City Council

EVERSON CITY COUNCIL MEETING Agenda September 10, 2024 at 7:00 PM 1. CALL TO ORDER a.) Flag Salute / Roll Call b.) Approval of Minutes - August 27, 2024 2. AUDIENCE PARTICIPATION 3. NEW BUSINESS/COUNCIL ACTION a.) Resolution 602-24 Awarding Ramstead Park Project Engineering Services 4. UNFINISHED BUSINESS 5. COMMITTEE REPORT a.) Public Properties - Cancelled 6. APPROVALS a.) Checks: 35973-36013 in the amount of $242,768.53 Manuals: 3329-3330 in the amount of $7242.97 EFTs: in the amount of $5,146.71 Payroll: August 2024 in the amount of $158,256.71 7. OTHER ITEMS 8. EXECUTIVE SESSION 9. ADJOURNMENT Upcoming Important Public Hearings/Meetings: - Budget Retreat - September 24, 2024 Sign language interpreter service, assertive listening devices and communication materials in alternative formats including Braille, large print, and audio tape are available upon 7 working days advance notice by contacting the telephone number listed below. Questions concerning special needs for persons with disabilities not covered above may also be addressed by contacting the City of Everson at (360) 966-3411. Written requests for material and/or special needs should be addressed to the Deputy Clerk, City of Everson, PO Box 315, Everson, WA 98247. Parking for disabled persons is available near the Everson Senior Center southeast entrance. Page 1 of 25  Everson City Council Minutes August 27, 2024 Councilmembers Present: Councilmembers Absent/Excused: Staff Present: Mayor John Perry Mandy Hadeen, Finance Director/City Clerk Tim Hanowell Dave Schoonover, Public Works Director Jennifer Lautenbach Dan MacPhee, Chief of Police Matthew Goering Rollin Harper, City Planner John Hammond Alex Putnam, City Planner Ashley Brown CALL TO ORDER a.) Flag Salute / Roll Call Mayor Perry called the regular meeting to order at 7:00 p.m. b.) Approval of Minutes - August 13, 2024 Councilmember Hammond made a motion to approve the August 13, 2024 minutes, seconded by Councilmember Goering. Motion carried with unanimous approval. 5-0. AUDIENCE PARTICIPATION - None PUBLIC HEARING a.) Everson Meadows CUP and Long Subdivision Alex Putnam introduced the public hearing for Everson Meadows CUP and Long Subdivision. It is a project proposing to subdivide a 2.73 acre property located at 310 Everson Rd., the former Everson Meadow complex by the bridge. It's to establish 24 attached zero lot line town homes to make them to legal lots of record and leaving a 1.39 acre reserve tract to the Northeast for future development. This project is using the newly implemented planned unit development conditional use that was passed earlier this year. It allows for flexibility in lot sizes, set-backs and meets all the requirements for a planned unit development of a parcel size of at least one acre. It is a reconstruction of the preexisting Everson Meadows Housing Complex. Several of the conditions have already been satisfied from the former development. Rollin Harper said these 24 units are being built on the exact footprints of the previous 24 units. These were low-income housing and will now have the ability to be owner occupied. There will be a need for a homeowner's association to own and maintain the common areas surrounding the individually owned lots. There was discussion about whether a small neighborhood playground should be included. Audience Participation: Mike Brevik, applicant, said their lawyer is drafting an HOA. He hadn't heard of the need for a playground. Council Discussion: Councilmember Hammond inquired about the need for a CUP. Mayor Perry inquired about the number of parking stalls. Brevik responded 21. Rollin Harper in response to the for a CUP that this needs a CUP because of the owner occupation and zero lot line. Councilmember Goering likes the development. Councilmember Goering made a motion to approve the Everson CUP and Long Subdivision, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. NEW BUSINESS/COUNCIL ACTION a.) Resolution 601-24 Adopting an Updated Financial Policy for Purchasing and Procurement Mandy Hadeen said this an update to the Purchasing and Procurement Policy which was last updated on February 22, 2022. Occasionally adjustments need to be made due to changes in State law or to accommodate internal changes in policy. The most significant update at this time is due to legislative changes to the small Page 1 of 3 Page 2 of 25 works roster requirements and processes that became effective on July 1, 2024. It includes adjustments for changes in the small works procedure including formal designation of the MRSC Roster for City use. Included in this is the establishment of a Small, Minority, Women and Veteran-owned Small Business Utilization Plan, which is required in order for the City to have the option to use the direct contracting method. There is also an increase to the threshold for single and multiple trade projects to use City Public Works employees when applicable. There were also various clarifications to the existing policy. An addition of express provisions for "purchased services" for which there is no statutory requirement for a competitive process. Councilmember Lautenbach moved to pass Updated Financial Policy for Purchasing and Procurement and authorize the Mayor to sign Resolution 601-24 Adopting an Updated Financial Policy for Purchasing and Procurement, seconded by Councilmember Goering. Motion carried with unanimous approval. 5-0. COMMITTEE REPORT a.) Finance Committee Councilmember Goering said they reviewed the Bank Reconciliation. Revenues & Expenditures year to date are on track. The city is having a SAO Single Federal Audit as we expended over $750,000 in FEMA funds in 2023. The 2024 Budget Retreat will be September 24, 2024 at 4:30 p.m. APPROVALS Checks: 35936-35968 in the amount of $52,909.75 Manuals: 3328 in the amount of $ 25.00 EFTs: in the amount of $18.00 Councilmember Goering made a motion to approve payment of the vouchers, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. OTHER ITEMS a.) Chief MacPhee said school is starting tomorrow. They will have a police presence in the school zones. They will be visiting the schools tomorrow. b.) Dave Schoonover said Main St. will be closed on September 9th at Johnson Creek. The sidewalk will be open for kids walking to school. c.) Alex Putnam said there are meetings coming up for elected officials for the Growth Management. The dates are August 29th and September 11th. d.) Jennifer Lautenbach talked about the Be the One Mentor program and an upcoming fundraiser for the program at Samson Winery on September 14th. There is a fundraiser for Nooksack Valley ASB also at Samson Winery called Rally in the Valley. ADJOURNMENT Councilmember Hammond moved to adjourn the meeting at 7:25 p.m., seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. John Perry, Mayor Mandy Hadeen, Finance Director, City Clerk Page 2 of 3 Page 3 of 25 Page 3 of 3 Page 4 of 25  Everson City Council Minutes August 27, 2024 Councilmembers Present: Councilmembers Absent/Excused: Staff Present: Mayor John Perry Mandy Hadeen, Finance Director/City Clerk Tim Hanowell Dave Schoonover, Public Works Director Jennifer Lautenbach Dan MacPhee, Chief of Police Matthew Goering Rollin Harper, City Planner John Hammond Alex Putnam, City Planner Ashley Brown CALL TO ORDER a.) Flag Salute / Roll Call Mayor Perry called the regular meeting to order at 7:00 p.m. b.) Approval of Minutes - August 13, 2024 Councilmember Hammond made a motion to approve the August 13, 2024 minutes, seconded by Councilmember Goering. Motion carried with unanimous approval. 5-0. AUDIENCE PARTICIPATION - None PUBLIC HEARING a.) Everson Meadows CUP and Long Subdivision Alex Putnam introduced the public hearing for Everson Meadows CUP and Long Subdivision. It is a project proposing to subdivide a 2.73 acre property located at 310 Everson Rd., the former Everson Meadow complex by the bridge. It's to establish 24 attached zero lot line town homes to make them to legal lots of record and leaving a 1.39 acre reserve tract to the Northeast for future development. This project is using the newly implemented planned unit development conditional use that was passed earlier this year. It allows for flexibility in lot sizes, set-backs and meets all the requirements for a planned unit development of a parcel size of at least one acre. It is a reconstruction of the preexisting Everson Meadows Housing Complex. Several of the conditions have already been satisfied from the former development. Rollin Harper said these 24 units are being built on the exact footprints of the previous 24 units. These were low-income housing and will now have the ability to be owner occupied. There will be a need for a homeowner's association to own and maintain the common areas surrounding the individually owned lots. There was discussion about whether a small neighborhood playground should be included. Audience Participation: Mike Brevik, applicant, said their lawyer is drafting an HOA. He hadn't heard of the need for a playground. Council Discussion: Councilmember Hammond inquired about the need for a CUP. Mayor Perry inquired about the number of parking stalls. Brevik responded 21. Rollin Harper in response to the for a CUP that this needs a CUP because of the owner occupation and zero lot line. Councilmember Goering likes the development. Councilmember Goering made a motion to approve the Everson CUP and Long Subdivision, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. NEW BUSINESS/COUNCIL ACTION a.) Resolution 601-24 Adopting an Updated Financial Policy for Purchasing and Procurement Mandy Hadeen said this an update to the Purchasing and Procurement Policy which was last updated on February 22, 2022. Occasionally adjustments need to be made due to changes in State law or to accommodate internal changes in policy. The most significant update at this time is due to legislative changes to the small Page 5 of 25 works roster requirements and processes that became effective on July 1, 2024. It includes adjustments for changes in the small works procedure including formal designation of the MRSC Roster for City use. Included in this is the establishment of a Small, Minority, Women and Veteran-owned Small Business Utilization Plan, which is required in order for the City to have the option to use the direct contracting method. There is also an increase to the threshold for single and multiple trade projects to use City Public Works employees when applicable. There were also various clarifications to the existing policy. An addition of express provisions for "purchased services" for which there is no statutory requirement for a competitive process. Councilmember Lautenbach moved to pass Updated Financial Policy for Purchasing and Procurement and authorize the Mayor to sign Resolution 601-24 Adopting an Updated Financial Policy for Purchasing and Procurement, seconded by Councilmember Goering. Motion carried with unanimous approval. 5-0. COMMITTEE REPORT a.) Finance Committee Councilmember Goering said they reviewed the Bank Reconciliation. Revenues & Expenditures year to date are on track. The city is having a SAO Single Federal Audit as we expended over $750,000 in FEMA funds in 2023. The 2024 Budget Retreat will be September 24, 2024 at 4:30 p.m. APPROVALS Checks: 35936-35968 in the amount of $52,909.75 Manuals: 3328 in the amount of $ 25.00 EFTs: in the amount of $18.00 Councilmember Goering made a motion to approve payment of the vouchers, seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. OTHER ITEMS a.) Chief MacPhee said school is starting tomorrow. They will have a police presence in the school zones. They will be visiting the schools tomorrow. b.) Dave Schoonover said Main St. will be closed on September 9th at Johnson Creek. The sidewalk will be open for kids walking to school. c.) Alex Putnam said there are meetings coming up for elected officials for the Growth Management. The dates are August 29th and September 11th. d.) Jennifer Lautenbach talked about the Be the One Mentor program and an upcoming fundraiser for the program at Samson Winery on September 14th. There is a fundraiser for Nooksack Valley ASB also at Samson Winery called Rally in the Valley. ADJOURNMENT Councilmember Hammond moved to adjourn the meeting at 7:25 p.m., seconded by Councilmember Brown. Motion carried with unanimous approval. 5-0. John Perry, Mayor Mandy Hadeen, Finance Director, City Clerk Page 6 of 25 Page 7 of 25  Resolution 602-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EVERSON WASHINGTON SELECTING THE FIRM OF REICHARDT AND EBE ENGINEERING TO PROVIDE ENGINEERING SERVICES FOR THE RAMSTEAD PARK PROJECT SUBJECT TO NEGOTIATION OF THE CONTRACT BY THE MAYOR AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH SAID CONTRACTOR IF NEGOTIATIONS RESULT IN AN ACCEPTABLE PRICE AS DETERMINED BY THE MAYOR WHEREAS, the City of Everson has been awarded $194,000 and $1,470,000 for a total of $1,664,000 from Washington State Department of Commerce. In order to receive the funds a contract will need to be executed between the City of Everson and the state; WHEREAS, to meet the requirements for the state contract, a contract for engineering services is needed; WHEREAS, the City of Everson advertised its process for the Ramstead Park Improvements Request for Qualifications (RFQ) on May 31, 2023. The city has complied with RCW 39.80 by issuing the RFQ, receiving four responses, and evaluating the qualifications of each proposal; WHEREAS, pursuant to Resolution 601-24 Updated Procurement and Purchasing Policy and state law, the City of Everson has determined Reichardt & Ebe to be the most qualified firm for the Ramstead Park Project; and WHEREAS, the City of Everson Mayor will negotiate a contract with Reichardt & Ebe for the services at a price determined to be fair and reasonable by the Mayor, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. NOW, THEREFORE, BE IT RESOLVED AND ADOPTED by the City Council of the City of Everson that the firm of Reichardt & Ebe Engineering is hereby selected as the most qualified firm for the project and the Mayor is hereby authorized to negotiate a contract, and, upon successful negotiation under the parameters stated above, execute a contract with Reichardt & Ebe Engineering for the project. ADOPTED by a majority vote of the City Council of the City of Everson, Washington, and there Signed and Approved by its Mayor, at a regular meeting said Council held this _____ day of September, 2024. CITY OF EVERSON, WASHINGTON ________________________________ JOHN PERRY, MAYOR ATTEST/AUTHENTICATE: _____________________________________________ MANDY HADEEN, FINANCE DIRECTOR/CITY CLERK Page 8 of 25 City of Everson We, the undersigned, City Council Members of the City of Everson, Whatcom County, Washington, do hereby certify that the hereinafter merchandise and services specified have been received and that Check Numbers: 35973-36013 in the amount of $242,768.53 Manuals: 3329-3330 in the amount of $ 7,242.97 EFT: in the amount of $ 5,146.71 Payroll : August 2024 in the amount of $158,256.71 are hereby approved this 10th day of September 2024. ___________________________________ _____________________________________ Council Member Council Member ___________________________________ _____________________________________ Council Member Clerk I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described, or that any advance payment it due and payable pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation, and that the claim is a just, due and unpaid obligation against the City of Everson, and that I am authorized to authenticate and certify to said claim. ___________________________________ ______________ Mayor Date Page 9 of 25  Voucher Directory Fiscal: : 2024 - September Council Date: : 2024 - September - 1st Council Vendor Number Reference Account Number Description Amount AccessLine Communications 35973 2024 - September - 1st Council 100-474-262 Sept 2024 001-000-000-511-60-42-00 Telephone/Internet $7.15 001-000-000-512-51-42-00 Telephone/Internet $7.15 001-000-000-513-10-42-00 Telephone/Internet $7.15 001-000-000-514-23-42-00 Telephone/Internet $7.15 001-000-000-518-30-42-00 Telephones/Internet $7.15 001-000-000-521-50-42-00 Telephones/Internet $7.15 001-000-000-524-10-42-00 Telephone/Internet $7.15 001-000-000-558-60-42-00 Telephone/Internet $7.15 001-000-000-576-80-42-00 Park Telephone/Internet $7.15 101-000-000-543-30-42-00 Telephones/Internet $7.14 401-000-000-534-80-42-00 Water Telephone/Internet Services $7.14 401-000-000-535-80-42-00 Sewer Telephone/Internet $7.14 401-000-000-535-80-42-01 WWTP Telephone/Internet $7.14 Total 100-474-262 Sept 2024 $92.91 Total 35973 $92.91 Total AccessLine Communications $92.91 Badger Meter 35974 2024 - September - 1st Council 80170538 401-000-000-534-80-34-00 Water Meters $1,515.26 Total 80170538 $1,515.26 Total 35974 $1,515.26 Total Badger Meter $1,515.26 Bailey's Tire Service 35975 2024 - September - 1st Council 1296 001-000-000-576-80-48-00 Park Equipment Maintenance $493.10 401-000-000-534-50-48-00 Water Equipment Maintenance $246.55 401-000-000-535-50-48-00 Sewer Equipment Maintenance $246.55 Total 1296 $986.20 Total 35975 $986.20 Total Bailey's Tire Service $986.20 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 1 of 14 Page 10 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount Bay City Supply 35976 2024 - September - 1st Council 364819 001-000-000-518-30-31-00 Office Supplies $206.94 001-000-000-576-80-31-00 Park Supplies $283.88 Total 364819 $490.82 Total 35976 $490.82 Total Bay City Supply $490.82 Cascade Natural Gas Co. 35977 2024 - September - 1st Council 085 295 6173 3 September 2024 401-000-000-534-80-47-00 Water Utility Services $15.85 401-000-000-535-80-47-00 Sewer Utility Services $15.85 Total 085 295 6173 3 September 2024 $31.70 222 761 4970 9 September 2024 001-000-000-518-30-47-00 Utility Services $30.80 Total 222 761 4970 9 September 2024 $30.80 339 390 0000 7 September 2024 401-000-000-534-80-47-00 Water Utility Services $19.26 401-000-000-535-80-47-00 Sewer Utility Services $19.26 Total 339 390 0000 7 September 2024 $38.52 339 426 9435 8 September 2024 401-000-000-534-80-47-00 Water Utility Services $21.88 401-000-000-535-80-47-00 Sewer Utility Services $21.89 Total 339 426 9435 8 September 2024 $43.77 472 245 7124 1 September 2024 001-000-000-518-30-47-00 Utility Services $33.08 Total 472 245 7124 1 September 2024 $33.08 742 490 0000 6 September 2024 001-000-000-576-80-47-00 Park Utility Services $27.56 Total 742 490 0000 6 September 2024 $27.56 757 390 0000 0 September 2024 001-000-000-518-30-47-00 Utility Services $30.32 Total 757 390 0000 0 September 2024 $30.32 857 390 0000 9 September 2024 001-000-000-518-30-47-00 Utility Services $57.72 Total 857 390 0000 9 September 2024 $57.72 882 605 2349 8 September 2024 401-000-000-534-80-47-00 Water Utility Services $18.56 401-000-000-535-80-47-00 Sewer Utility Services $18.57 Total 882 605 2349 8 September 2024 $37.13 968 390 0000 5 September 2024 401-000-000-534-80-47-00 Water Utility Services $13.78 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 2 of 14 Page 11 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 401-000-000-535-80-47-00 Sewer Utility Services $13.78 Total 968 390 0000 5 September 2024 $27.56 Total 35977 $358.16 Total Cascade Natural Gas Co. $358.16 Cesco New Concept Products, Inc. 35978 2024 - September - 1st Council 1728242 401-000-000-535-80-31-01 WWTP Supplies $485.10 Total 1728242 $485.10 1728340 401-000-000-535-80-31-01 WWTP Supplies $485.10 Total 1728340 $485.10 1728344 401-000-000-535-80-31-01 WWTP Supplies $812.15 Total 1728344 $812.15 Total 35978 $1,782.35 Total Cesco New Concept Products, Inc. $1,782.35 CHS INC. 35979 2024 - September - 1st Council YX4-207302 001-000-000-576-80-31-00 Park Supplies $35.89 Total YX4-207302 $35.89 YX4-207453 401-000-000-535-80-35-01 WWTP Small Tools/Equipment $15.22 Total YX4-207453 $15.22 YX4-207535 001-000-000-576-80-31-00 Park Supplies $50.04 Total YX4-207535 $50.04 Total 35979 $101.15 Total CHS INC. $101.15 City of Bellingham Finance Director 35980 2024 - September - 1st Council I018667 001-000-000-521-20-42-01 Communications What-Comm $20,602.75 Total I018667 $20,602.75 Total 35980 $20,602.75 Total City of Bellingham Finance Director $20,602.75 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 3 of 14 Page 12 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount City of Everson 35981 2024 - September - 1st Council Invoice - 9/5/2024 1624.1 001-000-000-521-50-47-00 Utility Services $1.22 Total Invoice - 9/5/2024 1624.1 $1.22 Invoice - 9/5/2024 1624.11 401-000-000-534-80-47-00 Water Utility Services $0.59 Total Invoice - 9/5/2024 1624.11 $0.59 Invoice - 9/5/2024 1624.12 001-000-000-518-30-47-00 Utility Services $1.78 Total Invoice - 9/5/2024 1624.12 $1.78 Invoice - 9/5/2024 1624.13 001-000-000-518-30-47-00 Utility Services $2.74 Total Invoice - 9/5/2024 1624.13 $2.74 Invoice - 9/5/2024 1624.15 001-000-000-576-80-47-00 Park Utility Services $0.45 Total Invoice - 9/5/2024 1624.15 $0.45 Invoice - 9/5/2024 1624.16 001-000-000-576-80-47-00 Park Utility Services $12.18 Total Invoice - 9/5/2024 1624.16 $12.18 Invoice - 9/5/2024 1624.3 401-000-000-535-80-47-01 WWTP Utility Services $23.96 Total Invoice - 9/5/2024 1624.3 $23.96 Invoice - 9/5/2024 1624.4 001-000-000-518-30-47-00 Utility Services $0.52 Total Invoice - 9/5/2024 1624.4 $0.52 Invoice - 9/5/2024 1624.5 001-000-000-518-30-47-00 Utility Services $5.22 Total Invoice - 9/5/2024 1624.5 $5.22 Invoice - 9/5/2024 1624.7 001-000-000-518-30-47-00 Utility Services $0.00 001-000-000-521-50-47-00 Utility Services $0.00 001-000-000-576-80-47-00 Park Utility Services $0.00 401-000-000-535-80-47-01 WWTP Utility Services $1.31 Total Invoice - 9/5/2024 1624.7 $1.31 Invoice - 9/5/2024 1624.8 001-000-000-576-80-47-00 Park Utility Services $0.80 Total Invoice - 9/5/2024 1624.8 $0.80 Invoice - 9/5/2024 1624.9 001-000-000-518-30-47-00 Utility Services $0.40 Total Invoice - 9/5/2024 1624.9 $0.40 Total 35981 $51.17 Total City of Everson $51.17 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 4 of 14 Page 13 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount Clear Water Systems 35982 2024 - September - 1st Council INV/2024/55882 001-000-000-518-30-41-00 Professional Services $30.19 001-000-000-521-10-41-00 Professional Services $30.19 001-000-000-576-80-41-00 Park Professional Services $12.07 401-000-000-534-80-41-00 Water Professional Services $12.08 401-000-000-535-80-41-00 Sewer Professional Services $12.08 401-000-000-535-80-41-01 WWTP Professional Services $12.08 Total INV/2024/55882 $108.69 Total 35982 $108.69 Total Clear Water Systems $108.69 Code Publishing Company 35983 2024 - September - 1st Council GCI0015284 001-000-000-518-30-41-00 Professional Services $327.49 Total GCI0015284 $327.49 Total 35983 $327.49 Total Code Publishing Company $327.49 Edge Analytical, Inc. 35984 2024 - September - 1st Council 24-19883 401-000-000-534-80-41-00 Water Professional Services $393.00 Total 24-19883 $393.00 24-23436 401-000-000-534-80-41-00 Water Professional Services $125.00 Total 24-23436 $125.00 24-24267 401-000-000-534-80-41-00 Water Professional Services $25.00 Total 24-24267 $25.00 24-25117 401-000-000-534-80-41-00 Water Professional Services $25.00 Total 24-25117 $25.00 Total 35984 $568.00 Total Edge Analytical, Inc. $568.00 Everson Auto Parts 35985 2024 - September - 1st Council 130144 401-000-000-535-80-35-01 WWTP Small Tools/Equipment $5.17 Total 130144 $5.17 130949 001-000-000-518-30-31-00 Office Supplies $28.27 Total 130949 $28.27 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 5 of 14 Page 14 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 131525 001-000-000-525-60-49-00 Disaster Preparedness $9.78 Total 131525 $9.78 131838 001-000-000-576-80-35-00 Park Small Tools/Equipment $19.56 Total 131838 $19.56 132068 001-000-000-576-80-35-00 Park Small Tools/Equipment $13.25 Total 132068 $13.25 Total 35985 $76.03 Total Everson Auto Parts $76.03 Fastenal Company 35986 2024 - September - 1st Council WAFER217912 001-000-000-576-80-35-00 Park Small Tools/Equipment $94.82 Total WAFER217912 $94.82 Total 35986 $94.82 Total Fastenal Company $94.82 Friendship Diversion Services 35987 2024 - September - 1st Council Aug-24 001-000-000-523-60-41-00 Jail Services $2,167.50 Total Aug-24 $2,167.50 Total 35987 $2,167.50 Total Friendship Diversion Services $2,167.50 H.D. Fowler Company 35988 2024 - September - 1st Council I6806735 001-000-000-576-80-35-00 Park Small Tools/Equipment $1,245.11 Total I6806735 $1,245.11 Total 35988 $1,245.11 Total H.D. Fowler Company $1,245.11 Herron Valley Inc 35989 2024 - September - 1st Council 0824252 401-000-000-535-80-41-01 WWTP Professional Services $1,972.19 Total 0824252 $1,972.19 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 6 of 14 Page 15 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 0824432 101-000-000-542-67-41-00 Street Sweeping $1,220.10 Total 0824432 $1,220.10 Total 35989 $3,192.29 Total Herron Valley Inc $3,192.29 J. Ans. Smith Law Firm, LLC 35990 2024 - September - 1st Council 2024-9 001-000-000-515-91-41-00 Public Defender $4,000.00 Total 2024-9 $4,000.00 Total 35990 $4,000.00 Total J. Ans. Smith Law Firm, LLC $4,000.00 Jim's Automotive Experts, Inc. 35991 2024 - September - 1st Council 8/29/2024 001-000-000-521-50-48-01 Equipment Maintenance $128.80 Total 8/29/2024 $128.80 Total 35991 $128.80 Total Jim's Automotive Experts, Inc. $128.80 JTI COMMERCIAL SERVICES LLC 35992 2024 - September - 1st Council 8915 001-000-000-576-80-35-00 Park Small Tools/Equipment $3,407.62 Total 8915 $3,407.62 Total 35992 $3,407.62 Total JTI COMMERCIAL SERVICES LLC $3,407.62 Lynden Tribune 35993 2024 - September - 1st Council 161397 001-000-000-511-30-44-00 Publication & Advertising $173.21 Total 161397 $173.21 161448 001-000-000-511-30-44-00 Publication & Advertising $89.40 Total 161448 $89.40 161449 001-000-000-511-30-44-00 Publication & Advertising $89.40 Total 161449 $89.40 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 7 of 14 Page 16 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 161450 001-000-000-511-30-44-00 Publication & Advertising $78.23 Total 161450 $78.23 Total 35993 $430.24 Total Lynden Tribune $430.24 Mixteco Interpreting Services 35994 2024 - September - 1st Council Invoice #166 001-000-000-512-51-41-00 Professional Services-Legal $174.08 Total Invoice #166 $174.08 Total 35994 $174.08 Total Mixteco Interpreting Services $174.08 MSNW GROUP LLC 35995 2024 - September - 1st Council 18783 001-000-000-518-30-41-00 Professional Services $670.00 001-000-000-521-10-41-00 Professional Services $670.00 Total 18783 $1,340.00 Total 35995 $1,340.00 Total MSNW GROUP LLC $1,340.00 Nathan's Custom Cars 35996 2024 - September - 1st Council 2012 Chevy Tahoe PD Car 001-000-000-521-50-48-01 Equipment Maintenance $678.69 Total 2012 Chevy Tahoe PD Car $678.69 Chevy 3500 HD 2013- Rewired Work LIghts 401-000-000-534-50-48-00 Water Equipment Maintenance $110.33 401-000-000-535-50-48-00 Sewer Equipment Maintenance $110.01 401-000-000-535-50-48-01 WWTP Equipment Maintenance $110.01 Total Chevy 3500 HD 2013- Rewired Work LIghts $330.35 Chevy 3500 HD 2013-Battery for Boom 401-000-000-534-80-35-00 Water Small Tools & Equimment $289.77 401-000-000-535-80-35-00 Sewer Small Tools/Equipment $288.89 401-000-000-535-80-35-01 WWTP Small Tools/Equipment $288.89 Total Chevy 3500 HD 2013-Battery for Boom $867.55 Total 35996 $1,876.59 Total Nathan's Custom Cars $1,876.59 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 8 of 14 Page 17 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount NW Technology 35997 2024 - September - 1st Council 54702 001-000-000-511-60-41-03 Legislative IT Service $233.84 001-000-000-512-51-41-03 IT Service $233.84 001-000-000-513-10-41-03 IT Service $233.84 001-000-000-514-23-41-03 IT Service $233.84 001-000-000-518-86-41-00 IT Service $233.84 001-000-000-521-10-41-03 IT Service $233.84 001-000-000-524-10-41-03 IT Service $233.84 001-000-000-558-60-41-40 IT Service $233.84 001-000-000-576-80-41-03 Park IT Service $233.84 101-000-000-543-30-41-03 IT Service $233.84 401-000-000-534-10-41-03 Water IT Service $233.84 401-000-000-535-10-41-00 Sewer IT Service $233.83 401-000-000-535-10-41-01 WWTP IT Service $233.83 Total 54702 $3,039.90 Total 35997 $3,039.90 Total NW Technology $3,039.90 Pape Machinery 35998 2024 - September - 1st Council LM 349143 S 001-000-000-594-76-63-02 Capital Improvements FEMA $43,416.20 FORK LIFT Total LM 349143 S $43,416.20 Total 35998 $43,416.20 Total Pape Machinery $43,416.20 Puget Sound Energy 35999 2024 - September - 1st Council PSE Sept 2024 001-000-000-518-30-47-00 Utility Services $450.56 001-000-000-521-50-47-00 Utility Services $225.29 001-000-000-576-80-47-00 Park Utility Services $197.23 101-000-000-542-63-47-00 Street Lighting $1,874.29 401-000-000-534-80-47-00 Water Utility Services $3,113.18 401-000-000-535-80-31-02 Everson Interceptor Lift Station #4 $344.90 401-000-000-535-80-47-00 Sewer Utility Services $779.89 401-000-000-535-80-47-01 WWTP Utility Services $7,462.59 Total PSE Sept 2024 $14,447.93 Total 35999 $14,447.93 Total Puget Sound Energy $14,447.93 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 9 of 14 Page 18 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount Reichhardt & Ebe Engineering Inc. 36000 2024 - September - 1st Council 35170 15014 EV General Services Agreement 001-000-000-558-60-41-00 Planning Professional Services $1,146.10 Total 35170 $1,146.10 35171 15014.19 EV Ramstead Park 110-000-000-594-76-63-01 Regional Ramstead Park Engineering $982.35 Total 35171 $982.35 35260 15014.17 EV Blair Drive Preliminary 301-000-000-595-10-63-16 Blair Drive Engineering $3,940.25 Total 35260 $3,940.25 35261 15014.27 EV Blankers Crossing Subdivision 001-000-000-558-60-41-00 Planning Professional Services $6,688.45 Total 35261 $6,688.45 35262 16008 EV SR544 Sidewalk Improvements 301-000-000-595-10-63-14 S. Everson Sidewalk Design/Engineering $52,658.89 Total 35262 $52,658.89 35263 22007 EV Nooksack River Flood Support 001-000-000-558-60-41-00 Planning Professional Services $1,637.25 22007 EV Nooksack River Flood Support Total 35263 $1,637.25 35264 23015 EV Blair Drive Reconstruction 301-000-000-595-10-63-16 Blair Drive Engineering $14,985.97 23015 EV Blair Drive Reconstruction Total 35264 $14,985.97 Total 36000 $82,039.26 Total Reichhardt & Ebe Engineering Inc. $82,039.26 Reisner Distributor, Inc. 36001 2024 - September - 1st Council CL80692 001-000-000-521-10-32-00 Fuel $1,963.63 001-000-000-524-10-32-00 Fuel $40.13 001-000-000-576-80-32-00 Park Fuel $477.08 101-000-000-542-90-32-00 Fuel $194.53 401-000-000-534-80-32-00 Water Fuel $437.49 401-000-000-535-80-32-00 Sewer Fuel $437.49 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 10 of 14 Page 19 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 401-000-000-535-80-32-01 WWTP Fuel $349.19 Total CL80692 $3,899.54 Total 36001 $3,899.54 Total Reisner Distributor, Inc. $3,899.54 Sehome Planning & Development 36002 2024 - September - 1st Council 24-28 001-000-000-558-60-41-02 Sehome Professional Services Contract $3,859.00 Total 24-28 $3,859.00 Total 36002 $3,859.00 Total Sehome Planning & Development $3,859.00 Smith Kosanke & Wright P.L.L.C 36003 2024 - September - 1st Council 48241 001-000-000-515-41-41-00 Legal Expense - Prosecutor $3,510.00 Total 48241 $3,510.00 Total 36003 $3,510.00 Total Smith Kosanke & Wright P.L.L.C $3,510.00 VESTIS 36004 2024 - September - 1st Council 6560432872 001-000-000-518-30-41-04 Custodial Services $30.25 Total 6560432872 $30.25 Total 36004 $30.25 Total VESTIS $30.25 Vision Municipal Solutions, Inc 36005 2024 - September - 1st Council 09-14834 401-000-000-534-10-41-03 Water IT Service $285.60 401-000-000-535-10-41-00 Sewer IT Service $285.60 Total 09-14834 $571.20 09-14865 001-000-000-514-23-43-00 Travel/Training Expense $131.25 401-000-000-534-10-43-00 Water Travel/Training $131.25 401-000-000-535-40-43-00 Sewer Travel/Training Expense $131.25 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 11 of 14 Page 20 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 401-000-000-535-40-43-01 WWTP Travel/Training Expense $131.25 Total 09-14865 $525.00 Total 36005 $1,096.20 Total Vision Municipal Solutions, Inc $1,096.20 WA STATE Department of Ecology 36006 2024 - September - 1st Council 25-WA0020435-1 401-000-000-535-10-49-01 WWTP Dues/Memberships $2,207.50 Total 25-WA0020435-1 $2,207.50 LAU-WA-W739-24 401-000-000-535-10-49-01 WWTP Dues/Memberships $1,125.00 Total LAU-WA-W739-24 $1,125.00 Total 36006 $3,332.50 Total WA STATE Department of Ecology $3,332.50 Washington State Department of Health 36007 2024 - September - 1st Council 06-96300-011/ INV#3697 401-000-000-591-34-70-00 DWSRF Loan Principal Payment $27,657.00 401-000-000-592-34-80-00 DWSRF Loan Interest Payment $553.14 Total 06-96300-011/ INV#3697 $28,210.14 Total 36007 $28,210.14 Total Washington State Department of Health $28,210.14 Wave Business 36008 2024 - September - 1st Council 103049301-0011023 001-000-000-518-30-42-00 Telephones/Internet $86.87 001-000-000-576-80-42-00 Park Telephone/Internet $86.87 101-000-000-543-30-42-00 Telephones/Internet $86.87 401-000-000-534-80-42-00 Water Telephone/Internet Services $86.87 401-000-000-535-80-42-00 Sewer Telephone/Internet $86.86 Total 103049301-0011023 $434.34 105192001-0011023 001-000-000-511-60-41-03 Legislative IT Service $35.01 001-000-000-512-51-42-00 Telephone/Internet $35.01 001-000-000-513-10-42-00 Telephone/Internet $35.01 001-000-000-514-23-42-00 Telephone/Internet $35.01 001-000-000-518-30-42-00 Telephones/Internet $35.01 001-000-000-521-50-42-00 Telephones/Internet $35.01 001-000-000-524-10-42-00 Telephone/Internet $35.01 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 12 of 14 Page 21 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 001-000-000-558-60-42-00 Telephone/Internet $35.01 001-000-000-576-80-42-00 Park Telephone/Internet $35.01 101-000-000-543-30-42-00 Telephones/Internet $35.01 401-000-000-534-80-42-00 Water Telephone/Internet Services $35.00 401-000-000-535-80-42-00 Sewer Telephone/Internet $35.00 401-000-000-535-80-42-01 WWTP Telephone/Internet $35.00 Total 105192001-0011023 $455.10 Total 36008 $889.44 Total Wave Business $889.44 Whatcom County A.S. Finance 36009 2024 - September - 1st Council 36912 001-000-000-523-60-41-00 Jail Services $2,537.56 Total 36912 $2,537.56 Total 36009 $2,537.56 Total Whatcom County A.S. Finance $2,537.56 Whatcom County Treasurer 36010 2024 - September - 1st Council August 2024 EMS Remit & Jail 001-000-000-525-10-41-00 What. Co. Emergency Services $10,653.52 Total August 2024 EMS Remit & Jail $10,653.52 Total 36010 $10,653.52 Total Whatcom County Treasurer $10,653.52 WIG Wash, LLC 36011 2024 - September - 1st Council 43 001-000-000-521-10-41-00 Professional Services $58.13 Total 43 $58.13 Total 36011 $58.13 Total WIG Wash, LLC $58.13 Wilson Engineering, LLC 36012 2024 - September - 1st Council Inv #19002 402-000-000-594-34-63-04 Capital Outlay, Water System $1,569.00 Total Inv #19002 $1,569.00 Total 36012 $1,569.00 Total Wilson Engineering, LLC $1,569.00 Ziply Fiber 36013 2024 - September - 1st Council 206-000-7501-121605-5 Sept 24 001-000-000-511-60-42-00 Telephone/Internet $16.04 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 13 of 14 Page 22 of 25 Voucher Directory  Vendor Number Reference Account Number Description Amount 001-000-000-512-51-42-00 Telephone/Internet $16.05 001-000-000-513-10-42-00 Telephone/Internet $16.05 001-000-000-514-23-42-00 Telephone/Internet $16.05 001-000-000-518-30-42-00 Telephones/Internet $16.05 001-000-000-521-50-42-00 Telephones/Internet $16.05 001-000-000-524-10-42-00 Telephone/Internet $16.05 001-000-000-558-60-42-00 Telephone/Internet $16.05 001-000-000-576-80-42-00 Park Telephone/Internet $16.05 101-000-000-543-30-42-00 Telephones/Internet $16.05 401-000-000-534-80-42-00 Water Telephone/Internet Services $16.05 401-000-000-535-80-42-00 Sewer Telephone/Internet $16.05 401-000-000-535-80-42-01 WWTP Telephone/Internet $16.05 Total 206-000-7501-121605-5 Sept 24 $208.64 Total 36013 $208.64 Total Ziply Fiber $208.64 Grand Total Vendor Count 41 $247,915.24 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:32:43 AM Page 14 of 14 Page 23 of 25 Voucher Directory  Register Fiscal: 2024 Deposit Period: 2024 - August Check Period: 2024 - August - 2nd Council Number Name Print Date Clearing Date Amount Peoples Bank 5037609673 Check 3329 City of Everson 8/30/2024 $6,220.32 3330 City of Everson 8/30/2024 $1,022.65 Total Check $7,242.97 Total 5037609673 $7,242.97 Grand Total $7,242.97 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:16:57 AM Page 1 of 1 Page 24 of 25 Register  Register Fiscal: 2024 Deposit Period: 2024 - August Check Period: 2024 - August - Payroll Number Name Print Date Clearing Date Amount Peoples Bank 5037606497 Check 35970 NFOP Labor Services Division 8/30/2024 $453.00 35971 Teamsters Union Local 231 8/30/2024 $940.00 35972 Western Conference of Teamsters Pension 9/3/2024 $515.60 Trust Non Uniform Direct Deposit Run - 8/14/2024 Payroll Vendor 8/15/2024 $12,725.00 Direct Deposit Run - 8/29/2024 Payroll Vendor 8/30/2024 $95,801.10 EFT AWC August 2024 Vimly Benefit Solutions, Inc. 9/3/2024 $699.86 EFT Colonial Life August 2024 Colonial Life 9/4/2024 $437.00 EFT IRS 941 IRS 941 8/30/2024 $31,643.67 EFT WCIF August 2024 Vimly Benefit Solutions, Inc. WCIF 9/3/2024 $15,041.48 Total Check $158,256.71 Total 5037606497 $158,256.71 Grand Total $158,256.71 Printed by CITYOFEVERSON\SavannahLarson on 9/9/2024 11:09:04 AM Page 1 of 1 Page 25 of 25 Register