City Council

EVANSTON CITY COUNCIL Second Regular M eeting June 21, 2016 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of June was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Fire Chief, Don Bodine led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, and W endy Schuler. Councilm em ber Saundra Meyer was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Associate Planner, DuW ayne Jacobsen; Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Ken Pearson. Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held June 7, 2016, and the W ork Session M eeting held June 14, 2016 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: June 8, 2016 to June 21, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,330.68 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 122,180.99 Delta Dental Payroll 7,444.80 FlexShare Payroll 2,870.50 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 36,742.36 NCPERS Payroll 72.00 Orchard Trust Payroll 646.12 Parks and Recreation Payroll 181.21 The Hartford Payroll 216.80 United W ay Payroll 10.00 Utah Child Support Services Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,171.53 W EBT Payroll 957.00 W ells Fargo Payroll 208.00 W yom ing Dept of Em ploym ent Payroll 9,590.60 W yom ing Retirem ent Payroll 45,531.20 Payroll Payroll 104,392.47 First Advantage Testing 305.00 Airgas Supplies 194.54 All W est Internet 1,382.29 Allied Insurance Insurance 355.00 Boys & Girls Club of Evanston Contract 12,500.00 B & H Gravel Top Soil 2,352.00 Brownells Parts 386.27 Dennis M. Boal Services 6,936.00 Caselle Support/Maintenance 523.67 Altitude Evanston Parts 453.13 Cazin’s Supplies 760.77 City of Evanston Utilities 6,436.46 Codale Electric Supply Supplies 617.71 Verizon W ireless Cell Phones 769.13 Boot Barn Safety Boots 123.24 CSI-Network Telewood Services 910.00 CCI Network Utilities 237.29 Chapm an & Associates Registration 295.00 Norco Supplies 134.98 Easy Picker Golf Products Supplies 144.24 Ellingford’s Gravel 1,706.00 Chem tech-Ford Laboratories Testing 290.00 Evanston/Uinta County Airport Contract 18,750.00 Foreup Contract 367.00 Fife W elding Top Soil 475.00 First Bank Visa 6,915.46 Fastenal Parts 25.99 Freeway Tire Tires 3,267.86 Flowtech Repairs 2,001.00 GCSAA Dues 375.00 Randy’s Heating & AC Repairs 516.20 Great Basin Turf Supplies 9,900.00 Murdochs Supplies 703.23 Greenhorn Plants 90.00 Hach Com pany Equipm ent 2,971.47 Harrington Industrial Plastics Parts 141.06 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 2,252.87 Sports W orld Supplies 2,043.99 Interm ountain Sweeper Parts 200.50 J-Bar Trucking Freight 539.98 J-Bar Excavation Sand 1,110.54 Kallas Autom otive Parts 1,433.70 Mobile Golf Services Parts 1,068.43 Modern Cleaners Laundry Service 719.30 Morcon Industrial Supplies 868.55 Mtn W est Business Solutions Contract 1,918.92 Questar Gas Utilities 5,651.07 Nalco Com pany Chem icals 30,166.20 Nike Golf Supplies 136.36 Dave Norris Construction Road Repaving 24,963.00 OT Excavation Services 7,037.49 Office Products Dealer Supplies 122.32 Office Depot Supplies 167.42 Parnell’s Glass & Bodyworks Repairs 1,497.10 Ping Supplies 4,736.44 Porter’s Fireworks July 4 th Fireworks 10,000.00 Public Agency Training Council Registration 590.00 Real Kleen Services/Supplies 2,013.32 Rip’s Grocery Propane 34.81 Rocket Sanitation Services 240.00 Six States Parts 28.62 Skaggs Supplies 6,236.50 Paul R. Skog Services 3,080.00 Sm ith’s Food & Drug Supplies 572.84 Stateline Metals Metal 269.74 Local Gov’t Liability Pool Insurance Claim 3,051.11 Alsco Laundry Service 410.10 Superior Rental Parts 25.14 Tom ’s HVAC Repairs 1,678.77 Thatcher Chem ical Chem icals 5,716.88 Thom pson Logging W ood Chips 760.00 Triple H Com pany Supplies 223.77 Turf Equipm ent Parts 174.55 Twin “D” Inc Services 1,480.00 Uinta County Herald Ads 773.97 Uinta County Sheriff’s Office Training 650.00 Uinta County Solid W aste Landfill Fees 22,161.00 Century Link Utilities 2,998.36 Rocky Mountain Power Utilities 40,223.22 Valley Kubota Parts 80.01 Vision Auto Glass W indshield 280.00 W arrior Services Services 120.00 W alm art Stores Restitution 134.74 W yom ing W aste System s Services 154.43 W estar Printing Supplies/Printing 3,382.21 W axie Sanitary Supply Supplies 72.45 Hogm an Lum ber Supplies 208.81 W AM Registration 450.00 W yom ing Financial Insurance Insurance 98,341.00 One-Call of W yom ing Services 110.25 Utah/Yam as Controls Services 470.00 Highland Golf Parts 186.57 Aspen Grove Nursery Sod 750.00 Ovivo USA Parts 1,068.12 JC Golf Supplies 340.16 Norm ont Equipm ent Equipm ent Rental 16,211.90 Swire Coca Cola Supplies 120.86 Taylor Made Supplies 419.05 W arner Truck Center Parts 221.27 USA Blue Book Supplies 373.26 Paul Barnell Supplies 200.00 Rebecca Reese Refund 150.00 Terrel R. Davis Sign 850.00 Innovative Marking System s Striping 16,087.72 Jon or Tara Pentz Refund 100.00 Media Skills Ads 27,170.00 Shipping Plus Shipping 56.51 Beauregard Neville Reim bursem ent 41.00 Kickin Grass Services 55.00 Dwain Streeter Reim bursem ent 1,525.00 Edwin Rodriguez Refund 250.00 Belynda Collings Refund 300.00 Casey Peterson Refund 275.00 Am anda Burr Refund 600.00 Terri or Scott Denhof Refund 100.00 Laycee Tippets Refund 100.00 Terilyn Huntington Refund 250.00 Rosa Ojeda Refund 500.00 Ray Gom ez Refund 1,000.00 Troy Teague Refund 350.00 W GC-RPP Refund 30.00 W right Express Fuel 12,352.78 Nutech Specialties Supplies 62.96 The m otion passed unanim ously with 6 yes votes: W illiam s, Kopp, Lynch, Perkes, W elling, Schuler. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember Lynch seconded, to approve the Revenue and Expenditure Report for April and M ay 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Council Comments Councilm em ber Lynch thanked the Police Departm ent for their presentation at the Rotary Club m eeting. Councilm em ber Schuler encouraged everyone to attend the Great Race and welcom e race participants to Evanston. She also com m ented on the up com ing golf tournam ent and m any other events scheduled in the next few weeks. Appointment/Parks and Recreation District Board M ayor W illiams made the follow ing appointment to the Parks and Recreation District Board: Councilmember Schuler moved, Councilmember Lynch seconded, to confirm the following appointment: Parks & Recreation District Board (3 Year Term ) Lindsey Kennedy (reappointm ent) - June 2019 The m otion passed unanim ously with 5 yes votes: Lynch, Kopp, Perkes, W elling, Schuler. Public Hearing/Annual Budget 2016-2017 City Attorney, Dennis Boal conducted a public hearing to receive public inform ation, input, com m ents, and concerns for the City of Evanston Fiscal Year 2016-2017 Annual Budget. City Treasurer, Kathy Defa gave an overview and brief sum m ary of the budget. Clarence Vranish addressed the Mayor and Council with som e suggestions and concerns he had in regard to the budget. No one else addressed the issue and Mr. Boal closed the hearing.  Resolution 16-23 Councilmember W elling introduced Resolution 16-23. Councilmember W elling moved, Councilmember Lynch seconded, to adopt Resolution 16-23. Resolution 16-23: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, PRO VIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2017. W HEREAS, on the 24th day of April, 2016, the Treasurer of the City of Evanston, W yom ing, prepared from the Departm ent Adm inistrators and the Mayor and subm itted to the City Council, a city budget for the 2017 fiscal year, beginning the 1st day of July, 2016, and ending the 30th day of June, 2017; and W HEREAS, the governing body has reviewed this budget in detail, and discussed with the several Departm ental Adm inistrators concerning their individual budget requests and base budgets; and W HEREAS, a copy thereof was m ade available for public inspection at the office of the City Clerk; and W HEREAS, notice of a public hearing, as required by W yom ing State Statute, on said budget, together with the sum m ary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 10 th day of June, 2016; and W HEREAS, a public hearing was held on such Budget at the tim e and place specified in said notice, at which tim e all interested parties were given an opportunity to be heard; and W HEREAS, the governing body has adopted the following overall m ission statem ents to guide the execution of the budget: (1) To insure that all rules and regulations set forth by Evanston City Governm ent are appropriate and pertinent to the quality of life of the residents of Evanston, W yom ing. (2) To expect a strong sense of accountability and dedication by all City em ployees to the people of Evanston, and to officially recognize those em ployees whose service to the citizens of Evanston reflect this goal. (3) To im prove the overall com m unication and line of com m unication within the City. (4) To recognize and cultivate the im portance of sm all businesses within Evanston, as well as to encourage industry to explore the resources in our com m unity. (5) To stim ulate proper m anagem ent techniques so that the infra-structure of our City is functioning at the highest level of productivity. W HEREAS, the governing body has adopted an expenditure control budget approach which encourages city em ployees to provide services m ore efficiently and cost effectively, allowing departm ent heads discretion to transfer operational budget allocations within a division. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending 30 June, 2017. Section 2: The following appropriations as provided for by General Property Taxation 8 m ills (approxim ately equal to $450,000) and other revenues, be m ade for the fiscal year ending 30 June, 2017, and that the expenditures of each Departm ent, Division, or program be lim ited to the am ount herein appropriated: The following Departm ent budget allocations shall be distributed to the various divisions by the departm ent head, pursuant to Section 7 of this resolution: CITY COUNCIL For: Adm inistration 294,608 Em ergency Reserve 93,000 Total: 367,608 JUDICIAL For: Adm inistration 144,402 Total: 144,402 EXECUTIVE DEPARTMENT For: Adm inistration 289,399 Attorney 157,000 Contingency 6,100 Youth Services 25,000 Total: 477,499 COMMUNITY DEVELOPMENT For: Adm inistration 287,009 Total: 287,009 TREASURER For: Adm inistration 461,315 IT Services 120,000 Total: 581,315 CITY CLERK/ADMINISTRATIVE SERVICES For: City Clerk 360,463 Urban Renewal 145,768 Econom ic Developm ent 18,250 General Services 973,127 Total: 1,497,608 PARKS & RECREATION For: Adm inistration 1,259,266 Golf 1,204,517 Cem etery 273,127 Total: 2,736,910 POLICE For: Adm inistration 423,835 Investigation 846,763 Patrol 1,672,555 Support 464,715 VOCA/Police Grants 128,264 Total: 3,536,132 PUBLIC W ORKS For: Engineering 105,536 PW Adm inistration 175,818 Streets 1,275,935 W ater 3,158,341 W astewater 1,483,963 Environm ental Services 1,525,075 Motor Vehicle 43,250 Total: 7,767,917 ECONOMIC REINVESTMENT FUND For: Econom ic Reinvestm ent 100,000 Total: 100,000 JOINT POW ERS, COMMUNITY PROJECTS & GRANTS For: Com m unity Projects 916,564 Total: 916,564 LODGING TAX For: Lodging Tax 245,100 Total: 245,100 GENERAL FUND TRANSFERS For: Subsidize Funds 1,063,284 Total: 1,063,284 GENERAL FUND BONDS & LOAN PAYMENT For: W ater Fund 15,000 Total: 15,000 CAPITAL OUTLAY For: Adm inistration/Police 92,250 Com m unity Developm ent 0 Urban Renewal 3,115,687 Parks & Recreation 50,000 Public W orks 0 W ater Fund 154,000 W astewater Fund 1,263,451 Environm ental Services 260,000 Golf 27,000 Cem etery 0 Econom ic Reinvestm ent 161,499 Total Capital Outlay 5,123,877 SUMMARY: General Fund 14,980,911 W ater Fund 3,312,341  W astewater Fund 2,747,414 Environm ental Services Fund 1,785,075 Cem etery Fund 273,127 Golf Fund 1,231,517 Motor Vehicle Fund 43,250 Econom ic Reinvestm ent Fund 261,499 Lodging Tax 245,100 Grant Total 24,880,235 See Attachm ent “A.” Section 3: All operational and capital expenditures shall be m ade in conform ance to the budget and the intent expressed by the governing body during the budget adoption process. For fiscal year 2017, the general fund shall pay the water fund, pursuant to Resolution 08-43 interest due on the unpaid principal balance of the loan for fiscal year 2017, calculated as provided by said Resolution. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall m aintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departm ents. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each departm ent instructions specifying the m ethod and form of reallocating their budgets in conform ance to the standard classification system and pursuant to the appropriations authorized. Section 6: (a) Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures subm itted by a Departm ent or agent of the City. After said review, the Treasurer shall at the m inim um insure that: (1) The request conform s to the approved budget and corresponding appropriations. (2) Funds are available to defray the requested expenditure. (3) The request is proper, legal and is in accord with City Policy and Procedures. (b) The Treasurer is further authorized to adm inister procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: (1) The departm ent head m ay elect to transfer budget allocations within a division without prior approval. (2) The departm ent head m ay elect to transfer budget allocations between divisions with prior approval of the Mayor. (3) The departm ent head m ay elect to transfer budget allocations from one departm ent to another with the prior approval of the governing body. (4) Increases or decreases in budget allocations for personal services require the prior approval of the Mayor. (5) Inter-departm ental transfers, changes in Capital Outlay Budgets and interfund transfers require the prior approval of the governing body. (6) No transfer shall be m ade which has the effect of increasing any series, class, object or budget unless accom panied by a corresponding reduction in another series, class, object or budget. (7) Irrespective of am ounts appropriated for personal services, the governing body shall approve, by specific m otion, the creation of any new perm anent positions. This subparagraph does not apply to the hiring of seasonal, tem porary, or interm ittent em ployees working part-tim e or full-tim e. However, seasonal, tem porary or interm ittent em ployees working m ore than 120 calendar days m ust be approved by the governing body. (8) No expenditure shall be m ade from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent m erit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall m onitor revenues received and expenditures m ade by the City to determ ine the City’s cash needs. W hen treasurer determ ines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or m onthly fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each departm ent to the level of expected revenues. In placing such restriction in effect the Treasurer shall, consider as priority expenditures to preserve: (1) Com m itm ents involving City bonded and loan indebtedness. (2) Obligations to Federal and State authorities. (3) Contractual arrangem ents to which the City is a party. (4) Personal Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled m eeting of any reductions ordered and the reasons prom pting that action. Section 9: Projects, activities and program s authorized for which grants from the United States of Am erica, State of W yom ing, Uinta County or any other source are to be used for the purpose of paym ent of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the purpose of the execution and adm inistration of the budget for this fiscal year the following policy directions shall prevail.  (A) The City will pay on behalf of its full tim e perm anent em ployees 12.44 percent (12.44%) of their gross salary to a Deferred Com pensation Program or W yom ing Retirem ent Program . (B) Each em ployee covered by the term s and conditions of the health/m edical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an am ount equal to 8.2 percent of the m onthly insurance prem ium . Qualified Retiree em ployees who receive the retirem ent health insurance option shall be required to pay 20% of insurance prem ium as per the Personnel Policy. (C) The City will not participate financially in the paym ent of m em bership dues or fees on behalf of any em ployee unless the m em bership is granted in the nam e of the City of Evanston. The City will not contribute financially to the paym ent of any personal m em berships. (D) W here statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of em ploym ent, the City will reim burse travel and associated costs related to attendance at schools, sem inars or conferences when such attendance is for the purpose of m aintaining or advancing professional status or occupational certification. (E) The City will reim burse em ployees up to $150 for protective footwear, as determ ined by the Departm ent Adm inistrator. Section 11: There is hereby established the following fee schedules for the Fiscal Year beginning July 1, 2016: POLICE Reports, per page per side $1.00 Fingerprinting 5.00 Vin Inspections 10.00 Parking Tickets in Lim ited Parking Zones Im proper Parking $10.00 Angle Parking/Backed in 10.00 Posted No Parking/No Parking Zone 10.00 Parked W rong W ay on Street 10.00 Overtim e Parking 1 st Offense 10.00 Overtim e Parking 2 nd Offense 20.00 Parked on Sidewalk 75.00 In front of Public/Private Driveway 75.00 W ithin an Intersection 75.00 Upon Bridge/Elevated Structure/within Tunnel 75.00 Any place where official sign prohibit stopping 75.00 W ithin Twenty Feet of Fire Hydrant 75.00 Designated Fire or Em ergency Vehicle Lane 75.00 Sem i Parked on City Street 50.00 Obstructing Alleyway & Street 50.00 Handicap Parking/No Decal 75.00 Im pound Fee Dog, Puppy 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4 th or m ore Offense 100.00 Cat, Kitten 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4 th or m ore Offense 100.00 License Fee Annual Dogs - Altered $ 4.00 Dogs - Unaltered 15.00 Cats - Altered 4.00 Cats - Unaltered 15.00 Life Tim e Dogs - Altered $15.00 Cats - Altered 15.00 Adoption Dog $25.00 Cat 15.00 Puppy 5.00 Kitten 5.00 Euthanasia Dog $50.00 Cat 50.00 Crem ation Dog $80.00 Cat 80.00 Crem ation Container 5.00  Assigning Dog to Shelter Dog $25.00 Puppy 5.00 Assigning Cat to Shelter Cat $25.00 Kitten 5.00 Vaccination $10.00 PLANNING & ZONING Conditional Use Perm it $100.00 Variance 200.00 Height Exception 100.00 Master Plan Am endm ent 200.00 Zone Change 200.00 Text Am endm ents 200.00 Hom e Occupation 50.00 Planned Unit Developm ent - Minor Subdivision 250.00 Planned Unit Developm ent - Major Subdivision 500.00 Minor Subdivision 250.00 Major Subdivision 500.00 - for 20 lots or less: each additional lot $25 with a m axim um fee of $1,000 Lot Line Adjustm ent 100.00 Lot Split 200.00 Vacating Property 100.00 Zoning Ordinance 50.00 Com prehensive Plan 70.00 Mirror Lake Scenic Byway Plan 65.00 Subdivision Regulations 40.00 Bear River Drive Corridor Renaissance Plans 45.00 Blueline Maps: Plats, City, Zoning, Aerials 5.00 Photo copies, per page 1.00 Subdivision Perm it Fee/W ireless Com m unication Tower 1,000.00 PUBLIC W ORKS Building Perm it Fee is .010 tim es the cost of building or im provem ents, excluding land. $25.00 Minim um fee for all building perm its. Cut Perm its - $10.00 per square foot - forfeit paym ent after 2 years. Boring into the Street - $10.00 per square foot - forfeit paym ent after 2 years. TREASURER Fax Service Transm it, per page per side $ 2.00 Receive, per page per side 1.00 Returned Checks 25.00 Reports, per page per side 1.00 Copies/per page .25 CLERK Catering/Malt Beverage Perm it, per day $ 25.00 Liquor License Advertisem ent Fee - new or renewal 100.00 Resort License - Annually 1,500.00 Retail License - Annually 1,000.00 Restaurant License - Annually 500.00 Club License - Annually 100.00 Micro brewery - Annually 500.00 Micro winery - Annually 500.00 Bar & Grill License - Annually 1,500.00 Liquor License Transfer Fee 100.00 Fireworks Perm it Fee: Annual July 1 $ 100.00 Prorate January 1 - June 30 50.00 Business License Fees: Num ber of Em ployees: 1-5 $ 50.00 6-15 75.00 over 15 125.00 Mass Event License Fees: 1-5 vendors $ 50.00 6-15 vendors 100.00 16-30 vendors 150.00 31-50 vendors 200.00 51-75 vendors 250.00 76-or m ore 300.00 Transient Merchant Fees (each) $25.00 Solicitor License 100.00 Additional Copy of Business License (each) 5.00 List 15.00 Video of Meetings 10.00 each BUILDING RENTALS NOTE: Buildings can be rented for only one setup day and only one day cleanup for 50% of the daily user fee. W eddings and Fam ily/Private Functions Machine Shop - User Fee $400.00 per day + Cleaning & Dam age Deposit $800.00 Roundhouse - User Fee $600.00 per day + Cleaning & Dam age Deposit $1,200.00 Beem an-Cashin - User Fee $100.00 per day + Cleaning & Dam age Deposit $400.00 Depot - User Fee $100.00 per day + Cleaning & Dam age Deposit $400.00 Chinese Gazebo - User Fee $50.00 per day with $100 Deposit - W ith Beem an or Depot $150.00 + Deposit $400.00 Gazebo at Martin Park - User Fee $50.00 per day with $100 Deposit - W ith Beem an or Depot $150.00 + Deposit $400.00 Depot Square (including Depot, Beem an-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $250.00 per day with $500.00 deposit. Public Non Profit Functions: Service Groups, Scouts, Associations, Political Entities, Church (Excluding W eddings) Machine Shop - User Fee $200.00 per day + Cleaning & Dam age Deposit $400.00 Roundhouse - User Fee $300.00 per day + Cleaning & Dam age Deposit $600.00 Beem an-Cashin - User Fee $50.00 per day + Cleaning & Dam age Deposit $200.00 Depot - User Fee $50.00 per day + Cleaning & Dam age Deposit $200.00 Chinese Gazebo - User Fee $25.00 per day +Deposit $200.00 - W ith Beem an or Depot $75.00 + Deposit $200.00 Gazebo at Martin Park - User Fee $25.00 per day +Deposit $200.00 - W ith Beem an or Depot $75.00 + Deposit $200.00 Depot Square (including Depot, Beem an-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $125.00 per day with $400.00 deposit. Governm ent/Schools Machine Shop - User Fee $100.00 per day + Cleaning & Dam age Deposit $200.00 Roundhouse - User Fee $150.00 per day + Cleaning & Dam age Deposit $300.00 Beem an-Cashin - User Fee $25.00 per day + Cleaning & Dam age Deposit $200.00 Depot - User Fee $25.00 per day + Cleaning & Dam age Deposit $200.00 Chinese Gazebo - User Fee $15.00 per day +Deposit $200.00 - W ith Beem an or Depot $50.00 + Deposit $200.00 Gazebo at Martin Park - User Fee $15.00 per day +Deposit $200.00 - W ith Beem an or Depot $50.00 + Deposit $200.00 Depot Square (including Depot, Beem an-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $75.00 per day with $400.00 deposit City Em ployees (full-tim e on City payroll) Private events only - one reservation per year for one day - im m ediate fam ily only (refer to FMLA guidelines in em ployee m anual). Beem an-Cashin Depot Superintendent’s Office Visitor’s Center No Charge/No Deposit Roundhouse - User Fee $150.00 per day + Cleaning & Dam age Deposit $300.00 Machine Shop - User Fee $100.00 per day + Cleaning & Dam age Deposit $200.00 For Profit Sporting Events $1,200.00 + Deposit $1,200.00 Meeting Room s Portland Rose + 3 breakout room s (Challenger, City of Los Angeles, City of San Francisco) - User Fee $50.00 Per Day + Cleaning and Dam age Deposit $200.00 Superintendent’s Office - User Fee $50.00 Per Day + Cleaning and Dam age deposit $200.00 Patterson Visitor’s Center - User Fee $50.00 Per Day + Cleaning and Dam age Deposit $200.00 Roundhouse Mezzanine - (used for m eetings only - no events) - User Fee $50.00 Per Day + Cleaning and Dam age Deposit $200.00 Non Profit and Governm ent/Schools for Meeting Room s - 25.00 per Day & Cleaning and Dam age Deposit $200.00 Com plim entary Rentals Required criteria to receive com plim entary rental (m ust m eet at least one of the following) No Deposit required on Com plim entary Rentals  Funerals/Mem orials Benefits for individuals/fam ilies in catastrophic situations by non organized group Military Event Elections – poling places City of Evanston sponsored event Evanston Urban Renewal Agency (EURA) sponsored event Public Health & Safety Functions (SAFV, Health Fair, Blood Draw, Preparedness Fair) All Alum ni Reunion School/Educational functions/tours during school hours (Preservation Days) Fees for Building rentals shall be as set forth in Resolution 14-40 until Decem ber 31, 2015. Thereafter fees set in Resolution 15-39 will be im plem ented. Annual rentals begin in Septem ber of each year. GOLF FEES 9 Holes 18 Holes Family/Jr/Executive 9 Holes (Punch Passes do not apply) Public Adult Green Fees $ 16.00 $ 26.00 $10.00 Junior 18 years & under 9.50 16.00 6.00 Juniors before 8:30 am 4.00 Seniors 62 yrs & over 11.50 19.00 7.00 *Golf Club Mem ber Green Fees 11.50 19.00 7.00 Golf Cart Rental Per Seat 7.50 15.00 Golf Cart Rental Pre Paid Card 75.00 Ten (10) Single Seat Golf Cart Rentals Twilight Green Fee Half Price - 1½ hours before dusk 5 Hole Golf Special 5 Hole Loop: Public $8.00 *Golf Club Mem ber $6.00 (Available Monday thru Friday only) (Punch Passes DO NOT APPLY) Spring & Fall Green Fees $9.00 - $14.00 $18.00 - $25.00 (Determ ined by Golf Pro) Junior Season Pass $150.00 (Accepted Mon-12 noon Fri, No Holidays) *Golf Club Mem ber Annual Pass $256.00 first adult, $138 @ fam ily m em ber Public Punch Pass 128.00 for (10), 9 hole rounds Junior Punch Pass 81.00 for (10), 9 hole rounds Senior Punch Pass 96.00 for (10), 9 hole rounds *Golf Club Mem ber Punch Pass 96.00 for (10), 9 hole rounds *Senior Club Mem ber Punch Pass 72.00 for (10), 9 hole rounds (25% Senior Club discount from $96 Senior Pass) Minim um 18 Hole Tournam ent Entry Fee 54.00 ($26 Green Fee + $10.00 Prize Fund + $3.00 Range Balls +$15.00 Cart Fee = $54.00) League Green Fees *Golf Club Mem ber: Discounted Green Fees, Punch or Season Pass Public: Full Priced Green Fees or Punch Pass Tournam ent Green Fees *Golf Club Mem ber & Public: Minim um Tournam ent Entry Fee *Club Mem ber Annual Cart Storage Fee $300.00 per year Private Cart Annual Trail Fees 200.00 (Required if *Club m em ber cart is stored in cart garage) Private Cart 2 nd Rider Annual Trail Fee 200.00 Private Cart DailyTrail Fees 7.50 per 9 holes, per person/seat Driving Range Fees 4.00 sm all bucket, 6.00 large bucket Driving Range Pass 50.00 – 10 Large Buckets Club House Locker Rentals 45.00 per year Club Rentals 5.00 and 10.00 Pull Cart Rentals 3.00 High School Golf Team Per Season 600.00 (20 Golfers Max) Handicap Cards 35.00 per person Tee Sign Hole Sponsor Fee 350.00 per year *Must Be Golf Club Mem bers, Not Available to General Public CEM ETERY Grave Space (perpetual care included) $ 550.00 Plot (8 sites, perpetual care included) 4000.00 Perpetual Care, each space 250.00 Opening - W eekday 275.00 - Saturday/Holiday 500.00 Opening - Infants - W eekday 100.00 Saturday/Holiday 175.00 Opening - Crem ation W eekday 75.00 Saturday/Holiday 175.00 Disinterm ent - casket 650.00 - crem ains 200.00 (Disinterm ent includes opening and closing for one body - one grave) Head Stone relocation - up to 100.00 GENERAL UTILITY CHARGES Late and Delinquent Paym ent Penalty one and one half percent (1.5%) per m onth. Service Restoration after 3:30 p.m . on days; weekends and holidays $75.00 Service Restoration for Delinquency 50.00 Account Deposit 100.00 Service Restoration Fee - Voluntary 20.00 Repair Service parts, labor and Frozen Meters 50.00 W ater for Construction per 1,000 gal. 10.00 Monthly Adm inistration Fee for Construction W ater 20.00 Meter for W ater Construction 50.00 Minim um Charge for Construction W ater 20.00 per load up to 2,000 gal. W hen a utility account becom es delinquent and subject to term ination as provided by Section 23-15.1 of the City Code, the user m ay enter into an agreem ent with the City of Evanston for continued utility services. The agreem ent shall require the user to pay in full all current m onthly charges for utility services incurred during each m onth of the term of the agreem ent, plus a m inim um of one-twelfth (1/12) of the delinquent am ount. The agreem ent shall further provide that if the user fails to m ake the paym ents designated in the agreem ent when due then the full unpaid am ount, plus all delinquencies and penalties, shall be im m ediately due and payable in full. W ATER CONNECTION AND TAPPING ¾ inch W ater Service $ 1,250.00 1 inch W ater Service 1,500.00 1½ inch W ater Service 2,000.00 2 inch W ater Service 3,500.00 4 inch W ater Service 7,750.00 6 inch W ater Service 12,750.00 8 inch W ater Service 18,000.00 10 inch W ater Service 25,000.00 W ATER M ETERS ¾ inch $ 275.00 1 inch 375.00 1½ inch SR 605.00 1½ inch Om ni C-2 1,375.00 1½ inch Om ni T-2 950.00 2 inch SR 805.00 2 inch Om ni C-2 1,475.00 2 inch Om ni T-2 1,150.00 4 inch Om ni C-2 3,050.00 4 inch Om ni T-2 2,400.00 6 inch Om ni T-2 4,200.00 6 inch Om ni C-2 5,125.00 MXU Radio 140.00 W ATER M ONTHLY CHARGES Line Size Capital Replacem ent ¾ inch & 1 inch residential $8.08 1 inch com m ercial 15.41 1½ inch 28.62 2 inch 46.23 4 inch 112.26 6 inch 195.91 PLUS: $2.20 per 1,000 gallons of potable water consum ption for each m etered utility service unit m onthly. $1.40 per 1,000 gallons of non-potable water consum ption for each m etered utility service unit m onthly. $.70 per 1,000 gallons of water consum ption for each m etered city sprinkler utility service unit m onthly. The Fire Departm ent for training purposes and Bear River Joint Powers Board hydrant flushing shall also pay the $ .70 per 1,000 gallons of water consum ption for each m etered property. Un-m etered flat rate per utility service is $35.00, plus capital replacem ent cost, per m onth except for the m onths of July, August, Septem ber and October billing which will be $75.00, plus capital replacem ent cost, per m onth. W ASTE W ATER/SEW ER CONNECTION TAPPING ¾ inch W ater Service $ 1,500.00 1 inch W ater Service 1,800.00 1½ inch W ater Service 2,450.00 2 inch W ater Service 4,300.00 4 inch 9,650.00 6 inch 15,900.00 8 inch 22,500.00 10 inch 31,250.00 W ASTE W ATER M ONTHLY CHARGES W ater Line Size Capital Replacem ent ¾ inch & 1 inch residential $ 7.66 1 inch com m ercial 19.13 1½ inch 30.60 2 inch 45.91 4 inch 103.28 6 inch 175.94 PLUS: $1.45 per 1,000 gallons of actual water consum ption, except residential, church and school accounts shall be billed an average am ount, based on the actual consum ption during Novem ber through January, for each m onth for the m onths of February through January. Un-m etered flat rate per utility service unit $18.00, plus capital replacem ent cost. The charge for private and com m ercial wastewater bulk dum page into the City's wastewater system shall be charged at a rate of $79.14 per load up to 1,000 gallons of wastewater. New owners without a water consum ption property will be charged for an average of 7,000 gallons for consum ption until a usage history is established. SANITATION/ENVIRONM ENTAL SERVICES Monthly Refuse Service Fee Per: Capital Replacem ent Monthly Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A W eek 12.00 Each Additional Pickup 12.00 300 Gallon Container Picked Up Once A W eek 17.00 Each Additional Pickup 17.00 400 Gallon container Picked Up Once a W eek 22.00 Each Additional Pickup 22.00 Involuntary Collection Per Pickup 30.00 Special Collection Per Pickup 20.00 Monthly Landfill Fee Per: 105 Gallon Container Picked Up Once a W eek 5.20 Each Additional Pickup 5.20 300 Gallon Container Picked Up Once a W eek 11.30 Each Additional Pickup 11.30 400 Gallon Container Picked Up Once a W eek 14.00 Each Additional Pickup 14.00 COMPOST CHARGES Com post $30.00 per cubic yard - one yard m inim um W ood Chips/Mulch $20.00 per cubic yard - one yard m inim um . Curbside delivery available within city lim its for an additional $10.00 If 10 yards or m ore are purchased a discount to $20.00 per yard on the com post m ay be offered. Com m unity Event Pick-up As authorized by the Mayor V a r ia b le Pickup Container for delinquency of utility account 15.00 NON CITY SERVICE AREA Capital Replacem ent Line size W ater W aste W ater ¾ inch $ 8.80 $ 7.66 1 inch 15.41 19.13 1½ inch 28.62 30.60 2 inch 46.23 45.91 4 inch 112.26 103.28 6 inch 195.91 175.94 W ATER: PLUS up to $4.10 per 1,000 gallons of water consum ption for each utility service unit m onthly as determ ined by the governing body. W ASTE W ATER: PLUS up to $3.03 per 1,000 gallons of water consum ption, except residential, church and school accounts shall be billed an average am ount, based on the actual consum ption during Novem ber through January, for each m onth for the m onths of February through January, as determ ined by the governing body.  ENVIRONMENTAL SERVICES: Fees shall be set by the governing body, provided fees do not exceed the am ounts as established below: Monthly Refuse Service Fee Per: Capital Replacem ent Monthly Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A W eek 17.50 Each Additional Pickup 17.50 300 Gallon Container Picked Up Once A W eek 28.50 Each Additional Pickup 28.50 400 Gallon container Picked Up Once a W eek 37.50 Each Additional Pickup 37.50 Involuntary Collection Per Pickup 59.00 Special Collection Per Pickup 37.00 Monthly Landfill Fee Per: 105 Gallon Container Picked Up Once a W eek 5.20 Each Additional Pickup 5.20 300 Gallon Container Picked Up Once a W eek 11.30 Each Additional Pickup 11.30 400 Gallon Container Picked Up Once a W eek 14.00 Each Additional Pickup 14.00 Storm W ater: Monthly fee of 4.50 per service. Onsite Detention Storm water $500.00 per acre Offsite Detention Storm water $2500.00 per acre PASSED, APPROVED AND ADOPTED the 21 st day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Consent Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve: A Street Closure Permit requested by Liz Thompson for a neighborhood 4th of July Celebration on M onday, July 4, 2016 on Sage Street between 8th Street and 9th Street, from 3:00 p.m. to 11:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. The Lincoln Highw ay Tavern/Approve Patio/Deck Area Councilmember Lynch moved, Councilmember Perkes seconded, to authorize Five-K LLC., dba: The Lincoln Highw ay Tavern to served alcoholic beverages on their adjacent patio/deck area. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. The Painted Lady Saloon/Change in Dispensing Room Councilmember Perkes moved, Councilmember Kopp seconded, to approve a change in the dispensing room at The Golden Ticket, LLC., dba: The Painted Lady Saloon from a 25' x 100' room in the Southeast corner of the building on the first floor, to a 24' x 29' room in the Southeast corner of the building on the first floor. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Close Bear Ponds for Fishing Councilmember Lynch moved, Councilmember Schuler seconded, to close the Bear Ice Ponds for Trout Fishing on Tuesday, June 21, 2016 through Friday, June 24, 2016, and to close the Bear River Greenw ay M ain Access Road from the 6th Street Underpass to the Bear Community Center from 6:00 a.m. to 1:00 p.m. for the Trout Unlimited Kids Fishing Day on Saturday, June 25, 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler.  Delete Ordinance 16-03 from Agenda Councilmember W elling moved, Councilmem ber Perkes seconded, to delete Ordinance 16-03 from the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Ordinance 16-04 Councilmember Lynch sponsored Ordinance 16-04. Councilmember Perkes moved, Councilmember Schuler seconded, to pass Ordinance 16-04 on first reading. Ordinance 16-04: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SECTION 4-1 AND SECTION 4-26.C. AND ENACTING ARTICLE VIII, MISCELLANEOUS OF CHAPTER 4, ALCOHOLIC BEVERAGES, OF THE EVANSTON CITY CODE TO REVISE THE DEFINITIONS OF MICROBREW ERY AND W INERY; TO DECREASE THE NUMBER OF MALT BEVERAGE PERMITS AND INCREASE THE NUMBER OF CATERING PERMITS THAT A PERSON MAY O BTAIN EACH YEAR; AND TO PROVIDE LICENSEES W ITH THE AUTHO RITY TO CONDUCT ORGANIZED TASTING OF HOMEMADE BEERS, MEADS, W INES OR FERMENTED FRUIT JUICES. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Resolution 16-24 Councilmember Lynch introduced Resolution 16-24. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 16-24. Resolution 16-24: A RESOLUTION OF THE CITY OF EVANSTON, W YO MING RATIFYING THE EXECUTION OF A BUSINESS READY COMMUNITY GRANT AND LOAN PROGRAM GRANT AGREEMENT W ITH THE W YOMING BUSINESS COUNCIL TO OBTAIN FUNDS FOR THE EVANSTON ROUNDHOUSE PHASE II COMMUNITY READINESS PROJECT. W HEREAS, the City of Evanston has been awarded Business Ready Com m unity Grant and loan Program Com m unity Readiness funds from the W yom ing Business Council to construct the Evanston Roundhouse Phase II Com m unity Readiness Project; and W HEREAS, it is necessary for the City to execute a Business Ready Com m unity Grant and Loan Program Grant Agreem ent with the W yom ing Business Council in order to receive the funds. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Mayor and City Clerk are authorized to sign and attest the attached Business Ready Com m unity Grant and Loan Program Grant Agreem ent with the W yom ing Business Council to obtain funds to construct the Evanston Roundhouse Phase II Com m unity Readiness Project. PASSED, APPROVED AND ADOPTED the 21 st day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Resolution 16-25 Councilmember Schuler introduced Resolution 16-25. Councilmember Schuler moved, Councilmember W elling seconded, to adopt Resolution 16-25. Resolution 16-25: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CO OPERATIVE AGREEMENT W ITH THE W YOMING DEPARTMENT OF TRANSPORTATION TO PURCHASE AND STOCKPILE A SALT AND SAND MIXTURE. W HEREAS, the City of Evanston and the W yom ing Departm ent of Transportation,(W YDOT), have negotiated an agreem ent whereby the City and W YDOT will cooperate in the purchasing and stockpiling a salt and sand m ixture which can be used on city streets during the winter; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Cooperative Agreem ent between the City of Evanston and the W yom ing Departm ent of Transportation a copy of which is attached hereto.  PASSED, APPROVED AND ADOPTED the 21 st day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Resolution 16-26 Councilmember W elling introduced Resolution 16-26. Councilmember W elling moved, Councilmember Lynch seconded, to adopt Resolution 16-26. Resolution 16-26: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EVANSTON GOLF CLUB TO INSTALL A TROPHY CASE IN THE CLUB HOUSE OF THE PURPLE SAGE GOLF COURSE. W HEREAS, the City and the Evanston Golf Club have previously entered into a Real Estate Lease with Option to Purchase, dated March 26, 2003, (the “Lease”), whereby the Golf Club leased prem ises from the City in the clubhouse of the Purple Sage Golf Course to operate a restaurant, bar and m eeting facilities for its m em bers and for m em bers of the public; and W HEREAS, the Evanston Golf Club has requested the City to authorize the installation a trophy case in the hostess area of the clubhouse as m ore fully described in the attached docum ent; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby authorizes and grants perm ission for the Evanston Golf Club to install a trophy case in the hostess area of the clubhouse as m ore fully described in the attached docum ent. PASSED, APPROVED AND ADOPTED the 21 st day of June, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. Comments/Remarks Am y Grenfell invited everyone to attend The Great Race at the Machine Shop this evening after the City Council m eeting. Public Participation Clarence Vranish address the Mayor and City Councilm em bers regarding where “Public Participation” is on the agenda and encouraged them to consider m oving it to the first part of the m eeting. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:32 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk