City Council

EVANSTON CITY COUNCIL Second Regular M eeting June 20, 2017 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of June was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; Police Chief, Jon Kirby; Director of Engineering and Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobsen; and Deputy City Clerk, Nancy Stevenson. City Treasurer, Trudy Lym was excused. A group of interested citizens were also present. Approve Agenda Councilmember W elling m oved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held June 6, 2017, and the W ork Session M eeting held June 13, 2017 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: June 7, 2017 to June 20, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 937.87 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 130,182.72 Delta Dental Payroll 7,715.15 FlexShare Payroll 2,780.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 36,559.41 NCPERS Payroll 64.00 Orchard Trust Payroll 733.35 Parks and Recreation Payroll 177.37 The Hartford Payroll 216.80 United W ay Payroll 50.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 Vision Service Plan Payroll 1,118.49 W EBT Payroll 946.00 W ells Fargo Payroll 184.00 W yom ing Dept Of Em ploym ent Payroll 10,837.96 W yom ing Retirem ent Payroll 45,471.65 Payroll Payroll 104,905.72 First Advantage Testing 61.00 Alex Mo Appraisals Services 1,500.00 All W est Internet 1,216.85 Applied Concepts Repairs 505.00 Evanston Youth Club Contract 11,250.00 Brownells Equipm ent 1,399.20 Dennis M Boal Services 6,940.00 Caselle Support/Maintenance 1,200.00 Altitude Evanston Parts 38.55 Cazin’s Supplies 765.11 CD’s Electric Electrical 6,099.41 City of Evanston Utilities 10,671.08 Codale Electric Supplies 119.13 Cobra Pum a Supplies 664.11 Cleveland Golf Supplies 1,642.94 Concrete Conservation Repairs 15,390.00 Verizon W ireless Cell Phones 465.90 Boot Barn Safety Boots 127.49 Cowboy Supply House Parts 576.66 CCI Network Utilities 210.17 Norco Supplies 36.38 Deru’s Glass Supplies 155.64 Chem tech-Ford Laboratories Testing 378.00 Epoch Eyewear Supplies 361.30 Evanston Cham ber of Com m erce Contract/Prom otional 9,673.00 Century Link Utilities 3,099.40 Evanston Renewal Agency Ads 2,130.00 Foreup Services 367.00 First Bank Visa 13,571.55 Fastenal Supplies 79.82 Forsgren Associates Services 6,652.50 Gear for Sports Supplies 950.29 Ground Sm art Supplies 1,908.00 Grainers Supplies 523.69 Mountain W est Truck Center Parts 101.12 Great Basin Turf Fertilizer 15,757.20 Green Source Supplies 1,344.50 Hach Com pany Annual Renewal 7,782.03 Hutchinson Oil Fuel 970.77 Sports W orld Supplies 355.34 Interm ountain Sweeper Parts 1,068.46 Jack’s Truck & Equipm ent Parts 776.39 K&K Construction Repairs 3,195.00 Kallas Autom otive Parts 1,239.01 Morgan Valley Polaris Supplies 63.57 M&K Striping & Maintenance Striping 6,518.50 Mobile Golf Services Parts 388.28 Morcon Industrial Supplies 1,271.54 Mtn W est Business Solutions Contract 1,386.47 Questar Gas Utilities 5,411.81 Mountainland Supply Co Parts 1,771.33 North Am erican Directory Service Ads 250.00 OT Excavation Services 4,570.00 Office Products Dealer Supplies 419.39 Pops Privy Services 80.00 Porter’s Fireworks 4 th of July Fireworks 10,000.00 Real Kleen Supplies 3,167.75 Rem ote Control System s Software Update 4,550.00 Rip’s Propane 109.74 Rocky Mountain Turf Parts 3,516.98 Safety Supply & Sign Signs 2,209.50 Shred-It-USA Services 575.05 Signalscape Support/Maintenance 1,007.50 Paul R. Skog Services 2,616.00 Sm ith’s Food & Drug Supplies 800.61 South & Jones Supplies 135.00 Standard Plum bing Parts 7.32 Alsco Laundry Service 606.66 Techna Glass of Evanston Glass 180.00 Superior Rental Supplies 465.50 Tom ’s HVAC Repairs 694.52 TravisMathew Supplies 1,239.90 Titleist Repairs 44.89 Utility Coatings & Fabrication Repairs 6,900.00 TMD Managem ent Ads 130.00 Turf Equipm ent Parts/Equipm ent 26,920.06 Uinta County Herald Ads 1,578.67 Uinta County Solid W aste Landfill Fees 33,351.00 VRC Protx Services 480.00 Rocky Mountain Power Utilities 39,183.85 UV Doctor Supplies 1,744.40 Vision Auto Glass W indshield 315.00 W am cat Dues 195.00 W yom ing W aste System s Services 148.56 W estar Printing Printing/Services 3,035.60 Hogm an Lum ber Supplies 161.53 W yom ing Financial Insurance Bonds 100.00 W yom ing Law Enforcem ent Academ y Am m unition/Recertification 1,693.90 One-Call of W yom ing Services 185.25 W yom ing Dept of Revenue Sales/Use Tax 998.73 Heartland Kubota Parts 678.51 Dana Kepner Parts 1,283.17 Aspen Grove Nursery Sod 200.00 Norm ont Equipm ent Supplies 3,449.81 UPS Shipping 156.58 Swire Coca Cola Supplies 83.76 Vehicle Lighting Solutions Equipm ent 6,735.81 Taylor Made Supplies 55.46 Jeff Martin Reim bursem ent 135.95 Rock Springs Rocket Miner Ads 269.76 Jennifer Richards Refund 41.61 Innovative Marking System s Striping 16,646.88 Rhett Groll Service Award 100.00 Media Skills Prom otional 36,808.00 Shipping Plus Shipping 29.44 Kickin Grass Services 55.00 Pipe Rehab Specialists Repairs 12,500.00 Ashley Howery Refund 100.00 Mikayla Bain Refund 500.00 UCHealth Medical Group Testing 396.00 The Sherry Black Ed. Foundation Registration 200.00 Sam antha Horton Refund 28.96 John Holderegger Refund 250.00 Hawley Earll Refund 150.00 Juan Brizuela Refund 850.00 Jed Hartzell Refund 250.00 W right Express Fuel 13,284.69 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Revenue & Expenditure Report Councilmember Lynch moved, Councilmember Schuler seconded, to approve the Revenue and Expenditure Report for April 2017. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Council Comments Councilm em ber W elling com m ented that W yom ing Downs and the Evanston Rodeo Series opened last weekend with good crowds at both. Mr. W elling also com m ented on the m ural being painted on a building in Downtown Evanston. Councilm em ber Sellers encouraged everyone to shop locally and support local businesses. Councilm em ber Schuler com m ented on the Cowboy Joe event and the Evanston Rodeo Series last weekend and the Safe Kids Fair and the Bluegrass Festival com ing up this week. Mayor W illiam s stated that the City of Evanston was recognized and presented with a plaque thanking the City for continued support to the Evanston Rodeo Series for the last 25 years. Appointment to Boards/Commissions M ayor W illiams made an appointment to the follow ing commission and board. Councilmember Schuler moved, Councilmember W elling seconded, to confirm the follow ing appointment: Lodging Tax Board Lisa Sanborn - January 2020 Parks and Recreation District Tim Lynch - June 2020 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. M eeting Date Change Councilmember Perkes moved, Councilmember Kopp seconded, to change the first regularly scheduled City Council M eeting in July from July 4 to July 5, 2017 at 5:30 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Public Hearing/Annual Budget 2016-2018 City Attorney, Dennis Boal conducted a public hearing to receive public inform ation, input, com m ents, and concerns for the City of Evanston Fiscal Year 2017-2018 Annual Budget. City Clerk, Am y Grenfell read com m ents com posed by City Treasurer, Trudy Lym , giving an overview and brief sum m ary of the budget. No one else addressed the issue and Mr. Boal closed the hearing.  Consent Agenda Councilmember W elling moved, Councilmember Lynch seconded, to approve a Parade Route requested by the EHS Alumni Association for the Annul Noise Parade on Saturday, July 1, 2017 beginning at 10:00 a.m. at the Uinta County Library Parking Lot and ending at Depot Square. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Councilmember Schuler moved, Councilmember W elling seconded a Street Closure Permit requested by Elijah Robinson for a neighborhood 4th of July Block Party on Tuesday, July 4, 2017 on Sage Street betw een 4th Street and 5th Street, from 6:00 p.m . to 12:00 a.m. The m otion passed with 6 yes votes: W illiam s, Lynch, Kopp, W elling, Sellers, Schuler. 1 abstain: Perkes Ordinance 17-03 Councilmember W elling moved, Councilmember Sellers seconded, to pass Ordinance 17-03 on third and final reading. ORDINANCE 17-03: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SECTION 14-6., BEEKEEPING. OF THE CITY CODE TO REGULATE THE PRACTICE OF BEEKEEPING W ITHIN THE CORPORATE LIMITS. W HEREAS, Section 14-6 of the City Code currently declares that Beekeeping within the City lim its is a nuisance unless it is carried on in an agricultural zone; and W HEREAS, a group of local beekeepers have presented inform ation to governing body indicating that beekeeping can benefit the com m unity and can be practiced within the City lim its in away which has m inim um negative im pacts on adjacent property owners; NOW , THEREFORE, BE IT ORDAINED BY THE G O VERNING BO DY O F THE CITY OF EVANSTON, W YOMING THAT: Section 1: Section 14-6. Beekeeping. of the Evanston City Code is hereby am ended and reenacted as set forth below: § 14-6. Beekeeping. A. Definitions. The following words, term s and phrases, when used in this section, shall have the following m eaning ascribed to them : "Apiary" shall m ean a place where bee colonies are kept. "Bee" shall m ean any stage of the com m on dom estic honey bee, Apis m ellifera species. "Colony" shall m ean a hive and its equipm ent and appurtenances, including bees, com b, honey, pollen, and brood. “Flyway” shall m ean a solid wall, fence or dense vegetation that directs the flight pattern of the bees at least six feet above ground level over the nearest property line in the vicinity of the apiary. "Hive" shall m ean a structure intended for the housing of a bee colony. B. Hives. All bee colonies shall be kept in hives with rem ovable com bs, which shall be kept in sound and usable condition in com pliance with the applicable W yom ing Statutes, C. State Law. Each beekeeper shall register with the W yom ing Departm ent of Agriculture and shall com ply with all applicable State Statutes and Regulations regarding the keeping of bees. D. Residential Zones. In residential zones or neighborhoods, hives shall not be located in a front yard. Hives shall be located at least twenty-five feet from any adjoining property line or street right of way unless shielded by a flyway barrier. If shielded by a flyway barrier hives shall be at least five feet from any adjoining property line or street right of way line. Hive entrances shall be oriented away from the nearest dwelling located on an adjacent lot or parcel of property. E. W ater. Each beekeeper shall ensure that a convenient source of water is available at all tim es to the bees, to prevent them from congregating on sources of water on nearby properties which m ay cause hum an, bird, or dom estic pet contact. The water shall be m aintained so as not to becom e stagnant. F. Abandonm ent. Any bee colony not residing in a hive structure intended for beekeeping, or any swarm of bees, or any colony residing in a standard or hom em ade hive which, by virtue of its condition, has obviously been abandoned by the beekeeper, is unlawful and m ay be sum m arily destroyed or rem oved from the city. G. O wnership. A person shall not locate nor allow a hive on property owned or occupied by another without first obtaining written perm ission from the owner and/or occupant. H. Violations Violation of the provisions of this Section by a beekeeper shall constitute a nuisance and shall be grounds for the City to abate the nuisance and im pose a penalty as provided by Chapter 14 of the City Code. PASSED AND APPROVED on First Reading this 16 th day of May, 2017.  PASSED AND APPROVED on Second Reading this 6 th day of June, 2017. PASSED AND APPROVED on Third and Final Reading this 20 th day of June, 2017. CITY OF EVANSTON, W YOMING Kent H. W illiam s, Mayor ATTEST: Am y L. Grenfell, City Clerk The m otion passed on third and final reading with 6 yes votes: W illiam s, Lynch, Perkes, W elling, Sellers, Schuler. 1 no vote: Kopp. Resolution 16-33 Councilmember Schuler introduced Resolution 16-33. Councilmember Schuler moved, Councilmember W elling seconded, to adopt Resolution 16-33. Resolution 16-33: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PRO VIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2018. W HEREAS, on the 9th day of May, 2017, the Treasurer of the City of Evanston, W yom ing, prepared from the Departm ent Adm inistrators and the Mayor and subm itted to the City Council, a city budget for the 2018 fiscal year, beginning the 1st day of July, 2017, and ending the 30th day of June, 2018; and W HEREAS, the governing body has reviewed this budget in detail, and discussed with the several Departm ental Adm inistrators concerning their individual budget requests and base budgets; and W HEREAS, a copy thereof was m ade available for public inspection at the office of the City Clerk; and W HEREAS, notice of a public hearing, as required by W yom ing State Statute, on said budget, together with the sum m ary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 6 th day of June, 2017; and W HEREAS, a public hearing was held on such Budget at the tim e and place specified in said notice, at which tim e all interested parties were given an opportunity to be heard; and W HEREAS, the governing body has adopted the following overall m ission statem ents to guide the execution of the budget: (1) To ensure that all rules and regulations set forth by Evanston City Governm ent are appropriate and pertinent to the quality of life of the residents of Evanston, W yom ing. (2) To expect a strong sense of accountability and dedication by all City em ployees to the people of Evanston, and to officially recognize those em ployees whose service to the citizens of Evanston reflect this goal. (3) To im prove the overall com m unication and line of com m unication within the City. (4) To recognize and cultivate the im portance of sm all businesses within Evanston, as well as to encourage industry to explore the resources in our com m unity. (5) To stim ulate proper m anagem ent techniques so that the infra-structure of our City is functioning at the highest level of productivity. W HEREAS, the governing body has adopted an expenditure control budget approach which encourages city em ployees to provide services m ore efficiently and cost effectively, allowing departm ent heads discretion to transfer operational budget allocations within a division. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending 30 June, 2018. Section 2: The following appropriations as provided for by General Property Taxation 8 m ills (approxim ately equal to $450,000) and other revenues, be m ade for the fiscal year ending 30 June, 2018, and that the expenditures of each Departm ent, Division, or program be lim ited to the am ount herein appropriated: The following Departm ent budget allocations shall be distributed to the various divisions by the departm ent head, pursuant to Section 7 of this resolution: CITY COUNCIL City Council-Adm inistration $ 294,608.00 Em ergency Reserve 93,000.00 Total: 367,608.00 JUDICIAL Judicial-Adm inistration 144,402.00 EXECUTIVE DEPARTMENT Executive-Adm inistration 194,748.00 Attorney 157,000.00 Mayor’s Contingency 6,100.00 Youth Club for Boys and Girls 25,000.00 Total: 382,848.00 PLANNING/ENGINEERING Planning/Engineering 290,280.00 TREASURY Treasury 389,337.00 CITY CLERK/ADMINISTRATIVE SERVICES Clerk 360,491.00 Urban Renewal 145,769.00 Inform ation Technology 120,000.00 General Services 973,127.00 Econom ic Developm ent 18,250.00 Total: 1,617,637.00 PARKS & RECREATION Parks & Rec Adm inistration 1,298,551.00 Golf Course 1,199,223.13 Cem etery 273,030.00 Total: 2,770,804.13 POLICE Police-Adm inistration 423,807.00 Investigation 794,245.00 Patrol 1,693,817.00 Support 444,708.00 VOCA//VAW A Police-Grants 120,271.00 Total: 3,476,848.00 PUBLIC W ORKS Public W orks-Adm inistration 197,017.00 Streets 1,241,470.00 W ater 3,158,341.00 W astewater 1,483,748.57 Environm ental Services/Sani 1,527,514.00 MV/Shop 54,000.00 Total: 7,662,090.57 ECONOMIC REINVESTMENT Econom ic Reinvest Expenses 100,000.00 LODGING TAX Lodging Tax Expenditures 245,100.00 CAPITAL OUTLAY General Fund Capital Outlay 210,000.00 Com Dev Capital Outlay 3,010,000.00 Parks & Rec Capital Outlay 238,500.00 PW orks Capital Outlay - Com m unity Grants 631,312.00 Com m unity Contracts 207,252.00 Transfers Out 500,000.00 Airport JPB 75,000.00 Roundhouse Loan Interest 4,655.00 W ater Fund Capital 385,928.00 W aste W ater Fund Capital 574,951.00 Environm ental Services Capital 451,088.00 Golf Course Capital 50,000.00 Cem etery Capital 11,000.00 Econom ic Reinvestm ent Capital 276,999.00 Total: 6,626,685.00 SUMMERY General Fund 14,302,717.00 W ater Fund 3,544,269.00 W astewater Fund 2,058,699.57 Environm ental Services Fund 1,978,602.00 Cem etery Fund 284,030.00 Golf Fund 1,249,223.13  Motor Vehicle Fund/Internal SVC 54,000.00 Econom ic Reinvestm ent Fund 376,999.00 Lodging Tax Fund 245,100.00 Total $ 24,093,639.70 See Attachm ent A Section 3: All operational and capital expenditures shall be m ade in conform ance to the budget and the intent expressed by the governing body during the budget adoption process. For fiscal year 2018, the general fund shall pay the water fund, pursuant to Resolution 08-43 interest due on the unpaid principal balance and as m uch of the unpaid principal as determ ined by the City Treasurer. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall m aintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departm ents. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each departm ent instructions specifying the m ethod and form of reallocating their budgets in conform ance to the standard classification system and pursuant to the appropriations authorized. Section 6: (a) Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures subm itted by a Departm ent or agent of the City. After said review, the Treasurer shall at the m inim um insure that: (1) The request conform s to the approved budget and corresponding appropriations. (2) Funds are available to defray the requested expenditure. (3) The request is proper, legal and is in accord with City Policy and Procedures. (b) The Treasurer is further authorized to adm inister procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: (1) The departm ent head m ay elect to transfer budget allocations within a division without prior approval. (2) The departm ent head m ay elect to transfer budget allocations between divisions with prior approval of the Mayor. (3) The departm ent head m ay elect to transfer budget allocations from one departm ent to another with the prior approval of the governing body. (4) Increases or decreases in budget allocations for personal services require the prior approval of the Mayor. (5) Inter-departm ental transfers, changes in Capital Outlay Budgets and inter-fund transfers require the prior approval of the governing body. (6) No transfer shall be m ade which has the effect of increasing any series, class, object or budget unless accom panied by a corresponding reduction in another series, class, object or budget. (7) Irrespective of am ounts appropriated for personal services, the governing body shall approve, by specific m otion, the creation of any new perm anent positions. This subparagraph does not apply to the hiring of seasonal, tem porary, or interm ittent em ployees working part-tim e or full-tim e. However, seasonal, tem porary or interm ittent em ployees working m ore than 120 calendar days m ust be approved by the governing body. (8) No expenditure shall be m ade from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent m erit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall m onitor revenues received and expenditures m ade by the City to determ ine the City’s cash needs. W hen treasurer determ ines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or m onthly fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each departm ent to the level of expected revenues. In placing such restriction in effect the Treasurer shall, consider as priority expenditures to preserve: (1) Com m itm ents involving City bonded and loan indebtedness. (2) Obligations to Federal and State authorities. (3) Contractual arrangem ents to which the City is a party. (4) Personal Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled m eeting of any reductions ordered and the reasons prom pting that action. Section 9: Projects, activities and program s authorized for which grants from the United States of Am erica, State of W yom ing, Uinta County or any other source are to be used for the purpose of paym ent of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the purpose of the execution and adm inistration of the budget for this fiscal year the following policy directions shall prevail. (A) The City will pay on behalf of its full tim e perm anent em ployees 12.44 percent (12.44%) of their gross salary to a Deferred Com pensation Program or W yom ing Retirem ent Program . (B) Each em ployee covered by the term s and conditions of the health/m edical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an am ount equal to 8.2 percent of the m onthly insurance prem ium . Qualified Retiree em ployees who receive the retirem ent health insurance option shall be required to pay 80% of insurance prem ium as per the Personnel Policy.  (C) The City will not participate financially in the paym ent of m em bership dues or fees on behalf of any em ployee unless the m em bership is granted in the nam e of the City of Evanston. The City will not contribute financially to the paym ent of any personal m em berships. (D) W here statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of em ploym ent, the City will reim burse travel and associated costs related to attendance at schools, sem inars or conferences when such attendance is for the purpose of m aintaining or advancing professional status or occupational certification. (E) The City will reim burse em ployees up to $150 for protective footwear, as determ ined by the Departm ent Adm inistrator. Section 11: Attachm ent B is the fee schedule for the Fiscal Year beginning July 1, 2017, and is hereby adopted and m ade part of the budget resolution. PASSED, APPROVED AND ADOPTED the 20 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-34 Councilmember Perkes introduced Resolution 17-34. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 17-34. RESOLUTION 17-34: RESO LUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM PORTER, MUIRHEAD, CORNIA & HOW ARD TO PROVIDE AUDIT SERVICES FOR THE CITY FOR THE YEARS 2017, 2018 AND 2019. W HEREAS, it is necessary for the City of Evanston to obtain an financial audit each and every year; W HEREAS, Porter, Muirhead, Cornia & Howard has subm itted a proposal to the City of Evanston to perform the financial audit for the years of 2017, 2018 and 2019; W HEREAS, the governing body has determ ined that acceptance of the proposal is in the public’s interest; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The proposal from Muirhead, Cornia & Howard to perform the financial audit for the City of Evanston for the years of 2017, 2018 and 2019 is hereby accepted. Section 2: The Mayor and City Clerk are hereby authorized to sign and attest all docum ents necessary to accept the proposal from Porter, Muirhead, Cornia & Howard, a copy of which is attached hereto, to provide the audit services.. PASSED, APPROVED AND ADOPTED the 20 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-35 Councilmember Kopp introduced Resolution 17-35. Councilmember Kopp moved, Councilmember W elling seconded, to adopt Resolution 17-35. RESOLUTION 17-35:RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A O PERATING AGREEMENT W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION W ITHIN THE CITY OF EVANSTON. W HEREAS, the City of Evanston the Evanston Parks and Recreation District have negotiated an agreem ent for the operation, m anagem ent and regulation of recreation within the City of Evanston; W HEREAS, the City and the Recreation District have set the agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT:  Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreem ent, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED the 20 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-36 Councilmember W elling introduced Resolution 17-36. Councilmember Welling moved, Councilmember Lynch seconded, to adopt Resolution 17-36. RESOLUTIO N 17-36: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A AGREEMENT W ITH PROBST ELECTRIC FOR THE COMPLETION OF ALL W ORK AS SET FORTH IN THE AGREEMENT FOR THE UNION CENTER FIBER OPTIC CONDUIT PROJECT. W HEREAS, the City of Evanston has determ ined that it would prom ote econom ic developm ent if fiber optics were m ade available to the industrial tenants and landowners located along Union Road in the City of Evanston; and; and W HEREAS, Probst Electric has subm itted the low bid for the project; and W HEREAS, the City of Evanston and Probst Electric are prepared to enter into an agreem ent whereby Probst Electric will provide all m aterials and labor specified in the plans and specifications and the bid docum ents for the Union Center Fiber Optic Conduit Project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston, as Owner, and Probst Electric, as Contractor, for com pletion of all work necessary for the Union Center Fiber Optic Conduit Project. PASSED, APPROVED AND ADOPTED the 20 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Comments/Remarks The Departm ent Heads all thanked the Mayor and City Council for including a cost of living increase in this years budget. Dean Barker thanked everyone for their condolences and the plant for his m other-in-law’s passing. Jay Dee Nielsen com m ented on a softball tournam ent which will be held this weekend. He also stated that Dr. W illiam Atkinson will be resigning from the Parks and Recreation Board and thanked him for his m any years of service. Public Participation Maryl Thom pson stated that form er Mayor, Dennis Ottley will be recognized at the Evanston Rodeo Series on July 1st. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:20 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk