City Council

EVANSTON CITY COUNCIL Special M eeting June 27, 2017 The official record of proceedings for a special m eeting of the Evanston City Council was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Kopp led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, City Council President, Andy Kopp called the m eeting to order at 5:30 p.m . Those present from the governing body at the start of m eeting were: Councilm em bers; Tim Lynch, Andy Kopp, Evan Perkes, David W elling , Mike Sellers and W endy Schuler. Mayor Kent W illiam s was excused. Staff m em bers present were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; Police Chief, Jon Kirby; Director of Engineering and Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobsen; and Deputy City Clerk, Nancy Stevenson City Treasurer, Trudy Lym was excused. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Bills Councilmember Perkes moved, Councilmember W elling seconded, to approve the follow ing bills for payment: June 21, 2017 to June 27, 2017 VENDOR FOR AMOUNT Artistic Sign Design Decals 790.00 Argonics Services 1,911.88 B&H Gravel Top Soil 2,688.00 Altitude Evanston Parts 178.21 Cazin’s Supplies 412.89 Century Equipm ent Parts 576.32 CH Diagnostics Testing 400.00 Verizon W ireless Cell Phones 314.91 CMI-Teco Parts 1,227.14 D&L Supply Parts 471.00 Ellingford’s Supplies 1,052.80 Evanston Parks & Recreation Reim bursem ent 80,137.85 Fastenal Supplies 140.85 Freeway Tire Tires 697.00 Murdochs Supplies 748.95 Harrington Industrial Plastics Parts 137.62 Hutchinson Oil Fuel 1,965.02 Sports W orld Equipm ent 6,811.73 Evanston Regional Hospital Testing 67.74 J-Bar Trucking Freight 465.91 J-Bar Excavation Sand 827.29 Kallas Autom otive Parts 351.29 Kellerstrass Oil Oil 3,617.84 Chad Liechty Reim bursem ent 118.89 Morcon Industrial Supplies 362.24 Mtn W est Business Solutions Contract 148.70 Mountainland Supply Parts 82.38 Myers/Anderson Architects Services 5,642.35 Nalco Com pany Supplies 46,378.61 National Pen Com pany Supplies 219.44 Office Depot Supplies 594.80 Pine Top Engineering Maintenance 394.57 Staker Parson Com panies Asphalt 919.30 Proforce Law Enforcem ent Equipm ent 2,045.00 Real Kleen Janitorial Supplies 215.45 SCI Inc Services 2,509.50 Schweizer Em blem Com pany Supplies 1,025.00 Six States Parts 2,334.22 Skaggs Supplies 1,320.75 Sprinkler W orld Parts 37.16 Standard Plum bing Parts 44.06 Stateline Metals Parts 2,138.30 Superior Rental Supplies 100.36 Tom ’s HVAC Repairs 391.98 Thatcher Chem ical Supplies 4,309.70 Titleist Supplies 1,335.64 Turf Equipm ent Parts 624.93 Uinta County Herald Ads 60.00 Rocky Mountain Power Utilities 4,825.03 W estar Printing Printing 758.01 Hogm an Lum ber Supplies 519.43 Yam aha Motor Corp Contract 3,281.75 Prestige Flags Supplies 184.75 Steve Roberts Refund 100.00 J&J Nursery Trees 11,513.60 Swire Coca-Cola Supplies 444.83 Progressive Plants Trees 4,646.60 Gardn W ise Supplies 114.82 Lazer Lines Striping 4,347.00 Shipping Plus Shipping 27.71 Education & Training Services Tuition 499.00 Christm as Done Bright Supplies 333.75 Tina Spencer Refund 450.00 Joaquen Saenz Refund 800.00 Nutech Specialties Supplies 62.96 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Aw ard Bid/Fairgrounds Sewer Project 2017 Councilmember Lynch moved, Councilmember Perkes seconded, to aw ard the bid for the Fairgrounds Sewer Project 2017 to Longhorn Construction, Inc., the apparent low bidder meeting all City specifications, in the amount of $387,154.50. The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-37 Councilmember Lynch introduced Resolution 17-37. Councilmember Lynch moved, Councilmember Schuler seconded, to adopt Resolution 17-37. RESOLUTION 17-37: RESOLUTION O F THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A AGREEMENT W ITH LONGHORN CONSTRUCTION, INC. FOR THE COMPLETION OF ALL W ORK AS SET FORTH IN THE AGREEMENT FOR THE FAIRGROUNDS SEW ER PROJECT. W HEREAS, the City of Evanston has determ ined that there a need to construct and install a new sewer line which will transverse Ham blin Park and the County Fairgrounds; and W HEREAS, Longhorn Construction, Inc. has subm itted the low bid for the project; and W HEREAS, the City of Evanston and Longhorn Construction, Inc. are prepared to enter into an agreem ent whereby Longhorn Construction, Inc. will provide all m aterials and labor specified in the plans and specifications and the bid docum ents for the Fairgrounds Sewer Project; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY O F EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston, as Owner, and Longhorn Construction, Inc., as Contractor, for com pletion of all work necessary for the Fairgrounds Sewer Project. PASSED, APPROVED AND ADOPTED the 27 th day of June, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Seller, Schuler. Adjournment W ith no further business to be conducted at this tim e Council President Kopp adjourned the m eeting at 5:42 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk