City Council

EVANSTON CITY COUNCIL First Regular Meeting October 5th, 2021 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of October was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch Tib Ottley, Evan Perkes, David Welling, and Mikal Welling. Mike Sellers was excused. Staff members present at the start of the meeting were: City Treasurer, Trudy Lym; City Clerk, Diane Harris; Public Works Director, Gordon Robinson; Community Development Director, Rocco O’Neill; Police Chief Michael Vranish; Director of Parks and Recreation, Scott Ehlers and Main Street Coordinator/Grant Writer, Mieke Madrid. City Attorney, Dennis Boal and Director of Engineering and Planning, Dean Barker were excused. A group of interested citizens were also present. Approve Agenda Council member Welling moved, Council member M. Welling seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held September 21st, 2021 was approved as presented. Bills Council member Lynch moved, Council member Ottley seconded, to approve the following bills for payment: September 22, 2021 to October 5, 2021 VENDOR FOR AMOUNT AXA Equivest Payroll 433.00 Beneficial Life Insurance Payroll 293.34 Blue Cross Blue Shield Payroll 178,593.00 Delta Dental Payroll 8,309.85 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,793.96 Hartford Payroll 196.10 IRS Tax Deposit Payroll 45,719.40 NCPRS Payroll 96.00 Orchard Trust Payroll 1,103.88 Parks & Recreation Payroll 109.37 Vantage Point Payroll 109.44 Vision Service Plan Payroll 1,238.82 WEBT Payroll 924.00 Wyoming Dept of Workforce Services Payroll 6,117.71 Wyoming Retirement Payroll 65,610.85 Payroll Payroll 134,198.80 Blue360 Media Supplies 1,036.13 Best Kind Embroidery Services 91.72 Dennis M. Boal Services 3,028.50 Yeti Parts 627.00 Cleveland Golf Supplies 2,755.84 Curtis Blue Line Uniform 173.53 Boot Barn Uniform 109.99 Deru’s Glass Supplies 133.68 Easy Picker Golf Supplies 201.15 Ellingford’s Parts 1,084.76 Chemtech-Ford Laboratories Testing 348.00 Evanston Parks & Recreation Reimbursement/City Subsidy 150,847.10 Urban Renewal Agency Poster 300.00 Evanston Uinta County Airport Contract 18,750.00 Fastenal Parts 8.20 Forsgren Associates Contract 1,967.50 Frontier Psychological Associates Services 975.00 Sports World Equipment 116.65 Floyd’s Truck Center Equipment 20,885.00 JCOMM Services 85.00 Amanda R. Kirby Services 2,317.50 Dana Kohler Award 100.00 Morcon Industrial Parts 43.58 Mountain West Business Solutions Contract 1,062.72 MCI Utilities 7.18 Nalco Supplies 24,548.00 Office Products Dealer Supplies 109.57 Plan One Contract 20,868.40 PYE Barker Fire Safety Services 115.64 Staker Parson Companies Asphalt 1,804.91 Peterbilt of Wyoming Parts 23.76 Proforce Law Enforcement Supplies 99.98 Remote Control System Equipment 3,370.00 Rotational Molding of Utah Supplies 5,145.00 Interwest Supply Equipment 10,964.40 Six States Distributors Parts 297.27 Smith’s Food & Drug Supplies 1,628.08 Standard Plumbing Parts 38.98 Stateline Metals of Wyoming Metal 42.60 Superior Rental Parts 318.15 Thatcher Chemical Supplies 6,341.12 Titleist Supplies 3,698.56 Utah Asphalt Pavement Association Registration 800.00 Turf Equipment & Irrigation Supplies 983.55 Uinta County Dispatch Fees 53,649.97 Ugate Store Equipment 18,700.00 Rocky Mountain Power Utilities 15,252.82 Uveon Technologies Supplies 8,965.00 Walmart Supplies/Restitution 1,961.02 Westar Printing Supplies 647.40 Western Wyoming Beverages Supplies 203.70 Wheeler Machinery Parts 5,850.00 The Lumberyard Supplies 245.16 One Call of Wyoming Tickets 93.00 Yamaha Motor Corp Contract 3,495.25 Lawrence’s Screen Printing Services 404.00 Callaway Golf Supplies 2,193.61 Shawn Stahl Reimbursement 236.95 Frank Sheets Reimbursement 56.00 Wyoming State Golf Association Fees 885.00 Shipping Plus Services 54.91 South Valley Apartments Reimbursement 180.00 Gladiator Materials Supplies 1,514.00 Brandon Lamb Reimbursement 400.00 Oscar Cervantes Refund 450.00 Erin Hannigan Refund 750.00 Eldon Stahl Refund 100.00 David or Cindy Myers Refund 100.00 Wade Spivey Reimbursement 250.00 Merinda Powers Refund 100.00 Phillip Tippetts Refund 100.00 Suzanne Chevarie Refund 100.00 Bruce Hartzell Reimbursement 150.00 The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Consent Agenda Council member M. Welling moved, Council member Welling seconded, to approve the following Consent Agenda Items: Open Container and Street Closure Permit requested by Main Street Promotions/Kate’s - for the 3rd Annual Fall Main Street Bash on Saturday, October 9th, 2021, on Main Street from 9th Street to Harrison Drive, from 11:00 am to midnight. Open Container Permit requested by Evanston Main Street Promotions for the Annual Hunters’ Widows Night Out, on Main Street from 9th Street to Harrison Drive, 10th Street and 7th Street from Front Street to Main Street, on Thursday, October 21st, 2021, from 5:00 pm to 8:00 pm. Street Closure Permit requested by Evanston Main Street Promotions for the Annual Downtown Trick-or- Treating on Friday, October 29th, 2021, on Main Street from 7th Street to 11th Street, from 3:30 pm to 6:00 pm. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Letter of Credit Release Councilmember Perkes moved, Council member Ottley seconded, to release the Letter of Credit posted by the subdivider for the Riverbirch Addition because the improvements have been completed and the warranty period has expired. The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M.Welling. Resolution 21-66 Council member Lynch introduced Resolution 21-66. Council member Lynch moved, Council member M. Welling seconded, to adopt Resolution 21-66. RESOLUTION OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF STREET LIGHTING AGREEMENT WITH ROCKY MOUNTAIN POWER TO PROVIDE STREET LIGHTS FOR THE RIVER BIRCH ADDITION. WHEREAS, the City of Evanston has a need to provide street lights in the River Birch Addition to the City of Evanston; and WHEREAS, to obtain said service, it is necessary for the City of Evanston to enter into the attached Street Lighting Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached Street Lighting Agreement on behalf of the City of Evanston with Rocky Mountain Power to provide the street light specified therein. PASSED, APPROVED AND ADOPTED this 5th day of October, 2021. Kent H. Williams, Mayor ATTEST: __________________________________ Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 21-67 Council member Ottley introduced Resolution 21-67. Council member Ottley moved, Council member Welling seconded, to adopt Resolution 21-67. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A MARKETING CONTRACT AND ADDENDUM WITH XO XTREME MARKETING GROUP, INC. FOR INTERNET MARKETING AND ADVERTISING SERVICES TO PROMOTE ECONOMIC DEVELOPMENT WITHIN THE CITY OF EVANSTON. WHEREAS, XO Xtreme Marketing Group, Inc. has submitted the best proposal to the City, whereby it will provide marketing and advertising services on the internet to promote economic development in the City of Evanston; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor and City Clerk are authorized to accept and execute the attached Marketing Contract and Addendum with XO Xtreme Marketing Group, Inc. to provide marketing and advertising services on the internet to promote economic development in the City of Evanston. PASSED, APPROVED AND ADOPTED this 5th day of October, 2021.  Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Resolution 21-68 Council member Lynch introduced Resolution 21-68. Council member Lynch moved, Council member Welling seconded, to adopt Resolution 21-68. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH THE EVANSTON YOUTH CLUB FOR BOYS AND GIRLS, A WYOMING NON PROFIT CORPORATION. WHEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide education and other formal activities for the youth of the community when school is not in session; and WHEREAS, the Evanston Youth Club for Boys and Girls was formed in part to provide such education and activities for the youth during non-school hours; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for Services with the Evanston Youth Club for Boys and Girls, a Wyoming non profit corporation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 5th day of October, 2021. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 6 yes votes: Williams, Lynch, Ottley, Perkes, Welling, M. Welling. Department Comments Public Works Director, Gordon Robinson commented that it is a new water year and they have started filling the reservoir. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:56 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk