City Council

EVANSTON CITY COUNCIL Second Regular Meeting October 20th, 2020 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of October was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, David Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Treasurer, Trudy Lym; Director of Engineering & Planning, Dean Barker; Public Works Director, Gordon Robinson; City Clerk, Diane Harris; Community Development Director, Rocco O’Neill; Police Lieutenant, Mike Vranish and Director of Parks and Recreation, Scott Ehlers. Police Chief Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Council member D. Welling moved, Council member M. Welling seconded, to approve the agenda with the addition of a Community Foundation drawing presented under Public Hearing/Special Orders. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held October 6th 2020, were approved as presented. Bills Council member Lynch moved, Council member Ottley seconded, to approve the following bills for payment: October 7, 2020 to October 20, 2020 VENDOR FOR AMOUNT AXA Equivest Payroll 458.00 Blue Cross/Blue Shield Payroll 163,928.00 Evanston Police Benevolent Payroll 240.00 Flex Share Payroll 3,268.76 IRS Tax Deposit Payroll 42376.03 Orchard Trust Payroll 953.32 The Hartford Payroll 234.30 Parks & Recreation Payroll 194.65 Vantage Point Payroll 106.66 Payroll Payroll 132,295.91 All West Internet/Phones 2,515.60 BH, Inc Contract 50,398.43 Dennis M. Boal Services 3,766.50 Calibration Tech & Supply Services 40.00 Caselle Support/Maintenance 1,939.00 Yeti Parts 871.45 Cazin’s Supplies 493.75 CD’s Electric Services 18,240.36 Crest LLC Contract 3,832.55 Century Equipment Parts 1,801.48 City of Evanston Utilities 28,573.63 ClicGear Supplies 177.00 CCI Network Utilities 84.53 DFA-Actuaries, LLC Services 4,000.00 Dell Marketing Equipment 1,602.98 Empire Turf Supplies 1,590.00 Energy Laboratories Testing 1,420.00 Evanston Chamber of Commerce Contract 10,388.00 Evanston Park and Recreation City Subsidy 91,533.10 Evanston Uinta Co Airport Contract 18,750.00 First Bank Visa 18,727.15 Fastenal Parts 243.31 Murdochs Supplies 19.56 Hach Company Supplies 697.35 Reladyne Fuel 332.76 Interwest Fire Protection Services 5,420.83 Floyd’s Truck Center Parts 1,333.27 J-Bar Trucking Services 570.00 J-Bar Excavation Supplies 1,388.34 Kallas Automotive Parts 553.79 Amanda R. Kirby Services 4,005.00 Landmark Services 260.00 Mizuno USA Supplies 35.72 Matthew Bender & Co Supplies 164.10 Modern Cleaners Laundry Services 504.20 Morcon Industrial Parts 445.15 Mid-American Research Chemical Supplies 159.69 Mtn West Business Solutions Service Agreement 95.28 Dominion Energy Utilities 3,474.56 Novus Glass Services 520.00 Office Products Dealer Supplies 201.98 Parnell’s Glass & Bodyworks Services 3,135.40 Real Kleen Janitorial Supplies 71.40 Redi Services Services 6,152.50 SCI Inc Contract 200,275.56 Alsco Laundry Services 356.97 Western Environmental Liner Liner 4,235.40 Superior Rental Small Tools 402.00 Thatcher Chemical Supplies 4,466.12 TCF Equipment Contract 4,445.39 Turf Equipment & Irrigation Parts 793.17 Disability: In Uinta County Contract 450.00 Uinta County Jail/Dispatch Fees 76,935.74 Uinta County Herald Public Notices 929.25 Uinta County Solid Waste Landfill Fees 28,999.90 Century Link Utilities 1,500.57 Rocky Mountain Power Utilities 33,959.64 Walmart Stores Restitution 9.98 Wyoming Waste Systems Dumpster Fees 239.13 Xylem Water Solutions Services 1,344.71 Westar Printing Supplies 31.84 The Lumberyard Parts 433.63 Wyoming Dept of Employment Unemployment 524.96 Wyoming Dept of Revenue Sales/Use Tax 765.24 Utah/Yamas Controls Services 1,620.00 Root X Supplies 871.97 Rotary Club of Evanston Dues 148.50 Trudy Lym Reimbursement 1,290.00 Callaway Golf Supplies 1,503.61 Taylor Made Golf Supplies 312.18 Uinta Boces #1 Training 75.00 Kickin Grass Services 55.00 Denny Wallace Construction Reimbursement 700.00 Wright Express Fuel 13,036.18 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Council Comments Council member Ottley reminded everyone about Hunter’s Widow Night downtown on Thursday and Trick or Treating downtown on Friday the 30st of October. Council member Sellers recognized the Rotary Club and City employees for working on landscaping Exit 6 and commented on how nice it looks. Council member D. Welling wished Council member Ottley and his wife Happy Anniversary. Mayor Williams echoed Happy Anniversary wishes to Council member Ottley and his wife.  Wyoming Community Foundation Drawing Maryl Thompson representing the Wyoming Community Foundation requested the Mayor draw the winning ticket for a rifle that was raffled for a fund-raiser benefitting the local Community Foundation. The winner of the drawing was Alicia Allen. Ordinance 20-14 Council member Lynch moved, Council member Sellers seconded, to pass Ordinance 20-14 on second reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING ENACTING SECTION 12-17.1 OF CHAPTER 12, MOTOR VEHICLES AND TRAFFIC, OF THE EVANSTON CITY CODE REGULATING THE OPERATION OF OFF-ROAD RECREATIONAL VEHICLES ON CITY STREETS. The motion to pass Ordinance 20-14 on second reading passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Fuel Station Project Council member M. Welling moved, Council member D. Welling seconded the Motion to award the bid for the Fuel Station Project to the apparent low bidder Westech Fuel Equipment Company. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-80 Council member Ottley introduced Resolution 20-80. Council member Ottley moved, Council member Perkes seconded, to adopt Resolution 20-80. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH WESTECH FUEL EQUIPMENT COMPANY FOR THE COMPLETION OF ALL WORK REQUIRED FOR THE FUEL STATION PROJECT. WHEREAS, the City of Evanston has determined there a need to construct its own fuel station to serve the needs of its citizens adequately; WHEREAS, Westech Fuel Equipment Company has submitted the lowest bid for the project; and WHEREAS, Westech Fuel Equipment Company is prepared to enter into an agreement whereby Westech Fuel Equipment Company will provide all materials and labor specified in the plans and specifications for the Fuel Station Project; and WHEREAS, the City of Evanston and Westech Fuel Equipment Company have set their agreement in writing; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the attached Agreement between the City of Evanston, as Owner, and Westech Fuel Equipment Company, as Contractor, for completion of all work necessary for the Fuel Station Project. PASSED, APPROVED AND ADOPTED this 20th day of October, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  RESOLUTION 20-81 Council member M. Welling introduced Resolution 20-81. Council member M. Welling moved, Council member Lynch seconded, to adopt Resolution 20-81. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE ACCEPTANCE OF A RENEWAL QUOTE FROM PLANET TECHNOLOGIES, INC., THAT INCORPORATES A MICROSOFT AGREEMENT FOR ONLINE SERVICES, TO RENEW LICENSING FOR VARIOUS COMPUTER PROGRAMS USED BY THE CITY. WHEREAS, the City of Evanston has received a Renewal Quote from Planet Technologies, Inc. to renew licensing for various computer programs used by the City which incorporates Microsoft’s Agreement for Online Services; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The City of Evanston authorizes the acceptance of the Renewal Quote from Planet Technologies, Inc. to renew licensing for various computer programs used by the City which incorporates Microsoft’s Agreement for Online Services. Section 2. The Mayor and City Clerk are authorized to sign and attest the attached Renewal quote with Planet Technologies, Inc. PASSED, APPROVED AND ADOPTED this 20th day of October, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-82 Council member Sellers introduced Resolution 20-82. Council member Sellers moved, Council member Ottley seconded, to adopt Resolution 20-82. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO.1 FOR THE CITY VIEW WATER MAIN REPLACEMENT PROJECT-PHASE 2 IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the City View Water Main Replacement Project-phase 2 which is being constructed by SCI, Inc.; and WHEREAS, the governing body has determined that it is in the public’s interest to approve Change Order No. 1 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, as follows: Section 1. Change Order No. 1 for the City View Water Main Replacement Project-phase 2, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 1 on behalf of the City. PASSED, APPROVED AND ADOPTED this 20th day of October, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling.  RESOLUTION 20-83 Council member Perkes introduced Resolution 20-83. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 20-83. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH THE STATE LOAN AND INVESTMENT BOARD TO OBTAIN GRANT FUNDS TO RECAPTURE FUNDS EXPENDED BECAUSE OF THE CORONAVIRUS PANDEMIC. WHEREAS, the City has been awarded a Coronavirus Relief Grant to recapture funds expended during the 2020 Coronavirus pandemic to purchase essential equipment and supplies necessary for public and employee safety; for employee salaries paid while mandated to quarantine; and for rental loses from city-owned public event/activity spaces; and WHEREAS, it is necessary for the City to execute the attached Reimbursement Agreement with the State Loan and Investment Board to obtain the grant funds; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor and City Clerk are hereby authorized to sign and attest the attached Reimbursement Agreement with the State Loan and Investment Board to obtain a grant funds to recapture funds expended during the 2020 Coronavirus pandemic. PASSED, APPROVED AND ADOPTED this 20th day of October, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. RESOLUTION 20-84 Council member D. Welling introduced Resolution 20-84. Council member D. Welling moved, Council member Sellers seconded, to adopt Resolution 20-84. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A ENFORCING UNDERAGE DRINKING CONTRACT WITH THE WYOMING ASSOCIATION OF SHERIFFS AND CHIEFS OF POLICE. WHEREAS, funds are available from the Wyoming Association of Sheriffs and Chiefs of Police which are to be used to enforce underage drinking laws of alcohol and provide education within the community; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Police Department of the City of Evanston is authorized to accept and execute the attached Enforcing Underage Drinking Contract with the Wyoming Association of Sheriffs and Chiefs of Police. Section 2. The Mayor, City Clerk and Police Department are authorized to sign and attest all documents and take all other actions which are necessary to accept and receive the funds. PASSED, APPROVED AND ADOPTED this 20th day of October, 2020. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, D. Welling, Sellers, M. Welling. Comments, Remarks from Departments Evanston Parks and Recreation Director, Scott Ehlers remarked that the Golf Course had set a record year, reaching $500,000 in fees this season. Public Participation Maryl Thompson representing the Wyoming Community Foundation thanked the Mayor for participating in the raffle for the Foundation’s fund raiser. Executive Session Council member Lynch moved, Council member Ottley seconded, to convene an Executive Session and started to discuss possible discipline of a City employee. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. Whereupon, the City Attorney advised the Council that the discussion and meeting were not in compliance with the City’s Personnel Manual and the meeting should therefore, be adjourned. No action was taken. Council member D. Welling moved, Council member Ottley seconded, to adjourn from Executive Session. The motion passed unanimously with 7 yes votes: Williams, Lynch, Perkes, Ottley, D. Welling, Sellers, M. Welling. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:13 p.m.  K e n t H . W i l l i a m s , M a y o r ATTEST: Diane Harris, City Clerk