EVERMAN CITY COUNCIL REGULAR MEETING

EVERMAN CITY COUNCIL REGULAR MEETING Tuesday, October 08, 2024 at 6:00 PM 213 North Race Street Everman, TX 76140 MINUTES 1. MEETING CALLED TO ORDER Mayor called meeting to order at 6:00pm. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA 5. PRESENTATIONS 6. CITIZEN’S COMMENTS Michael Barber stated to the council that he is a nominee for the County Commissioner and is running. He explained that he has been at every meeting for the City of Everman for the last five years. He has been listening and hearing the complaints and concerns for our citizens. A. PUBLIC HEARING - Public hearing to receive sworn testimony and citizen’s comments concerning a proposed ordinance amending the Comprehensive Zoning Ordinance of the City of Everman as previously amended, at Article 3 “Administration”, Section 3.2 “Board of Adjustment” by amending section 3.2.2 “Members; Terms of Office”. This ordinance would essentially appoint the City of Everman Planning and Zoning Commission to serve as the Board of Adjustments. Mayor opened up the Public Hearing at 6:06pm. Craig took this moment to explain this again to refresh citizens and council on this ordinance. This was also passed at the Planning and Zoning Commissions meeting. We had no citizens comments. Mayor closed the Public Hearing at 6:07pm. 7. DISCUSSION ITEMS A. Receive Report and Discuss the 4-Day Schedule for City Hall and other Departments  Craig stated that it has been three months since we have implemented the four day work week and we did this on a trail basis. There was an internal employee survey that was conducted that was shared with the employees that this affected and he shared the results with the council at this time. Some of those results are as follows; 84% has stated that they have improved work balance, 100% prefer the four day work week over the five day work week, 100% say that they can still meet the citizens needs working one day less per week, 20% stated that they would leave if the city went back to a five day work week, 80% reported having reduce stress, 76% reported increase productivity. Craig did send these results to the council and some comments he shared as well with those results. Craig also wanted to share from the staff side of this that it has been very well received, very appreciated and has improved moral also as a whole in the work place and productivity. Craig also reported that there have been no formal complaints from citizens or any of them have not reached out to Craig himself about this. This has also worked out for cut off days and helping those citizens being open longer and open earlier. This has also made a reduction in Electricity also and displayed that on the screen for them on the smarter energy use. This is not an action item but if they choose to make any changes then this will have to come back before them for an action item. The council is in consensus on leaving things as they are for now. B. Civic Plus Website Management Services for the City of Everman Website Craig stated that as we have discussed before about going with Municode on getting a new website design, we have put this in the new budget and we have started moving forward with this project. This will take about four to five months and this will have six phases. Craig stated to council that if they have any ideas for this design please let us know. Craig will keep the council posted on this project. Council had no comments. C. Receive Report and Discuss Planned City Christmas Events and Activities Craig reported to council that the planning has started and the Christmas Committee has set the dates to all the events and they have started going out on the city's social media and the website. The first one is the Holiday Market that has been scheduled for November 30th. Last year we got great feedback from the vendors and all was good but they were shocked that we were not charging a vendor fee. Craig stated that we do feel that it is appropriate to charge a vendor fee this year. Craig did come up with fees and wanted to bring it to council before we started to market that. Looking into other vendor fees the fee for a booth with power would be $50 and one without power would be $40. This event is from 10am to 6pm. This event has expanded this year and there has been an ice skating ring booked for this event and live music. The Christmas Tree Lighting has been set for the first Thursday in December as always which is December 5th at 6pm. The school district has been notified and they have been included in all communications. This has not expanded but we are adding a few vendors along the pathway to Santa with the line being so long. We do anticipate to have the new stage that EDC has approved and council constructed by the Christmas Tree Lighting to use this year. This is not a city event because it is a religious event but last year there was a group that came in and rented our facility to host an event that was a Rosary to the Virgin, and they will be doing it again this year on December 12th, and the Christmas movie night is December 23rd totally free and on a Monday evening at Civic Center and time is still to be determined. We are excited about our events and they will be absolutely amazing. he tree outside will be relocated by the stage this year for the Christmas Tree Lighting and be there for now on. There were no questions or comments from the council. D. SECOND READING AND CONSIDERATION OF ORDINANCE # 824 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TARRANT COUNTY, TEXAS, GRANTING TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS SUCCESSORS AND ASSIGNS, A NON-EXCLUSIVE FRANCHISE TO USE PUBLIC RIGHTS-OF-WAY OF THE CITY OF EVERMAN, TEXAS, FOR THE PURPOSES OF CONSTRUCTING AND OPERATING AN ELECTRIC DISTRIBUTION AND TRANSMISSION SYSTEM; SETTING  FORTH TERMS AND CONDITIONS TO GOVERN THE FRANCHISE; PROVIDING A REPEALING CLAUSE: PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; AND PROVIDE FOR AN EFFECTIVE DATE. Craig stated that we have briefly spoke on this but it is time to renew our Franchise Agreement and he has asked our city attorney to manage that and she has done a phenomenal job on that so he is turning this over to her at this time and they also have Scott from Oncor to answer any questions that they may have. At this time the city attorney Victoria, explained the Ordinance and how this works and what the Franchise is and what it does and also the benefits we get from this agreement. Mayor Richardson did ask if it is our Charter that requires the newspaper publication for this and that is going away, so he asked what the next step is if we did not have a paper to put it in. Victoria stated that they would have to come up with an official newspaper that circulates in the city. There were no questions or comments for Victoria. Scott did take this time to tell the council and staff that he appreciated the opportunity and if there was anything that comes up between now and the next reading to let him know. The next reading will be at the next meeting. 8. CONSIDERATION AND POSSIBLE ACTION A. ORDINANCE # 823 - AN ORDINANCE OF THE CITY OF EVERMAN, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF EVERMAN, AS PREVIOUSLY AMENDED, AT ARTICLE 3 “ADMINISTRATION”, SECTION 3.2 “BOARD OF ADJUSTMENT” BY AMENDING SECTION 3.2.2 “MEMBERS; TERMS OF OFFICE”; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 5 Sellers, Seconded by Place 4; Mayor Pro-Tem Mackey. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers and Mayor Richardson. Motion Carried. B. RESOLUTION # 2024-10-01 - A RESOLUTION OF THE CITY OF EVERMAN, TEXAS, AUTHORIZING THE CITY MANAGER TO SIGN AN INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH REGION 8 EDUCATION SERVICE CENTER FOR THE INTERLOCAL PURCHASING SYSTEM (“TIPS”) PROGRAM; AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers and Mayor Richardson. Motion Carried. C. RESOLUTION # 2024-10-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERMAN, TEXAS, ADOPTING THE CITY OF EVERMAN COVERED APPLICATIONS AND PROHIBITED TECHNOLOGY POLICY AND PROVIDING AN EFFECTIVE DATE. Motion made by Place 4; Mayor Pro-Tem Mackey, Seconded by Place 5 Sellers. Voting Yea: Place 1 Sanders, Place 2 Renfro, Place 4; Mayor Pro-Tem Mackey, Place 5 Sellers and Mayor Richardson Motion Carried. D. Actions Concerning Appointments to Various Boards, Commissions, or Committees.  Craig stated that the Senior Citizens board has a vacancy due to a member not getting sworn in and never showing up and he wanted to let council know to see if they have anyone they want to recommend to be appointed. They can have meetings with four as of now but there is a vacancy. This will be tabled to a further meeting. 9. EXECUTIVE SESSION 10. CITY MANAGERS REPORT New Year and we made it. We had several conferences for staff the last couple of weeks and it has been a tight couple of weeks. 11. MAYOR’S REPORT He told council to be on the look out for ribbon cuttings and ground breakings in the future. 12. ADJOURN Mayor Richardson adjourned the meeting at 6:40pm. I hereby certify that this agenda was posted on the City of Everman bulletin board at or before 5:00 p.m. on Friday October 4, 2024. /s/ Mindi Parks City Secretary Citizens may watch city council meetings live on YouTube. A link to the City of Everman YouTube channel is provided on the city website at: www.evermantx.us/government/citycouncil/ Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members, including the presiding officer, will be physically present at the location noted above on this Agenda. Pursuant to Section 551.071, Chapter 551 of the Texas Government Code, Council reserves the right to convene into Executive Session(s) from time to time as deemed necessary during this meeting, to receive advice from its attorney on any posted agenda item, as permitted by Law. Additionally, Council may convene into Executive Session to discuss the following: A. Section 551.071 - Pending or Contemplated Litigation or to Seek Advice of the City Attorney. B. Section 551.072 - Purchase, Sale, Exchange, Lease, or Value of Real Property. C. Section 551.073 - Deliberation Regarding Prospective Gift. D. Section 551.074 - Personnel Matters. E. Section 551.087- Deliberation Regarding Economic Development Negotiations. F. Section 551.089 - Deliberations Regarding Security Devices or Security Audits. Citizens wishing to submit written comments should e-mail the City Secretary at mparks@evermantx.net. Comments that are received at least one-hour prior to the start of the meeting will be provided to all council members. According to the City of Everman Policy on Governance Process, individual citizen comments will be restricted to three (3) minutes unless otherwise determined by a majority vote of the Council. The mayor is responsible to enforce the time limit. Citizens may address City Council either during the Citizen Comments portion of the meeting or during deliberation of a listed agenda item. City Council is only permitted by Law to discuss items that are listed on the agenda. Citizens wishing to make comments should notify the City Secretary as soon as possible. City Hall is wheelchair accessible. Parking spaces for disabled citizens are available. Requests for sign interpretative services must be made 48 hours prior to the meeting. To make arrangements, call 817.293.0525 or TDD 1.800.RELAY TX, 1.800.735.2989.