City Council

EVANSTON CITY COUNCIL Special Meeting June 30, 2020 The official record of proceedings for a special meeting of the Evanston City Council was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Ottley led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of meeting were: Mayor Williams; Councilmembers; Tim Lynch, Tib Ottley, Evan Perkes, David Welling and Mike Sellers. Councilmember Mikal Welling was excused. Staff members present were: City Attorney, Dennis Boal; City Clerk, Diane Harris; Police Chief, Jon Kirby; Community Development Director, Rocco O’Neill and Parks & Recreation Director, Scott Ehlers. City Treasurer, Trudy Lym; Public Works Director, Gordon Robinson; Director of Engineering & Planning, Dean Barker were excused. Approve Agenda Council member D. Welling moved, Council member Sellers seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling and Sellers. Bills Council member Perkes moved, Council member Lynch seconded, to approve the following bills including one additional warrant payable to SCI Construction in the amount of $312,765.92, for payment: June 17, 2020 to June 30, 2020 VENDOR FOR AMOUNT Airgas USA Supplies 20.58 Civic Plus Services 3,847.20 Cazin’s Supplies 1,045.42 CD’s Electric Electrical 152.00 Crest Contract 988.25 Construction Material Recycling Retainage/Release 11,467.74 Cleveland Golf Supplies 937.20 Verizon Wireless Cell Phones 1,991.85 Deru’s Glass Services 1,625.13 Ellingford’s Cement 2,730.00 Chemtech-Ford Laboratories Testing 348.00 Energy Laboratories Testing 311.00 Fastenal Supplies 77.27 Forsgren Associates Services 895.00 Freeway Tire Alignment 54.95 Good to Grow Supplies 291.76 Great Basin Turf Products Supplies 115.40 Murdochs Small Tools 631.37 Harris Law Office Contract 4,000.00 Reladyne Supplies 7,073.60 JCOMM Radio System 27,231.60 JUB Engineers Services 9,000.00 Kallas Automotive Parts 1,306.09 Landmark Services 85.00 Modern Cleaners Laundry Service 388.65 Morcon Industrial Parts 410.45 Mountain West Business Solutions Contract 192.86 Mountainland Supply Parts 4,319.45 Nalco Company Chemicals 27,326.00 Navi Tabs Supplies 367.50 Office Products Dealer Supplies 306.23 Patrick Towing Towing 1,300.00 Staker Parson Companies Asphalt 584.91 Peck Striping Services 17,316.72 City of Evanston Reimbursement 70.95 Real Kleen Janitorial Supplies 2,038.55 Rocky Mountain Turf Parts 25.85 Rotational Molding of Utah Refuse Cans 6,450.00 Shred-it USA Services 84.20 Sirius XM Radio Satellite Radio 181.67 Team Green Services 5,000.00 Superior Rental Equipment Rental 1,240.00 Tom’s HVAC Services 2,100.17 TURF Equipment Parts 1,778.07 Uinta County Herald Ads 240.00 Rocky Mountain Power Utilities 7,381.07 Utah Department of Transportation Services 3,469.07 Vision Auto Glass Services 585.00 Walmart Supplies 736.33 XO Xtreme Marketing Marketing 26,532.50 Westar Printing Supplies 226.60 Western Wyoming Beverages Services 168.05 The Lumberyard Supplies 2,083.72 Yamaha Motor Corp Contract 3,495.25 Prestige Flags Supplies 335.71 Creative Ink Images Supplies 1,150.05 J&J Nursery Trees 8,379.90 U.S.A. Blue Book Parts 443.85 Water of Life Services 189.40 Toni Albrecht Refund 150.00 Cody Moore Refund 490.00 Smith’s Restitution 19.99 Justin or Emily Dennis Refund 100.00 Nate or Melissa Hartsock Refund 100.00 Charles-Kissling Memorial Fund Refund 1,000.00 Allen Clancy Refund 100.00 Tamara Gutke Refund 25.00 Western Ag Credit Refund 200.00 Cate Equipment Parts 117.79 The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling. Sellers. Union Center Main Extension Project Council member D. Welling moved, Council member Ottley seconded a Motion to remove from the table the Motion to award the bid for the Union Center main Extension Project to the apparent low bidder, BH, Inc. from the table. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. After discussion concerning the Extension Project, the motion to award the bid to the apparent low bidder, BH, Inc. passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers. Harrison Drive Storm Drain Project Council member Lynch moved, Council member Perkes seconded to authorize the release of retainage and final payment to CMR for the Harrison Drive Storm Drain Project. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling. Sellers. RESOLUTION 20-49 Councilmember Ottley introduced Resolution 20-49. Councilmember Ottley moved, Councilmember Lynch seconded, to adopt Resolution 20-49. RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM PORTER, MUIRHEAD, CORNIA & HOWARD TO PROVIDE THE CITY AUDIT SERVICES FOR THE YEAR ENDING ON JUNE 30 2020. WHEREAS, it is necessary for the City of Evanston to obtain an financial audit each and every year; WHEREAS, Porter, Muirhead, Cornia & Howard has submitted a proposal to the City of Evanston to perform the financial audit for the year ending on June 30, 2020; WHEREAS, the governing body has determined that acceptance of the proposal is in the public’s interest; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The proposal from Muirhead, Cornia & Howard to perform the financial audit for the City of Evanston for the year ending on June 30, 2020 is hereby accepted.  Section 2: The Mayor and City Clerk are hereby authorized to sign and attest all documents necessary to accept the proposal from Porter, Muirhead, Cornia & Howard, a copy of which is attached hereto, to provide the audit services. PASSED, APPROVED AND ADOPTED this 30th day of June, 2020. _______________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling. Sellers. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:45 p.m. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk