City Council

EVERSON CITY COUNCIL MEETING Agenda April 23, 2019 at 7:00 PM 1. CALL TO ORDER a.) Flag Salute / Roll Call b.) Approval of Minutes - April 9, 2019 2. AUDIENCE PARTICIPATION 3. PUBLIC HEARING 4. NEW BUSINESS/COUNCIL ACTION a.) Surplus Equipment Request 5. UNFINISHED BUSINESS 6. COMMITTEE REPORT a.) Public Properties 7. APPROVALS - a.) Checks: 29949-29973 in the amount of $37,019.49 Voided Check: 29890 in the amount of $ 1,849.82 Manual Checks: 3061-3062 in the amount of $ 125.00 EFTs: in the amount of $ 4,697.93 8. OTHER ITEMS 9. EXECUTIVE SESSION 10. ADJOURNMENT Pending issues: Development Standards Sign language interpreter service, assertive listening devices and communication materials in alternative formats including Braille, large print, and audio tape are available upon 7 working days advance notice by contacting the telephone number listed below. Questions concerning special needs for persons with disabilities not covered above may also be addressed by contacting the City of Everson at (360) 966-3411. Written requests for material and/or special needs should be addressed to the Deputy Clerk, City of Everson, PO Box 315, Everson, WA 98247. Parking for disabled persons is available near the Everson Senior Center southeast entrance. Page 1 of 12  Everson City Council Minutes April 9, 2019 Councilmembers Present: Councilmembers Absent/Excused: Staff Present: Mayor John Perry Matthew Goering - Excused Melanie Dickinson, Clerk/Treasurer Jaleen Pratt Dave Schoonover, Public Works Jennifer Lautenbach Director Eric Oettel Dan MacPhee, Chief of Police Travis Remy Rollin Harper, City Planner CALL TO ORDER a.) Flag Salute / Roll Call Mayor Perry called the meeting to order at 7:01 p.m. b.) Approval of Minutes - March 26, 2019 Councilmember Remy moved to approve the minutes of the March 26, 2019 meeting, seconded by Councilmember Oettel. Motion carried with unanimous approval. 4-0. NEW BUSINESS/COUNCIL ACTION a.) Ord. 802-19 - Amending EMC Chapter 3.20 to add a Credit Card Processing Fee Melanie Dickinson introduced the credit card processing fee to be a part of our fee schedule. Also, there is a contract she is asking council to authorize the Mayor to sign with nCourt for electronic payment processing. nCourt is used by other cities in the county. This would allow us to collect payments online for citations which we currently don't have. Rollin Harper inquired about the ability to pay permits with a credit card online. Melanie Dickinson responded they could be paid online with this new system and the credit card processing fee would be assessed on all monies the city collects when paid with a credit/debit card. Councilmember Oettel made a motion to adopt Ordinance 802-19 Amending EMC Chapter 3.20 to add a Credit Card Processing Fee, seconded by Councilmember Pratt. Motion carried with unanimous approval. 4- 0. Councilmember Oettel moved to authorize the Mayor to sign the Everson Municipal nCourt Non-Integrated Agreement, seconded by Councilmember Remy. Motion carried with unanimous approval. 4-0. Councilmember Oettel moved to authorize the Mayor to sign the PayCourt Express Utility Contract, seconded by Councilmember Lautenbach. Motion carried with unanimous approval. 4-0. b.) Increased Density/Reduced Minimum Lot Sizes Rollin Harper introduced by going over the memo prepared for tonight. Mr. Mike Brevik has discussed the possibility of reducing minimum lot sizes at the last two council meetings. Harper pointed out the areas where reduced minimum lot sizes could work. He also discussed Up-Zone and Density Credit Purchase Options. He discussed the steps to initiate the process if council sees some potential benefit. Mayor Perry had staff put together some stats on houses that have been built in the last 10 years. Of the 73 homes built the average home size was 2,164 square feet. There is a market for smaller more affordable homes for younger families. Councilmember Oettel thinks we should look at lowering the lot size. We should utilize the space we have better. However, he doesn't want to create enclaves of packed in housing. He would like to see any sort of reduction of lot size to be initiated by the developer. Councilmember Remy agrees. Councilmember Pratt thinks a 6,500 square foot lot is too small. Councilmember Lautenbach said we need to decide what areas we are open to a reduction in lot size. Rollin Harper summarized council has had some good discussion and he could see a possibility of some areas being considered for smaller lot sizes. He hears council is not interested in Page 1 of 2 Page 2 of 12 initiating this process themselves but would be open to seeing a proposal for a certain area. He suggested to Mr. Brevik to come up with a proposal and bring it to council. COMMITTEE REPORT a.) Finance Committee Councilmember Lautenbach gave recap. Finance Committee reviewed the Bank Reconciliation, 1st Quarter Report which General Fund is on trend, Park Impact Fees will be expended out of it in next year or two and Capital Water and Sewer are continuing to trend up. They discussed the credit card fee ordinance. We have taken a loss for credit card fees by only charging the $1.50 per transaction. APPROVALS Checks: 29795-29847 in the amount of $235,811.18 Manuals: 3059-3060 in the amount of $ 27,549.44 EFTs: in the amount of $ 488.66 Payroll: March 2019 in the amount of $160,096.72 Councilmember Lautenbach moved to approve the vouchers, seconded by Councilmember Oettel. Motion carried with unanimous approval. 4-0. OTHER ITEMS a.) Councilmember Oettel inquired about the grants we have put in for? They are in the final stage of the parks grant so hopefully we will hear soon. Dave Schoonover responded we did not get our pedestrian sign grant. b.) Councilmember Pratt asked about the stop line on the road and says it is cracking. Dave Schoonover said it is plastic and heats up so it will do that. c.) Councilmember Lautenbach asked about the sidewalk project near Everson Elementary. Dave Schoonover said they are moving forward on it. They are also working on the Reeds Lane project with engineering. d.) Dave Schoonover said this Saturday, April 13th is the Spring Clean Up Day at the City Shop from 9-12. e.) Chief MacPhee said the speed limit signs are up on Lincoln St. and they will start enforcing it. April 21 will be Anders Fiksdal’s last day. Jordan Bryant will be starting as a new officer on May 2nd. f.) Mel Blankers said the Fire Department is in the process of hiring an Assistant Chief. ADJOURNMENT Councilmember Lautenbach moved to adjourn the meeting at 8:12 p.m., seconded by Councilmember Oettel. Motion carried with unanimous approval. 4-0. John Perry, Mayor Melanie Dickinson, Clerk/Treasurer Page 2 of 2 Page 3 of 12  _J‘\ T0: Everson City Council From: Melanie Dickinson, Clerk/Treasurer Date: April 23, 2019 Re: Surplus Equipment-HP Laserjet 2200dt Printer I am requesting the City Council authorize NW Technology to surplus the following City equipment that is no longer of value to the City: 0 HP Laserjet 2200dt Printer Sincerely, Melanie Dickinson Page 4 of 12  Voucher Directory Fiscal: : 2019 - April Council Date: : 2019 - April - 2nd Council Vendor Number Reference Account Number Description Amount Alliance One 3062 2019 - April - 2nd Council 6Z0425675, 6Z0425676, 6Z0425677 to remove from collections 635-000-000-586-02-00-00 Municipal Court Daily Operations $75.00 Total 6Z0425675, 6Z0425676, 6Z0425677 $75.00 Total 3062 $75.00 Total Alliance One $75.00 Cascade Natural Gas Co. 29954 2019 - April - 2nd Council 339 390 0000 7 April 2019 401-000-000-534-80-47-00 Water Utility Services $7.95 401-000-000-535-80-47-00 Sewer Utility Services $7.95 Total 339 390 0000 7 April 2019 $15.90 742 490 0000 6 April 2019 001-000-000-576-80-47-00 Park Utility Services $27.46 Total 742 490 0000 6 April 2019 $27.46 757 390 0000 0 April 2019 001-000-000-518-30-47-00 Utility Services $126.34 Total 757 390 0000 0 April 2019 $126.34 857 390 0000 9 April 2019 001-000-000-518-30-47-00 Utility Services $38.29 Total 857 390 0000 9 April 2019 $38.29 882 605 2349 8 April 2019 401-000-000-534-80-47-00 Water Utility Services $2.65 401-000-000-535-80-47-00 Sewer Utility Services $2.65 Total 882 605 2349 8 April 2019 $5.30 968 390 0000 5 April 2019 401-000-000-534-80-47-00 Water Utility Services $7.25 401-000-000-535-80-47-00 Sewer Utility Services $7.24 Total 968 390 0000 5 April 2019 $14.49 Total 29954 $227.78 Total Cascade Natural Gas Co. $227.78 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 1 of 8 Voucher Directory Page 5 of 12  Vendor Number Reference Account Number Description Amount Comcast 29955 2019 - April - 2nd Council 8498 30 009 0151123 April 2019 401-000-000-534-80-42-00 Water Telephone/Internet Services $121.68 401-000-000-535-80-42-00 Sewer Telephone/Internet $121.67 Total 8498 30 009 0151123 April 2019 $243.35 8498 30 009 0151131 April 2019 401-000-000-534-80-42-00 Water Telephone/Internet Services $99.65 401-000-000-535-80-42-00 Sewer Telephone/Internet $99.65 Total 8498 30 009 0151131 April 2019 $199.30 Total 29955 $442.65 Total Comcast $442.65 Courtyard Gardens 29956 2019 - April - 2nd Council 43665 April 2019 001-000-000-518-30-31-00 Office Supplies $75.95 Total 43665 April 2019 $75.95 Total 29956 $75.95 Total Courtyard Gardens $75.95 Dept. of Licensing EFT CPL (ES0000236-237) 2019 - April - 2nd Council EFT CPL (ES0000236-237) 631-000-000-589-30-00-20 State Fee Gun Permits $36.00 Total EFT CPL (ES0000236-237) $36.00 Total EFT CPL (ES0000236-237) $36.00 Total Dept. of Licensing $36.00 Dept. of Revenue EFT March 2019 Excise Tax 2019 - April - 2nd Council March 2019 Combined Excise Tax 401-000-000-534-10-53-00 Water Excise Tax $1,948.50 401-000-000-535-10-53-00 Sewer Excise Tax $2,713.43 Total March 2019 Combined Excise Tax $4,661.93 Total EFT March 2019 Excise Tax $4,661.93 Total Dept. of Revenue $4,661.93 Elenbaas Company, Inc. 29957 2019 - April - 2nd Council 498552 001-000-000-518-30-31-00 Office Supplies $48.66 Total 498552 $48.66 498591 401-000-000-535-80-31-00 Sewer Supplies $1.61 Total 498591 $1.61 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 2 of 8 Voucher Directory Page 6 of 12  Vendor Number Reference Account Number Description Amount 498602 401-000-000-535-80-31-00 Sewer Supplies $11.92 Total 498602 $11.92 499260 001-000-000-518-30-31-00 Office Supplies $2.30 Total 499260 $2.30 499262 401-000-000-535-80-31-01 WWTP Supplies $3.68 Total 499262 $3.68 499282 001-000-000-518-30-31-00 Office Supplies $1.07 Total 499282 $1.07 499577 401-000-000-535-80-31-01 WWTP Supplies $9.96 Total 499577 $9.96 499586 401-000-000-535-80-31-01 WWTP Supplies $2.07 Total 499586 $2.07 Total 29957 $81.27 Total Elenbaas Company, Inc. $81.27 Frontier Communications 29958 2019 - April - 2nd Council 360-966-4212-100379-5 April 2019 001-000-000-511-60-42-00 Telephone/Internet $10.45 001-000-000-512-50-42-00 Telephone/Internet $10.45 001-000-000-513-10-42-00 Telephone/Internet $10.45 001-000-000-514-23-42-00 Telephone/Internet $10.45 001-000-000-518-30-42-00 Telephones/Internet $10.45 001-000-000-521-50-42-00 Telephones/Internet $10.45 001-000-000-524-10-42-00 Telephone/Internet $10.45 001-000-000-576-80-42-00 Park Telephone/Internet $10.45 101-000-000-543-30-42-00 Telephones/Internet $10.44 401-000-000-534-80-42-00 Water Telephone/Internet Services $10.44 401-000-000-535-80-42-00 Sewer Telephone/Internet $10.44 401-000-000-535-80-42-01 WWTP Telephone/Internet $10.44 Total 360-966-4212-100379-5 April 2019 $125.36 Total 29958 $125.36 Total Frontier Communications $125.36 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 3 of 8 Voucher Directory Page 7 of 12  Vendor Number Reference Account Number Description Amount Growsource 29959 2019 - April - 2nd Council 32285 001-000-000-576-80-31-01 Park Flowers/Trees/Misc $407.63 Total 32285 $407.63 Total 29959 $407.63 Total Growsource $407.63 Marny D. Barrau 29960 2019 - April - 2nd Council March 2019 Spanish Interpreter 001-000-000-512-50-41-00 Professional Services-Legal $150.00 Total March 2019 Spanish Interpreter $150.00 Total 29960 $150.00 Total Marny D. Barrau $150.00 Michael Bobbink 29961 2019 - April - 2nd Council Judge Salary April 2019 001-000-000-512-50-10-01 Judge Salaries $1,750.00 Total Judge Salary April 2019 $1,750.00 Total 29961 $1,750.00 Total Michael Bobbink $1,750.00 NW Washington Section of PNCWA 29962 2019 - April - 2nd Council 2019 - EVE 401-000-000-534-10-49-00 Water Dues/Memberships $30.00 Total 2019 - EVE $30.00 Total 29962 $30.00 Total NW Washington Section of PNCWA $30.00 Pacific Growers 29963 2019 - April - 2nd Council 38701 001-000-000-576-80-31-01 Park Flowers/Trees/Misc $697.94 Total 38701 $697.94 Total 29963 $697.94 Total Pacific Growers $697.94 Peoples Bank 29949 2019 - April - 2nd Council 3445 - FAULKNER MARCH 2019 (2) 001-000-000-524-10-43-00 Travel/Training $35.74 401-000-000-534-10-43-00 Water Travel/Training $17.88 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 4 of 8 Voucher Directory Page 8 of 12  Vendor Number Reference Account Number Description Amount 401-000-000-535-40-43-00 Sewer Travel/Training Expense $17.88 Total 3445 - FAULKNER MARCH 2019 (2) $71.50 Total 29949 $71.50 Total Peoples Bank $71.50 Puget Sound Energy 29964 2019 - April - 2nd Council 300000003180 April 2019 101-000-000-542-63-47-00 Street Lighting $2,144.53 Total 300000003180 April 2019 $2,144.53 Total 29964 $2,144.53 Total Puget Sound Energy $2,144.53 Smith Kosanke & Wright P.L.L.C 29965 2019 - April - 2nd Council 42821 March 2019 001-000-000-515-30-41-00 Legal Expense - Prosecutor $2,493.30 Total 42821 March 2019 $2,493.30 Total 29965 $2,493.30 Total Smith Kosanke & Wright P.L.L.C $2,493.30 Stericycle Inc. 29966 2019 - April - 2nd Council 3004654190 001-000-000-521-10-41-00 Professional Services $63.79 Total 3004654190 $63.79 Total 29966 $63.79 Total Stericycle Inc. $63.79 Transient Vendor 3061 2019 - April - 2nd Council 6Z0313940 Margarito Santiago-Vasquez exonerated bail 635-000-000-586-02-00-00 Municipal Court Daily Operations $50.00 Total 6Z0313940 $50.00 Total 3061 $50.00 Total Transient Vendor $50.00 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 5 of 8 Voucher Directory Page 9 of 12  Vendor Number Reference Account Number Description Amount Verizon Wireless 29967 2019 - April - 2nd Council 9827615032 April 2019 001-000-000-521-50-42-00 Telephones/Internet $663.69 001-000-000-524-10-42-00 Telephone/Internet $29.29 001-000-000-576-80-42-00 Park Telephone/Internet $14.65 401-000-000-534-80-42-00 Water Telephone/Internet Services $148.05 401-000-000-535-80-42-00 Sewer Telephone/Internet $151.10 401-000-000-535-80-42-01 WWTP Telephone/Internet $78.16 Total 9827615032 April 2019 $1,084.94 Total 29967 $1,084.94 Total Verizon Wireless $1,084.94 Vision Forms, LLC 29968 2019 - April - 2nd Council 5359 April 2019 401-000-000-534-10-41-03 Water IT Service $292.74 401-000-000-535-10-41-00 Sewer IT Service $292.73 Total 5359 April 2019 $585.47 Total 29968 $585.47 Total Vision Forms, LLC $585.47 Washington State Dept. of Revenue 29950 2019 - April - 2nd Council Leasehold Excise Tax Q1 2019 631-000-000-589-30-00-30 State Leasehold Excise $321.00 Total Leasehold Excise Tax Q1 2019 $321.00 Total 29950 $321.00 Total Washington State Dept. of Revenue $321.00 Washington State Dept. of Transportation 29969 2019 - April - 2nd Council ER-313-ATB90415110 301-000-000-595-30-63-01 Lincoln St Ph 1 Construction $17.96 Total ER-313-ATB90415110 $17.96 Total 29969 $17.96 Total Washington State Dept. of Transportation $17.96 Washington State Treasurer 29951 2019 - April - 2nd Council 4th Qtr 2019 Court Remittance 631-000-000-586-00-00-01 State Court Remit $24,903.32 Total 4th Qtr 2019 Court Remittance $24,903.32 Total 29951 $24,903.32 Total Washington State Treasurer $24,903.32 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 6 of 8 Page 10 of 12 Voucher Directory  Vendor Number Reference Account Number Description Amount Wells Fargo Vendor Financial Services, LLC 29970 2019 - April - 2nd Council 69530411 001-000-000-512-50-45-00 Copier Rental $48.05 001-000-000-514-23-45-00 Copier Rental $48.05 001-000-000-518-10-45-00 Copier Rental $48.05 001-000-000-524-10-45-00 Copier Rental $48.05 401-000-000-534-10-45-00 Water Copier Rental $48.05 401-000-000-535-10-45-00 Sewer Copier Rental $48.05 401-000-000-535-10-45-01 WWTP Copier Rental $48.05 Total 69530411 $336.35 Total 29970 $336.35 Total Wells Fargo Vendor Financial Services, LLC $336.35 Whatcom County A.S. Finance 29971 2019 - April - 2nd Council 29243 MAR19 JAIL ALTS WORK CREW 001-000-000-523-60-41-00 Jail Services $340.00 Total 29243 $340.00 Total 29971 $340.00 Total Whatcom County A.S. Finance $340.00 Whatcom County Prosecutors Office 29952 2019 - April - 2nd Council 4th Qtr 2019 Court Crime Victim Remittance 631-000-000-586-12-00-00 County Crime Victims $393.75 Total 4th Qtr 2019 Court Crime Victim Remittance $393.75 Total 29952 $393.75 Total Whatcom County Prosecutors Office $393.75 Whatcom Humane Society 29972 2019 - April - 2nd Council 2019-3 Q1 2019 001-000-000-554-30-31-00 Animal Control Expense $250.00 Total 2019-3 Q1 2019 $250.00 Total 29972 $250.00 Total Whatcom Humane Society $250.00 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 7 of 8 Page 11 of 12 Voucher Directory  Vendor Number Reference Account Number Description Amount Whatcom Occupational Health 29973 2019 - April - 2nd Council 61866 001-000-000-521-10-41-00 Professional Services $25.00 Total 61866 $25.00 Total 29973 $25.00 Total Whatcom Occupational Health $25.00 Grand Total Vendor Count 28 $41,842.42 Printed by CITYOFEVERSON\MandyHadeen on 4/22/2019 2:44:24 PM Page 8 of 8 Page 12 of 12 Voucher Directory