similar to that included in the Police and Fire contracts. She reported on the expected expenditures for the Police and Fire pension funds. She explained that the insurance premium estimates should be received toward the end of April but the providers recommended planning on a 10% increase. She then reviewed the City's organization and event support grant program noting that the City has previously budgeted $50,000. Ms. Scott then reviewed the expected fixed cost increase for 2016-17 as follows: 1) Guaranteed 2% merit increase- $224, 716; 2) Fire pension- $73, 700; 3) Insurance- health@ 10%- $137,000; 4) Insurance- General Liability- $91 ,666; and 5) Grants- $50,000 with Mr. Neibert explaining that the $50,000 for grants is not an increase so the total expected increase in fixed costs would be $527,082. Ms. Scott reported that staff will present the Capita/Improvement Plan to the Commission on May 5th with the draft budget to be submitted to the Commission on July 7th. II. Commission Discussion The Commission confirmed that funding would be budgeted for the employee Christmas bonus and $25,000 for additional street lighting. III. Public Input- None IV. Commission Direction - There were no additional comments or direction from the Commission. V. Adjournment- 5:41 p.m. MICHAEL L. HOLLAND City Clerk Mayor/Commissioner *These minutes reflect the actions taken and portions of the discussion during the meeting. To review the entire discussion concerning any agenda item, go to www.eustis.org and click on the video for the meeting in question. A DVD of the entire meeting or CD of the entire audio recording or verbatim transcript of the meeting can be obtained from the office of the City Clerk for a fee. City of Eustis, Florida Page 1 Printed on 411312016