City Council

EVANSTON CITY COUNCIL Second Regular Meeting July 18th, 2023 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded and streamed live. Mayor Williams led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members Tim Lynch, Jesse Lind, Evan Perkes, David Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Treasurer, Trudy Lym; City Clerk, Diane Harris; Information Technology Coordinator, Preston Sheets; Public Works Director, Gordon Robinson; Police Chief, Mike Vranish; Director of Parks and Recreation, Kim Larson; Director of Engineering and Planning, Dean Barker and Community Development Director, Rocco O’Neill. A group of interested citizens was also present. Approve Agenda Council member Welling moved; Council member Sellers seconded to approve the agenda. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held July 5th, 2023, and a Special City Council Meeting held July 13th, 2023, were approved as presented. Bills Council member Perkes moved, Council member Lind seconded, to approve the following bills for payment: July 06, 2023 to July 18, 2023 VENDOR FOR AMOUNT AXA Equivest Payroll 338.00 Beneficial Life Payroll 293.34 Delta Dental Payroll 9,236.95 Evanston Peace Officers Payroll 232.00 Flexshare Payroll 2,905.81 Hartford Payroll 300.10 IRS Tax Deposit Payroll 54,107.36 Mission Square Payroll 99.44 NCPERS Payroll 96.00 Orchard Trust Payroll 1,268.88 Parks & Recreation Payroll 218.75 WEBT Payroll 213,394.82 Wyoming Child Support Payroll 299.53 Payroll Payroll 165,430.61 Action Target Supplies 142.81 Ameri Tech Equipment Parts 1,576.77 Best Kind Embroidery Services 61.00 Caselle Support/Maintenance 2,028.00 Cazin’s Supplies 51.37 CCI Network Utilities 82.95 Century Link Utilities 1,296.14 Chemtech-Ford Laboratories Testing 1,775.00 City Employees Reimbursements 52.50 City of Evanston Utilities 9,583.93 Dominion Energy Utilities 4,064.61 Easy Picker Golf Supplies 218.92 Evanston Parks & Recreation City Subsidy 139,910.71 Evanston Regional Hospital Testing 80.05 Forsgren Associates Contract 8,840.00 Freeway Tire Tires 1,977.01 Golden Shovel Agency Contract 17,975.00 Highland Golf Parts 242.51 IWORQ Contract 6,500.00 JC Golf Supplies 793.20 JUB Engineers Contract 6,500.00 Kallas Automotive Parts 5,287.38 Kickin Grass Services 90.00 Lewis and Lewis Contract 559.97 Local Government Liability Pool Liability Insurance 35,501.00 MJSA Services 9,832.50 Morcon Industrial Parts 291.69 Norco Oxygen 300.50 Normont Equipment Oil 9,560.00 One-Call of Wyoming Tickets 165.75 O’Reilly Auto Parts Parts 42.88 Prestige Flags Supplies 368.18 Pye Barker Fire Safety Services 54.00 Real Kleen Janitorial Supplies 197.00 Rhinehart Fuel 16,370.61 Rocky Mountain Power Utilities 21,561.77 Safety Supply & Sign Signs 17,257.80 Smith’s Food & Drug Supplies 70.91 Sidewalk Reimbursement Reimbursements 3,582.00 Skaggs Uniforms 2,202.69 Snap-On Credit Software 748.92 Tank Holding Parts 3,175.86 Team Laboratory Chemical Supplies 6,720.00 Thatcher Company Supplies 14,979.67 The Huntington National Bank Contract 4,445.39 The Lumberyard Parts 10.59 Titleist Supplies 586.98 TK Elevator Services 17,299.53 Truck Pro Parts 61.35 Uinta County Jail Fees 16,542.22 Uinta County Fire Protection Contract 95,506.50 Uinta County Herald Public Notices/Ads 1,799.25 Uinta County Solid Waste Landfill Fees 44,958.30 ULINE Mats 1,679.41 USPS Postage 15,000.00 VFW Flag Fund Contract 670.00 Water of Life Services 263.45 Westar Printing Supplies 346.00 Western Wyoming Beverages Services 237.90 Wheeler Machinery Parts 9,748.00 Wright Express Fuel 1,726.21 Wyoming Dept of Transportation Contract 623.61 Wyoming Association Dues 16,698.00 Wyoming Dept of Revenue Sales/Use Tax 2,851.71 Wyoming State Golf Association Dues 4,430.00 Wyoming Waste Systems Dumpster Fees 206.97 Yeti Parts 556.15 The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council Comments Council member Perkes apologized for missing a few meetings recently. Council member Sellers thanked the Fire Department for their quick response to a fire in his neighborhood. He also commented that the Lottery is up and there will be a lot of traffic and people in town. Council member Welling thanked Rocco O’Neill, Community Development Director for organizing the meeting and tour of Evanston for the Business Council Insite Selection Team. He mentioned that they were impressed with Evanston. Council member Hegeman reminded everyone to support the businesses on Lincoln Highway. She commented that they will be struggling due to the cancellation of the Rodeo Series this summer. She reminded everyone that the Golf Tournament Fund Raiser for the Steam Engine 4420 was this weekend and encouraged everyone to attend. Consent Agenda Council member Welling moved, Council member Lind seconded, to approve the following Consent Agenda Items: Street Closure requested by Kayann Smith of First Bank for a Customer “Big Day” Event on Friday, August 4th, 2023 on 10th Street from Main Street to Center Street; from 8:00 am to 4:00 pm. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Council member Sellers moved, Council member Lynch seconded, to approve the following Consent Agenda Items: Street Closure requested by Matt Rex of the Fraternal Order of Eagles for a “Back Alley Party” on Saturday, August 19th, 2023 in the alley between Front Street and Main Street, 9th Street and 10th Street; from 12:00 pm to 12:00 am. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Resolution 23-55 Council member Sellers introduced Resolution 23-55. Council member Sellers moved, Council member Lynch seconded, to adopt Resolution 23-55. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 2 FOR THE 18TH, 19TH & WEST SUMMIT WATER REPLACEMENT PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the 18th, 19th, and West Summit Water Replacement Project, which is being constructed by Kilgore Companies, LLC dba Lewis & Lewis, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 2 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming, as follows: Section 1. Change Order No. 2 for the 18th, 19th and West Summit Water Replacement Project, a copy of which is attached hereto as Appendix “1”, is approved. Section 2. The City Engineer and Mayor are authorized to approve Change Order No. 2 on behalf of the City. PASSED, APPROVED AND ADOPTED this 18th day of July 2023. Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Department Comments Community Development Director, Rocco O’Neill thanked the City Departments that helped with Brewfest. He also expressed appreciation and gratitude to Engineering/Planning and Public Works for assisting with the Insite Select Team’s visit. Adjournment With no further business to be conducted at this time Mayor Williams adjourned the meeting at 5:49 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk