Everett City Council

January 28, 2015 The regular meeting of the Everett City Council was called to order at 12: 30 p. m., January 28, 2015, in the City Council Chambers of the William E. Moore Historic City Hall, Council President Bader presiding. Upon roll call it was found that Mayor Stephanson and Council Members Moore, Murphy, Bader, Gipson, Stonecipher, and Tuohy were present. Council Member Roberts was excused. Council Member Gipson led the Pledge of Allegiance. The minutes of the January 21, 2015, City Council meeting were approved as printed. Council Member Gipson abstained from the vote. MAYOR Mayor Stephanson reported that he and Council Members Roberts and Tuohy met with a number of legislators in Olympia yesterday. COUNCIL Council Member Stonecipher commented on a letter of inquiry received from Mr. Art Skotdal concerning the timing of initiatives from the Community Streets Initiative task force. Council Member Stonecipher requested follow- up information. CAO/ CFO Debra Bryant stated she would provide an update for Council, and that she and the Mayor would be meeting with Mr. Skotdal tomorrow. Council Member Moore provided a liaison report on his recent attendance at the Public Facilities District Board meeting. He also stated that he looked forward to the Mayor's State of the City address, which will be held tomorrow at Xfinity Arena. Council Member Tuohy commented on the meeting she attended in Olympia yesterday and emphasized the importance of the work the Mayor and Pat McClain, government affairs, conduct with state legislators. Council President Bader announced that consent item no. 9 and action item no. 11 had been pulled from today' s agenda. 19  January 28, 2015 CITY ATTORNEY City Attorney Iles requested an executive session, anticipated to last 10 minutes, following the meeting concerning a litigation matter pursuant to RCW 42. 30. 110( 1)( i, a, c). CITIZEN COMMENTS There were no citizens who wished to speak. COUNCIL BRIEFING AGENDA: Authorize Call for Bids for the 2811 Warehouse Conversion Project to be received no later than March 10, 2015. Presented by Chris Lark, Facilities COUNCIL BILL NO. 1501- 01 FIRST READING: AN ORDINANCE creating a Special Improvement Project entitled 2015 Federal Overlay Project," Fund 303, Program 102, to accumulate all costs for the improvement Presented by Ryan Sass, Public Works Authorize the Mayor to sign the Washington State Transit Insurance Pool 2014 Interlocal Agreement. Presented by.Tom Hingson, Transportation Services 20  January 28, 2015 PROPOSED ACTION ITEMS: COUNCIL BILL NO. 1501- 02 FIRST READING: AN ORDINANCE closing the special improvement project entitled 2013 Federal Overlay Project," Fund 303, Program 098, as established by Ordinance No. 3317- 13 CONSENT ITEMS: Moved by Council Member Gipson, seconded by Council Member Murphy, to approve the following consent items: RESOLUTION — CLAIMS To adopt Resolution No. 6816 acknowledging the payment of audited and approved claims against the city of Everett in the amount of 1, 563, 997. 82 for the period of January 1, 2015, through January 9, 2015. RESOLUTION — PAYROLL To adopt Resolution No. 6817 acknowledging the payment of audited and approved payroll claims against the city of Everett in the amount of$ 3, 356, 809. 68 for the period ending January 10, 2015. JOB COMPLETE — E. EVERETT PEDESTRIAN WALKWAY PROJECT Accept the East Everett Pedestrian Walkway Project as complete and authorize the Mayor to sign the Certificate of Completion with SRV Construction. 21  January 28, 2015 JOB COMPLETE —WATER MAIN " 0" REPLACEMENT PROJECT Accept the Water Main " 0" Replacement Project as complete and authorize the Mayor to sign the Certificate of Completion with B& L Utility allowing the release of the retainage escrow held in the Bank of America. JOB COMPLETE — SNOHOMISH RIVER OUTFALL ( SRO) 7 REPLACEMENT PROJECT This item, to accept the Snohomish River Outfall ( SRO) 7 Replacement Project as complete and authorize the Mayor to sign the Certificate of Completion with Tellus LLC., was pulled from the agenda. JOB COMPLETE — LIFT STATION # 24 REPLACEMENT PROJECT Accept the Lift Station # 24 Replacement Project as complete and authorize the Mayor to sign the Certificate of Completion with McClure and Sons, Inc. allowing the release of the retainage bond. Roll was called with all council members voting yes, except Council Member Roberts who was excused. Motion carried. ACTION ITEMS: AGREEMENT AMENDED —SERVICE CENTER REDEVELOPMENT PROJECT This item, authorizing the Mayor to sign Amendment No. 1 to the Professional Services Agreement with DLR Group for the Service Center Redevelopment Project in the amount of $ 13, 000. 00, was pulled from the agenda. 22  January 28, 2015 PURCHASE —JOHN DEERE 544K FRONT LOADER Moved by Council Member Murphy, seconded by Council Member Tuohy, to authorize the purchase of one John Deere 544K Front Loader from Washington State Contract 16904 in the amount of 190, 869. 19, including Washington State Sales Tax. Roll was called with all council members voting yes, except Council Member Roberts, who was excused. Motion carried. BID AWARD —LAKE CHAPLAIN SOUTH DAM TUNNEL DECOMMISSIONING PROJECT Moved by Council Member Murphy, seconded by Council Member Stonecipher, to reject protest by Ballard Marine Construction and award construction contract and authorize the Mayor to sign the contract with Blackwater Marine, LLC, for the Lake Chaplain South Dam Tunnel Decommissioning Project in the amount of $432, 237. 21 including Washington State Sales Tax. Tim Benedict, Assistant City Attorney, provided a brief report concerning the bid protest. Council Member Stonecipher asked for a cost breakdown relating to the financial contributions by the City of Everett and Snohomish County PUD. Debra Bryant stated she would request that information from staff. Roll was called with all council members voting yes, except Council Member Roberts who was excused. Motion carried. 23  January 28, 2015 EXECUTIVE SESSION The City Council meeting recessed for an executive session at 12: 57 p. m., reconvened, and adjourned at 1: 08 p. m. r te City Clerk Read and approved as printed. Council President 24