City Council

EVERSON CITY COUNCIL MEETING Agenda January 25, 2022 at 7:00 PM 1. CALL TO ORDER a.) Flag Salute / Roll Call b.) Approval of Minutes - 2. AUDIENCE PARTICIPATION 3. PUBLIC HEARING 4. NEW BUSINESS/COUNCIL ACTION a.) Surplus Request b.) WTA Board - Appoint Jennifer Lautenbach 5. UNFINISHED BUSINESS 6. COMMITTEE REPORT a.) Public Properties - CANCELLED 7. APPROVALS - a.) Checks: 33133-33153 in the amount of $ 149,275.38 EFTs: in the amount of $ 4,224.57 8. OTHER ITEMS 9. EXECUTIVE SESSION 10. ADJOURNMENT Upcoming Important Public Hearings/Meetings: - Finance and Public Properties switched for February Sign language interpreter service, assertive listening devices and communication materials in alternative formats including Braille, large print, and audio tape are available upon 7 working days advance notice by contacting the telephone number listed below. Questions concerning special needs for persons with disabilities not covered above may also be addressed by contacting the City of Everson at (360) 966-3411. Written requests for material and/or special needs should be addressed to the Deputy Clerk, City of Everson, PO Box 315, Everson, WA 98247. Parking for disabled persons is available near the Everson Senior Center southeast entrance. Page 1 of 12  Everson City Council Minutes January 11, 2022 Councilmembers Present: Councilmembers Absent/Excused: Staff Present: Mayor John Perry Melanie Dickinson, Clerk/Treasurer Jaleen Pratt Dave Schoonover, Public Works Director Jennifer Lautenbach Dan MacPhee, Chief of Police Matthew Goering John Hammond Ashley Brown CALL TO ORDER a.) Flag Salute / Roll Call Mayor Perry called the regular meeting to order at 7pm. b.) Approval of Minutes - December 28, 2021 Councilmember Goering made a motion to approve the minutes of the December 28th meeting, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. AUDIENCE PARTICIPATION a.) Dan MacPhee, Police Chief - Swearing in of Mayor John Perry b.) John Perry, Mayor - Swearing in of Councilmembers Lautenbach, Goering and Myhre COMMITTEE REPORT a.) Finance Committee - CANCELLED APPROVALS - Checks: 33058-33090 in the amount of $129,117.83 Manuals: 3228-3230 in the amount of $ 20,181.49 EFTs: in the amount of $ 54.00 Payroll: December 2021 in the amount of $163,125.69 Councilmember Goering made a motion to approve the vouchers, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. Page 1 of 2 Page 2 of 12 OTHER ITEMS a.) Chief MacPhee informed the Council that he has hired a new officer, Brandon Lee, and he has started training. b.) Dave Schoonover reported on snow removal. c.) Melanie Dickinson reminded the Council of new committee appointments. d.) Mayor Perry reported on a potential flood event. The City is partnering with other jurisdictions to place sandbags along Emerson Rd. e.) Councilmember Brown said she is coordinating donations at the Nooksack Tribe shelter for flood victims. ADJOURNMENT a.) Adjournment Councilmember Hammond made a motion to adjourn the meeting at 7:27 pm, seconded by Councilmember Goering. Motion carried with unanimous approval. 5-0. John Perry, Mayor Melanie Dickinson, Clerk/Treasurer Page 2 of 2 Page 3 of 12  Everson City Council Minutes January 11, 2022 Councilmembers Present: Councilmembers Absent/Excused: Staff Present: Mayor John Perry Melanie Dickinson, Clerk/Treasurer Jaleen Pratt Dave Schoonover, Public Works Director Jennifer Lautenbach Dan MacPhee, Chief of Police Matthew Goering John Hammond Ashley Brown CALL TO ORDER a.) Flag Salute / Roll Call Mayor Perry called the regular meeting to order at 7pm. b.) Approval of Minutes - December 28, 2021 Councilmember Goering made a motion to approve the minutes of the December 28th meeting, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. AUDIENCE PARTICIPATION a.) Dan MacPhee, Police Chief - Swearing in of Mayor John Perry b.) John Perry, Mayor - Swearing in of Councilmembers Lautenbach, Goering and Myhre COMMITTEE REPORT a.) Finance Committee - CANCELLED APPROVALS - Checks: 33058-33090 in the amount of $129,117.83 Manuals: 3228-3230 in the amount of $ 20,181.49 EFTs: in the amount of $ 54.00 Payroll: December 2021 in the amount of $163,125.69 Councilmember Goering made a motion to approve the vouchers, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. Page 4 of 12 OTHER ITEMS a.) Chief MacPhee informed the Council that he has hired a new officer, Brandon Lee, and he has started training. b.) Dave Schoonover reported on snow removal. c.) Melanie Dickinson reminded the Council of new committee appointments. d.) Mayor Perry reported on a potential flood event. The City is partnering with other jurisdictions to place sandbags along Emerson Rd. e.) Councilmember Brown said she is coordinating donations at the Nooksack Tribe shelter for flood victims. ADJOURNMENT a.) Adjournment Councilmember Hammond made a motion to adjourn the meeting at 7:27 pm, seconded by Councilmember Goering. Motion carried with unanimous approval. 5-0. John Perry, Mayor Melanie Dickinson, Clerk/Treasurer Page 5 of 12  Memo To: Everson City Council From: Melanie Dickinson, Clerk/Treasurer Date: January 25, 2022 Re: Surplus Equipment I am requesting the City Council authorize NW Technology to surplus the following City equipment that is no longer of value to the City: Make Model Labeled Asset Serial Number Description Tag Dell Latitude COE-10 00200 1CLHVK1 Old laptop pulled from upstairs E6400 Dell Latitude COE-11 00201 JBLHVK1 Old laptop pulled from upstairs E6400 Dell E-Port Plus COE-28 None CN-035RXK-12961- Old E-series dock pulled from II 56D-3705-A00 upstairs. Dell Optiplex COE-26 None D8VL842 Old Desktop pulled from upstairs 3020 Dell Optiplex EPD-13 None H9TTMM1 Old Desktop pulled from upstairs 380 "Purchased with funds provided by the US Dept of Homeland security" Dell Optiplex COE-02 None H9TVMM1 Old Desktop pulled from upstairs 380 "Purchased with funds provided by the US Dept of Homeland security" Sincerely, Melanie Dickinson Page 6 of 12  Voucher Directory Fiscal: : 2022 - January Council Date: : 2022 - January - 2nd Council Vendor Number Reference Account Number Description Amount American Water Works Association 33133 2022 - January - 2nd Council 7001982121 401-000-000-534-10-49-00 Water Dues/Memberships $89.00 Total 7001982121 $89.00 Total 33133 $89.00 Total American Water Works Association $89.00 Association of Washington Cities 33134 2022 - January - 2nd Council 94019 001-000-000-518-20-44-00 COE Dues & Assessments $1,694.00 Total 94019 $1,694.00 Total 33134 $1,694.00 Total Association of Washington Cities $1,694.00 Brim Tractor Company Inc. 33135 2022 - January - 2nd Council L001000 Dec-Jan Snow Removal 101-000-000-542-66-41-00 Snow & Ice Removal Services $598.40 Total L001000 $598.40 Total 33135 $598.40 Total Brim Tractor Company Inc. $598.40 Comcast 33136 2022 - January - 2nd Council 8498 30 009 0151123 January 2022 401-000-000-535-80-42-01 WWTP Telephone/Internet $258.79 Total 8498 30 009 0151123 January 2022 $258.79 8498 30 009 0151131 Jan 2022 401-000-000-534-80-42-00 Water Telephone/Internet Services $112.00 401-000-000-535-80-42-00 Sewer Telephone/Internet $111.99 Total 8498 30 009 0151131 Jan 2022 $223.99 Total 33136 $482.78 Total Comcast $482.78 Printed by CITYOFEVERSON\MandyHadeen on 1/25/2022 10:51:21 AM Page 1 of 6 Voucher Directory Page 7 of 12  Vendor Number Reference Account Number Description Amount Department of Retirement EFT Combined Exise Tax December 2021 2022 - January - 2nd Council Combined Exise Tax December 2021 401-000-000-534-10-40-00 Water Excise Tax $2,296.85 401-000-000-535-10-40-00 Sewer Excise Tax $1,783.72 Total Combined Exise Tax December 2021 $4,080.57 Total EFT Combined Exise Tax December 2021 $4,080.57 Total Department of Retirement $4,080.57 Guardian Security Systems 33137 2022 - January - 2nd Council 1205066 001-000-000-518-30-41-00 Professional Services $54.31 001-000-000-521-10-41-00 Professional Services $54.31 Total 1205066 $108.62 Total 33137 $108.62 Total Guardian Security Systems $108.62 Iacp 33138 2022 - January - 2nd Council 0211512 001-000-000-521-10-49-00 Dues/Memberships $190.00 Total 0211512 $190.00 Total 33138 $190.00 Total Iacp $190.00 Lexipol LLC 33139 2022 - January - 2nd Council INVLEX8019 001-000-000-521-10-41-00 Professional Services $3,932.54 Total INVLEX8019 $3,932.54 Total 33139 $3,932.54 Total Lexipol LLC $3,932.54 Mobile Mini Solutions 33140 2022 - January - 2nd Council 9012792424 001-000-000-525-30-30-00 Disaster Recovery $1,842.39 Total 9012792424 $1,842.39 Total 33140 $1,842.39 Total Mobile Mini Solutions $1,842.39 Printed by CITYOFEVERSON\MandyHadeen on 1/25/2022 10:51:21 AM Page 2 of 6 Voucher Directory Page 8 of 12  Vendor Number Reference Account Number Description Amount National Business Furniture 33141 2022 - January - 2nd Council Invoice QL289934 Desk replacement 001-000-000-525-30-30-00 Disaster Recovery $11,352.39 Total Invoice QL289934 Desk replacement $11,352.39 Total 33141 $11,352.39 Total National Business Furniture $11,352.39 Northwest Biosolids 33142 2022 - January - 2nd Council 2021-286 Jan 2022 401-000-000-535-10-49-01 WWTP Dues/Memberships $262.50 Total 2021-286 Jan 2022 $262.50 Total 33142 $262.50 Total Northwest Biosolids $262.50 NW Washington Section of PNCWA 33143 2022 - January - 2nd Council 2021-EVE 401-000-000-534-10-49-00 Water Dues/Memberships $10.00 Total 2021-EVE $10.00 Total 33143 $10.00 Total NW Washington Section of PNCWA $10.00 Puget Sound Energy 33144 2022 - January - 2nd Council 300000003180 January 2022 101-000-000-542-63-47-00 Street Lighting $2,805.54 Total 300000003180 January 2022 $2,805.54 Total 33144 $2,805.54 Total Puget Sound Energy $2,805.54 QCL, Inc. 33145 2022 - January - 2nd Council 50662 401-000-000-534-10-49-00 Water Dues/Memberships $3.00 Total 50662 $3.00 Total 33145 $3.00 Total QCL, Inc. $3.00 Printed by CITYOFEVERSON\MandyHadeen on 1/25/2022 10:51:21 AM Page 3 of 6 Voucher Directory Page 9 of 12  Vendor Number Reference Account Number Description Amount Rich Witman 33146 2022 - January - 2nd Council Emergency Snow Removal Dec 21/Jan 22 101-000-000-542-66-41-00 Snow & Ice Removal Services $500.00 Total Emergency Snow Removal Dec 21/Jan 22 $500.00 Total 33146 $500.00 Total Rich Witman $500.00 Transient Vendor 33147 2022 - January - 2nd Council Utility Overpayment 1/22 406 West 1st Street Matthew & Brittany Olin Overpayment 401-000-000-534-80-47-00 Water Utility Services $23.04 401-000-000-535-80-47-00 Sewer Utility Services $83.74 Total Utility Overpayment 1/22 406 West 1st Street $106.78 Total 33147 $106.78 Total Transient Vendor $106.78 Verizon Wireless 33148 2022 - January - 2nd Council 9896696151 001-000-000-512-50-42-00 Telephone/Internet $40.01 001-000-000-513-10-42-00 Telephone/Internet $40.01 001-000-000-521-50-42-00 Telephones/Internet $614.75 001-000-000-524-10-42-00 Telephone/Internet $21.03 001-000-000-576-80-42-00 Park Telephone/Internet $21.02 401-000-000-534-80-42-00 Water Telephone/Internet Services $42.08 401-000-000-535-80-42-00 Sewer Telephone/Internet $84.15 401-000-000-535-80-42-01 WWTP Telephone/Internet $42.07 Total 9896696151 $905.12 Total 33148 $905.12 Total Verizon Wireless $905.12 Vision Municipal Solutions, Inc 33149 2022 - January - 2nd Council 09-9848 001-000-000-511-60-41-03 Legislative IT Service $262.64 001-000-000-512-50-41-03 IT Service $787.92 001-000-000-513-10-41-03 IT Service $262.64 001-000-000-514-23-41-03 IT Service $1,838.48 001-000-000-518-86-41-00 IT Service $1,313.20 001-000-000-521-10-41-03 IT Service $1,050.56 001-000-000-524-10-41-03 IT Service $1,313.20 001-000-000-576-80-41-03 Park IT Service $787.92 101-000-000-543-30-41-03 IT Service $787.92 401-000-000-534-10-41-03 Water IT Service $1,838.48 Printed by CITYOFEVERSON\MandyHadeen on 1/25/2022 10:51:21 AM Page 4 of 6 Page 10 of 12 Voucher Directory  Vendor Number Reference Account Number Description Amount 401-000-000-535-10-41-00 Sewer IT Service $1,838.48 401-000-000-535-10-41-01 WWTP IT Service $1,050.56 Total 09-9848 $13,132.00 Total 33149 $13,132.00 Total Vision Municipal Solutions, Inc $13,132.00 Washington Cities Insurance Authority 33150 2022 - January - 2nd Council WCIA Insurance Invoice 2022 15317 001-000-000-518-30-46-00 Insurance Expense $109,819.00 Total WCIA Insurance Invoice 2022 15317 $109,819.00 Total 33150 $109,819.00 Total Washington Cities Insurance Authority $109,819.00 Washington State Department of Enterprise Services 33151 2022 - January - 2nd Council 16145889 001-000-000-521-10-49-00 Dues/Memberships $400.00 Total 16145889 $400.00 Total 33151 $400.00 Total Washington State Department of Enterprise Services $400.00 Washington State Dept. of Licensing EFT CPL (ES0000487-491) 2022 - January - 2nd Council CPL (ES0000487-491) 631-000-000-589-30-00-20 State Fee Gun Permits $90.00 Total CPL (ES0000487-491) $90.00 Total EFT CPL (ES0000487-491) $90.00 EFT CPL (ES0000492-494) 2022 - January - 2nd Council CPL (ES0000492-494) 631-000-000-589-30-00-20 State Fee Gun Permits $54.00 Total CPL (ES0000492-494) $54.00 Total EFT CPL (ES0000492-494) $54.00 Total Washington State Dept. of Licensing $144.00 Washington State Dept. of Revenue 33152 2022 - January - 2nd Council Leasehold Exise Tax Q4 2021 631-000-000-589-30-00-30 State Leasehold Excise $744.72 Total Leasehold Exise Tax Q4 2021 $744.72 Total 33152 $744.72 Total Washington State Dept. of Revenue $744.72 Printed by CITYOFEVERSON\MandyHadeen on 1/25/2022 10:51:21 AM Page 5 of 6 Page 11 of 12 Voucher Directory  Vendor Number Reference Account Number Description Amount Ziply Fiber 33153 2022 - January - 2nd Council 360-966-3422-021306-5 January 2022 001-000-000-511-60-42-00 Telephone/Internet $11.38 001-000-000-512-50-42-00 Telephone/Internet $11.38 001-000-000-513-10-42-00 Telephone/Internet $11.38 001-000-000-514-23-42-00 Telephone/Internet $11.38 001-000-000-518-30-42-00 Telephones/Internet $11.38 001-000-000-521-50-42-00 Telephones/Internet $11.38 001-000-000-524-10-42-00 Telephone/Internet $11.38 001-000-000-576-80-42-00 Park Telephone/Internet $11.38 101-000-000-543-30-42-00 Telephones/Internet $11.39 401-000-000-534-80-42-00 Water Telephone/Internet Services $11.39 401-000-000-535-80-42-00 Sewer Telephone/Internet $11.39 401-000-000-535-80-42-01 WWTP Telephone/Internet $11.39 Total 360-966-3422-021306-5 January 2022 $136.60 360-966-4212-100379-5 January 2022 001-000-000-511-60-42-00 Telephone/Internet $13.33 001-000-000-512-50-42-00 Telephone/Internet $13.33 001-000-000-513-10-42-00 Telephone/Internet $13.33 001-000-000-514-23-42-00 Telephone/Internet $13.33 001-000-000-518-30-42-00 Telephones/Internet $13.33 001-000-000-521-50-42-00 Telephones/Internet $13.33 001-000-000-524-10-42-00 Telephone/Internet $13.33 001-000-000-576-80-42-00 Park Telephone/Internet $13.33 101-000-000-543-30-42-00 Telephones/Internet $13.34 401-000-000-534-80-42-00 Water Telephone/Internet Services $13.34 401-000-000-535-80-42-00 Sewer Telephone/Internet $13.34 401-000-000-535-80-42-01 WWTP Telephone/Internet $13.34 Total 360-966-4212-100379-5 January 2022 $160.00 Total 33153 $296.60 Total Ziply Fiber $296.60 Grand Total Vendor Count 23 $153,499.95 Printed by CITYOFEVERSON\MandyHadeen on 1/25/2022 10:51:21 AM Page 6 of 6 Page 12 of 12 Voucher Directory