City Council

EVANSTON CITY COUNCIL Second Regular Meeting December 17th, 2024 The official record of proceedings of the second meeting of the Evanston City Council for the month of December was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Council member Lynch led those in attendance in the Pledge of Allegiance to the Flag. The roll was called and with a quorum being present, Mayor Williams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Williams; Council members, Tim Lynch, Jesse Lind, Evan Perkes, Dave Welling, Mike Sellers and Jen Hegeman. Staff members present at the start of the meeting were: City Attorney/Prosecutor, Mark Harris; City Clerk, Diane Harris; City Treasurer, Trudy Lym; City Engineer, Damon Newsome; Community Development Director, Rocco O’Neill; Public Works Director, Gordon Robinson; Police Chief, Michael Vranish; Senior Planner, DuWayne Jacobsen and Director of Parks and Recreation, Kim Larson. Information Technology Coordinator, Preston Sheets was excused. A group of interested citizens was also present. Approve Agenda Council member Welling moved, Council member Hegeman seconded, to approve the agenda including additions. The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Approve Minutes The official record of proceedings for the City Council Meeting held December 3rd, 2024, and City Council Work Session held December 10th, 2024 were approved as presented. Bills Council member Sellers moved, Council member Lynch seconded, to approve the following bills for payment: Dec 04, 2024 to Dec 17, 2024 VENDOR FOR AMOUNT AXA Equivest Payroll 188.00 Evanston Peace Officers Payroll 232.00 IRS Tax Deposit Payroll 66,650.32 Orchard Trust Payroll 2,491.10 Parks & Recreation Payroll 143.75 Wyoming Child Support Payroll 264.92 Payroll 11/17/24 – 11/30/24 Payroll 163,548.80 Alsco Laundry Services 114.16 Cazin’s Parts 1,054.87 CCI Network Utilities 83.53 Deposit refunds Refund 26.82 First Bank Visa 18,618.67 Lab Forms Supplies 2,549.00 Shred-It Services 127.50 US Kids Golf Supplies 478.68 USA Blue Book Parts 522.43 Walmart Supplies 887.98 WARWS Registration 478.00 Wright Express Fuel 1,379.45 WY Office of State Lands & Investments Contract 2,467.53 Wyoming Waste Systems Dumpster Fees 82.80 All West Utilities 2,853.54 Ameri Tech Equipment Parts 826.25 Auto Zone Parts 1.90 Best Kind Embroidery Services 197.58 BH Martin Builders Parts 327.04 Brite Equipment 196,418.00 Brownells Equipment 353.04 Caselle Support/Maintenance 4,039.00 Cassidy’s Weed & Pest Control Services 1,375.00 CD’s Electric Services 2,117.82 Century Link Utilities 1,013.99 1 Chemtech-Ford Laboratories Testing 1,705.00 City Employees Reimbursement/Awards 533.98 City of Evanston Utilities 2,560.62 Cleveland Golf Supplies 366.81 CAN Surety Renewal 637.50 Court Bonds Refund 500.00 Cummins Sales and Service Testing 1,250.00 Dana Kepner Parts 20,237.87 Dell Marketing Equipment 21,605.85 E. Dean Stout Contract 4,000.00 Enbridge Gas Utilities 16,151.36 Evanston Parks & Recreation City Subsidy/Reimbursement 153,151.74 Forsgren Associates Contract 400.85 Freeway Tire Tires 1,774.92 Grainger Parts 59.64 Hach Supplies 73.45 Heath Equity FSA/HRA 111,820.00 Home Décor Supplies 70.80 Hydro Logic Services 4,317.25 Jackson Group Peterbilt Parts 61.18 Kallas Automotive Parts 912.66 MJB Animal Clinic Supplies 465.78 Morcon Industrial Parts 328.51 Mountain West Business Solutions Service Agreement 287.44 Office Products Dealer Supplies 228.39 One-Call of Wyoming Tickets 43.50 O’Reilly Auto Parts Parts 15.01 Personnel Screening Testing 355.00 Rhinehart Fuel 13,844.39 Rocky Mountain Power Utilities 39,786.99 Rocky Mountain Turf Parts 4776.66 Safety Supply & Sign Signs 249.00 Skaggs Uniforms 1,716.19 Stateline Metals Parts 275.03 Tanner Development Contract 132,707.73 Taylor Made Golf Supplies 45.80 The Lumberyard Parts 58.38 USA Bluebook Supplies 371.96 Uinta County Jail/Dispatch Fees 128,488.68 Uinta County Herald Public Notices/Ads 1,060.92 Uinta County Solid Waste Landfill Fees 30,340.40 Union Pacific RR Contract 3,445.00 Walmart Restitution 466.00 Westar Printing Supplies 266.71 Wyoming Department of Transportation Contract 301.21 Wyoming Department of Revenue Sales/Use Tax 119.87 Wyoming State Golf Association Dues 2,040.00 The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Revenue & Expenditure Report Council member Perkes moved, Council member Welling seconded, to approve the Revenue and Expenditure Report for August 2024. The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Council Comments Council members expressed gratitude for Council member Lynch’s service on the City Council. They also spoke about Service members away from home and pay attention to people struggling this time of year. They also wished everyone Merry Christmas and Happy New Year. Council Award An award was presented to Council member Lynch for his 16 years of service on the City Council. Board Appointments Council member Welling moved, Council member Perkes seconded to confirm the following appointments: 2 Mayor Williams appointed the following to terms on the Evanston Parks and Recreation Board: Travis Samulski…………………….…… ………….January 2027 Henry Schmidt……………………………………… January 2027 Mayor Williams appointed the following to terms on the Human Services Joint Powers Board: Damon Newsome………………………………………..January 2027 The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Oath of Office Mayor Williams conducted an Oath of Office for Kyle Markley to fill the position of Police Officer for the City of Evanston. Ordinance 24-09 Council member Sellers moved, Council member Welling seconded to pass Ordinance 24-09 on second reading. AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 9-3, ADOPTION OF INTERNATIONAL FIRE CODE, OF THE EVANSTON CITY CODE TO PROVIDE FOR ADOPTION OF THE CURRENT INTERNATIONAL FIRE CODE BY RESOLUTION OF THE GOVERNING BODY. WHEREAS, the City of Evanston has adopted the International Fire Code and other regulatory building codes; and WHEREAS, the City adopts regulatory building codes by resolution, but adopts the International Fire Code by ordinance; and WHEREAS, there is a need to amend provisions in the City Code to permit adoption of the International Fire Code by resolution in order to secure the efficient adoption, implementation and enforcement of fire protection and safety measurers; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 9-3 of the Evanston City Code is hereby amended to read as follows: § 9-3 Adoption of International Fire Code. A. The governing body of the City is hereby authorized to adopt by resolution, for the purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion, the International Fire Code. B. From time to time, said International Fire Code may, by resolution duly adopted by the governing body, be amended. Copies of such amendments shall be made available for public inspection in the same manner as the International Fire Code itself. Section 2: This ordinance shall become effective immediately on passage on third and final reading. Section 2: This ordinance shall be effective on passage on third and final reading. PASSED AND APPROVED on Second Reading this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Zoning Change Council member Perkes moved, Council member Welling seconded to authorize the submission of an application for a zone change and comprehensive plan amendment to change zoning from Public(P) to Highway Business – Established (HB-E) requested by AGN, LLC, doing business as Aspen Grove Nursery, for City of Evanston property located at 196 Bear River Drive, Evanston, Wyoming (Sunset Cabins Property). The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. 3  Resolution 24-78 Council member Welling introduced Resolution 24-78. Council member Welling moved, Council member Sellers seconded, to adopt Resolution 24-78. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, APPROVING AND ADOPTING THE CLASSIFICATION AND COMPENSATION STUDY PREPARED BY CONDREY AND ASSOCIATES, INC. FOR THE CITY OF EVANSTON. WHEREAS, the governing body for the City of Evanston has determined there is a need to update the city=s classification and compensation system for city employees; and WHEREAS, Condrey and Associates, Inc. was retained by the City to conduct a study to enable the City to adopt an updated compensation plan for city employees; and WHEREAS, the study has been completed and Condrey and Associates, Inc. has submitted for the City=s consideration, a Job Classification and Compensation Plan for the City of Evanston, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby approves and adopts the attached Job Classification and Compensation Plan to enable the City to implement an updated compensation plan for city employees. PASSED, APPROVED AND ADOPTED this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Resolution 24-79 Council member Perkes introduced Resolution 24-79. Council member Perkes moved, Council member Lynch seconded, to adopt Resolution 24-79. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING APPROVING CHANGE ORDER NO. 8 FOR THE ROUNDHOUSE SECTION 4 – TENANT GREY SHELL AND LOADING FACILITIES PROJECT IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston has previously authorized the Roundhouse Section 4 – Tenant Grey Shell and Loading Facilities Project, which is being constructed by Tanner Development, LLC, and WHEREAS, the governing body has determined that it is in the public=s interest to approve Change Order No. 8 for the reasons set forth therein; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING, AS FOLLOWS: Section 1. Change Order No. 8 for the Roundhouse Section 4 – Tenant Grey shell and Loading Facilities Project, a copy of which is attached hereto as Appendix “1”, is approved. Section 2. The Community Development Director or Mayor are authorized to approve Change Order No. 8 on behalf of the City. PASSED, APPROVED AND ADOPTED this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. 4  Resolution 24-80 Council member Lind introduced Resolution 24-80. Council member Lind moved, Council member Sellers seconded, to adopt Resolution 24-80. A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH CREST, LLC, A WYOMING LIMITED LIABILITY COMPANY, TO PROVIDE ENGINEERING SERVICES RELATING TO THE EVANSTON RECREATION CENTER SITE AND BUILDING IMPROVEMENTS. WHEREAS, the Evanston Parks and Recreation District (“District”) and/or City of Evanston have been evaluating the roof structure and drainage of the Evanston Recreation Center site and building, and the City has budgeted and appropriated funds for a potential roof replacement of the Center; and WHEREAS, the District previously requested Albertson Engineering, Inc., in connection with an analysis of the pool and site conditions of the Center, review the existing pool improvements for the Center, which also included a review of drainage and site conditions in anticipation of replacing the roof of the Center and construction of possible pool improvements; and WHEREAS, the analysis indicated several factors were contributing to drainage and potential structural issues that could impact any roof replacement design and replacement and Crest, LLC, a Wyoming limited liability company, has submitted a proposal to the District and City regarding an evaluation of the building and site in order to provide suggested scheduling and ordering of work that may need to be performed on the site or building in conjunction with any roof improvements and other work; and WHEREAS, it would be in the best interests of the City of Evanston to accept the proposal and enter an agreement with Crest, LLC for such purpose, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Professional Services Agreement between the City of Evanston and Crest, LLC, a copy of which is attached hereto as Appendix “1”. PASSED, APPROVED AND ADOPTED this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Resolution 24-81 Council member Hegeman introduced Resolution 24-81. Council member Hegeman moved, Council member Perkes seconded, to adopt Resolution 24-81. A RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER A COOPERATIVE AGREEMENT WITH THE WYOMING DEPARTMENT OF TRANSPORTATION FOR FUNDING TO BE USED FOR PARTICIPATION IN A FEDERALLY FUNDED, CITY ADMINISTERED, PLANNING STUDY FOR THE DEVELOPMENT OF THE CITY OF EVANSTON 2050 COMPREHENSIVE MASTER PLAN (PROJECT). WHEREAS, the City of Evanston adopted the 2010 Comprehensive Plan relating to the physical development of the City and areas outside the corporate limits of the City that have a relationship to the planning of the City of Evanston; and WHEREAS, the Plan was adopted in 1997 and requires a review and update; and WHEREAS, federal funds administered by the Wyoming Department of Transportation are available to assist the City in performing a planning study to develop a new comprehensive plan entitled the 2050 Comprehensive Master Plan; and WHEREAS, existing statutes require the City to adopt comprehensive plans to aid the City and the public in the future physical development of the City and surrounding areas, and adoption of such a Plan is in the best interests of the citizens of the City; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: 5  Section 1: The City of Evanston is authorized to execute a Cooperative Agreement with the Wyoming Department of Transportation to assist in funding a planning study to develop the 2050 Comprehensive Master Plan as set forth in Appendix “1” attached hereto. Section 2: The Mayor is authorized to execute and the City Clerk attest the Cooperative Agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Resolution 24-82 Council member Welling introduced Resolution 24-82. Council member Welling moved, Council member Perkes seconded, to adopt Resolution 24-82. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AMENDMENT ONE TO THE ARPA GRANT AGREEMENT WITH THE STATE OF WYOMING, OFFICE OF STATE LANDS AND INVESTMENTS TO FUND THE DESIGN AND CONSTRUCTION OF REPLACING WATER MAIN LINES AND HYDRANTS ALONG SAGE STREET (THE SAGE STREET WATER MAIN REPLACEMENT PROJECT) WHEREAS, the Governing Body for the City of Evanston previously authorized an application to the State of Wyoming for participation in the State and Local Fiscal Recovery Funds (Grant Funds) pursuant to the American Recovery Plan Act (ARPA), Water & Sewer ARPA Grant Program to assist in designing and construction of certain improvements known as the Sage Street Water Main Replacement Project (the “Project”); and WHEREAS, the State of Wyoming, through the Office of State Lands and Investment determined the application met the criteria for funding under ARPA; and, WHEREAS, the State of Wyoming, Office of State Lands and Investment has awarded the City a grant to partially fund the design and construction of the above-described Project, and has submitted an ARPA Grant Agreement to the City relating to the design and construction funding and reporting requirements for the funding; and WHEREAS, the State of Wyoming, Office of State Lands and Investment has proposed an amendment to the Grant Agreement awarded the City to award an additional $24,561.00 to partially fund the design and construction of the above-described Project, and has submitted Amendment One to the ARPA Grant Agreement to the City relating to the additional funding; and WHEREAS, the Governing Body of the City of Evanston recognizes the need for the project and finds it is in the best interests of the citizens of the City to enter into Amendment One to the Grant Agreement for said purposes; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston is hereby authorized to participate in State and Local Fiscal Recovery Funds (Grant Funds) pursuant to the American Recovery Plan Act (ARPA), Water & Sewer ARPA Grant Program to assist in designing and construction of certain improvements known as the Sage Street Water Main Replacement Project pursuant to the terms and conditions set forth in the attached Amendment One Grant Agreement attached hereto as Appendix “1”. Section 2: The Mayor is authorized to execute the Amendment One to the Grant Agreement for the Project on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk 6 The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Resolution 24-83 Council member Sellers introduced Resolution 24-83. Council member Sellers moved, Council member Lynch seconded, to adopt Resolution 24-83. A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AMENDMENT ONE TO THE ARPA GRANT AGREEMENT WITH THE STATE OF WYOMING, OFFICE OF STATE LANDS AND INVESTMENTS FOR THE PURPOSE OF REPLACING THE FORCED MAIN LINE, REHABILITATE THE PUMPS, INSTALL A BACK-UP GENERATOR, AND SECURE A LIFT STATION WITH FENCING (THE GRASS VALLEY SEWER LIFT STATION REPLACEMENT & IMPROVEMENT PROJECT). WHEREAS, the Governing Body for the City of Evanston previously authorized an application to the State of Wyoming for participation in the State and Local Fiscal Recovery Funds (Grant Funds) pursuant to the American Recovery Plan Act (ARPA), Water & Sewer ARPA Grant Program to assist in designing and construction of certain improvements known as the Grass Valley Sewer Lift Station Replacement & Improvement Project (the “Project”); and WHEREAS, the State of Wyoming, through the Office of State Lands and Investments determined the application met the criteria for funding under ARPA; and, WHEREAS, the State of Wyoming, Office of State Lands and Investment has awarded the City a grant to partially fund the design and construction of the above-described Project, and has submitted an ARPA Grant Agreement to the City relating to the design and construction funding and reporting requirements for the funding; and WHEREAS, the State of Wyoming, Office of State Lands and Investment has proposed an amendment to the Grant Agreement awarded the City to award an additional $24,561.00 to partially fund the design and construction of the above-described Project, and has submitted Amendment One to the ARPA Grant Agreement to the City relating to the additional funding; and WHEREAS, the Governing Body of the City of Evanston recognizes the need for the project and finds it is in the best interests of the citizens of the City to enter into Amendment One to the Grant Agreement for said purposes; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston is hereby authorized to participate in State and Local Fiscal Recovery Funds (Grant Funds) pursuant to the American Recovery Plan Act (ARPA), Water & Sewer ARPA Grant Program to assist in designing and construction of certain improvements known as the Grass Valley Sewer Lift Station Replacement & Improvement Project pursuant to the terms and conditions set forth in the attached Amendment One to the Grant Agreement attached hereto as Appendix “1”. Section 2: The Mayor is authorized to execute the Amendment One to the Grant Agreement for the Project on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED this 17th day of December 2024. ____________________________________ Kent H. Williams, Mayor ATTEST: Diane Harris, City Clerk The motion passed unanimously with 7 yes votes: Willliams, Lynch, Lind, Perkes, Sellers, Welling, Hegeman. Executive Session Councilmember Perkes moved, Councilmember Welling seconded, to go into Executive Session to discuss a possible litigation issue. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. Councilmember Welling moved, Councilmember Perkes seconded, to adjourn from Executive Session. The motion passed unanimously with 7 yes votes: Williams, Lynch, Lind, Perkes, Welling, Sellers, Hegeman. 7  Department Comments Department Heads thanked and wished Tim Lynch well, expressed gratitude for the Christmas bonuses and wished everyone a Merry Christmas and Happy New Year. Public Comments Marijke Rossi requested information on the Shades Brewery Project. Adjournment With no further business to be conducted at this time, Mayor Williams adjourned the meeting at 6:31 p.m. Kent H. Williams, Mayor Diane Harris, City Clerk 8