City Council

EVANSTON CITY COUNCIL Second Regular M eeting December 20, 2016 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of Decem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Saundra Meyer led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, and Saundra Meyer. Councilm em ber W endy Schuler was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Police Chief, Jon Kirby; City Engineer, Brian Honey; Associate Planner, DuW ayne Jacobsen; Deputy City Clerk, Nancy Stevenson; Environm ental Services Manager, Gordon Robinson; and Park Manager, Kevin Murphy . Public W orks Director, Oop Hansen and Director of Parks and Recreation, Jay Dee Nielsen were excused. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember M eyer seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Approve M inutes The official record of proceedings for the City Council M eeting held December 6, 2016, and the W ork Session M eeting held December 13, 2016 were approved as presented. Bills Councilmember M eyer m oved, Councilmember Lynch seconded, to approve the follow ing bills for payment: Decem ber 7, 2016 to Decem ber 20, 2016 VENDOR FOR AMOUNT AXA Equivest Payroll 2,280.68 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 129,646.95 Delta Dental Payroll 7,544.95 FlexShare Payroll 2,870.50 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 46,887.91 NCPERS Payroll 64.00 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 181.21 The Hartford Payroll 216.80 Uinta County Court Payroll 288.81 United W ay Payroll 10.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 753.90 Vision Service Plan Payroll 1,151.98 W EBT Payroll 979.00 W ells Fargo Payroll 208.00 W yom ing Dept of Em ploym ent Payroll 11,733.56 W yom ing Retirem ent Payroll 46,881.86 Payroll Payroll 165,002.64 Carl Jaynes Refund 400.00 Am sterdam Printing Supplies 182.33 All W est Internet 1,325.43 Brownells Parts 124.90 Dennis M. Boal Services 6,476.00 Caselle Support/Maintenance 523.67 Cazin’s Supplies 553.96 CD’s Electric Electrical 155.37 City of Evanston Utilities 2,629.49 Cleveland Golf Supplies 435.84 CCI Network Utilities 279.34 Ellingford’s Cem ent 542.00 Evanston Cham ber of Com m erce Contract/Awards 9,963.00 Evanston Parks & Recreation Reim bursem ent/City Subsidy 99,559.65 Foreup Services 367.00 First Bank Visa 5,229.15 Fastenal Supplies 60.81 Flexshare Benefits HRA 50,600.00 Forsgren Associates Services 1,470.00 Century Link Utilities 2,531.44 General Code Supplies 1,762.82 Hom e Decor Supplies 39.95 Kallas Autom otive Parts 1,178.50 Modern Cleaners Laundry Service 691.80 Morcon Industrial Supplies 644.79 Mtn W est Business Solutions Contract 832.31 Questar Gas Utilities 12,677.90 National Filter Media Services 2,988.00 Office Products Dealer Supplies 1,440.37 Staker Parson Com panies Contract 11,329.62 City of Evanston Reim bursem ent 230.29 Ping Supplies 2,229.92 Real Kleen Supplies 1,392.31 Paul R. Skog Services 3,828.00 Alsco Laundry Service 376.98 Tom ’s HVAC Repairs 295.25 TMD Managem ent Ads 130.00 Uinta County Herald Ads 483.00 Uinta Engineering Refund 100.00 Union Pacific RR Land Lease 3,445.00 Rocky Mountain Power Utilities 25,356.83 W yom ing W aste System s Services 53.51 W estar Printing Supplies 139.00 One-Call of W yom ing Services 78.00 W yom ing Dept of Revenue Sales/Use Tax 24.85 Trudy Lym Service Award 100.00 Atkinson Sound Repairs 410.00 Charles Vitale Refund 400.00 Shipping Plus Shipping 34.53 Deniece McCorm ick Refund 97.45 W ayne Johns Refund 98.82 Dennis or Joanne Keeffer Refund 100.00 Kelly Orton Refund 1,250.00 Kaili W ilson Refund 1,000.00 Craig Masters Refund 300.00 W right Express Fuel 9,827.68 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember W elling seconded, to approve the Revenue and Expenditure Report for October 2016. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Council Comments Mayor W illiam s and the Councilm em bers all thanked Council W om an Saundra Meyer for her service on the City Council. They com m ented that they appreciated her knowledge of local and state governm ent as well. The Mayor and Councilm em bers thanked the City crews for their snow rem oval efforts. They also wished everyone a Merry Christm as and Happy New Year. Special Presentation/Saundra M eyers Mayor W illiam s presented Council W om an Meyer with a parting gift reflecting her years of service on the City Council and again thanked her for her m any years of service to the City and the com m unity. Appointment/Golf Course Advisory Board M ayor W illiams made the follow ing appointment to the Golf Course Advisory Board: Councilmember Lynch moved, Councilmember Kopp seconded, to confirm the follow ing appointment: Golf Course Advisory Board (3 Year Term ) Alan Mitchell (reappointm ent) - Decem ber 2019 The m otion passed unanim ously with 5 yes votes: Lynch, Kopp, Perkes, W elling, Meyer. Consent Agenda Councilmember M eyer moved, Councilmember Lynch seconded, to approve a Limited M alt Beverage Permit requested by M ayhem Production, LLC., for a Concert Event to be held at the Roundhouse on Saturday, January 21, 2017 from 6:00 p.m. to 11:30 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 16-74 Councilmember W elling introduced Resolution 16-74. Councilmember W elling moved, Councilmember Perkes seconded, to adopt Resolution 16-74. RESOLUTION 16-74: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SOFTW ARE MAINTENANCE & SUPPORT AGREEMENT W ITH CASELLE, INC. TO PROVIDE THE CITY W ITH IMPROVED SOFTW ARE SERVICES. W HEREAS, the City of Evanston has requested Caselle, Inc. to provide m aintenance and support services with regard to the software used by the City; and W HEREAS, it is necessary for City of Evanston to enter into the attached Software Maintenance & Support Agreem ent with Caselle, Inc. in order to receive the services; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Software Maintenance & Support Agreem ent with Caselle, Inc., a copy of which is attached hereto, to provide m aintenance and support services for the software used by the City. PASSED, APPROVED AND ADOPTED the 20 th day of Decem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 16-75 Councilmember M eyer introduced Resolution 16-75. Councilmember M eyer moved, Councilmember Lynch seconded, to adopt Resolution 16-75. RESOLUTIO N 16-75: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A W ORK ORDER AGREEMENT W ITH FORSGREN ASSOCIATES, INC. TO PROVIDE GIS MAPPING FOR THE CITY. W HEREAS, the City of Evanston and Forsgren Associates, Inc. have negotiated an agreem ent whereby Forsgren Associates, Inc., will perform the services set forth in the W ork Order Agreem ent to provide GIS Mapping for the City; and W HEREAS, the City of Evanston and Forsgren Associates, Inc. have set their agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the W ork Order Agreem ent between the City of Evanston and Forsgren Associates, Inc., a copy of which is attached hereto, for GIS Mapping. PASSED, APPROVED AND ADOPTED the 20 th day of Decem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer.  Resolution 16-76 Councilmember Lynch introduced Resolution 16-76. Councilmember Lynch moved, Councilmember W elling seconded, to adopt Resolution 16-76. RESOLUTION 16-76:RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A CONTRACT FOR SERVICES W ITH THE IPSSSDR TO HOST THE UINTA COUNTY STAGE STOP DOG SLED RACE. W HEREAS, the IPSSSDR annually hosts the Uinta County Stage Stop Dog Sled Race which prom otes tourism within the City of Evanston; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the Contract for Services with the IPSSSDR, a copy of which is attached hereto, to host the Uinta County Stage Stop Dog Sled Race and thereby prom ote tourism within the City of Evanston. PASSED, APPROVED AND ADOPTED the 20 th day of Decem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 16-77 Councilmember M eyer introduced Resolution 16-77. Councilmember M eyer moved, Councilmember W elling seconded, to adopt Resolution 16-77. RESO LUTION 16-77:RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A MEMORANDUM OF UNDERSTANDING W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE IMPLEMENTATION OF A FITNESS PROGRAM FOR THE EMPLOYEES OF THE CITY OF EVANSTON. W HEREAS, the City of Evanston desires to continue to provide and im plem ent a fitness or wellness program for its em ployees, and the Evanston Parks and Recreation District has agreed to m ake its facilities available to the City for such program ; W HEREAS, the City and the Recreation District have determ ined that it is prudent to enter into a Mem orandum of Understanding setting forth the responsibilities of each party as they relate to the im plem entation of the fitness or wellness program for the em ployees of the City, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Mem orandum of Understanding, a copy of which is attached hereto, with the Evanston Parks and Recreation District setting forth the responsibilities of the City of Evanston and the Evanston Parks and Recreation District as they relate to the continuation and im plem entation of a fitness or wellness program for the em ployees of the City of Evanston. PASSED, APPROVED AND ADOPTED the 20 th day of Decem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 16-78 Councilmember Lynch introduced Resolution 16-78. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 16-78. RESOLUTION 16-78: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE STATE FORESTER FOR THE CITY OF EVANSTON TO BE OFFICIALLY RECERTIFIED AS A TREE CITY USA FOR YEAR 2017.  W HEREAS, City of Evanston has been previously certified as a Tree City USA by the State Forester; and W HEREAS, the governing body has determ ined that it is in the public’s interest to apply for recertification; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby authorizes the subm ission of an application to the State Forester for the City of Evanston to be recertified as a Tree City USA. Section 2. The Mayor and City Clerk are authorized to sign and attest all docum ents which are necessary to apply for the recertification. PASSED, APPROVED AND ADOPTED the 20 th day of Decem ber, 2016. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Comments/Remarks All the Departm ent Heads thanked Saundra Meyer for her service and wished her well in her future endeavors. Brian Honey gave a brief update on the Fairgrounds Sewer Project, the Roundhouse Project, and the Fiber Optic Conduit Project. Gordon Robinson com m ented that he had received letters from the public thanking the City road crews for their snow rem oval efforts. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk