Everett Historical Commission

APPROVED Everett Historical Commission Special Meeting Minutes April 11, 2017 Members Present Members Excused Visitors City Staff Neil Anderson Glenn Hunter Patrick Hall Ross Johnson Laura Cameron-Behee Arnold Morrison Paul Popelka Steve Fox Ramsey Ramerman Jack O’Donnell Dave Ramstad Andrea Tucker William Vincent Allan White CALL TO ORDER A Special Meeting of the Everett Historical Commission was scheduled for Tuesday, April 11, 2017 at 6:30 p.m. in the Hearing Room in Everett City Hall at 2930 Wetmore Avenue, Everett, WA 98201. Chair Cameron-Behee called the meeting to order at 6:32 p.m. CITIZEN COMMENTS There were no citizen comments. COMMISSIONER COMMENTS Commissioner Ramstad reported that the Everett School Board is meeting to discuss the Longfellow School sale. ADDITIONS TO AGENDA There were no additions to the agenda. PUBLIC RECORDS ACT AND OPEN PUBLIC MEETINGS ACT Assistant City Attorney Ramsey Ramerman (City of Everett Legal Department) gave a presentation on “Key Issues for Elected Officials & Commission Members in the PRA & OPMA”. Key points from the meeting handout are summarized below:  Any writing or performance of government is a public record including personal devices  Create a separate personal email account dedicated to commission business; send copy to the City and delete your message  Delete any draft materials (pre-decisional materials) after decision is made or final action is taken  Do not delete any materials if there is an active public records request  A public meeting occurs when a commission majority takes action, which includes discussion or deliberation including email messages Page 1 of 2   Avoid serial meetings that individually are not quorums but collectively will involve a quorum  Violations may lead to voiding actions, fines and loss of public trust  Discussion of Executive Sessions Commission discussion included the following:  Building tours for the commission should be done with groups of 5 or less members to avoid open meeting violation; one option is to notice the tour as a public meeting which must be accessible to the public  Limit informal meetings between commissioners to 5 members (e.g., meeting for coffee after a commission meeting)  Email exchange will usually qualify as a serial public meeting  Be transparent about avoiding any public perception of public meeting violations  Create a separate folder on your personal device for all City related materials; files can be deleted if the files are forwarded to the City  Text messages are also likely public records; messages with any substantive content should be forwarded to the City and deleted from your device PROJECT UPDATES There were no project updates. FUTURE AGENDA ITEMS The April 25 meeting will include the following:  2017 Grant for Downtown Building Assessments  UW Presentation for Unreinforced Masonry Buildings  Metro Everett will move to the May meeting OTHER BUSINESS Planner Popelka reported that we did not receive a SHPO Award for David Dilgard, Evergreen Cemetery nor Watson’s Bakery. He also announced his retirement in August 2017. ADJOURNMENT The meeting was adjourned at 7:54pm. Page 2 of 2