City Council

EVANSTON CITY COUNCIL Second Regular Meeting June 20th, 2023 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Perkes led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Jesse Lind, Evan Perkes, David Welling, Jen Hegeman and Mike Sellers. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Amanda Kirby; City Clerk, Diane Harris; Public Works Director, Gordon Robinson; City Treasurer, Trudy Lym; Police Chief, Mike Vranish; Director of Parks and Recreation, Scott Ehlers; Director of Engineering and Planning, Dean Barker and Community Development Director, Rocco O’Neill. Director of Information Technology Coordinator, Preston Sheets was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Sellers seconded to approve the agenda with one additional item added to the Consent Agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held June 6th, 2023, and the Work Session held June 13th, 2023, were approved as presented. Bills Council member Perkes moved, Council member Lynch seconded, to approve the following bills for payment: June 07, 2023 to June 20, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 338.00 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,905.81 IRS Tax Deposit Payroll 47,584.24 Mission Square Payroll 99.44 Orchard Trust Payroll 1,268.88 Parks & Recreation Payroll 225.00 Wyoming Child Support Payroll 299.53 Payroll Payroll 149,053.21 Angel Armor Equipment 16,602.48 All West Utilities 2,928.99 Ameri Tech Equipment Parts 5,517.79 Best Kind Embroidery Services 92.15 Bruno Group Signature Events Supplies 1,549.25 Bushnell Corporation Supplies 645.45 Caselle Support/Maintenance 2,028.00 Cazin’s Parts 946.51 CD’s Electric Services 1,292.24 City of Evanston Utilities 4,456.00 Verizon Cell Phones 240.76 Courts Unlimited Contract 94,640.00 CCI Network Utilities 86.04 Deru’s Glass Services 9,428.27 Ellingford’s Supplies 685.60 Chemtech-Ford Laboratories Testing 859.90 Energy Laboratories Testing 2,063.00 Evanston Clinic Corp Services 122.00 Evanston Parks & Recreation City Subsidy 107,895.83 Faltac Unlimited Supplies 458.00 Fastenal Parts 32.27 Freeway Tire Tires 8,903.30 Good to Grow Supplies 1,181.10 Great Basin Turf Supplies 13,200.00 Murdochs Supplies 3,420.53 Justin George Award 200.00 Green Source Supplies 710.00 Hazen and Sawyer Parts 1,500.00 Holland Equipment Parts 1,925.00 Reladyne Fuel 2,522.49 Sports World Equipment 135.35 Evanston Regional Hospital Testing 80.05 Intermountain Golf Cars Parts 62.04 Ferguson Waterworks Parts 16,236.60 Jackson Group Peterbilt Parts 725.64 JWC Environmental Parts 20,871.25 Kallas Automotive Parts 5,328.64 Rhinehart Oil Fuel 20,029.72 Andrew Moon Reimbursement 45.00 Mira Safety Equipment 1,663.84 Mobile Golf Services Supplies 13,624.88 Morcon Industrial Supplies 981.84 Nalco Supplies 5,677.68 Dominion Energy Utilities 7,287.18 National Filter Media Parts 3,942.95 Les Schwab Tire 173.99 Personnel Screening Testing 295.00 Real Kleen Janitorial Supplies 139.45 Roto-Aire Sales & Service Supplies 464.02 Safety Supply & Sign Signs 168.28 Sigma-Aldrich Supplies 540.53 Truck Pro Parts 647.69 Skaggs Uniforms 669.58 Supreme Building Systems Services 1,690.19 Titleist Supplies 485.51 The Huntington National Bank Contract 4,445.39 Turfco Parts 1,681.80 Turf Equipment Parts 1,348.06 Uinta County Herald Ads/Public Notices 956.60 Uinta County Solid Waste Landfill Fees 59,736.10 Uinta Lock & Key Services 477.00 Uline Supplies 213.20 XO Xtreme Marketing Contract 17,116.66 Century Link Utilities 1,386.13 Rocky Mountain Power Utilities 22,870.05 Root-X Supplies 5,233.00 US Kids Golf Supplies 365.29 Wyoming Waste Systems Dumpster Fees 75.25 Westar Printing Supplies 74.45 Western Wyoming Beverages Services 291.05 Wilson Sporting Goods Supplies 1,221.40 The Lumberyard Parts 154.46 One-Call of Wyoming Tickets 149.25 Wyoming State Board of Pharmacy Registration 80.00 Nickerson Parts 2,177.00 Heartland Kubota Parts 120.77 Ken Pearson Award 300.00 Highland Golf Parts 95.67 Wyoming Department of Transportation Contract 6,509.54 USA Bluebook Parts 1,750.45 Traci Dennis Refund 725.00 Mario Arcadia Refund 100.00 Shipping Plus Services 20.98 Uinta BOCES #1 Registration 600.00 The Bugnappers Services 120.00 Lynn Hawkins Services 2,300.00 Justin Cowan Reimbursement 500.00 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman.  Revenue & Expenditure Report Council member Welling moved, Council member Lind seconded, to approve the Revenue and Expenditure Report for April 2023. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments The Council members expressed appreciation to City Treasurer, Trudy Lym for all the work she put into preparing the Budget. Council member Sellers commented that it is good to have the streetlight on Hwy 150 in place again. Council member Hegeman mentioned that she attended the Ceremony of the VFW rededicating the graves of five Veterans that had not been recognized. She stated that it was an honor and a privilege to attend. She also reminded everyone to support the businesses on Lincoln Highway. She commented that they will be struggling due to the cancellation of the Rodeo Series this summer. Public Hearing Annual Budget 2023-2024 City Attorney, Amanda Kirby conducted a public hearing to receive public information, input, comments, and concerns for the City of Evanston Fiscal Year 2023-2024 Annual Budget. City Treasurer, Trudy Lym, gave an overview and summary of the upcoming budget. No one addressed the issue and Ms. Kirby closed the hearing. Consent Agenda Council member Sellers moved, Council member Welling seconded, to approve the following Consent Agenda Items: • Street Closure Permit requested by Eli & Brandy Robinson for a neighborhood 4th of July Block Party on Tuesday, July 4, 2023 on Sage Street between 4th Street and 5th Street, from 3:30 pm to midnight. • Street Closure Permit requested by Travis and Jennifer Wilson for a neighborhood 4th of July Block Party on Tuesday, July 4, 2023 on Summit Street between 6th Street and 7th Street, from 3:00 pm to midnight. • Street Closure Permit requested by Dale Gardner for a neighborhood 4th of July Block Party on Tuesday, July 4, 2023 on Main Street between 4th Street and 5th Street, from 10:00 am to midnight. • Open Container and Street Closure Permit requested by Rachel Reifon for an After Brewfest Party on Saturday, July 15, 2023 on Main Street from 9th Street to Harrison Drive, from 6:00 pm to midnight. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. ORDINANCE 23-03 Council member Lynch moved, Council member Welling seconded, to pass Ordinance 23-03 on second reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING NAMING AN UNNAMED ROADWAY LOCATED ON CITY PROPERTY AS DESCRIBED AND SET FORTH ON THE MAP ATTACHED HERETO. WHEREAS, the governing body of the City of Evanston has determined that it is in the public=s interest to name an unnamed roadway located on City property that takes access off of Yellow Creek Road south of Lombard Street/Yellow Creek Road intersection as indicated on the map which is attached hereto; and WHEREAS, the Ruiz family are the property owners of record who are primarily affected by the unnamed roadway and there have been no objections made by adjacent landowners, fire and emergency services, or the United States Postal Service; and WHEREAS, the governing body of the City of Evanston has also determined that it is in the public=s interest to name the unnamed roadway Providence Way as requested by the Ruiz family; and  NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The name of the unnamed roadway located on City property that takes access of Yellow Creek south of the Lombard Street/Yellow Creek Road intersection shall be Providence Way as indicated and shown on the map which is attached hereto. Section 2: The Mayor, City Clerk, and City Engineer are hereby authorized to undertake all actions necessary to officially name said street as set forth herein. PASSED and APPROVED on Second Reading this 20th day of June 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. ORDINANCE 23-04 Council member Welling moved, Council member Perkes seconded, to pass Ordinance 23-04 on second reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 12-2, CERTAIN PROVISIONS OF UNIFORM ACT REGULATINGTRAFFIC ON HIGHWAYS, TO THE CITY CODE TOAMEND THE INCLUDED STATUTORY PROVISIONSFOR CLARIFICATION AND TO AVOID DUPLICATION. WHEREAS, there is a need to amend Section 12-2 to the City Code to amend the included statutory provisions for clarification and to avoid duplication of potential traffic violations within the city. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 12-2 of the Evanston City Code is amended and re-enacted to provide as follows: § 12-2(A). Certain provisions of Uniform Act Regulating Traffic on Highways adopted; where copies filed; amendments to adopted material. Wyoming Statutes, 1977, sections 31-5-103, 31-5-115, 31-5-116, 31-5-117, 31-5-211, 31-5-216, 31-5-225, 31-5-304(a), 31-5-401, 31-5-402, 31-5-501, 31-5-506, 31-5-512, 31-5-702, 31-5-901, 31-5-910 through 31-5-939, 31-5-950 through 31-5-960, 31-5-970, 31-5-1001 31-18-801 through 31-5-1003 31-18-803, 31- 5-1101 through 31-5-1112, and 31-5-1201 through 31-5-1214, and 31-5-1301 through 31-5-1305 are hereby adopted by reference and incorporated into this section as fully as if completely set out herein. One copy of such provisions shall be kept on file in the office of the City clerk, where it shall be available for inspection by the public during the normal office hours of the City clerk. PASSED and APPROVED on Second Reading this 20th day of June 2023. Kent H. Williams, Mayor Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. 4th of July Meeting Councilmember Perkes moved, Councilmember Sellers seconded, to move the first meeting in July from Tuesday, July 4th, 2023 to Wednesday, July 5th, 2023 due to the 4th of July holiday. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Award Bids Councilmember Lynch moved, Councilmember Lind seconded, to accept the apparent low bid for the construction of the Summer 2023 Chip Seal Project for the City of Evanston to Consolidated Paving and Concrete. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Councilmember Sellers moved, Councilmember Lynch seconded, to accept the apparent low bid for the construction of the Summer 2023 Overlay Project for the City of Evanston to Kilgore Companies, LLC dba Lewis and Lewis, Inc. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-44 Council member Perkes introduced Resolution 23-44. Council member Perkes moved, Council member Welling seconded, to adopt Resolution 23-44. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH UPSTATE WHOLESALE SUPPLY, INC. D/B/A BRITEPROTECT, BRITESTAR TO PROVIDE PROFESSIONAL SERVICES WHEREAS, the Police Department for the City of Evanston has a need to receive Software and Hosting Services for their in-car dash camera systems for law enforcement purposes; and; WHEREAS, Upstate Wholesale Supply, Inc. D/B/A Briteprotect, Britestar (“Brite”) a New York corporation, can provide the service pursuant to the Master Services Agreement (“MSA”) which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the MSA with Brite, a copy of which is attached hereto, to provide Software and Hosting Services for the Evanston Police Department’s in-car dash camera systems for law enforcement purposes. PASSED, APPROVED AND ADOPTED this 20th day of June 2023. Kent H. Williams, Mayor ATTEST: ______________________________ Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-45 Council member Welling introduced Resolution 23-45. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 23-45. RESOLUTION OF THE CITY OF EVANSTON, WYOMING UPDATING THE SIDEWALK REPLACEMENT AND REIMBURSEMENT PROGRAM TO ENCOURAGE AND ASSIST CITIZENS TO REPLACE UNSAFE SIDEWALKS. WHEREAS, it is in the public's interest for the City to encourage and assist its citizens in the removal and replacement of unsafe sidewalks; and WHEREAS, in order to encourage and assist the removal and replacement of unsafe sidewalks, the governing body of the City of Evanston formerly adopted the Sidewalk Replacement and Reimbursement Program set forth below; and  WHEREAS, as costs for labor and materials increase, so does the fee schedule for such Program and it is in the best interest to include the fee for such Program in the annual City Fee Schedule; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: To receive reimbursement from the City for the replacement of sidewalks, the owner must comply with the following requirements: a. Eligible Sidewalks. To be eligible for City reimbursement assistance pursuant to this Program, the existing, damaged, sidewalk must: 1. be inspected by the Public Works Department, to verify the need for replacement and otherwise determine that the sidewalk is eligible for City reimbursement assistance; and 2. lie within the public right of way and primarily serve the public. Driveways and walkways to homes or other buildings are not eligible. b. Construction Requirements. To qualify for City reimbursement assistance, construction of the new sidewalk must meet the construction standards adopted by the City Engineer, which shall include that: 1. All concrete used in the new sidewalk shall be properly prepared and delivered from an approved mix or batch plant; and 2. The new sidewalk shall have crack control and expansion joints as required by the City Engineer; and 3. The new sidewalk shall be properly formed, have a compacted base and meet depth and width requirements as set forth by the City Engineer; and 4. The forms and compacted base of the new sidewalk shall be inspected and approved by the Public Works Department prior to pouring the concrete; and 5. The concrete shall be floated to a smooth and uniform surface and given a broom finish. c. Reimbursement Procedure. To receive reimbursement from the City for sidewalk replacement, the owner must complete construction of the new sidewalk in compliance with the Construction Requirements and arrange to have the Public Works Department inspect and measure the new sidewalk. d Reimbursement Amount. Upon the successful completion and inspection of the new sidewalk, the City shall reimburse the owner the amount as listed in the current fiscal year’s City Fee Schedule, as adopted. Section 2: The City's obligation to make payment to anyone pursuant to this program is conditioned upon the availability of funds in the budgeted appropriation for the Sidewalk Replacement and Reimbursement Program. The governing body of the City of Evanston retains the right to suspend or terminate this program at any time for any reason. PASSED, APPROVED AND ADOPTED this 20th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman.  Resolution 23-46 Council member Lynch introduced Resolution 23-46. Council member Lynch moved, Council member Perkes seconded, to adopt Resolution 23-46. A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR A GRANT THROUGH WATER AND SEWER ARPA GRANT PROGRAM FUNDING ON BEHALF OF THE GOVERNING BODY FOR THE CITY OF EVANSTON, WYOMING, FOR THE PURPOSE OF REPLACING THE FORCED MAIN LINE, REHABILITATE THE PUMPS, INSTALL A BACK-UP GENERATOR, AND SECURE THE LIFT STATION WITH FENCING (THE NORTH GRASS VALLEY LIFT STATION REPLACEMENT & IMPROVEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston desires to participate in the Water & Sewer ARPA Grant program to assist in financing this project; and WHEREAS, the Governing Body for the City of Evanston recognized the need for the project: and WHEREAS, the WATER & SEWER ARPA GRANT program required that certain criteria be met, as described in the State Loan and Investment Board's Rules and Regulations governing the program, and to the best of our knowledge this application meets those criteria; and, NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Evanston, Wyoming that: Section 1: A grant application in the amount of $443,161.00 be submitted to State Loan and Investment Board for consideration at a State Loan and Investment Board meeting to assist in funding the North Grass Valley Lift Station Replacement and Improvement Project. Section 2: City Engineer, Dean Barker, and Economic Development Coordinator, Mieke Madrid, are hereby designated as the authorized representatives of the City of Evanston to act on behalf of the Governing Body on all matters relating to this loan application. PASSED, APPROVED AND ADOPTED this 20th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-47 Council member Welling introduced Resolution 23-47. Council member Welling moved, Council member Lind seconded, to adopt Resolution 23-47. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A RENTAL AGREEMENT WITH INSANE IMPACT FOR A LED SCREEN FOR A DOWNTOWN COMMUNITY AND ECONOMIC DEVELOPMENT EVENT. WHEREAS, it is in the public interest to promote the city's historic downtown district by providing events which encourage residents and visitors to frequent and patronize the downtown district; and WHEREAS, a broadcast on a large LED screen of the Wyoming­ Texas football game on September 16, 2023, in the downtown area is an event which will increase the support of the downtown district by the community;  NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the Clerk attest, the Rental Agreement between the City of Evanston and Insane Impact, a copy of which is attached hereto, far a LED screen for a downtown community and economic development event. PASSED, APPROVED AND ADOPTED this 20th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-48 Council member Lind introduced Resolution 23-48. Council member Lind moved, Council member Perkes seconded, to adopt Resolution 23-48. RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONDITIONAL SALE AGREEMENT AND ADDENDUM WITH YAMAHA MOTOR CORPORATION, U.S.A. TO LEASE GOLF CARTS FOR USE ON THE PURPLE SAGE MUNICIPAL GOLF COURSE. WHEREAS, the City of Evanston has a need to replace the golf carts being used on the Purple Sage Municipal Golf Course; and WHEREAS, Yamaha Motor Corporation, U.S.A. has made the best proposal to the City to replace the golf carts; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Master Lease Agreement and Addendum between the City of Evanston and Yamaha Motor Corporation, U.S.A., a copy of which is attached hereto, to purchase golf carts for use on the Purple Sage Municipal Golf Course. PASSED, APPROVED AND ADOPTED this 20th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-49 Council member Welling introduced Resolution 23-49. Council member Welling moved, Council member Perkes seconded, to adopt Resolution 23-49.  A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR JUNE 30, 2024. WHEREAS, on the 1st day of May 2023, the Treasurer of the City of Evanston, Wyoming, prepared from the Department Administrators and the Mayor and submitted to the City Council, a city budget for the 2024 fiscal year, beginning the 1st day of July 2023, and ending the 30th day of June 2024: and WHEREAS the governing body has reviewed this budget in detail, and discussed with the Departmental Administrators concerning their individual budget requests and base budgets; and WHEREAS a copy thereof was made available for public inspection at the office of the City Treasurer; and WHEREAS, notice of a public hearing, as required by Wyoming State Statute, on said budget, together with the summary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 7th day of June 2023; and WHEREAS a public hearing was held on such Budget at the time and place specified in said notice, at which time all interested parties were given an opportunity to be heard; and WHEREAS the governing body has adopted the following overall mission statements to guide the execution of the budget: 1) To ensure that all rules and regulations set forth by Evanston City Government are appropriate and pertinent to the quality of life of the residents of Evanston, Wyoming. (2) To expect a strong sense of accountability and dedication by all City employees to the people of Evanston, and to officially recognize those employees whose service to the citizens of Evanston reflect this goal. (3) To improve the overall communication and line of communication within the city. (4) To recognize and cultivate the importance of small businesses within Evanston, as well as to encourage industry to explore the resources in our community. (5) To stimulate proper management techniques so that the infra-structure of our city is functioning at the highest level of productivity. WHEREAS the governing body has adopted a budget approach which encourages city employees to provide services more efficiently and cost effectively, allowing department heads discretion to transfer operational budget allocations within a division. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending June 30, 2024. Section 2: The following appropriations as provided for by General Property Taxation 8 mills (equal to $450,000) and other revenues, be made for the fiscal year ending June 30, 2024, and that the expenditures of each Department, Division, or program be limited to the amount herein appropriated: The following Department budget allocations shall be distributed to the various divisions by the department head, pursuant to Section 7 of this resolution: General Fund Operating Expenses City Council $ 281,220.00 Emergency Reserve $ 70,000.00 Judicial $ 191,610.00 Executive $ 136,650.00 Attorney $ 264,840.00 Mayor's Contingency $ 10,000.00 Engineering/Planning $ 395,900.00 Urban Renewal $ 39,075.00 Treasury $ 491,475.00 Clerk $ 170,950.00 Information Technology $ 560,025.00 General Services $ 1,245,475.00 Community Development $ 274,665.00 Parks and Recreation $ 3,357,857.00 Police Administration $ 567,140.00 Police Investigations $ 964,676.00 Police Patrol $ 2,105,450.00 Police Support $ 492,730.00 Police Grants $ 385,990.60 Public Works Administration $ 200,205.00 Public Works - Streets $ 1,647,685.00 Operating Equip Lease (postage meter) $ 7,600.00 Total Operating Expense $ 13,861,218.60 General Fund Capital Expenses General Fund Capital - Police $ 641,000.00 General Fund Capital - General Svs $ 923,000.00 General Fund Capital - Comm. Dev. $ 100,000.00 General Fund Capital - Parks and Recreation $ 563,560.00 General Fund Capital - Public Works $ 3,273,660.56 General Fund Capital - City Wide $ 1,040,500.00 Total Capital Expenses $ 6,541,720.56 County Fees/Community and Human Resource Grants County Fees and Community Grants $ 826,000.00 Human Services and Promotional Grants $ 355,552.00 Total Other Expenses $ 1,181,552.00 TOTAL GENERAL FUND EXPENSES $ 21,584,491.16 Water Fund Expenses Total Operating Expenses $ 3,122,300.00 Total Capital Expenses $ 5,024,750.00 TOTAL WATER FUND EXPENSES $ 8,147,050.00 Wastewater Fund Expenses Total Operating Expenses $ 1,322,250.00 Total Capital Expenses $ 757,575.00 TOTAL WASTEWATER FUND EXPENSES $ 2,079,825.00 Environmental Service Fund Expenses Total Operating Expenses $ 1,697,100.00 Total Capital Expenses $ 515,000.00 TOTAL ENVIRONMENTAL SVC FUND EXPENSES $ 2,212,100.00 Motor Vehicle/Internal Service Fund Expenses Total Operating Expenses $ 299,500.00 Total Capital Expenses $ - TOTAL MV/INTERNAL SVC FUND EXP $ 299,500.00 Golf Fund Expenses Total Operating Expenses $ 1,033,350.00 Total Capital Expenses $ - TOTAL GOLF FUND EXPENSES $ 1,033,350.00 Cemetery Fund Expenses Total Operating Expenses $ 331,025.00 Total Capital Expenses $ - TOTAL CEMETERY FUND EXPENSES $ 331,025.00 Lodging Tax Fund Expenses Total Operating Expenses $ 401,275.00 Total Capital Expenses $ - TOTAL LODGING TAX FUND EXPENSES $ 401,275.00  Economic Development Fund Expenses Total Operating Expenses $ 45,000.00 Total Capital Expenses $ 3,023,970.00 TOTAL ECONOMIC DEVELOPMENT FUND EXP $ 3,068,970.00 TOTAL EXPENSES ALL FUNDS $ 39,157,586.16 Section 3: All operational and capital expenditures shall be made in conformance to the budget and the intent expressed by the governing body during the budget adoption process. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall maintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departments. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each department instructions specifying the method and form of reallocating their budgets in conformance to the standard classification system and pursuant to the appropriations authorized. Section 6: (a) Pursuant to the policy established by the mayor, it shall be the duty of the mayor to review all requisitions and other requests for expenditures submitted by a Department or agent of the City. After said review, the Treasurer shall at the minimum ensure that: (1) The request conforms to the approved budget and corresponding appropriations. (2) Funds are available to defray the requested expenditure. (3) The request is proper, legal and is in accord with City Policy and Procedures. (b) The Treasurer is further authorized to administer procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: (1) The department head may elect to transfer budget allocations within a division without prior approval. (2) The department head may elect to transfer budget allocations between divisions with prior approval of the mayor. (3) The department head may elect to transfer budget allocations from one department to another with the prior approval of the governing body. (4) Increases or decreases in budget allocations for personnel services require the prior approval of the mayor. (5) Inter-departmental transfers, changes in Capital Outlay Budgets and inter-fund transfers require the prior approval of the governing body. (6) No transfer shall be made which has the effect of increasing any series, class, object, or budget unless accompanied by a corresponding reduction in another series, class, object, or budget. (7) Irrespective of amounts appropriated for personnel services, the governing body shall approve, by specific motion, the creation of any new permanent positions. This subparagraph does not apply to the hiring of seasonal, temporary, or intermittent employees working part-time or full-time. However, seasonal, temporary, or intermittent employees working more than 120 calendar days must be approved by the governing body. (8) No expenditure shall be made from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent merit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall monitor revenues received and expenditures made by the City to determine the City's cash needs. When the Treasurer determines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or monthly fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each department to the level of expected revenues. In placing such restriction in effect, the Treasurer shall, consider as priority expenditures to preserve: (1) Commitments involving City bonded and loan indebtedness. (2) Obligations to Federal and State authorities. (3) Contractual arrangements to which the City is a party. (4) Personnel Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled meeting of any reductions ordered and the reasons prompting that action. Section 9: Projects, activities and programs authorized for which grants from the United States of America, State of Wyoming, Uinta County, or any other source are to be used for payment of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the execution and administration of the budget for this fiscal year the following policy directions shall prevail. (A) The pay of each City employee will increase by 5% (cost of living increase) affective on the first pay date in July of 2023. (B) The City will pay, on behalf of its full-time permanent employees, thirteen point forty-four percent (13.44%) of their gross salary to a Deferred Compensation Program or Wyoming Retirement Program. (B) Each employee covered by the terms and conditions of the health/medical, dental, and optical insurance policy shall be required to contribute through a payroll deduction, an amount equal to 8.2% of the monthly insurance premium. Qualified Retiree employees who receive the retirement health insurance option shall be required to pay 80% of insurance premium as per the Personnel Policy. (C) The city will not participate financially in the payment of membership dues or fees on behalf of any employee unless the membership is granted in the name of the City of Evanston. The city will not contribute financially to the payment of any personal memberships. (D) Where statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of employment, the City will reimburse travel and associated costs related to attendance at schools, seminars, or conferences when such attendance is for maintaining or advancing professional status or occupational certification. (E) The city will reimburse employees up to $200 for protective footwear, as determined by the Department Administrator. Section 11: Attachment A is the fee schedule for the Fiscal Year beginning July 1, 2023, and is hereby adopted and made part of the budget resolution. PASSED, APPROVED AND ADOPTED this 20th day of June 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman.  Department Comments Director of Parks and Recreation, Scott Ehlers stated that this was his last meeting of the City Council before his retirement. He thanked the Mayor and Council for all the support that they have given him during his time as the Director. He expressed his gratitude, and how much he has enjoyed his position. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 6:18 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk