City Council

EVANSTON CITY COUNCIL First Regular M eeting July 5, 2017 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of July was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Mayor W illiam s led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; Director of Parks and Recreation, Jay Dee Nielsen; Associate Planner, DuW ayne Jacobson; Deputy City Clerk, Nancy Stevenson; and Econom ic Developm ent Coordinator, Mieke Madrid. Public W orks Director, Oop Hansen was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held June 20, 2017 and the Special City Council M eeting held June 27, 2017 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: June 28, 2017 to July 5, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 937.87 FlexShare Payroll 2,411.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 36,630.42 Orchard Trust Payroll 743.35 Parks and Recreation Payroll 207.13 Utah Child Support Payroll 181.01 Vantage Point Payroll 778.90 W ells Fargo Payroll 184.00 Payroll Payroll 105,376.96 Dennis M. Boal Services 3,696.00 Verizon W ireless Cell Phones 462.11 Chem tech-Ford Laboratories Testing 378.00 Energy Laboratories Testing 331.00 First Bank Visa 8,124.98 Flowtech Repairs 766.00 Frontier Psychological Association Services 1,150.00 Golden W est Industrial Supply Supplies 124.16 Mountain W est Truck Center Parts 628.19 Murdochs Supplies 35.98 Harris Law Office Services 4,000.00 Evanston Regional Hospital Testing 67.74 Modern Cleaners Laundry Services 855.40 North Ridge Construction Contract 476,406.15 Office Products Dealer Supplies 109.99 Local Gov’t Liability Pool Insurance 30,889.00 Superior Rental Parts 25.45 Rocky Mountain Power Utilities 11,864.75 W alMart Supplies 1,167.83 W estar Printing Printing 305.00 W yom ing Financial Insurance Insurance 89,175.00 Ultra Max Am m unition 384.00 UPS Shipping 147.47 Swire Coca Cola Supplies 76.80 The Bruno Group Supplies 643.50 Atkinson Sound Services 1,215.00 Greg Yasuda Refund 100.00 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Council Comments Councilm em ber W elling thanked the Parks and Recreation Departm ent for a great Fresh Air, Freedom , and Fun Festival on the 4th of July. He also rem inded everyone of the upcom ing golf tournam ents, Farm ers Market, and the annual Brewfest. Councilm em ber Schuler thanked the Fire Departm ent for their coverage during the 4 th of July activities. She com m ented on the Rodeo Series, encouraging everyone to support this event and also spoke about upcom ing golf tournam ents. Consent Agenda Councilmember W elling moved, Councilmember Perkes seconded, to approve a Limited M alt Beverage Permit requested by the Evanston Urban Renew al Agency for the Evanston Brewfest fundraiser event in Depot Square on Saturday, July 22, 2017 from 12:30 p.m. to 5:30 p.m.; An Open Container Permit requested by the Evanston Urban Renewal Agency for the Evanston Brewfest fundraiser event on Saturday, July 22, 2017 on Front Street and M ain Street from 9 th Street to 11 th Street and 9th , 10th , and 11th Streets from Front Street to M ain Street, from 11:00 a.m. to 5:30 p.m.; An Open Container Permit and Street Closure Permit requested by Rachel Reifon for an After Brewfest Party on Saturday, July 22, 2017 on M ain Street from 9 th Street to 11 th Street, and 10 th Street from Front Street to M ain Street from 3:00 p.m. to 11:00 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Resolution 17-38 Councilmember Schuler introduced Resolution 17-38. Councilmember Schuler moved, Councilmember Kopp seconded, to adopt Resolution 17-38. RESOLUTION NO.38: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FEDERAL FUNDING THROUGH THE TRANSPORTATION ALTERNATIVES PROGRAM, ADMINISTERED BY THE W YOMING DEPARTMENT OF TRANSPORTATION FOR THE PURPOSES OF THE SAFE ROUTES TO THE EVANSTON ASPEN ELEM ENTARY SCHOOL PROJECT. W HEREAS, the governing body for City of Evanston desires to participate in the Transportation Alternatives Program to assist in funding the Safe Routes to the Evanston Aspen Elem entary School Project; W HEREAS, the governing body for City of Evanston recognizes the need for the project; W HEREAS, Transportation Alternatives Program requires that federal funding criteria be m et, and the City agrees to ensure satisfaction of all requirem ents; W HEREAS, the City acknowledges that if funded, the Transportation Alternatives Program project shall be com pleted prior to Decem ber 31, 2018; W HEREAS, the City agrees to set aside a m inim um of $99,312.00 as a line item in its budget for the required twenty percent (20%) local m atch on the project; W HEREAS, the City acknowledges the Transportation Alternatives Program is funded on a reim bursem ent basis and all invoices m ust be 100% paid by the City prior to reim bursem ent through Transportation Alternatives Program , (80% Federal Reim bursem ent). W hereas, the City acknowledges that failure to com ply with this requirem ent m ay result in cancellation of the award and repaym ent by the City of all funds reim bursed; NO W , THEREFO RE, BE IT RESOLVED BY THE G O VERNING BO DY O F THE CITY O F EVANSTON, W YOMING THAT: Section 1: A funding application requesting $496,557.00 in federal Transportation Alternatives Program funding be subm itted to the W yom ing Departm ent of Transportation -- Transportation Alternatives Program for consideration to assist in funding for the Safe Routes to the Evanston Aspen Elem entary School project. Section 2: City Clerk, Am y Grenfell, is hereby designated as the Project Adm inistrator for the City of Evanston to act on behalf of the governing body on all m atters relating to this funding application.  PASSED, APPROVED AND ADOPTED the 5 th day of July, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-39 Councilmember Welling introduced Resolution 17-39. Councilmember Welling moved, Councilmember Kopp seconded, to adopt Resolution 17-39. RESOLUTION 17-39: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE CITY OF EVANSTON, W YOMING TO EXECUTE AND CONVEY AN UNDERGROUND RIG HT O F W AY EASEMENT TO ROCKY MOUNTAIN POW ER AN UNINCORPORATED DIVISION OF PACIFICORP TO PROVIDE FOR ELECTRIC POW ER TO THE SPLASH PAD LOCATED IN HAMBLIN PARK. W HEREAS, it is anticipated that citizens group will construct a splash pad in Ham blin Park; and W HEREAS, in order to provide electricity to the splash pad, it is necessary for the City to convey an easem ent to Rocky Mountain Power; NO W , THEREFORE, BE IT RESO LVED BY THE G O VERNING BO DY O F THE CITY O F EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are hereby authorized to sign, attest and convey the attached Underground Right of W ay Easem ent to Rocky Mountain Power, an Unincorporated Division of PacifiCorp to provide for electricity to the Splash Pad which is to be constructed in Ham blin Park. PASSED, APPROVED AND ADOPTED the 5 th day of July, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-40 Councilmember Perkes introduced Resolution 17-40. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 17-40. RESOLUTION 17-40: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SECOND AMENDMENT TO THE AGREEMENT W ITH COOK-SANDERS AND ASSOCIATES INC. TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE FAIR GROUNDS SEW ER PROJECT. W HEREAS, the City of Evanston and Cook-Sanders and Associates, Inc. have previously entered into an agreem ent whereby Cook-Sanders and Associates, Inc. is to perform design and construction m anagem ent services for the Fair Grounds Sewer Project; and W HEREAS, the City of Evanston and Cook-Sanders and Associates, Inc. agree there is a need to am end the agreem ent a second tim e for the reasons set forth in the attached Change Order No. 2; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BO DY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, Change Order No. 2 to the Agreem ent between the City of Evanston and Cook-Sanders and Associates, Inc., a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 5 th day of July, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler.  Resolution 17-41 Councilmember Lynch introduced Resolution 17-41. Councilmember Lynch moved, Councilmember Schuler seconded, to adopt Resolution 17-41. RESOLUTION 17-41: RESO LUTIO N OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZES THE EXECUTION OF AN ADDENDUM TO THE REAL ESTATE LEASE W ITH O PTIO N TO PURCHASE ENTERED INTO W ITH High Country Behavioral Health, a W yom ing non profit corporation, (“HIGH COUNTRY”). W HEREAS, the City and High Country have previously entered into a Real Estate Lease with Option to Purchase, dated Decem ber 19, 2012, (the “Lease”), whereby the High Country leased from the City real property and im provem ents, located at 190 Overthrust Road in Evanston, W yom ing, (the "Prem ises "), to operate a com m unity m ental health center; and W HEREAS, difficulties have been experienced with operation of the front door to the Prem ises because of ADA requirem ents and wind; and W HEREAS, the City and High Country agree that certain im provem ents should be m ade to the front door to alleviate the difficulties; and W HEREAS, the High Country is willing to pay for the cost of the im provem ents to the front door, if in return, it receives a credit from the City towards the option purchase price or reim bursem ent of the costs if it does not exercise the option; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached Addendum to the Real Estate Lease with Option to Purchase on behalf of the City of Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 5 th day of July, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Comments/Remarks Trudy Lym thanked everyone for the nice com m ents in regards to the budget. Jay Dee Nielsen thanked everyone for their help and support with the Fresh Air, Freedom , and Fun activites. Am y Grenfell rem inded everyone that the Farm ers Market and free concerts will start this Thursday and continue every Thursday through October 5th. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:05 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk