City Council

EVANSTON CITY COUNCIL First Regular M eeting July 3, 2018 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of July was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Kopp led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Police Lieutenant, Ken Pearson; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. Acting Parks and Recreation Director, Marilee Jackson and Associate Planner, DuW ayne Jacobson were excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Perkes seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held June 19, 2018 were approved as presented. Bills Councilmember Schuler moved, Councilmember Lynch seconded, to approve the following bills for payment: VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Evanston Police Benevolent Payroll 208.00 FlexShare Payroll 2,496.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 46,903.26 Orchard Trust Payroll 1,003.35 Parks and Recreation Payroll 221.89 Vantage Point Payroll 443.90 Payroll Payroll 132,237.47 Jim Jackson Refund 30.00 Adidas Am erica Supplies 554.74 Dennis M. Boal Services 3,804.00 Cazin’s Supplies 420.03 CD’s Electric Electrical 340.00 Century Equipm ent Parts 403.54 CH Diagnostics Testing 805.00 Codale Electric Supplies 319.37 Verizon W ireless Cell Phones 796.29 Boot Barn Safety Boots 110.49 Cowboy Supply House Parts 459.59 CSI-Network Maintenance 57.50 Cum m ins Rocky Mountain Parts 1,715.69 Dell USA Equipm ent 12,018.47 Ellingford’s Cem ent 1,847.64 Chem tech-Ford Laboratories Testing 378.00 Eurofins Eaton Analytical Testing 580.00 Energy Laboratories Testing 291.00 Ferguson Enterprises Parts 1,100.00 First Bank Visa 4,036.66 Folsom Associates Repairs 8,309.46 Forsgren Associates Services 3,900.04 Flowtech Parts 16,831.50 Frontier Psychological Associates Evaluation 975.00 Murdochs Supplies 59.99 The Greenhorn Plants 120.00 Green Source Supplies 855.00 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 1,096.63 Jack’s Truck & Equipm ent Equipm ent 139,725.68 JCom m Equipm ent 4,092.00 Kallas Autom otive Parts 780.29 Longhorn Construction Contract 24,003.91 M&K Striping Striping 6,922.70 MJB Anim al Clinic Vaccinations 400.00 Morcon Industrial Supplies 511.68 Mountain W est Business Solutions Contract 1,270.36 Dom inion Energy Utilities 324.69 Mountainland Supply Parts 2,550.58 Nalco Com pany Supplies 52,869.60 Dave Norris Construction Services 3,104.00 OT Excavation Repairs 6,000.00 Office Supplies Dealer Supplies 1,464.80 Parnell’s Glass Repairs 1,141.00 Staker Parson Com panies Asphalt 655.21 City of Evanston Reim bursem ent 229.66 Personnel Screening Testing 727.00 Ping Supplies 724.03 Porter’s Fireworks July 4 th 10,000.00 Real Kleen Supplies 189.55 Rip’s Propane 17.88 Safariland Registration 895.00 Shred-It Docum ent Shredding 76.18 Sirchie Supplies 89.80 Six States Parts 341.90 Skaggs Supplies 3,731.23 Paul R. Skog Services 3,288.00 Standard Plum bing Parts 272.48 Sirius XM Services 151.33 Superior Rental Parts 51.20 Titleist Supplies 62.13 Turf Equipm ent Parts 144.07 Two Guys Flooring Repairs 55.00 Twin D Inspection 2,127.80 Rocky Mountain Power Utilities 15,501.84 W alm art Supplies 396.21 W estar Printing 3,233.00 W estern W yom ing Beverages Supplies 19.50 W innelson Parts 670.39 The Lum beryard Supplies 15.57 W yom ing Public Health Laboratory Testing 9.00 W yom ing State Historical Society Mem bership 60.00 Yam aha Contract 3,281.75 Prestige Flags Supplies 437.62 Ultra Max Am m unition 4,559.60 Kelly Morris Reim bursem ent 64.90 Dana Kepner Parts 6,558.84 J&J Nursery Trees 2,109.10 UPS Shipping 175.54 Callaway Golf Supplies 255.58 Taylor Made Supplies 1,055.71 USA Blue Book Parts 166.44 Professional Technologies Parts 48.85 Sweetwater County Health Departm ent Testing 35.00 Tyler & Jara Jessup Refund 50.00 Media Skills Ads 20,654.00 Shipping Plus Shipping 67.33 The Bugnappers Services 40.00 Ralph Sim nacker Refund 50.00 Ag News Subscription 99.00 Jam es Schm idt Reim bursem ent 40.00 Mary Randolph Reim bursem ent 440.54 Naom y Briscoe Refund 100.00 Blaine Anderson Refund 214.37 Seth Kauffm an Refund 250.00 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Council Comments Mayor W illiam s and the Councilm em bers all wished everyone a happy and safe 4 th of July. Councilm em ber Sellers com m ented on the City View W ater Line project and that everything seem ed to be going sm oothly. Councilm em ber Schuler rem inded everyone of the Fresh Air, Freedom , and Fun event on the 4 th of July and encouraged everyone to attend. Mayor W illiam s invited everyone to attend the W aterm elon Bust at Ham blin Park on the 4 th of July. Consent Agenda Councilmember W elling moved, Councilmember Kopp seconded, to approve the follow ing: A Street Closure Permit requested by Elijah Robinson for a neighborhood 4 th of July Block Party on W ednesday, July 4, 2018 on Sage Street betw een 4th Street and 5 th Street from 6:00 p.m. to 12:00 a.m. The m otion passed with 6 yes votes: W illiam s, Lynch, Kopp, W elling, Sellers, Schuler. 1 abstain: Perkes Councilmember Perkes moved, Councilmember Lynch seconded, to approve the follow ing: An Open Container and Street Closure Permit requested by Rachel Reifon for an After Brew fest Party on Saturday, July 21, 2018 on M ain Street from 9th Street to 11 th Street and 10 th Street from Front Street to M ain Street from 5:30 p.m. to 11:00 p.m. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Resolution 18-36 Councilmember Schuler introduced Resolution 18-36. Councilmember Schuler moved, Councilmember W elling seconded, to adopt Resolution 18-36. RESOLUTION 18-36: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS FOR THE CITY TO RECEIVE A USDA RURAL DEVELOPMENT GRANT FOR THE EVANSTON ECONOMIC MARKETING PROJECT. W HEREAS, the City of Evanston has been awarded a grant from the USDA to create and dissem inate a variety of m arketing m aterials to prom ote city-owned sites and strictures for business developm ent; and W HEREAS, the City will need to execute certain docum ents in order to receive the funds from the USDA; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor, on behalf of the City, is authorized to sign all docum ents which are necessary to receive the grant funds awarded by the USDA to the City for the Evanston Econom ic Marketing Project. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-37 Councilmember Lynch introduced Resolution 18-37. Councilmember Lynch moved, Councilmember Sellers seconded, to adopt Resolution 18-37. RESOLUTION 18-37: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SERVICE AGREEMENT W ITH iW ORQ TO PROVIDE THE CITY W ITH SOFTW ARE SERVICES FOR THE PUBLIC W ORKS DEPARTMENT. W HEREAS, the City of Evanston has a need to acquire software services which will enable citizens to engage in online application, perm itting and licensing activities with the City’s Public W orks Departm ent; and W HEREAS, iW orQ has subm itted a quote to provide the software necessary to enable the City to provide the online services at an attractive price; NOW , THEREFO RE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Service Agreem ent with iW orQ, a copy of which is attached hereto, to provide software services which will enable citizens to engage in online application, perm itting and licensing activities with the City’s Public W orks Departm ent. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-38 Councilmember Perkes introduced Resolution 18-38. Councilmember Perkes moved, Councilmember W elling seconded, to adopt Resolution 18-38. RESOLUTION 18-38: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION AND CONVEYANCE O F A RIG HT OF W AY AND EASEMENT TO QUESTAR GAS COMPANY, dba DOMINION ENERGY W YOMING, FOR THE INSTALLATION AND MAINTENANCE OF GAS TRANSMISSION AND DISTRIBUTION FACILITIES. W HEREAS, Dom inion Energy has requested the City convey to it an easem ent for the installation and m aintenance of gas transm ission and distribution facilities; and W HEREAS, Dom inion Energy has offered to pay the City consideration in the sum of $6,512.40 for the conveyance of the Easem ent; NO W , THEREFORE, BE IT RESOLVED BY THE GOVERNING BO DY O F THE CITY O F EVANSTON, W YOMING THAT: Section 1: In return for the paym ent of $6,512.40,the Mayor and City Clerk are hereby authorized to sign, attest and convey the Right of W ay and Easem ent to Q uestar G as Com pany, dba Dom inion Energy W yom ing, for the installation and m aintenance of gas transm ission and distribution facilities, a copy of which is attached hereto. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-39 Councilmember Kopp introduced Resolution 18-39. Councilmember Kopp moved, Councilmember Schuler seconded, to adopt Resolution 18-39. RESOLUTIO N 18-39: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE HAYDEN COMMONS ADDITION, A SUBDIVISIO N W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, Thom as Investm ents Lim ited Partnership and Clearwater Properties LTD Partnership, (the “Subdivider”), has m ade application to the governing body of the City of Evanston, W yom ing for approval and authorization of the proposed subdivision entitled the Hayden Com m ons Addition, a subdivision located within the City of Evanston, W yom ing; and W HEREAS, the City of Evanston finds that said subdivision is a m inor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, that: Section 1. The final plat of the Hayden Com m ons Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: The "Hayden Com m ons Addition", as it appears on the plat, is a subdivision of part of Lot 6 Broken Circle Subdivision, in the City of Evanston, Uinta County, W yom ing, said "Hayden Com m ons Addition" being m ore particularly described as follows: BEGINNING at the Northwest corner of said Lot 6, running thence N 69E16'00" E, 376.55 feet along the North line thereof to the Northwest corner of the Coulter Subdivision, a subdivision of part of said Lot 6; thence S 25E55'48" E, 450.83 feet along the W est line of said Coulter Subdivision to the Southwest corner thereof and the South line of said Lot 6; thence S 61E46'26" W , 176.63 feet along said South line to the Southeast corner of that part of said Lot 6 as described in the deed recorded in Book 722, Page 240 of the Uinta County Records; thence N 25E55'48" W , 399.69 feet along the East line of said part to the Northeast corner thereof; thence S 64E44'52" W , 198.53 feet along the North line of said part to the Northwest corner thereof and the W est line of said Lot 6; thence N 25E55'48" W , 89.97 feet along said W est line to the POINT OF BEGINNING Said part of Lot 6 herein described containing 2.248 acres, m ore or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the m andates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yom ing as by law required. The m otion passed with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Schuler. 1 abstain: Seller. Resolution 18-40 Councilmember Perkes introduced Resolution 18-40. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 18-40. RESOLUTION 18-40: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH CONSOLIDATED PAVING & CONCRETE, INC. FO R THE COMPLETION OF ALL W ORK REQUIRED FOR THE PAVEMENT OVERLAYS PROJECT.  W HEREAS, the City of Evanston has a need to m aintain its streets; and W HEREAS, Consolidated Paving & Concrete, Inc. subm itted the low bid for the overlay of selected city streets; and W HEREAS, the City of Evanston and Consolidated Paving & Concrete, Inc. are prepared to enter into an agreem ent whereby Consolidated Paving & Concrete, Inc. will provide all m aterials and labor specified in the plans and specifications and the proposal docum ents for the Pavem ent Overlays Project in Evanston, W yom ing; and W HEREAS, the City of Evanston and Consolidated Paving & Concrete, Inc. have set their agreem ent in writing; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston, as Owner, and Consolidated Paving & Concrete, Inc., as Contractor, a copy of which is attached, for com pletion of all work necessary for the Pavem ent Overlays Project in Evanston, W yom ing. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Aw ard Bid/Recreation Center Pump Room Electrical Project Councilmember Schuler moved, Councilmember Lynch seconded, to aw ard the bid for the Recreation Center Pump Room Electrical Project to Intermountain Electric, the apparent low bidder meeting all City specifications, in the amount of $133,925.00 (alternate 1 & 2 plus base). The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 18-41 Councilmember W elling introduced Resolution 18-40. Councilmember W ellling moved, Councilmember Kopp seconded, to adopt Resolution 18-41. RESOLUTION 18-41: A RESOLUTION OF THE G OVERNING BODY OF THE CITY OF EVANSTON, W YOMING ADOPTING A PROCUREMENT POLICY TO MAINTAIN A RESPONSIBLE AND UNIFORM PURCHASING PROCESS FOR THE CITY OF EVANSTON, AND TO ENSURE COMPLIANCE W ITH STATE LAW S CONCERNING EXPENDITURES FOR PUBLIC IMPROVEMENTS, MATERIALS AND SUPPLIES. W HEREAS, the City of Evanston is com m itted to prom oting a fair and open com petitive bidding process that provides an opportunity for all responsible bidders and qualified service providers to com pete for City projects and service contracts in accordance with applicable W yom ing Statutes and Federal Guidelines; and W HEREAS, City of Evanston also seeks to establish a policy for an efficient, fiscally responsible purchasing system capable of providing daily service and support to all City departm ents; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby approves and adopts the Procurem ent Policy dated July 1, 2018 and which is attached hereto, to govern the purchasing, consulting and bidding process for the City of Evanston. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Comments//Remarks Dean Barker gave an update on the progress and statue of the City View W ater Line Project. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:20 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk