City Council

EVANSTON CITY COUNCIL Second Regular Meeting April 21, 2020 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Lynch led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Councilmembers Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers, and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Clerk, Nancy Stevenson; Director of Engineering & Planning, Dean Barker; Police Chief, Jon Kirby; and Payroll/HR Specialist, Diane Harris. Community Development Director, Rocco O’Neill; City Treasurer, Trudy Lym; Public Works Director, Gordon Robinson; Director of Parks and Recreation, Scott Ehlers were excused. A group of interested citizens were also present. Approve Agenda Council member D. Welling moved, Council member Sellers seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held April 7, 2020 was approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: April 8, 2020 to April 21, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Evanston Police Benevolent Payroll 240.00 Flex Share Payroll 2,682.66 IRS Tax Deposit Payroll 43,146.24 Orchard Trust Payroll 728.32 Parks & Recreation Payroll 194.65 Vantage Point Payroll 446.66 Payroll Payroll 154,326.44 Beacon Services Repairs 374.00 Dennis M. Boal Legal Services 4,482.00 Caselle Supplies 1,939.00 CCTV.NET Equipment 2,690.00 Yeti Parts 34.00 Auto Farm Parts 222.12 Cazin’s Supplies 1,313.63 CD’s Electric Electrical 3,124.64 Crest LLC Services 6,980.00 City of Evanston Utilities 2,336.36 Mobile Crime Scene Academy Training 700.00 CCI Network Utilities 85.35 Cummins Rocky Mountain Parts 17.09 Norco Parts 653.29 Chemtech-Ford Laboratories Testing 348.00 Energy Laboratories Testing 1,298.00 Evanston Chamber of Commerce Contract 10,388.00 Evanston Parks & Recreation Reimbursement/City Subsidy 101,983.33 First Bank Visa 8,239.00 Fastenal Company Tools 89.03 Freeway Tire Tires 1,299.44 Murdochs Parts 61.61 Hach Company Equipment 377.17 Harris Law Office Contract 4,000.00 Reladyne Oil 550.40 Evanston Regional Hospital Testing 37.75 Kallas Automotive Parts 1,906.93 Amanda R. Kirby Services 1,080.00 Landmark Services 400.00 Morcon Industrial Parts 1,935.31 Mountain West Business Solutions Contract 529.36 Dominion Energy Utilities 12,347.07 Nalco Company Supplies 37,060.19 City of Evanston Postage 120.90 Premier Truck Group Parts 207.70 Proforce Law Enforcement Equipment 2,611.02 Real Kleen Janitorial Supplies 22,081.05 Rocky Mountain Turf Parts 99.96 Roto-Aire Sales & Service Supplies 345.73 Safety Supply & Sign Sign 47.76 SF Mobile-Vision Repairs 195.26 Secretary of State Fee 30.00 Skaggs Companies Uniforms 580.73 Smith’s Food & Drug Supplies 285.32 Stateline Metals of Wyoming Parts 75.21 Alsco Services 365.29 Superior Rental Equipment 16,934.00 Tom’s HVAC Repairs 670.94 Thatcher Chemical Supplies 9,419.60 TCF Equipment Finance Contract 4,445.39 Two Guys Flooring Services 1,764.00 Uinta County Fire Protection Contract 54,894.50 Uinta County Herald Public Notices/Ads 4,232.40 Uinta County Solid Waste Landfill Fees 20,738.90 Uinta Engineering Services 1,750.00 Century Link Utilities 1,444.51 Rocky Mountain Power Utilities 25,995.18 Rocky Mountain Power Utilities 1,482.00 Wyoming Waste Systems Dumpster Fees 242.15 Westar Printing Supplies 145.56 WETCO Equipment 2,030.00 Wheeler Machinery Parts 207.06 The Lumber Yard Supplies 89.48 One-Call of Wyoming Services 22.50 Creative Ink Images Services 50.00 JC Golf Accessories Supplies 635.55 Callaway Golf Supplies 7,895.37 Arts Inc Refund 2,700.00 Utah Section PGA Ads 1,700.00 Shawn Stahl Reimbursement 223.93 Jorge Hernandez Refund 100.00 Cody Webb Reimbursement 300.23 Samantha Horton Refund 800.00 Marcus or Stephanie Winfield Refund 100.00 UP Marketing Events Refund 600.00 Shalene Vogt Refund 150.00 Evanston Car Cruise Refund 300.00 See More Putters Supplies 1,640.00 Rachel Jashinsky Refund 80.00 Salvador Zazueta Refund 150.00 Brandi Lindley Refund 100.00 Genny Barker Refund 500.00 Gerald or Allison Hepper Refund 100.00 Wright Express Fuel 13,144.49 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling. Sellers, M. Welling. Council Comments Council member Lynch reminded everyone to be safe and continue social distancing. Council member Perkes agreed to continue to social distance. Council member Sellers recognized the passing of Mike Erickson, a prominent business person in the City and a veteran. Appreciation to BPI for their generous donation of hand sanitizer to the community. Grateful for the warmer weather as people suffering with depression can get outside.  Ordinance 20-09 Council member D. Welling moved, Council member Ottley seconded, to pass Ordinance 20-09 on second reading. ORDINANCE 20-09: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING, VACATING THE TWIN RIDGE SUBDIVISION NO. 4 –PHASE 4 TO THE CITY OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. The motion to pass Ordinance 20-09 on second reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 20-10 Council member D. Welling moved, Council member Ottley seconded, to pass Ordinance 20-10 on second reading. ORDINANCE 20-10: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING, VACATING THE TWIN RIDGE SUBDIVISION NO. 4 –PHASE 5 TO THE CITY OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. The motion to pass Ordinance 20-10 on second reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 20-11 Council member Perkes moved, Council member Lynch seconded, to table Ordinance 20-11 to the second meeting in August (August 18th). ORDINANCE 20-11: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING, VACATING A PORTION OF THE RANCH AT EVANSTON PHASE NO. 1 SUBDIVISION TO THE CITY OF EVANSTON, AS MORE PARTICULARLY DESCRIBED HEREIN. The motion to table Ordinance 20-11 passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 20-12 Council member M. Welling moved, Council member Sellers seconded, to pass Ordinance 20-12 on second reading. ORDINANCE 20-12: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING, AMENDING SECTION 23-70. B. OF THE CITY CODE BY MODIFYING THE PH PARAMETERS OF ACCEPTABLE WASTEWATER IN SUBSECTION (3) AND REPEALING SUBSECTION (22) TO DELETE THE LIMITATION OF AMMONIA FOR DISCHARGE INTO THE MUNICIPAL WASTEWATER SYSTEM. The motion to pass Ordinance 20-12 on second reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Ordinance 20-13 Council member D. Welling sponsored Ordinance 20-13. Council member M. Welling moved, Council member Ottley seconded, to pass Ordinance 20-13 on first reading. ORDINANCE 20-13: AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE RIVERBIRCH ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. The motion to pass Ordinance 20-13 on first reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 20-27 Council member Lynch introduced Resolution 20-27. Council member Lynch moved, Council member Sellers seconded, to adopt Resolution 20-27. RESOLUTION 20-27 RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER INTO AN AGREEMENT AND ADDENDUM WITH UTAH YAMAS CONTROLS TO PROVIDE AN UPGRADED ACCESS CONTROL SYSTEM FOR THE POLICE DEPARTMENT. WHEREAS, the City has need to upgrade the access control system for the building housing the City’s Police Department and one door in the Machine Shop; and  WHEREAS, Utah Yamas Controls has submitted the best proposal to the City to provide the upgraded access control system for the Police Department and the one door in the Machine Shop; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, on behalf of the City, the Agreement and Addendum with Utah Yamas Controls City to provide an upgraded access control system for the Police Department and one door in the Machine Shop. PASSED, APPROVED AND ADOPTED this 21st day of April, 2020. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 20-28 Council member M. Welling introduced Resolution 20-28. Council member M. Welling moved, Council member Perkes seconded, to adopt Resolution 20-28. RESOLUTION 20-28: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A NOTICE OF GRANT AND AGREEMENT AWARD WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE, NATURAL RESOURCES CONSERVATION SERVICE, (NRCS), TO OBTAIN FUNDS FOR PLANNING AND DESIGN OF THE BEAR RIVER AND YELLOW CREEK WATERSHED PROJECT. WHEREAS, there are funds available from NRCS which could be used by the City to environmentally assess, plan and design improvements for the Bear River and Yellow Creek watershed which impact the City of Evanston; and WHEREAS, it is necessary for the City to enter into the attached Notice of Grant and Agreement Award in order to receive the grant funds; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor and City Clerk are authorized to sign and attest on behalf of the City the attached Notice of Grant and Agreement Award with NRCS to obtain funds for the Bear River and Yellow Creek Watershed Project. PASSED, APPROVED AND ADOPTED this 21st day of April, 2020. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Resolution 20-29 Council member Sellers introduced Resolution 20-29. Council member Sellers moved, Council member D. Welling seconded, to adopt Resolution 20-29. RESOLUTION 20-29: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A AGREEMENT WITH CONSTRUCTION MATERIAL RECYCLING INC. FOR THE COMPLETION OF ALL WORK AS SET FORTH IN THE AGREEMENT FOR THE HARRISON STORM DRAIN REPLACEMENT PROJECT. WHEREAS, the City of Evanston has determined there is a need to replace a storm drain located on Harrison Drive in Evanston, Wyoming; and WHEREAS, Construction Material Recycling Inc. has submitted the low bid for the project; and  WHEREAS, the City of Evanston and Construction Material Recycling Inc. are prepared to enter into an agreement whereby Construction Material Recycling Inc. will provide all materials and labor specified in the plans and specifications and the bid documents for the Harrison Storm Drain Replacement Project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, as Owner, and Construction Material Recycling Inc., as Contractor, for completion of all work necessary for the Harrison Storm Drain Replacement Project. PASSED, APPROVED AND ADOPTED this 21st day of April, 2020. ________________________ Kent H. Williams, Mayor ATTEST: Nancy Stevenson, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. City View Water Main Phase II Council member Ottley moved, Council member D. Welling seconded to award the bid for the City View Water Main Phase II Project to SCI, Inc., the apparent low bidder meeting all City specifications, in the amount of $792,708.00. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling. Sellers, M. Welling. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:03 p.m. ___________________________ Kent H. Williams, Mayor _______________________________ Nancy Stevenson, City Clerk