City Council

EVANSTON CITY COUNCIL Second Regular Meeting April 19th, 2022 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Tib Ottley, Evan Perkes, Dave Welling, Mike Sellers and Mikal Welling. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Community Development Director, Rocco O’Neill; Police Chief, Mike Vranish; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Public Works Director, Gordon Robinson; Information Technology Coordinator, Preston Sheets; Director of Parks and Recreation, Scott Ehlers; Senior Planner, DuWayne Jacobsen and Main Street Coordinator/Grant Writer, Mieke Madrid. City Engineer, Dean Barker was excused. A group of interested citizens were also present. Approve Agenda Council member Welling moved, Council member Ottley seconded, to approve the agenda . The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Approve Minutes The official record of proceedings for the City Council Meeting held April 5th, 2022 and the City Council Work Session Meeting held April 12th, 2022 was approved as presented. Bills Council member Lynch moved, Council member Perkes seconded, to approve the following bills for payment: April 06, 2022 to April 19, 2022 VENDOR FOR AMOUNT AXA Equivest Payroll 433.00 Evanston Police Benevolent Payroll 232.00 Flex Share Payroll 2,938.43 Hartford Payroll 196.10 IRS Tax Deposit Payroll 43,506.22 Orchard Trust Payroll 1,123.88 Parks & Recreation Payroll 159.37 Vantage Point Payroll 109.44 Vision Service Plan Payroll 1,097.12 Wyoming Dept of Workforce Services Payroll 5,745.07 Wyoming Child Support Payroll 264.92 Payroll Payroll 134,584.20 A-Core Services 1,020.00 Allwest Internet/Phones 3,245.29 Best Kind Embroidery Services 135.58 Dennis M. Boal Services 4,203.00 Caselle Support/Maintenance 1,969.00 Cazin’s Supplies 2,488.25 CD’s Electric Electrical 303.44 City of Evanston Utilities 2,366.12 Cobra Puma Golf Supplies 718.62 Cleveland Golf Supplies 278.25 Curtis Blue Line Uniforms 1,239.00 CCI Network Utilities 82.16 Deru’s Glass Services 1,778.23 Dave Stephens Plumbing Services 10,900.00 Chemtech-Ford Laboratories Testing 1,100.00 Energy Laboratories Testing 965.00 Evanston Parks & Recreation City Subsidy 97,685.64 Evanston Uinta County Airport Contract 18,750.00 First Bank Visa 14,667.12 Fastenal Parts 384.45 Forsgren Associates Contract 2,152.50 Freeway Tire Tires 3,954.48 Grainger Supplies 285.84 Great Basin Turf Products Supplies 982.22 Murdochs Supplies 431.02 Hach Equipment 907.08 Harrington Industrial Parts 317.52 Holland Equipment Equipment 4,446.00 Kallas Automotive Parts 2,167.99 Amanda R. Kirby Services 1,530.00 Rhinehart Fuel 25,774.26 Maddox Air Compressor Services 2,955.50 Morcon Industrial Parts 841.01 Maverick Networks Services 2,500.00 Mtn West Business Solutions Service Agreement 1,364.98 Dominion Energy Utilities 15,667.66 Nalco Supplies 7,446.00 Real Kleen Janitorial Supplies 190.90 Rocky Mountain Turf Parts 220.59 Sigma-Aldrich Supplies 81.41 Shred-It USA Services 97.85 Stryker Medical Equipment 174.47 Smith’s Food & Drug Supplies 432.57 SONCO Equipment 9,790.00 Standard Plumbing Parts 33.38 Local Government Liability Pool Claim 2,090.55 ALSCO Laundry Services 374.07 Sirius XM Radio Satellite Radio 197.21 Superior Rental Parts 559.68 Team Laboratory Chemical Supplies 2,692.50 The Huntington National Bank Contract 4,445.39 Turf Equipment & Irrigation Services 3,593.91 Uinta County Jail Fees 20,660.60 Uinta County Herald Public Notices/Ads 3,904.25 Uinta County Solid Waste Landfill Fees 31,060.60 Century Link Utilities 1,613.45 Rocky Mountain Power Utilities 38,108.67 Walmart Restitution 1,439.26 Wyoming Waste Systems Dumpster Fees 299.59 XO Xtreme Marketing Group Contract 1,500.00 XYLEM Water Solutions Parts 1,256.60 Westar Printing Supplies 246.11 The Lumberyard Supplies 1,601.56 One-Call of Wyoming Tickets 46.50 Wyoming Department of Revenue Sales Tax 98.27 Mountain West Supplies 4,151.00 Kristine Goble Reimbursement 157.63 Lawrence’s Screen Printing Services 87.50 Wyoming Conference of Municipal Court Registration 150.00 Callaway Golf Supplies 1,281.74 Wyoming Dept of Transportation Contract 130.56 Taylor Made Golf Supplies 1,478.48 Atkinson Sound Services 6,567.00 U.S.A Blue Book Supplies 1,233.72 Terri Spero Reimbursement 51.63 Shawn Stahl Award 75.00 USPS Postage 15,000.00 Uinta BOCES #1 Registration 600.00 Jared Liechty Reimbursement 47.25 Sterling Urgent Care Refund 100.00 Dale Basham Reimbursement 900.00 Norma Leticia Rios Refund 100.00 Danielle Prochasha Reimbursement 249.00 Charlotte Black Refund 400.00 Natasha Ducharme Refund 100.00 Wright Express Fuel 1,814.23 Cate Equipment Parts 78.36 The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling.  Revenue & Expenditure Report Council member Sellers moved, Council member M. Welling seconded, to approve the Revenue and Expenditure Report for March 2022. The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Council Comments Council member Sellers reminded everyone about the Civic Orchestra Concert at 7 pm at Davis Middle School. He added that it is good to see normal activities happening. He mentioned that there have been recent drug overdoses reported in the community and reminded everyone to be mindful of how people are doing. Appointment to Board Mayor Williams made appointments to the following boards. Council member Ottley moved, Council member Lynch seconded, to confirm the following appointments: Airport Joint Powers Board Don Larson - January 2023 Planning and Zoning Commission - Board of Adjustments Jill Bass - January 2025 The motion passed unanimously with 6 yes votes: Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Consent Agenda Council member Welling moved, Council member Sellers seconded, to approve the following Consent Agenda Items: Parade Route/Street Closure - requested by the VFW for the 2022 Veteran’s Awareness Ride Utah/Wyoming. The ride will enter town at Exit 3 at approximately 5:00 p.m. on Thursday, May 19th. Street closure on 9th Street between Front Street and Main Street for Bike Parking. Open Container Permit requested by Downtown Evanston for School’s Out – Summer’s In! Downtown Evanston’s Promotional Event on Main Street from 7th Street to Harrison Drive, 10th Street and 7th Street from Front Street to Main Street, on Thursday, May 26th, 2022, from 11:00 am to 6:00 pm. Street Closure Permit requested by Downtown Evanston for AARP Grant Crosswalk painting “Party” at the intersection of 10th and Main Streets on Sunday, April 24th, 2022, from noon to 5:00 pm. Parade Route - requested by Alpha and Omega Motorcade Across America for June 5th, 2022 at 2:00 pm. The Motorcade will line up at the end of Bear River Drive (Road to Nowhere), proceed onto Bear River Drive and turn onto Interstate 80 heading East. Officer will be stationed Bear River Drive and I80 for traffic control. The motion passed unanimously with7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. ORDINANCE 22-02 Council member Sellers moved, Council member Welling seconded, to pass Ordinance 22-02 on third and final reading. AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM AGRICULTURAL-ESTABLISHED TO HIGHWAY BUSINESS-DEVELOPING, AS REQUESTED BY EQUINE CAPITAL NETWORK, LLC OF THE LAND MORE PARTICULARLY DESCRIBED HEREIN. WHEREAS, Equine Capital Network, LLC has filed an application with the Planning and Zoning Commission of the City of Evanston, Wyoming to change the zoning of the property described below from a Agricultural-Established Zone to s Highway Business-Developing Zone; and WHEREAS, the owner of the property has submitted to the City it’s written consent to the proposed zone change: and WHEREAS, the Planning and Zoning Commission scheduled a public hearing to consider said application on March 7, 2022; and  WHEREAS, notice of the public hearing and application was published in a newspaper of general circulation and notices of the hearing were mailed to affected landowners pursuant to City Ordinance; and WHEREAS, a public hearing was held by the Planning and Zoning Commission of the City of Evanston on March 7, 2022, to consider said application for a zone change; and WHEREAS, after receiving testimony and evidence from the applicant, affected landowners and the public at large, the Planning and Zoning Commission voted to recommend to the governing body that it approve the zone change. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, THAT: Section 1. The request of the Equine Capital Network, LLC, to change the zoning of the property described below, from a Agricultural -Established Zone to a Highway Business-Developing Zone is hereby approved and authorized. Said real property being more particularly described as follows: A tract of land in the NW ¼ NW ¼ of Section 29 and the NE ¼ of Section 30, T15N, R120W, 6TH P.M., in the City of Evanston, Uinta County, Wyoming, said tract being more particularly described as follows: BEGINNING at the Northwest corner of said Section 29, running thence S 89°50'02" E, 147.08 feet along the North line thereof to the West boundary of Overthrust Road; thence the following four (4) courses along said West boundary: S 35°13'19" W, 67.35 feet to the Point of Curvature of a curve concave to the East and having a radius of 1081.74 feet; thence Southerly 654.24 feet along the arc of said curve, through a central angle of 34°39’10”, the long chord of which bears S 17°53'44" W, 644.32 feet; thence S 0°34'09" W, 1671.91 feet; thence S 0°00'39" E, 309.87 feet to the South line of said NE ¼; thence S 89°47'24" W, 2566.92 feet along said South line to the Southwest corner of said NE ¼ (Center one-quarter corner of said Section 30; thence N 0°02'57" E, 2206.54 feet to the Southerly right-of-way of Interstate Highway I-80; thence N 58°05'28" E, 842.72 feet along said Southerly right-of-way line to the North line of said Section 30; thence N 89°46'27" E, 1955.97 feet along said North line to the POINT OF BEGINNING. Said tract containing 154.181 acres, more or less. Section 2. The City of Evanston is hereby authorized and directed to take all action necessary to implement said zone change. PASSED AND APPROVED on First Reading this 15th day of March, 2022. PASSED AND APPROVED on Second Reading this 5th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. ORDINANCE 22-03 Council member Sellers moved, Council member Lynch seconded, to pass Ordinance 22-03 on second reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMINGAMENDING SECTION 2-12. WARDS OF CHAPTER 2, ADMINISTRATION, TO ADJUST THE CITY’S WARD BOUNDARIES TO MORE CLOSELY ALIGN WITH THE REVISED BOUNDARIES OF THE VOTING DISTRICTS ENACTED BY THE WYOMING LEGISLATURE.  WHEREAS, it is necessary to adjust the City’s Ward Boundaries to more closely align with the revised boundaries of the Voting Districts recently enacted by the Wyoming Legislature; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 2-12 of the Evanston City Code is hereby amended and re-enacted to provide as follows: Sec. 2-12. Wards. There are hereby created and established within the corporate limits three wards, Ward I, Ward II, and Ward III which are bounded and described as set forth on the Voting Ward Map, which is attached hereto and incorporated herein as if fully set forth. The Voting Ward Map shall be kept, maintained and made available for inspection by the City Clerk. PASSED AND APPROVED on First Reading this 5th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-23 Council member Perkes introduced Resolution 22-23. Council member Perkes moved, Council member M. Welling seconded, to adopt Resolution 22-23. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF THE ATTACHED SUB-CONTRACT WITH THE WYOMING DIVISION OF CRIMINAL INVESTIGATION TO PROVIDE FUNDS TO THE EVANSTON POLICE DEPARTMENT FOR HIGH INTENSITY DRUG TRAFFICKING AREA. WHEREAS, funds have been made available by the Wyoming Division of Criminal Investigation to the Evanston Police Department for high intensity drug trafficking area; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Police Chief is authorized to sign the Sub-Contract Award with the Wyoming Division of Criminal Investigation, a copy of which is attached hereto, for high intensity drug trafficking area funding. PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-24 Council member Welling introduced Resolution 22-24. Council member Welling moved, Council member M. Welling seconded, to adopt Resolution 22-24. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH FORSGREN ASSOCIATES, INC. TO PROVIDE ENGINEERING AND CONSTRUCTION MANAGEMENT SERVICES FOR THE 18th,19TH STREET AND WEST SUMMIT WATERLINE REPLACEMENT PROJECT.  WHEREAS, the City of Evanston and Forsgren Associates, Inc. have previously entered into a contract whereby Forsgren Associates, Inc., is to provide engineering and construction management services for the 18th, 19th Street and West Summit Waterline Replacement Project; and WHEREAS, there is a need to amend the contract for the reasons described in the attached Amendment to the Forsgren Associates, Inc Contract; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Amendment to the Forsgren Associates, Inc Contract, a copy of which is attached hereto, for the 18th, 19th Street and West Summit Waterline Replacement Project; PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-25 Council member Lynch introduced Resolution 22-25. Council member Lynch moved, Council member Ottley seconded, to adopt Resolution 22-25. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A PLANNED MAINTENANCE AGREEMENT AND ADDENDUM WITH CUMMINS INC TO PROVIDE MAINTENANCE FOR ELECTRIC GENERATORS USED BY THE CITY. WHEREAS, the City has a need to maintain generators used by the City to provide services to its citizens; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Planned Maintenance Agreement and Addendum with Cummins Inc to provide maintenance for generators used by the City, a copy of the Agreement and Addendum is attached hereto. PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-26 Council member M. Welling introduced Resolution 22-26. Council member M. Welling moved, Council member Sellers seconded, to adopt Resolution 22-26. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A JOINT FUNDING AGREEMENT WITH THE U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, FOR THE OPERATION AND MAINTENANCE OF A STREAMGAGE STATION ON THE BEAR RIVER.  WHEREAS, THE City of Evanston obains useful water flow information regarding the Bear River from a streamgage station; and WHEREAS, the U.S. Geological Survey has requested the City assist in funding the maintenance and operation of the Bear River stream gauge for 2022; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Joint Funding Agreement with the U.S. Geological Survey, United States Department of the Interior, for the operation and maintenance of a streamgage station on the Bear River, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-27 Council member Perkes introduced Resolution 22-27. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 22-27. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH M & K STRIPING TO STRIPE CROSS WALKS, STOP BARS, PARKING LOTS, DOWNTOWN PARKING AND CURBS IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston and M & K Striping have reached an agreement whereby M & K Striping will provide all materials and labor specified in the agreement to stripe cross walks, stop bars, parking lots, street parking and curbs in Evanston, Wyoming; and WHEREAS, the City of Evanston and M & K Striping have set their agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and M & K Striping, a copy of which is attached hereto, to stripe cross walks, stop bars, parking lots, street parking and curbs within the City of Evanston. PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-28 Council member Ottley introduced Resolution 22-28. Council member Ottley moved, Council member Welling seconded, to adopt Resolution 22-28. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH PREMIER STRIPING TO STRIPE EDGE AND CENTER LINES IN THE CITY OF EVANSTON.  WHEREAS, the City of Evanston has solicited quotes from qualified contractors to stripe the edge and center lines on selected city streets in Evanston, Wyoming; and WHEREAS, Premier Striping submitted the lowest bid to perform the work; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Premier Striping, a copy of which is attached hereto, to stripe the edge and center lines on selected city streets within the City of Evanston. PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. RESOLUTION 22-29 Council member Sellers introduced Resolution 22-29. Council member Sellers moved, Council member Ottley seconded, to adopt Resolution 22-29. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH M & K STRIPING TO DO STREET CRACK SEAL IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has solicited quotes from qualified contractors to do street crack seal in the City of Evanston; and WHEREAS, M & K Striping submitted the lowest bid to perform the work; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and M & K Striping, a copy of which is attached hereto, to do street crack seal within the City of Evanston as specified in the Agreement. PASSED, APPROVED AND ADOPTED this 19th day of April, 2022. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Ottley, Perkes, Welling, Sellers, M. Welling. Department Comments Public Works Director, Gordon Robinson reported that the Reservoir is 95% full. Community Development Director, Rocco O’Neill reminded everyone that Brewfest 2022 is on July 23rd this summer. Parks and Rec Director reported that the docks will be going into Sulpher Creek next week. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:03 p.m. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk