City Council

EVANSTON CITY COUNCIL Second Regular M eeting November 20, 2018 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of Novem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Perkes led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, Tib Ottley, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; City Clerk, Nancy Stevenson; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Scott Ehlers; and Associate Planner, DuW ayne Jacobsen. Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember Schuler seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held November 6, 2018 and the W ork Session M eeting held November 13, 2018 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Ottley seconded, to approve the following bills for payment: Novem ber 7, 2018 to Novem ber 20, 2018 VENDOR FOR AMOUNT AXA Equivest Payroll 493.14 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 140,231.77 Delta Dental Payroll 8,276.00 Evanston Police Benevolent Payroll 216.00 Flex Share Payroll 2,615.33 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 40,006.54 NCPERS Payroll 112.00 Orchard Trust Payroll 775.28 Parks and Recreation Payroll 196.90 The Hartford Payroll 282.80 Vantage Point Payroll 445.28 Vision Service Plan Payroll 1,196.28 W EBT Payroll 935.00 W yom ing Dept. of Em ploym ent Payroll 8,400.38 W yom ing Retirem ent Payroll 52,447.67 Payroll Payroll 124,871.44 APT US&C Mem bership Dues 145.00 All W est Internet 1,381.11 Bear River Vet Clinic Services 74.00 Dennis M. Boal Services 4,664.00 Caselle Support/Maintenance 1,300.00 Yeti Parts 450.13 Cazin’s Supplies 886.17 CD’s Electric Electrical 89.18 City of Evanston Utilities 12,701.60 Cobra Pum a Golf Supplies 100.39 Cleveland Golf Supplies 394.36 Com m unications Technologies Parts 76.14 Consolidated Paving & Concrete Street Repairs 39,675.04 CCI Network Utilities 239.11 Cum m ins Rocky Mountain Parts 2,491.72 Norco Supplies 101.04 EZ Links Services 575.00 Ellingford’s Supplies 756.90 Chem tech-Ford Laboratories Testing 348.00 Energy Laboratories Testing 291.00 Xtrem e Foam worx Supplies 300.00 Century Link Utilities 3,184.90 Falcon Environm ental Corp Parts 3,943.80 First Bank Visa 9,167.63 Fastenal Supplies 8.55 Freeway Tire Tires 852.40 Gustin Hydraulics Supplies 462.51 Murdochs Supplies 462.09 Hach Com pany Supplies 354.89 Hutchinson Oil Fuel 1,610.72 Interm ountain Electric Contract 54,052.43 Ferguson W aterworks Parts 110.00 Kallas Autom otive Parts 827.90 Landm ark Services 80.00 Lifeaid Beverage Com pany Supplies 214.80 Morcon Industrial Supplies 291.62 Mountain W est Business Solutions Contract 128.28 Dom inion Energy Utilities 9,625.58 Mail Finance Contract 3,293.58 OT Excavation Services 350.00 Office Products Dealer Supplies 757.59 City of Evanston Reim bursem ent 100.00 Real Kleen Janitorial Supplies 628.25 Rush Truck Center Parts 577.61 Rocky Mountain Turf Parts 236.18 Six States Parts 45.29 Skaggs Supplies 699.99 Paul R. Skog Services 3,380.00 Sm ith’s Food & Drug Supplies 620.33 Standard Plum bing Parts 266.42 Alsco Laundry Services 549.66 Thatcher Chem ical Supplies 5,217.68 Titleist Supplies 170.75 Turfco Parts 85.48 Clayton B. Thom as Services 80.00 Verizon W ireless V-SAT Services 50.00 Uinta County Dispatch/Jail Fees 84,178.73 Uinta County Herald Ads 1,244.65 Uinta County Solid W aste Landfill Fees 25,686.42 Rocky Mountain Power Utilities 33,145.68 W yom ing W aste System s Services 209.98 W estar Printing Supplies 28.00 The Lum beryard Supplies 37.22 W .W .Q.&P.C.A. Registration 680.00 W yom ing Montana Travel Council Defensive Driving 90.00 One-Call of W yom ing Services 132.00 W yom ing Departm ent of Revenue Sales/Use Tax 287.92 W ARW S Registration 298.00 Creative Ink Im ages Supplies 348.00 Miles Partnership Ads 8,047.50 Independent Software Solutions Supplies 22.00 UPS Shipping 63.66 Eisinger-Sm ith Supplies 167.90 Callaway Golf Supplies 187.37 W arner Truck Center Parts 510.05 Doris Maestas Reim bursem ent 560.00 Frank Cook Service Award 100.00 Terri Spero Reim bursem ent 157.33 Darin Dam ron Service Award 100.00 Richard Nelson Refund 100.00 Media Skills Ads 18,899.00 W yom ing State Golf Association Mem bership Fees 125.00 Varsity Scoreboard Scoreboards 8,970.04 Vicki Holgate Refund 450.00 W esley Selby Reim bursem ent 42.50 Larry Turpin Reim bursem ent 3,000.00 Shay Ogden Refund 100.00 Esm erelda Ibarra Refund 450.00 W right Express Fuel 13,697.80 Deb W agstaff Reim bursem ent 149.47 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler.  Council Comments The Mayor and Councilm em bers wished everyone a Happy Thanksgiving and encouraged everyone to shop locally. They also invited everyone to attend the Christm as Tree Lighting event, annual Light Parade and Downtown Open House on Thursday, Novem ber 29 th. Mayor W illiam s thanked the 150 Year Birthday Celebration com m ittee for a great and successful event. Appointment to Board/Commission M ayor W illiams made an appointment to the follow ing board. Councilm em ber Perkes moved, Councilmember Schuler seconded, to confirm the follow ing appointment: Economic Development Board Dan W heeler (replacing Am y Grenfell) - February 2020 The m otion passed unanim ously with 6 yes votes: Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Public Hearing/Liquor License City Attorney Dennis Boal conducted a public hearing to receive public com m ent regarding the application for a Retail Liquor License for BK Managem ent, LLC., dba: BK Managem ent and also a transfer of ownership of the license to Michael Thom as Kindler. Michael Thom as Kindler, explained the plans to put this license into use. No one else addressed the issue and the hearing was closed. Liquor License/BK M anagement Councilmember Schuler moved, Councilmember W elling seconded, to approve the application for a Retail Liquor License for BK M anagement, LLC., dba: BK M anagement in the building located at 1932 Harrison Drive. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Transfer/Liquor License Councilmember Lynch moved, Councilmember Ottley seconded, to approve the transfer of ow nership of a Retail Liquor License from BK M anagement, LLC., dba: BK M anagement to M ichael Thomas Kindler. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Consent Agenda Councilmember W elling moved, Councilmember Ottley seconded, to approve a Parade Route Permit requested by the Urban Renew al Agency for the Jingle Bell Jaunt 5K Fun Run/W alk on Saturday, December 8, 2018, beginning at 9:00 a.m. at the Strand Theater. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Resolution 18-73 Councilmember Welling introduced Resolution 18-73. Councilmember W elling moved, Councilmember Sellers seconded, to adopt Resolution 18-73. RESOLUTION 18-73: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, AUTHORIZING THE EXCHANGE OF CONVEYANCES TO PROVIDE FOR ACCESS TO THE PARCEL OF PROPERTY THE CITY HAS LEASED TO THE EVANSTON BOAT CLUB. W HEREAS, the City and the Evanston Boat Club have previously entered into a Lease Agreem ent, whereby the Boat Club leased from the City a parcel of real property located adjacent to Sulphur Creek Reservoir, for the purpose of operating a boat club for its m em bers; and W HEREAS, the parties have recently learned that the road being used for access to the leased property was a county road that had been vacated by the County som etim e ago; and W HEREAS, there is a need for the City to acquire a perm anent access easem ent to the property; and W HEREAS, Sulpher Creek Ranch, LLC has agreed to convey to the City an access easem ent to the leased property if the City will in return, quitclaim any interest it m ay have in the parcel of land which contains the vacated county road; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT:  Section 1: The Mayor and City Clerk of the City of Evanston, W yom ing are hereby authorized to sign, attest and deliver a Quitclaim Deed, a copy of which is attached hereto, that conveys any interest the City m ay have in the parcel of land over which the vacated county road passes. Section 2: In return, the City is authorized to accept and record the easem ent for access to then city’s property, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 20 th day of Novem ber, 2018. ________________________ Kent H. W illiam s, Mayor ATTEST: Nancy Stevenson, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Resolution 18-74 Councilmember Perkes introduced Resolution 18-74. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 18-74. RESOLUTION 18-74: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE STATE FORESTER FOR THE CITY OF EVANSTON TO BE OFFICIALLY RECERTIFIED AS A TREE CITY USA FOR YEAR 2019. W HEREAS, City of Evanston has been previously certified as a Tree City USA by the State Forester; and W HEREAS, the governing body has determ ined that it is in the public’s interest to apply for recertification; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby authorizes the subm ission of an application to the State Forester for the City of Evanston to be recertified as a Tree City USA. Section 2. The Mayor and City Clerk are authorized to sign and attest all docum ents which are necessary to apply for the recertification. PASSED, APPROVED AND ADOPTED this 20 th day of Novem ber, 2018. ________________________ Kent H. W illiam s, Mayor ATTEST: Nancy Stevenson, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Resolution 18-75 Councilmember Lynch introduced Resolution 18-75. Councilmember Lynch moved, Councilmember W elling seconded, to adopt Resolution 18-75. RESO LUTION 18-75: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING RATIFYING THE APPLICATION FOR A SELECTIVE TRAFFIC ENFORCEMENT GRANT FROM THE HIGHW AY SAFETY PROGRAM OF THE W YOMING DEPARTMENT OF TRANSPORTATION. W HEREAS, grant funds are available from the Highway Safety Program of the W yom ing Departm ent of Transportation which are to be used by law enforcem ent agencies im prove traffic safety through increased enforcem ent; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Police Departm ent of the City of Evanston is authorized to apply for and accept a Selective Traffic Enforcem ent Grant from the Highway Safety Program of the W yom ing Departm ent of Transportation. Section 2. The Mayor, City Clerk and Police Departm ent are authorized to sign and attest all docum ents and take all other actions which are necessary to accept and receive the grant.  PASSED, APPROVED AND ADOPTED this 20 th day of Novem ber, 2018. ________________________ Kent H. W illiam s, Mayor ATTEST: Nancy Stevenson, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Resolution 18-76 Councilmember Schuler introduced Resolution 18-76. Councilmember Schuler moved, Councilmember Ottley seconded, to adopt Resolution 18-76. RESOLUTION 18-76: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ACCEPT AND APPROVE A RENEW AL OFFER W ITH DELTA DENTAL OF W YOMING TO PROVIDE DENTAL INSURANCE FOR CITY EMPLOYEES. W HEREAS, the City of Evanston, W yom ing has for m any years provided dental insurance for its em ployees; and W HEREAS, it is necessary for the City to accept the attached renewal offer with Delta Dental of W yom ing to continue to provide dental insurance for its em ployees. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby accepts and approves the renewal offer from Delta Dental of W yom ing, a copy of which is attached hereto and incorporated herein, to provide dental insurance for its em ployees. PASSED, APPROVED AND ADOPTED this 20 th day of Novem ber, 2018. ________________________ Kent H. W illiam s, Mayor ATTEST: Nancy Stevenson, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Resolution 18-77 Councilmember Ottley introduced Resolution 18-77. Councilmember Ottley moved, Councilmember W elling seconded, to adopt Resolution 18-77. RESOLUTION 18-77: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A SCADA SERVICE AGREEMENT RENEW AL W ITH W ETCO, INC. TO PROVIDE MAINTENANCE SERVICES FOR THE SCADA SYSTEM IN THE W ASTE W ATER TREATMENT PLANT. W HEREAS, the City has need to provide m aintenance services to the SCADA System of the waste water treatm ent plant; and W HEREAS, W ETCO, INC. is able to provide such services pursuant to the attached SCADA Service Agreem ent Renewal: NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the attached SCADA Service Agreem ent Renewal with W ETCO , Inc. to provide m aintenance services for the SCADA System in the waste water treatm ent plant. PASSED, APPROVED AND ADOPTED this 20 th day of Novem ber, 2018. ________________________ Kent H. W illiam s, Mayor ATTEST: Nancy Stevenson, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Resolution 18-78 Councilmember Lynch introduced Resolution 18-78. Councilmember Lynch moved, Councilmember Sellers seconded, to adopt Resolution 18-78. RESOLUTION 18-78: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEM ENT W ITH THE W YOMING DEPARTMENT OF TRANSPORTATION FOR THE PREPARATION OF A PLANNING STUDY OF CORRIDOR ALIGNMENT AND IMPROVEMENT OPTIONS FOR CRESTVIEW DRIVE. W HEREAS, the City of Evanston and the W yom ing Departm ent of Transportation desire to participate in the funding and preparation of a planning study to address corridor alignm ent and im provem ent options for Crestview Drive in the City of Evanston; and W HEREAS, the City of Evanston and the W yom ing Departm ent of Transportation have set forth an agreem ent, a copy of which is attached hereto, to provide the planning study. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston is authorized to execute a Cooperative Agreem ent with the W yom ing Departm ent of Transportation to prepare a planning study to address corridor alignm ent and im provem ent options for Crestview Drive in the City of Evanston. Section 2: The Mayor and City Clerk are authorized to sign and attest the Cooperative Agreem ent a copy of which is attached hereto . PASSED, APPROVED AND ADOPTED this 20 th day of Novem ber, 2018. ________________________ Kent H. W illiam s, Mayor ATTEST: Nancy Stevenson, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Ottley, Perkes, W elling, Sellers, Schuler. Comments/Remarks Dean Barker rem inded everyone of the Public Meeting on Monday at 6:00 p.m ., for discussion on the Safe Routes to School, sidewalk project in the Aspen Groves area. DuW ayne Jacobsen announced that the new edition of the Evanston Tree Guide, recently produced from grant funding, is now available. Mr. Jacobsen also stated that the Tree Board was recognized with a plaque from the Parks and Recreation departm ent to thank them for their support. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:07 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Nancy Stevenson, City Clerk