City Council

EVANSTON CITY COUNCIL Second Regular Meeting June 16th, 2020 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Sellers led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers, and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; Director of Engineering & Planning, Dean Barker; Public Works Director, Gordon Robinson; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill and Police Chief, Jon Kirby. Director of Parks and Recreation, Scott Ehlers was excused. A group of interested citizens were also present. Approve Agenda Council member D. Welling moved, Council member M. Welling seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held June 2nd, 2020 and the City Council Work Session Meeting held June 9th, 2020 were approved as presented. Bills Council member Ottley moved, Council member Lynch seconded, to approve the following bills for payment: June 3 to June 16, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Evanston Police Benevolent Payroll 240.00 Orchard Trust Payroll 603.32 Parks & Recreation Payroll 194.65 The Hartford Payroll 317.30 Vantage Point Payroll 446.66 Vision Service Plan Payroll 1,183.68 Wyoming Workforce Services Payroll 8,680.72 Payroll Payroll 143,477.54 Airgas USA Parts 105.43 All West Phones/Internet 1,198.04 Ameri Tech Equipment Parts 645.02 Bentley Huntsville Contract 22,076.10 Evanston Youth Club Contract 11,250.00 B & H Gravel Supplies 810.40 Brownells, Inc Supplies 135.89 Dennis M. Boal Services 3,120.50 Caselle Support/Maintenance 1,939.00 Yeti Services 109.62 Cazin’s Parts 511.61 CD’s Electric Electrical 2,062.55 Century Equipment Parts 8,009.50 Construction Material Recycling Contract 19,567.71 City of Evanston Utilities 16,769.42 Codale Electric Supply Supplies 430.80 Concrete Conservation Repairs 23,950.00 Boot Barn Uniforms 114.74 CCI Network Utilities 85.76 Cook Brothers Broadcasting Ads 500.00 Norco Supplies 30.48 Dell Marketing L.P. Equipment 2,404.08 Deru’s Glass Parts 34.49 ESRI Licensing/Software 5,815.48 Ellingford’s Services 9,567.50 Chemtech-Ford Laboratories Testing 495.00 Empire Turf, Inc Supplies 600.00 All West Phones/Internet 938.21 Evanston Parks & Recreation City Subsidy 263,077.09 Evanston Uinta Co Airport Contract 18,750.00 First Bank Visa 12,618.38 Fastenal Company Parts 65.28 Randy George Reimbursement 141.75 Great Basin Turf Products Supplies 9,561.20 Murdochs Supplies 1,895.27 Green Source LLC Supplies 1,575.00 Hach Company Equipment 9,943.78 IWORQ Support/Maintenance 4,500.00 Intermountain Concrete Supplies 1,850.55 Ferguson Waterworks Contract 18,744.74 Floyd’s Truck Center Parts 255.11 Chris Jensen Award 100.00 Kallas Automotive Parts 647.07 Amanda R. Kirby Services 1,260.00 Landmark Services 90.00 Morcon Industrial Parts 274.42 Maverick Networks Services 160.00 Mountain West Business Solutions Supplies 370.00 Dominion Energy Utilities 4,250.64 MCI Utilities 14.63 NALCO Company Supplies 27,261.00 Dave Norris Construction Services 1,300.00 Office Products Dealer Supplies 693.35 Personnel Screening Testing 165.00 Real Kleen Janitorial Supplies 287.35 Rocky Mountain Turf Parts 1,157.23 Rotational Molding Inc Supplies 19,075.00 Safety Supply & Sign Signs 151.56 SF Mobile-Vision Inc Software 988.00 Signalscape, Inc Support/Maintenance 1,960.00 Six States Distributors Parts 9.79 Skaggs Companies Uniforms 1,617.33 Smith’s Food & Drug Supplies 436.07 Standard Plumbing Parts 502.06 Stateline Metals of Wyoming Parts 407.58 Alsco Services 455.43 Superior Rental Services 1,843.24 Thatcher Chemical Supplies 4,318.48 Titleist Supplies 5,357.35 TCF Equipment Finance Contract 4,445.39 Turf Equipment & Irriga. Parts 932.15 Uinta County Herald Ads 2,531.20 Uinta County Solid Waste Landfill Fees 35,526.70 Century Link Utilities 1,438.31 Rocky Mountain Power Utilities 27,783.10 Western Precision Contract 124,580.68 Wyoming Waste Systems Dumpster Fees 239.13 Western Wyoming Beverages Services 287.60 Wheeler Machinery Equipment 217,939.00 The Lumberyard Supplies 2,238.41 One-Call of Wyoming Tickets 150.00 Utah/Yamas Controls Contract 18,300.00 Dana Kepner Co of Wyoming Parts 1,352.71 Kristine Goble Reimbursement 104.99 Lawrence’s Screen Printing Services 40.00 Vehicle Lighting Solutions Equipment 10,801.91 Taylor Made Golf Company Supplies 10,130.52 U.S.A. Blue Book Supplies 1,388.41 Jim’s Service Services 80.00 Golden Rule Embroidery Services 115.50 Kelsey McBroon Reimbursement 105.00 Dianne Keyes Award 100.00 Wyoming State Golf Association Dues 4,080.00 Shipping Plus Services 623.98 Kickin Grass Services 55.00 Primavera Ballesteros Refund 400.00 Tanner Fearn Refund 113.49 Cecilia Adams Refund 900.00 Marisol Contreras Refund 450.00 Carlos Clemente Refund 750.00 Teri Staublein Refund 175.47 Wright Express Fuel 11,567.62 Bruce Hartzell Award 100.00 Council Comments Council member Lynch reminded everyone to continue to stay safe. Council member Ottley recognized Nicole Espy and Gabby & Kody Blevins for the successful Strike Out Cancer baseball tournament that was held over the weekend. They were able to raise between $15,000 to $17,000 for a great cause. Council member Sellers mentioned that there will be a new restaurant where the Tumbling Tumbleweeds Restaurant use to be. He reminded everyone that since the Covid numbers are going up to watch for any indicators that people are struggling leading to an increase in suicide. He recognized and expressed appreciation to Community Development Director Rocco O’Neill for his hard work and follow up. Council member Perkes reminded everyone to be vigilant about social distancing with the increased numbers of Covid cases. Mayor Williams wished everyone a Happy Father’s Day and hopes everyone has an enjoyable weekend with their families. Public Hearing Annual Budget 2020-2021 City Attorney, Dennis Boal conducted a public hearing to receive public information, input, comments, and concerns for a proposed modification to the budget for Fiscal year 2020 and the City of Evanston Fiscal Year 2020-2021 Annual Budget. City Treasurer, Trudy Lym, gave an overview and brief summary of the modifications and the upcoming budget. No one else addressed the issue and Mr. Boal closed the hearing. Appointment to Boards/Commissions Mayor Williams made an appointment to the following board. Council member Lynch moved, Council member Sellers seconded, to confirm the following appointment: Evanston Housing Authority Board Rick Lunsford - March 2025 The motion passed unanimously with 6 yes votes: Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Consent Agenda Council member D. Welling moved, Council member M. Welling seconded, to approve the following Consent Agenda Item: Street Closure Permit requested by Travis and Jennifer Wilson for a neighborhood 4th of July Party on Saturday, July 4, 2020 on Summit Street between 6th Street and 7th Street, from 4:00 pm to 11:59 pm. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. Union Center Main Extension Project Council member Perkes moved, Council member Sellers seconded the Motion to table the award of bid for the Union Center Main Extension Project to the apparent low bidder, BH, Inc. to the next meeting of the City Council. Executive Session Council member M. Welling moved, Council member D. Welling seconded, to convene an Executive Session to discuss litigation to which the governing body may be a party. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. Council member Lynch moved, Council member Ottley seconded, to adjourn from Executive Session. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. RESOLUTION 20-43 Council member Perkes introduced Resolution 20-43. Council member Perkes moved, Council member D. Welling seconded, to adopt Resolution 20-43. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A WELL DRILLING AGREEMENT AND RELEASE OF CLAIMS WITH BROKEN CIRCLE CATTLE CO,(BROKEN CIRCLE). WHEREAS, on or about the 7th day of July, 1965, Myers Land and Livestock Company conveyed to the City a Right of Way and Easement for a water pipeline across its land,(the “Easement”) to supply the City with water; and WHEREAS, as part of the consideration for the Easement, the City agreed to construct, operate and maintain a four inch water service main of sufficient capacity to serve two domestic water services from the new pipeline at Landowner’s ranch headquarters as then located, and to provide two domestic water services without cost or charge; and WHEREAS, Broken Circle is a successor in interest of Myers Land and Livestock Company; and WHEREAS, the City no longer uses the pipeline because it has a new river intake structure and water pipeline to provide water to the community; and WHEREAS, the old intake structure and pipeline providing the water to Broken Circle are aged and unreliable; and WHEREAS, the Parties desire to enter into this agreement to provide the Broken Circle with a different source of domestic water by drilling and completing a well for domestic water use; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston approves and authorizes the execution of the Well Drilling Agreement and Release of Claims with Broken Circle Cattle Co., a copy of which is attached hereto. Section 2: The Mayor and City Clerk are authorized to sign and attest the Well Drilling Agreement and Release of Claims on behalf of the City. PASSED, APPROVED AND ADOPTED this 16th day of June, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-44 Council member Lynch introduced Resolution 20-44. Council member Lynch moved, Council member D. Welling seconded, to adopt Resolution 20-44. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A SELECT PROGRAM AGREEMENT WITH BENTLEY SYSTEMS INCORPORATED TO PROVIDE COMPUTER SOFTWARE FOR MODELING OF THE CITY’S WATER DISTRIBUTION SYSTEM. WHEREAS, the City needs the capacity to determine and predict the limitations of its water distribution system; and WHEREAS, Bentley Systems Incorporated provides computer software which will enable the City to model its water distribution system and make such predictions; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Select Program Agreement with Bentley Systems Incorporated to provide computer software for modeling of the city’s water distribution system. PASSED, APPROVED AND ADOPTED this 16th day of June, 2020. _______________________________ Kent H. Williams, Mayor ATTEST: ______________________________ Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling RESOLUTION 20-45 Council member Ottley introduced Resolution 20-45. Council member Ottley moved, Council member D. Welling seconded, to adopt Resolution 20-45. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT WITH THE WYOMING DEPARTMENT OF TRANSPORTATION FOR FUNDING TO BE USED IN THE RECONSTRUCTION OF A PORTION OF CITY VIEW DRIVE. WHEREAS, there is a need to reconstruct City View Drive within the City of Evanston; and WHEREAS, federal funds administered by the Wyoming Department of Transportation are available to assist the City in the reconstruction project of City View Drive; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston is authorized to execute a Cooperative Agreement with the Wyoming Department of Transportation for funding the reconstruction of a portion of City View Drive. Section 2: The Mayor and City Clerk are authorized to sign the Cooperative Agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 16th day of June, 2020. _______________________________ Kent H. Williams, Mayor ATTEST: ______________________________ Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-46 Council member M. Welling introduced Resolution 20-46. Council member M. Welling moved, Council member Lynch seconded, to adopt Resolution 20-46. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CONSOLIDATED PAVING & CONCRETE, INC. FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE SUMMER 2020 STREET MAINTENANCE OVERLAY PROJECT.  WHEREAS, the City of Evanston has a need to maintain its streets; and WHEREAS, Consolidated Paving & Concrete, Inc. submitted the low bid for the Summer 2020 Street Maintenance Overlay Project; and WHEREAS, the City of Evanston and Consolidated Paving & Concrete, Inc. are prepared to enter into an agreement whereby Consolidated Paving & Concrete, Inc. will provide all materials and labor specified in the plans and specifications and the proposal documents for the Summer 2020 Street Maintenance Overlay Project in Evanston, Wyoming; and WHEREAS, the City of Evanston and Consolidated Paving & Concrete, Inc. have set their agreement in writing; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, as Owner, and Consolidated Paving & Concrete, Inc., as Contractor, a copy of which is attached, for completion of all work necessary for the Summer 2020 Street Maintenance Overlay Project in Evanston, Wyoming. PASSED, APPROVED AND ADOPTED this 16th day of June, 2020. _______________________________ Kent H. Williams, Mayor ATTEST: ______________________________ Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Council member D. Welling introduced Resolution 20-47. Council member D. Welling moved, Council member Lynch seconded, to adopt Resolution 20-47. RESOLUTION 20-47 A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, WYOMING FOR FISCAL YEAR ENDING JUNE 30, 2020, AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS DESCRIBED HEREIN. WHEREAS, the City of Evanston, Wyoming has previously adopted a budget for fiscal year ending June 30, 2020, which budget estimated revenues and appropriated said expenditures to the funds and departments of the city; and, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The following funds and departments shall have their appropriations revised for the fiscal year as shown: Revenue Expenditure General Fund General Fund Revenues $ 75,000.00 Parks and Recreation Subsidy $ 75,000.00 For additional payroll costs not originally budgeted Environmental Services Fund Landfill Revenue $200,000.00 Landfill Expense $200,000.00 Budget amount was entered incorrectly Section 2: The terms and conditions of the original budget shall remain as passed unless otherwise amended.  PASSED, APPROVED AND ADOPTED this 16th day of June, 2020. ____________________________ Kent H. Williams, Mayor ATTEST: __________________________ Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Council member M. Welling introduced Resolution 20-48. Council member M. Welling moved, Council member Lynch seconded, to adopt Resolution 20-48. RESOLUTION 20-48 A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2021. WHEREAS, on the 5th day of May 2020, the Treasurer of the City of Evanston, Wyoming, prepared from the Department Administrators and the Mayor and submitted to the City Council, a city budget for the 2021 fiscal year, beginning the 1st day of July 2020, and ending the 30th day of June 2021; and WHEREAS, the governing body has reviewed this budget in detail, and discussed with the Departmental Administrators concerning their individual budget requests and base budgets; and WHEREAS, a copy thereof was made available for public inspection at the office of the City Treasurer; and WHEREAS, notice of a public hearing, as required by Wyoming State Statute, on said budget, together with the summary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 9th day of June 2020; and WHEREAS, a public hearing was held on such Budget at the time and place specified in said notice, at which time all interested parties were given an opportunity to be heard; and WHEREAS, the governing body has adopted the following overall mission statements to guide the execution of the budget: (1) To ensure that all rules and regulations set forth by Evanston City Government are appropriate and pertinent to the quality of life of the residents of Evanston, Wyoming. (2) To expect a strong sense of accountability and dedication by all City employees to the people of Evanston, and to officially recognize those employees whose service to the citizens of Evanston reflect this goal. (3) To improve the overall communication and line of communication within the City. (4) To recognize and cultivate the importance of small businesses within Evanston, as well as to encourage industry to explore the resources in our community. (5) To stimulate proper management techniques so that the infra-structure of our City is functioning at the highest level of productivity. WHEREAS, the governing body has adopted a budget approach which encourages city employees to provide services more efficiently and cost effectively, allowing department heads discretion to transfer operational budget allocations within a division.  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending June 30, 2021. Section 2: The following appropriations as provided for by General Property Taxation 8 mills (approximately equal to $450,000) and other revenues, be made for the fiscal year ending June 30, 2021, and that the expenditures of each Department, Division, or program be limited to the amount herein appropriated : The following Department budget allocations shall be distributed to the various divisions by the department head, pursuant to Section 7 of this resolution: CITY COUNCIL CITY COUNCIL-ADMINISTRATION $197,450.00 EMERGENCY RESERVE $70,000.00 TOTAL $267,450.00 JUDICIAL JUDICIAL - ADMINISTRATION $156,050.00 EXECUTIVE EXECUTIVE - ADMINISTRATION $139,775.00 ATTORNEY $155,115.00 MAYOR'S CONTINGENCY $10,000.00 YOUTH CLUB FOR BOYS AND GIRLS $24,500.00 TOTAL $329,390.00 PLANNING/ENGINEERING PLANNING/ENGINEERING $295,200.00 TREASURY TREASURY $459,550.00 CLERK CLERK $156,850.00 COMMUNITY DEVELOPMENT URBAN RENEWAL $155,125.00 GENERAL SERVICES $1,062,475.00 COMMUNITY DEVELOPMENT $231,050.00 TOTAL $1,448,650.00 PARKS & RECREATION PARKS & REC ADMINISTRATION $2,062,295.00 GOLF COURSE $864,777.00 CEMETERY $272,126.00 TOTAL $3,199,198.00 POLICE POLICE - ADMINISTRATION $472,875.00 IT $324,945.00 INVESTIGATION $800,750.00 PATROL $1,874,750.00 SUPPORT $449,870.00 VOCA/VAWA/POLICE - GRANTS $122,555.25 TOTAL $4,045,745.25 PUBLIC WORKS PUBLIC WORKS - ADMINISTRATION $158,130.00 STREETS $1,348,450.00 WATER $2,179,400.00 WASTE WATER $1,286,600.00 ENVIRONMENTAL SERVICES/SANI $1,427,825.00 MV/SHOP $33,000.00 TOTAL $6,433,405.00 ECONOMIC REINVESTMENT ECONOMIC REINVEST EXPENSES $40,000.00 LODGING TAX LODGING TAX EXPENDITURES $321,750.00 CAPITAL OUTLAY $363,542.75  GENERAL FUND CAPITAL OUTLAY $60,000.00 COM DEV CAPITAL OUTLAY $356,000.00 PARKS & REC CAPITAL OUTLAY $100,000.00 PWORKS CAPITAL OUTLAY $666,344.00 COMMUNITY GRANTS $195,552.00 COMMUNITY CONTRACTS $75,000.00 AIRPORT JPB 11,000.00 EQUIPMENT LEASE $1,135,984.00 WATER FUND CAPITAL $558,270.00 WASTE WATER FUND CAPITAL $975,000.00 ENVIRONMENTAL SERVICES CAPITAL $.00 GOLF COURSE CAPITAL $60,000.00 CEMETERY CAPITAL $4,600,000.00 ECONOMIC REINVESTMENT CAPITAL $9,196,692.75 TOTAL SUMMARY $12,555,199.00 GENERAL FUND $3,315,384.00 WATER FUND $1,844,870.00 WASTEWATER FUND $2,402,825.00 ENVIRONMENTAL SERVICES FUND $332,126.00 CEMETERY FUND $864,777.00 GOLF FUND $33,000.00 MOTOR VEHICLE FUND/INTERNAL SVC $4,640,000.00 ECONOMIC REINVESTMENT FUND $321,750.00 LODGING TAX FUND $26,309,931.00 TOTAL Section 3: All operational and capital expenditures shall be made in conformance to the budget and the intent expressed by the governing body during the budget adoption process. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall maintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departments. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each department instructions specifying the method and form of reallocating their budgets in conformance to the standard classification system and pursuant to the appropriations authorized. Section 6: (a) Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures submitted by a Department or agent of the City. After said review, the Treasurer shall at the minimum ensure that: (1) The request conforms to the approved budget and corresponding appropriations. (2) Funds are available to defray the requested expenditure. (3) The request is proper, legal and is in accord with City Policy and Procedures. (b) The Treasurer is further authorized to administer procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: (1) The department head may elect to transfer budget allocations within a division without prior approval. (2) The department head may elect to transfer budget allocations between divisions with prior approval of the mayor. (3) The department head may elect to transfer budget allocations from one department to another with the prior approval of the governing body. (4) Increases or decreases in budget allocations for personnel services require the prior approval of the Mayor. (5) Inter-departmental transfers, changes in Capital Outlay Budgets and inter-fund transfers require the prior approval of the governing body.  (6) No transfer shall be made which has the effect of increasing any series, class, object or budget unless accompanied by a corresponding reduction in another series, class, object or budget. (7) Irrespective of amounts appropriated for personnel services, the governing body shall approve, by specific motion, the creation of any new permanent positions. This subparagraph does not apply to the hiring of seasonal, temporary, or intermittent employees working part-time or full-time. However, seasonal, temporary or intermittent employees working more than 120 calendar days must be approved by the governing body. (8) No expenditure shall be made from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent merit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall monitor revenues received and expenditures made by the City to determine the City's cash needs. When the Treasurer determines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or monthly fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each department to the level of expected revenues. In placing such restriction in effect, the Treasurer shall, consider as priority expenditures to preserve: (1) Commitments involving City bonded and loan indebtedness. (2) Obligations to Federal and State authorities. (3) Contractual arrangements to which the City is a party. (4) Personnel Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled meeting of any reductions ordered and the reasons prompting that action. Section 9: Projects, activities and programs authorized for which grants from the United States of America, State of Wyoming, Uinta County or any other source are to be used for payment of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the execution and administration of the budget for this fiscal year the following policy directions shall prevail. (A) The City will pay, on behalf of its full-time permanent employees, 13.19 percent (13.19%) of their gross salary to a Deferred Compensation Program or Wyoming Retirement Program. (B) Each employee covered by the terms and conditions of the health/medical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an amount equal to 8.2 percent of the monthly insurance premium. Qualified Retiree employees who receive the retirement health insurance option shall be required to pay 80% of insurance premium as per the Personnel Policy. (C) The City will not participate financially in the payment of membership dues or fees on behalf of any employee unless the membership is granted in the name of the City of Evanston. The City will not contribute financially to the payment of any personal memberships. (D) Where statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of employment, the City will reimburse travel and associated costs related to attendance at schools, seminars or conferences when such attendance is for maintaining or advancing professional status or occupational certification. (E) The City will reimburse employees up to $150 for protective footwear, as determined by the Department Administrator. Section 11: Attachment A is the fee schedule for the Fiscal Year beginning July 1, 2020 and is hereby adopted and made part of the budget resolution. PASSED, APPROVED AND ADOPTED this 16th day of June, 2020. _______________________ Kent H. Williams, Mayor ATTEST: ______________________________ Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Public Participation Mayor Williams expressed gratitude to City Employees for minding the bottom line and being fiscally responsible. He also thanked Trudy for all her hard work preparing the budget. Department Heads also thanked Trudy and recognized her for being so great to work with during the budget process. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:26 p.m. ______________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk