City Council

EVANSTON CITY COUNCIL First Regular M eeting October 6, 2015 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of October was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Jay Dee Nielsen led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Developm ent, Paul Knopf; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen and Director of Parks and Recreation, Jay Dee Nielsen. Deputy City Clerk, Nancy Stevenson was excused. A group of interested citizens were also present. Approve Agenda Councilmember M eyer moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held September 15, 2015 and a W ork Session M eeting held September 22, 2015 w ere approved as presented. Bills Councilmember Perkes moved, Councilmember W elling seconded, to approve the follow ing bills for payment: Septem ber 16, 2015 to October 6, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 5,473.10 FlexShare Payroll 5,138.00 ING Life Insurance Payroll 58.40 IRS Tax Deposit Payroll 75,882.55 Orchard Trust Payroll 1,132.24 Parks and Recreation Payroll 364.32 United W ay Payroll 12.00 Utah Child Support Payroll 362.02 Vantage Point Payroll 1,702.28 W EBT Payroll 979.00 W ells Fargo Payroll 416.00 Payroll Payroll 215,494.77 First Advantage Testing 427.00 Am eri Tech Equipm ent Parts 3,741.71 Dennis M. Boal Services 7,332.00 Buchanan Access System s Services 140.00 Bushnell Corporation Supplies 706.26 Carollo Engineers Contract 11,280.00 Carver Fam ily Health Services 300.00 Cazin’s Supplies 698.05 CD’s Electric Electrical 99.00 Cassidy’s Critter Containm ent Services 55.00 Cobra Pum a Golf Supplies 1,471.25 Verizon W ireless Cell Phones 383.21 Cook-Sanders & Associates Services 25,019.36 Boot Barn Safety Boots 237.98 CMI - Teco Parts 500.44 Deru’s Glass Door 1,904.88 Ellingford’s Cem ent 455.00 Chem tech-Ford Laboratories Testing 518.00 Executech Maintenance/Equipm ent 1,761.54 Energy Laboratories Testing 354.00 Evanston Cham ber of Com m erce Awards 1,250.00 Evanston Parks & Recreation Reim bursem ent 43,236.23 Murdochs Safety Boots 127.99 Orson H. Gygi Supplies 91.91 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 1,958.03 Kallas Autom otive Parts 958.23 L-3 Com Mobile-Vision Maintenance 494.00 Morcon Industrial Supplies 850.98 Mitel Business System s Contract 17,006.60 Mtn W est Business Solutions Contract 1,668.56 Questar Gas Utilities 1,895.20 Nalco Com pany Supplies 4,532.00 Nike Golf Supplies 186.85 Office Products Dealer Supplies 39.81 Pops Privy Services 680.00 Parnell’s Glass & Bodyworks Repairs 5,531.50 Staker Parson Com panies Asphalt 1,151.53 Ping Supplies 486.96 Posey Shoppe Veterans W reath 200.00 Real Kleen Janitorial Supplies 3,952.71 Rocket Sanitation Services 243.00 Rocky Mountain Turf Parts 263.85 Stevens Electric Motor Shop Parts 1,235.00 Six States Parts 533.61 Paul R. Skog Services 2,864.00 Sm ith’s Food & Drug Supplies 351.56 Thatcher Chem ical Supplies 5,689.34 Titleist Supplies 510.68 Turf Equipm ent Parts 856.30 Two Guys Flooring Services 1,825.00 UCBLN & Mentorability Contract 700.00 Uinta County Fair Prom otional 1,600.00 Uinta County Herald Ads 90.00 Uinta County Sheriff’s Office Tuition 40.00 Uinta County Solid W aste Landfill 17,053.70 Uinta County Treasurer Property Taxes 9,935.15 Uinta Engineering Services 3,750.00 United Service & Sales Equipm ent 29,352.47 Century Link Utilities 1,222.21 Rocky Mountain Power Utilities 16,598.05 Vision Auto Glass W indshield 380.00 W alm art Supplies 895.21 W estar Printing Supplies 54.50 W ETCO Equipm ent 9,280.00 W heeler Machinery Parts 55.80 W hite Mountain Lum ber Supplies 305.27 W AM Meeting Supplies 42.95 Yam aha Motor Corp Contract 3,281.75 Highland Golf Parts 371.65 Chet’s Carpet Cleaning Services 347.40 Ross Rae Electrical 670.13 Teledyne Isco Parts 161.00 JC Golf Accessories Supplies 118.36 Swire Coca Cola Supplies 345.71 W yom ing DEQ Testing 625.00 Callaway Golf Supplies 837.81 W yo Dept of Transportation Street Maintenance 60,211.26 Golden Rule Services 30.00 Destiny Sloan Refund 450.00 Society for Hum an Resources Mem bership 190.00 Adriana Valenzuela Refund 550.00 Verle W alk Refund 75.00 Ray W agstaff Reim bursem ent 562.50 Tam m y Halliday Refund 31.19 Sean Valentine Refund 140.31 Brandon Hilton Refund 450.00 Glacken & Associates Registration 530.00 Shipping Plus Shipping 33.76 Anim al Care Equipm ent Supplies 488.99 Cate Equipm ent Parts 211.08 Castle Rock Chevrolet Vehicle 30,328.00 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler.  Council Comments All the Councilm em bers com m ented on how m uch they have enjoyed the luncheons with the em ployees and feel it has been very beneficial. Councilm em ber Schuler also rem inded everyone that “Hunter’s W idow Night” will be downtown on the evening of October 15, 2015. Mayor W illiam s com m ented that he had the privilege to welcom e Union W ireless Telephone Convention attendees from all over the world who are in Evanston this week for the convention. Consent Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve the following on the Consent Agenda: An Open Container Permit requested by Urban Renew al/Evanston M ain Street for the annual Hunter’s W idow s Night Out, on Front Street and M ain Street from 9 th Street to 11 th Street and 10th Street from Front Street to Center Street, on Thursday, October 15, 2015, from 5:00 p.m. to 8:00 p.m.; A Street Closure Permit requested by Urban Renew al/Evanston M ain Street for the annual Dow ntow n Trick-or-Treating on Friday, October 30, 2015, on M ain Street from 7 th Street to 11 th Street, from 2:30 p.m. to 5:30 p.m.; and A Limited M alt Beverage Permit requested by The Arts, Inc., for the Rocktoberfest Rock M usic Festival to be held at the Roundhouse on Saturday, October 31, 2015 from 2:00 p.m. to 11:30 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Ordinance 15-01 Councilmember W elling sponsored Ordinance 15-01. Councilmember Welling moved, Councilmember M eyer seconded, to pass Ordinance 15-01 on first reading. Ordinance 15-01: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING EXTENDING THE TERM OF THE FRANCHISE ORDINANCE GRANTED TO ALL W EST/W YOMING, INC., ITS SUCCESSORS AND ASSIGNS, FOR THE TELECOMMUNICATION LINES, CABLES AND ACCESSORIES. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Ordinance 15-02 Councilmember Welling sponsored Ordinance 15-02. Councilmember W elling moved, Councilmember M eyer seconded, to pass Ordinance 15-02 on first reading. Ordinance 15-02: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AM ENDING AND EXTENDING THE TERM OF THE FRANCHISE ORDINANCE W HICH HAS BEEN ASSIGNED TO ALL W EST/W YOMING INC., FOR THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF A CABLE SYSTEM. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-59 Councilmember Perkes introduced Resolution 15-59. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 15-59. Resolution 15-59: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZES THE EXECUTION O F THE FIRST AMENDMENT OF THE REAL ESTATE LEASE W ITH OPTION TO PURCHASE ENTERED INTO W ITH W YOMING NORTHSTAR INCORPORATED, (“NORTHSTAR”). W HEREAS, the City and Northstar have previously entered into a Real Estate Lease with Option to Purchase, com m encing on May 1, 2012, (the “Lease”), whereby the Northstar leased from the City the real property and im provem ents, located on Lot 3 of Block 1 of the Union Center Addition to the City of Evanston, to operate a light m anufacturing facility; and W HEREAS, Northstar has a need to reduce its overhead and has requested the City consider an am endm ent of the Lease which would reduce the rent, extend the term of the Lease and extend the term of option for Northstar to purchase the property; and W HEREAS, the governing body for the City has determ ined that it is in the public’s interest to enter into the attached First Am endm ent of the Real Estate Lease with Option to Purchase; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached First Am endm ent of the Real Estate Lease with Option to Purchase on behalf of the City of Evanston, W yom ing.  PASSED, APPROVED AND ADOPTED the 6th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-60 Councilmember Lynch introduced Resolution 15-60. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 15-60. Councilmember Schuler moved, Councilmember M eyer seconded, to amend Resolution 15-60 as follows: In the title after the w ords “Uinta Bank” insert “W ells Fargo, 1 st Bank Evanston and Bank of the W est”. The m otion to am end Resolution 15-60 passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-60: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING. OFFICIALLY DESIGNATING UINTA BANK, W ELLS FARGO, 1ST BANK EVANSTON AND BANK OF THE W EST AS A DEPOSITORY FOR MONIES OF THE CITY. W HEREAS, W yom ing Statute 9-4-817 requires the deposit of m unicipal funds in banks, to be fully insured by the Federal Deposit Insurance Corporation or otherwise secured by a pledge of collateral or surety bond; and W HEREAS, W yom ing Statute 9-4-817 also requires the governing body of a city to officially designate any bank which m ay hold city funds as an approved depository; and W HEREAS, pursuant to the statute there is a need for the governing body of the City of Evanston to designate its depositories of funds for the City of Evanston; NOW , THEREFORE, BE IT RESO LVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: Uinta Bank, W ells Fargo, 1st Bank Evanston and Bank of the W est are hereby officially designated and approved as a depository for funds of the City of Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 6th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion of the m ain m otion to pass Resolution 15-60 as am ended passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-61 Councilmember M eyer introduced Resolution 15-61. Councilmember M eyer moved, Councilmember Schuler seconded, to adopt Resolution 15-61. Resolution 15-61: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AMENDING THE W ATER MONTHLY CHARGES OF THE BUDGET RESOLUTION 15-39 FOR FISCAL YEAR 2015-2016, TO CORRECTLY REFLECT THE CAPITAL REPLACEMENT FEE FOR RESIDENTIAL USERS. W HEREAS, there is a need to am end the budget resolution for fiscal year 2015-2016 to correctly state the m onthly capital replacem ent fee for residential users of water; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The W ater Monthly Charges of Budget Resolution 15-39 for fiscal year 2015-2016 is hereby am ended to provide as follows: W ATER MONTHLY CHARGES Line Size Capital Replacem ent ¾ inch & 1 inch $ 8.80 1 inch com m ercial 15.41 1½ inch 28.62 2 inch 46.23  4 inch 112.26 6 inch 195.91 PLUS: $2.20 per 1,000 gallons of potable water consum ption for each m etered utility service unit m onthly. $1.40 per 1,000 gallons of non-potable water consum ption for each m etered utility service unit m onthly. $. 70 per 1,000 gallons of water consum ption for each m etered property owned by the City of Evanston sprinkler utility service unit m onthly. Un-m etered flat rate per utility service is $35.00 plus capital replacem ent cost, per m onth except for the m onths of July, August, Septem ber and October billing which will be $75.00, plus capital replacem ent cost, per m onth. Section 2. All of the other term s, conditions and requirem ents of the Budget Resolution shall rem ain in full force and effect. PASSED, APPROVED AND ADOPTED the 6th day of October, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Comments/Remarks Brian Honey gave an update on the Bear Meadow Project and stated that the laying of the sod is nearly com plete. Public Participation Linda Cum m ings, Director of SAFV, invited the Mayor, City Councilm em bers, and public to attend the “Pet Parade Against Dom estic Violence”, on October 22 nd. Executive Session Councilmember Perkes moved, Councilmember W elling seconded, to go into Executive Session to discuss potential litigation. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Councilmember Schuler moved, Councilmember M eyer seconded, to adjourn from Executive Session. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Settlement Agreement Councilmember Lynch moved, Councilmember W elling seconded, to approve a Settlement Agreement, Release of all Claims and Covenant not to Sue, for the Ronald R. Stahley claim. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer, Schuler. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:25 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk