City Council

EVANSTON CITY COUNCIL Second Regular Meeting October 20, 2015 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of October was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Kevin Kallas led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, W endy Schuler. Councilm em bers David W elling and Saundra Meyer were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Kathy Defa; Director of Planning & Developm ent, Paul Knopf; Police Chief, Jon Kirby; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Perkes moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held October 6, 2015 was approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: October 7, 2015 to October 20, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,736.55 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 122,861.27 Delta Dental Payroll 7,428.05 FlexShare Payroll 2,924.50 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 37,106.46 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 187.89 The Hartford Payroll 216.80 United W ay Payroll 6.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,153.32 W ells Fargo Payroll 208.00 W yom ing Dept of Em ploym ent Payroll 10,044.93 W yom ing Retirem ent Payroll 47,056.41 Payroll Payroll 106,963.26 USPS - Neopost Postage 15,000.00 Am erican Electric Electrical 781.42 All W est Internet 1,828.80 Carollo Engineers Services 3,760.00 Caselle Support/Maintenance 523.67 Cazin’s Supplies 333.75 City of Evanston Utilities 21,912.47 Verizon W ireless Cell Phones 446.72 Consolidated Paving & Concrete Contract 10,780.00 CSI-Networks Telewood Contract 1,290.00 CCI Network Utilities 244.04 Crum Electric Supplies 289.83 Deru’s Glass Repairs 139.50 Diversified Inspection Services 2,014.13 Ellingford’s Cem ent 395.00 Foreup Subscription 367.00 Ferguson Enterprises Parts 2,490.70 First Bank Visa 5,465.68 Fastenal Parts 39.97 Flare Construction Contract 365,806.80 Freeway Tire Tires 709.51 Murdochs Supplies 1,079.82 Hutchinson Oil Fuel 926.87 Jack’s Truck & Equipm ent Equipm ent 58,446.00 Kallas Autom otive Parts 498.61 Keith’s Feed Supplies 67.00 Modern Cleaners Laundry Service 748.00 Morcon Industrial Supplies 987.70 Liberty Mutual Insurance Insurance 5,837.00 Mtn W est Business Solutions Contract 327.82 Neopost USA Supplies 267.19 North Am erican Directory Services Ads 275.00 Office Products Dealer Supplies 719.80 Staker Parson Com panies Asphalt 1,095.80 City of Evanston Reim bursem ent 131.73 Real Kleen Supplies 5,224.04 Rocket Sanitation Services 243.00 Six States Parts 18.64 Skaggs Com panies Supplies 4,764.58 Paul R. Skog Services 2,668.00 Alsco Laundry Service 323.48 W yo Unclaim ed Property Unclaim ed Property 4,325.75 Superior Rental Repairs 72.68 Tom ’s HVAC Maintenance 725.00 John A. Thom as Law Office Services 160.00 Uinta County Hum an Services Contract 40,750.00 Century Link Utilities 2,414.10 Rocky Mountain Power Utilities 31,026.56 W yom ing W aste System s Services 256.86 One-Call of W yom ing Services 84.75 W yo Dept of Revenue Sales/Use Tax 1,860.44 Dana Kepner Parts 300.00 Saundra Meyer Reim bursem ent 376.25 Trudy Lym Reim bursem ent 356.00 JC Golf Accessories Supplies 200.38 Norm ont Equipm ent Parts 4,568.00 W yo Dept of Transportation Street Maintenance 73,872.09 Taylor Made Supplies 1,217.41 Consolidated Plastics Supplies 178.08 Atkinson Sound Services 2,475.00 Kathy Bella Reim bursem ent 2,399.80 Van Reynolds Refund 1,888.22 Britney Harrell Refund 49.11 Pete Bentley Refund 42.39 Scott Albertson Reim bursem ent 410.00 Cody Moore Refund 1,825.43 Margaret Klatt Refund 300.00 Storage Stables Refund 100.00 Daniel Sowers Reim bursem ent 60.00 Media Skills Prom otional 15,448.00 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Revenue & Expenditure Report Councilmember Schuler moved, Councilm ember Perkes seconded, to approve the Revenue and Expenditure Reports for August and September. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Council Comments Councilm em ber Schuler com m ented on the good turnout for the annual “Hunter’s W idow Night Out” event. Ordinance 15-01 Councilmember Lynch moved, Councilmember Kopp seconded, to pass Ordinance 15-01 on second reading. Ordinance 15-01: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING EXTENDING THE TERM OF THE FRANCHISE ORDINANCE GRANTED TO ALL W EST/W YOMING, INC., ITS SUCCESSORS AND ASSIGNS, FOR THE TELECOMMUNICATION LINES, CABLES AND ACCESSORIES. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Ordinance 15-02 Councilmember Perkes moved, Councilmember Schuler seconded, to pass Ordinance 15-02 on second reading. Ordinance 15-02: AN O RDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING AND EXTENDING THE TERM OF THE FRANCHISE ORDINANCE W HICH HAS BEEN ASSIGNED TO ALL W EST/W YOMING INC., FOR THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF A CABLE SYSTEM. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Resolution 15-62 Councilmember Lynch introduced Resolution 15-62. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 15-62. Resolution 15-62: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A CONTRACT FOR SERVICES W ITH THE IPSSSDR TO HOST THE UINTA COUNTY STAGE STOP DOG SLED RACE. W HEREAS, the IPSSSDR annually hosts the Uinta County Sage Stop Dog Sled Race which prom otes tourism within the City of Evanston; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the Contract for Services with the IPSSSDR, a copy of which is attached hereto, to host the Uinta County Stage Stop Sled Race and thereby prom ote tourism within the City of Evanston. PASSED, APPROVED AND ADOPTED the 20 th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Resolution 15-63 Councilmember Schuler introduced Resolution 15-63. Councilmember Schuler moved, Councilmember Lynch seconded, to adopt Resolution 15-63. Resolution 15-63: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE BOYS AND GIRLS CLUB OF EVANSTON, INC., A W YOMING NON PROFIT CORPORATION. W HEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the com m unity to provide education and other form al activities for the youth of the com m unity when school is not in session; and W HEREAS, The Boys and Girls Club was form ed in part to provide such education and activities for the youth during non-school hours; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with The Boys and Girls Club of Evanston, Inc., a W yom ing non profit corporation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 20 th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Resolution 15-64 Councilmember Perkes introduced Resolution 15-64. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 15-64. Resolution 15-64: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHO RIZING THE EXECUTION OF AN AGREEMENT W ITH THE W YOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE TO PROVIDE COMPLIANCE INSPECTIONS ON ALCOHOL RETAILERS TO ENFORCE LAW S PROHIBITING THE SALE OF ALCOHOLIC BEVERAGES TO PERSONS UNDER AGE 21. W HEREAS, the City of Evanston, through its Police Departm ent m ay obtain funds from the W yom ing Association of Sheriffs and Chiefs of Police to be used for providing com pliance inspections on alcohol retailers to enforce laws prohibiting the sale of alcoholic beverages to persons under age 21; and W HEREAS, the governing body has determ ined that it is in the public’s interest for the Police Departm ent to provide this service; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1: The City of Evanston is authorized to enter into an Agreem ent with the W yom ing Association of Sheriffs and Chiefs of Police to obtain funds to be used for providing com pliance inspections on alcohol retailers to enforce laws prohibiting the sale of alcoholic beverages to persons under age 21. Section 2: The Chief of Police is authorized to sign and the City Clerk attest said Agreem ent on behalf of the City. PASSED, APPROVED AND ADOPTED the 20 th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Resolution 15-65 Councilmember Schuler introduced Resolution 15-65. Councilmember Schuler moved, Councilmember Lynch seconded, to adopt Resolution 15-65. Resolution 15-65: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH THE W YOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE TO PROVIDE COMPLIANCE INSPECTIONS ON RETAIL TOBACCO OUTLETS TO ENFORCE LAW S PROHIBITING THE SALE OF TOBACCO TO MINORS. W HEREAS, the City of Evanston, through its Police Departm ent m ay obtain funds from the W yom ing Association of Sheriffs and Chiefs of Police to be used for providing com pliance inspections on retail tobacco outlets to enforce laws prohibiting the sale of tobacco to m inors; and W HEREAS, the governing body has determ ined that it is in the public’s interest for the Police Departm ent to provide this service. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1: The City of Evanston is authorized to enter into an Agreem ent with the W yom ing Association of Sheriffs and Chiefs of Police to obtain funds to be used for providing com pliance inspections on retail tobacco outlets to enforce laws prohibiting the sale of tobacco to m inors. Section 2: The Chief of Police is authorized to sign and the City Clerk attest said Agreem ent on behalf of the City. PASSED, APPROVED AND ADOPTED the 20 th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler.  Resolution 15-66 Councilmember Schuler introduced Resolution 15-66. Councilm em ber Schuler moved, Councilmember Perkes seconded, to adopt Resolution 15-66. Resolution 15-66: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SUPPORT AGREEMENT W ITH UINTA COUNTY SCHOOL DISTRICT #1 (“UCSD#1,) TO PROVIDE THE CITY W ITH TECHNICAL SUPPORT IN MAINTAINING AND OPERATING ITS COMPUTER NETW ORK SYSTEM. W HEREAS, the City of Evanston and UCSD#1 have negotiated an agreem ent whereby UCSD#1 will provide the City with technical support in m aintaining and operating its com puter network system ; and W HEREAS, the City of Evanston and UCSD#1 have set their agreem ent in writing, a copy of which is attached hereto; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the Support Agreem ent with Uinta County School District #1, which is attached hereto, to provide the City with technical support in m aintaining and operating its com puter network system . PASSED, APPROVED AND ADOPTED the 20 th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Aw ard Bid/Jet-Vacuum M achine Councilmember Perkes moved, Councilmember Lynch seconded, to aw ard the bid for one 2015 Truck M ounted Combination Jet/Vacuum M achine to Jacks Truck & Equipment, the apparent low bidder meeting all City Specifications, in the amount 347,802. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, Kopp, Perkes, Schuler. Comments/Remarks Am y Grenfell rem inded everyone that the Downtown Trick-or-Treating will be Friday, October, 30, 2015 beginning at 3:00 p.m . Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:20 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk