EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, September 24, 2024 at 6:00 PM 213 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER Mayor Richardson called meeting to order at 6:01pm. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA A. Financials June 2024 July 2024 August 2024 This was moved to discussion items. These reports are not done for council's review and this will be tabled until the next meeting. Motion made by Place 4; Mayor Pro-Tem Mackey to table this until the next meeting, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila and Mayor Motion Carried. B. Minutes 6-6-2024 City Council Emergency Meeting 6-11-2024 City Council Regular Meeting 7-9-2024 City Council Budget WorkShop Meeting 7-9-2024 Joint Meeting Building & Standards Commission and the Everman City Council 7-12-2024 City Council Budget WorkShop Meeting  8-6-2024 City Council Budget WorkShop Meeting 8-13-2024 City Council Regular Meeting 8-20-2024 City Council Special Meeting 8-27-2024 City Council Regular Meeting Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 6 Davila and Mayor Motion Carried. 5. PRESENTATIONS A. Administer Oath of Office - Animal Control Officer Emily Williams Craig introduced Emily Williams, she introduced herself to council and Craig Administered the Oath of Office. B. Proclamation - National Night Out Mayor read the Proclamation for National Night Out. Mayor presented this Proclamation to the Police Officer's present at the meeting. C. Proclamation - Fire Prevention Week Mayor read the Proclamation for Fire Prevention Week. Mayor presented this to the Fire Fighters that were at the meeting. D. Proclamation - National Hispanic Heritage Month 2024 Council Member, Miriam Davila read the Proclamation for National Hispanic Heritage Month 2024. Mayor and Miriam presented this Proclamation to some citizens and employees that were present at the meeting. 6. CITIZEN’S COMMENTS We had no comments at this time. 7. DISCUSSION ITEMS A. Discussion related to proposed ordinance amending the City of Everman Comprehensive Zoning Ordinance Craig stated that this proposed change is recommended by the City Attorney that the P&Z Commission would need to be the Board of Adjustments. (BOA). The council is in agreeance o move forward with this recommended change. B. Staff Report and Discussion - City Events Craig stated that the Homecoming Parade was last week and it was amazing. Special thanks to Landon, Gilbert and Rudy for the float and it turned out great and nice positive feedback. Tarrant Food Bank wants to come out again since the turnout was so good the last time and  impactful for the community. Friday, September 27th they will be back at Civic 9am-3pm. National Night Out is also coming up and this will be exciting. This is October 1st.Public Works is hosting a Pittman Park Clean-up, October 18th 8am-12pm.Battle of the Badges is October 19, at 6pm at High School Baseball field. This is all the updated Events. 8. CONSIDERATION AND POSSIBLE ACTION A. RESOLUTION # 2024-09-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, CASTING VOTE FOR ELECTION OF TEXAS MUNICIPAL LEAGUE REGION 8 DIRECTOR; AUTHORIZING THE CITY SECRETARY TO SIGN AND CAST THE CITY’S OFFICIAL BALLOT IN CONFORMANCE HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila and Mayor, Ray Richardson. Motion Carried. B. RESOLUTION #2024-09-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, CASTING VOTES FOR ELECTION OF REPRESENTATIVES TO PLACES 11-14 OF THE TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL BOARD OF TRUSTEES; AUTHORIZING THE CITY SECRETARY TO SIGN AND CAST THE CITY’S OFFICIAL BALLOT IN CONFORMANCE HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila and Mayor, Ray Richardson. Motion Carried. C. ORDINANCE # 822 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, AMENDING CHAPTER 2 “ADMINISTRATION,” ARTICLE III “RECORDS MANAGEMENT PROGRAM” OF THE CITY OF EVERMAN CODE OF ORDINANCES BY ADOPTING A NEW SECTION 2-47 “ELECTRONIC SIGNATURES” AUTHORIZING THE USAGE OF ELECTRONIC SIGNATURES FOR CITY DOCUMENTS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALER CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 1 Sanders. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila, and Mayor, Ray Richardson. Motion Carried. 9. EXECUTIVE SESSION A. Section 551.074 - Personnel Matters - Past performance, review and evaluation of the City Manager Mayor opened up Executive Session at 6:36pm. Mayor closed Executive Session at 7:29pm. 10. CITY COUNCIL MEETING RECONVENED  Mayor reconvened the meeting at 7:29pm. 11. CONSIDERATION AND POSSIBLE ACTION FOLLOWING EXECUTIVE SESSION A. Discuss and take action related to the Employment Agreement with the City Manager Motion made by Place 4; Mayor Pro-Tem Mackey to Authorize the City Attorney to prepare and have executed an amendment to the City Managers Employment contract to include a 6.5 increase to annual base salary effective October 1st, 2024, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 3 Allen, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers, Place 6 Davila and Mayor, Ray Richardson. Motion Carried. 12. CITY MANAGERS REPORT Craig stated that the new Budget year is about to kick off and staff is getting ready for that. Susanne did a wonderful job on that and has started the Audit and finished up. Also, we hosted a Faith Based Leaders meeting with all the pastors from the surrounding churches of the city and we talked about what we could do together, got to know each other and the meeting went great. They will focus on youth programs. These meetings will be quarterly. Craig also stated October 3rd at 6pm in the Civic Center a Community Construction Meeting will be hosted by us and Fort Worth. This is about the Hanna Ranch Sewer Main Project that was started back in 2020 and is kicking back off. This will include a new sewer main from Anglin to Enon and Roy C Brooks. Enon will get all new road construction. That is all he had to report. 13. MAYOR’S REPORT Mayor had nothing to report. 14. ADJOURN Mayor adjourned the meeting at 7:33pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday September 20, 2024. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.