City Council

EVANSTON CITY COUNCIL Second Regular Meeting Novem ber 17, 2015 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of Novem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor Kent W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, Saundra Meyer, and W endy Schuler. Councilm em ber David W elling was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Kathy Defa; Director of Planning & Developm ent, Paul Knopf; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; Police Lieutenant, Ken Pearson; and Com m unity Developm ent Coordinator/Grant W riter, Mieke Madrid. Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember M eyer seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held November 3, 2015 w as approved as presented. Bills Councilmember Lynch moved, Councilmember Perkes seconded, to approve the follow ing bills for payment: Novem ber 4, 2015 to Novem ber 17, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,736.55 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 129,602.55 Delta Dental Payroll 7,930.00 FlexShare Payroll 2,933.50 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 37,934.94 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 177.57 The Hartford Payroll 216.80 United W ay Payroll 6.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,234.62 W ells Fargo Payroll 208.00 W yom ing Departm ent of Em ploym ent Payroll 10,117.57 W yom ing Retirem ent Payroll 47,570.59 Payroll Payroll 109,210.09 All W est Internet 1,259.50 Dennis M. Boal Services 7,208.00 Calgon Carbon Corp Supplies 11,920.00 Caselle Inc Support/Maintenance 523.67 Cazin’s Supplies 251.85 City of Evanston Utilities 10,212.28 Cook-Sanders & Associates Services 14,083.10 CCI Network Utilities 257.44 Norco Supplies 22.32 D&L Supply Parts 179.00 Deru’s Glass Parts 39.60 Ellingford’s Cem ent 1,594.99 Chem tech-Ford Laboratories Testing 200.00 Em pire Inc Supplies 4,333.55 Energy Laboratories Testing 341.00 Evanston Cham ber of Com m erce W inter Meeting 500.00 Foreup Subscription 367.00 First Bank Visa 8,124.40 Fastenal Parts 26.11 Flare Fire Protection Maintenance 2,053.42 Freeway Tire Tires 4,330.31 Randy George Reim bursem ent 149.95 Great Basin Turf Supplies 9,262.00 Murdochs Supplies 232.86 Evanston Regional Hospital Testing 299.08 Kallas Autom otive Parts 1,216.03 Keith’s Feed & Supply Supplies 67.00 Landm ark Repairs 150.99 Modern Cleaners Laundry Services 618.70 Morcon Industrial Supplies 895.78 Mtn W est Business Solutions Contract 959.56 Questar Gas Utilities 6,663.28 Nalco Com pany Supplies 25,412.60 Navi Tabs Supplies 106.50 Northwest Scientific Supplies 155.56 Office Products Dealer Supplies 467.31 Office Depot Supplies 370.26 Pine Top Engineering Maintenance & Repairs 642.18 Real Kleen Supplies 1,309.45 Safety Supply & Sign Signs 1,192.92 Skaggs Supplies 965.95 Paul R. Skog Services 4,372.00 Standard Plum bing Parts 186.41 Alsco Laundry Services 323.48 Uinta County Herald Ads 1,044.28 Uinta Engineering Services 3,850.00 Century Link Utilities 2,688.36 Rocky Mountain Power Utilities 26,476.53 W arrior Services Services 120.00 W yom ing W aste System s Services 55.58 W ausau Tile Sign 3,116.40 W estar Printing Printing 6,467.00 W AM Dues 7,895.00 W yo Dept of Transportation Supplies 218.20 W yo Law Enforcem ent Academ y Am m unition 1,983.60 W yo State Board of Pharm acy License 80.00 Dana Kepner Parts 1,385.83 Elkhorn Construction Refund 600.00 Swire Coca Cola Supplies 57.12 Taylor Made Supplies 895.45 Golden Rule Services 116.50 Resco Supplies 485.85 Media Skills Prom otional 11,298.00 W yo State Golf Association Fees 100.00 Shipping Plus Shipping 14.22 Scott Arsenault Refund 412.01 Kathy Gerver Restitution 216.48 Christopher Cum m ings Refund 600.00 Brenda Elkface Refund 1,700.00 Cesar Zarate Refund 500.00 Dave Epperson Refund 100.00 Jessica Schneider Refund 450.00 Leatricia Chacho Refund 700.00 W right Express Fuel 10,638.82 Zachary Rhodes Refund 300.00 Bart Foust Refund 120.00 Aundee Steinke Reim bursem ent 1,800.00 Business Solutions Group Tax Form s 155.42 Nutech Specialties Supplies 104.44 Dave’s Meats Supplies 747.50 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Council Comments Councilm em ber Meyer thanked the City Em ployees for the birthday card she recently received. Councilm em ber Schuler wished everyone a Happy Thanksgiving and also encouraged everyone to shop locally this holiday season.  Public Hearing/Business Readiness Grant/Roundhouse City Attorney Dennis Boal conducted a public hearing to solicit public comments regarding a proposed business Readiness Community Grant and Loan Application to the W yoming Business Council for the Evanston Roundhouse Ready for Business Project. Com m unity Developm ent Coordinator/Grant W riter, Mieke Madrid explained the purpose of the proposed grant and gave a brief overview of the proposed project. Urban Renewal Coordinator, Jane Law spoken in favor the proposed grant application. No one else addressed this issue and Mr. Boal closed the hearing. Consent Agenda Councilmember M eyer moved, Councilmember Kopp seconded, to approve the follow ing on the Consent Agenda: A Parade Route Permit requested by the Evanston Children’s Theater for the Parade of Lights on Thursday, December 3, 2015, beginning at 6:00 p.m. at the M urdoch’s/M cDonalds parking lot and ending at the M achine Shop parking lot. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Resolution 15-68 Councilmember M eyers introduced Resolution 15-68. Councilmember Meyers moved, Councilmember Lynch seconded, to adopt Resolution 15-68. Resolution 15-68: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING SUPPORTING AND AUTHORIZING AN APPLICATION TO OBTAIN GRANT FUNDS FROM THE W YOMING BUSINESS COUNCIL UNDER THE BUSINESS READINESS COMMUNITY GRANT AND LOAN PROGRAM TO ASSIST IN FUNDING THE EVANSTON ROUNDHOUSE READY FOR BUSINESS PROJECT. W HEREAS, the governing body recognizes there is a need to provide quality infra-structure, facilities and areas for com m ercial developm ent within the City; and W HEREAS, the governing body further recognizes that the stabilization and partial rehabilitation of the rem aining undeveloped three sections of the Roundhouse building, (the “Project”) would elevate and enhance Evanston’s Historic Downtown District for future business developm ent; and W HEREAS, the Project would also encourage the location, diversification and growth of new and existing businesses and industries within the com m unity; and W HEREAS, a public hearing was held on Novem ber 17, 2015, by the governing body to explain the nature of the Project, the anticipated public benefits and to receive public input; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby authorizes an application to obtain Business Readiness Grant Funding from the W yom ing Business Council under the Business Readiness Com m unity Grant and Loan Program to assist in stabilizing and partially rehabilitating the undeveloped three rem aining sections of the Roundhouse building; Section 2. The m atch for the grant shall be paid in the am ount set forth in the application and shall be derived from the City’s econom ic developm ent recapture fund and/or the City’s investm ent in required infrastructure. Section 3. The City of Evanston shall be responsible for the paym ent of any cost overruns associated with the Project. Section 4. The City of Evanston shall be responsible for the operation and m anagem ent of the Roundhouse building when the Project is com pleted. Section 5. The Mayor and City Clerk are authorized to sign and attest all docum ents and take all actions which are necessary to apply for the grant. PASSED, APPROVED AND ADOPTED the 17 th day of Novem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Resolution 15-69 Councilmember Schuler introduced Resolution 15-69. Councilmember Schuler moved, Councilmember M eyer seconded, to adopt Resolution 15-69. Resolution 15-69: RESOLUTION O F THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION Of THE ACCEPTANCE CERTIFICATE OF THE W YOMING DEPARTMENT OF TRANSPORTATION FOR THE EVANSTON STREETS PROJECT COMPLETED BY INTERMOUNTAIN SLURRY SEAL, INC. W HEREAS, the City of Evanston and the W yom ing Departm ent of Transportation have previously entered into a Cooperative Agreem ent to provide resurfacing, curb and gutter replacem ent and ADA upgrades of certain city streets,(the “Evanston Streets Project”); and W HEREAS, the Evanston Streets Project has been com pleted by Interm ountain Slurry Seal, Inc. and it is necessary for the City to execute an Acceptance Certificate for the W yom ing Departm ent of Transportation; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston is authorized to execute the Acceptance Certificate for the W yom ing Departm ent of Transportation, for the Evanston Streets Project. Section 2: The Mayor, City Clerk and if necessary, m em bers of the City Council, are authorized to sign the Acceptance Certificate, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 17 th day of Novem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. W AM W inter W orkshop/Voting Delegate Councilmember Perkes moved, Councilmember Lynch seconded, to nominate W endy Schuler as the Offical Voting Delegate and Saundra M eyer as an Alternate Voting Delegate for the 2016 Annual W AM W inter W orkshop Business M eeting to be held in Cheyenne, W yoming, W ednesday, February 17, 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Comments/Remarks Am y Grenfell thanked m em bers of her staff for the work they have done to get the Business Readiness Com m unity Grant and Loan Application ready to be subm itted. Public Participation Jane Law invited and encouraged everyone to attend Sm all Business Saturday on Novem ber 28 th and also invited everyone to attend the Downtown Open House on Decem ber 3 rd from 5:00 to 8:00 p.m . Executive Session Councilmember Perkes moved, Councilmember M eyers seconded, to convene an Executive Session for the notice of claim filed by CSA for potential litigation. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Councilmember Lynch moved, Councilmember Schuler seconded, to adjourn from Executive Session. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, Meyer, Schuler. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 7:24 p.m . ___________________________ Kent H. W illiam s, Mayor _____________________________ Am y L. Grenfell, City Clerk