EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, June 06, 2023 at 6:30 PM 213 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER Mayor Pro-Tem Mackey called meeting to order at 6:30pm. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA 5. PRESENTATIONS 6. CITIZEN’S COMMENTS 7. DISCUSSION ITEMS A. FY 2024 Budget Working Meeting Calendar Susanne has provided the council with a copy of this calendar. Council is good and ok with the days that have been chosen for these meetings after looking at it and reviewing the dates. B. 2023 Updated Fee Schedule Craig has been working on this Fee schedule and there has been a lot added. This Fee schedule has not identified fees that we have here in Everman. There has been a lot that has needed to be added into the Fee Schedule. There has also been a lot of fees that are not up to other cities. Some fees just have been updated and that includes the Animal Control fees, and Permit Fees. Some of those did increase due to the fact of outside fees being raised. Council would like to have the old fee schedule to see the difference in fees to review the changes as well. C. Request for Submissions from firms of certified public accountants to perform the City’s annual audit, issue opinions on related financial statements, and to prepare its annual comprehensive financial report (ACFR) based on the audit.  Susanne passed out the Request of Submissions for Independent Financial Audit Services. She wanted to provide the council with what she is putting out there and the expectations that are required. She will have something for the council in the July meeting. D. Interlocal Cooperation Agreement Establishing Concurrent Enforcement Jurisdiction Between The City Of Everman And The City Of Fort Worth City Manager Spencer wanted this to be put on the council's radar considering that this will be brought before them in the near future for consideration and approval. This would be an agreement between us and the City of Fort Worth covering the common boundaries. This has been something that another two cities have entered into and it has proven to be successful. The rise in violence has been the driving force behind this. This will give the City of Everman ability to do traffic stops, high visibility enforcement, those types of things along our common boundaries, to hopefully alleviate some of these things going on around our city. There will be no cost associated within this agreement. Additional officer's will have to be provided by us if that comes about. This will come back before council in the future. 8. CONSIDERATION AND POSSIBLE ACTION A. Consideration and Appointment of Members to the Community Safety Advisory Committee (CSAC) Motion made by Place 5 Sellers, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers Motion Carried. B. Approve the allocation of up to $150,000 of Water & Sewer funds for the completion of the 48thYear CDBG Project – Waterline Replacement and Upgrade Project on S. Race Street Motion made by Place 5 Sellers, Seconded by Place 1 Sanders to approve the additional $150,000 of Water Sewer funds for the completion of the 48th Year CDBG Project. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers Motion Carried. C. Resolution #2023-06-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, APPROVING AN INTERLOCAL COOPERATION AGREEMENT FOR COMMUNICATIONS CENTER AND EMERGENCY DISPATCH SERVICES WITH THE CITY OF BLUE MOUND. TEXAS; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 5 Sellers, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers Motion Carried. D. Resolution #2023-06-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, APPROVING AN INTERLOCAL AGREEMENT FOR ADMINISTRATIVE COSTS FUNDING FOR SECTION 5310 PROGRAM BETWEEN THE FORT WORTH TRANSPORTATION AUTHORITY AND THE CITY OF EVERMAN, TEXAS FOR FISCAL YEAR 2023; RATIFYING OPERATION THEREUNDER AS OF OCTOBER 1, 2022; AND PROVIDING AN EFFECTIVE DATE.  Motion made by Place 5 Sellers, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers Motion Carried. E. Resolution #2023-06-03 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS IN SUPPORT OF ESTABLISHING A PUBLIC-PRIVATE PARTNERSHIP WITH TARRANT AREA FOOD BANK TO INCREASE ACCESS TO FOOD THROUGH RETAIL HOME DELIVERY AND EMERGENCY FOOD ASSISTANCE SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH TARRANT AREA FOOD BANK; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 5 Sellers, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers Motion Carried. 9. EXECUTIVE SESSION A. Section 551.071 - Potential Agreements affecting the Everman Public Library Mayor Pro-Tem Mackey adjourned into Executive Session at 7:42pm and closed the Executive Session at 8:28pm. No action taken. 10. CITY MANAGERS REPORT A. BCBS National Fitness Campaign - Fitness Court City Manager Spencer stated that there is a crew out now working on this and getting it put up now and it will be complete by Friday. There will be a Grand Opening with a Ribbon Cutting at that Fitness Court and a media release as well. This information will be sent to council sometime this week and notified council to check their emails for that information. B. Celebrate America Festival - 2023 The Celebrate America Festival is coming right along. This year will be a little different and this will be an expand on the event. The Civic Center will be open up for a Craft Expo, to allow vendors in here to sell some things. This will serve as a dual purpose for a shopping experience with local vendors and a cooling station for anyone who needs to cool off from the heat. On our website we do have a vendors registration link already on there for anyone that would like to participate in this event. C. Mobile Food Truck Park The Mobile Food Truck Park is open and we have our first food truck in there. They have been very successful so far and we have had a lot of positive feed back from the park also. Still waiting on Oncor to come in and provide the electric utility poles for each one of the vendors. So far everything is going really good and we do have two other vendor application in the works to get in the park. There will be a variety types of food also. D. City Hall Office Space Expansion  This project is going well. There are some desk being installed in the office space right now, and a cleaning crew coming on Friday. This will be ready very soon to get Public Works office over at City Hall. This is looking good and council can come and take a look at it anytime. 11. MAYOR’S REPORT Mayor Ray Richardson is out on vacation and will give his report next meeting. 12. ADJOURN Mayor Pro-Tem called meeting to order at 8:35pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday June 2, 2023. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.