City Council Meetings and Work Sessions

City of Excelsior City Council Meeting MINUTES Monday, November 18, 2019 6:30 P.M. 1. CALL TO ORDER Mayor Carlson called the meeting to order at 6:52 p.m. 2. ROLL CALL City Council: Councilmembers Caron, Dierking, Kurschner, Miller and Mayor Carlson Absent: None Also Present: Interim City Manager Wisdorf, Public Works Superintendent Amundsen, City Planner Becker, City Engineer Dawley, Event Planner Edwards, Finance Director Horn and City Clerk Peterson 3. APPROVAL OF MINUTES (a) November 4, 2019 Closed Session Minutes Caron moved, Dierking seconded, to approve the November 4, 2019 Closed Session Minutes. Motion carried 5/0. (b) November 4, 2019 Work Session Minutes Caron moved, Dierking seconded, to approve the November 4, 2019 Work Session Minutes. Motion carried 5/0. (c) November 4, 2019 City Council Minutes Caron moved, Dierking seconded, to approve the November 4, 2019 City Council Minutes. Motion carried 5/0. 4. OPEN FORUM Karen Schott, 320 Oak Street, addressed the City Council regarding “Boots the Cat” at Leipolds. Michael Laughlin, 5665 Howards Point Road, Shorewood, addressed the City Council with concerns regarding the Lafayette Avenue and George Street slides. Joni Scheftel, 15155 County Road 32, Mayer, addressed the City Council with concerns regarding the Lafayette Avenue and George Street slides. Minutes City Council November 18, 2019 Page 2 Suzy Thiss, 336 West Lake Street, addressed the City Council with concerns regarding the Lafayette Avenue and George Street slides and requested the City explore the option of locating a Canoe/Kayak rack at George Street. 5. CITY COUNCIL COMMUNICATIONS, QUESTIONS, and REPORTS (a) 2019 Street and Utility Improvements Project Update Amundsen and Dawley provided an update on the 2019 Street and Utility Improvement Project. (b) December 2 Meeting at The Waters Carlson stated the December 2nd Council meeting will be held at The Waters, 723 Water Street, with a Social at 5:30 p.m., Council Workshop at 6:00 p.m. and Council Meeting at 6:30 p.m. (c) Boy Scout Troop 424 Carlson welcomed Scoutmasters and Boy Scout Troop 424. They were in attendance to observe the meeting and earn their “Citizenship in the Community” Merit Badge. 6. MEET EXCELSIOR Suzanne Huggett, The Makers Studio, 400 2nd Street, addressed the City Council. 7. AGENDA APPROVAL (a) Meeting Agenda Dierking moved, Kurschner seconded, to approve the November 18, 2019 Meeting Agenda with the addition of Unfinished Business (d) 2020 Budget Discussion and 2020 Dock Rates and under New Business deadlines for the following: (a) Eastside Subarea Plan; (b) Historic Preservation Ordinance Designation of Homes; and (c) Review of Goals for All Commissions. Motion carried 5/0. (b) Consent Agenda Caron moved, Dierking seconded, to approve the Consent Agenda for November 18, 2019. Motion carried 5/0. 1. Approve Verified Claims – Approve for Payment Manual Checks 085853 – 085901 Action - Approved for payment manual checks 085853 - 085901. Minutes City Council November 18, 2019 Page 3 2. Approve Pay Voucher No. 5 – 2019 Street and Utility Improvement Project Action – Approved Construction Pay Voucher No. 5 for the 2019 Street and Utility Improvement Project and authorized payment in the amount of $840,220.97 to Northdale Construction Co., Inc. 8. PUBLIC HEARING (a) Public Hearing on 2019 Storm Water Pollution Prevention Plan Meghan Litsey, Senior Environmental Scientist, WSB Engineers, gave an update on the MS4 program. Mayor Carlson opened the public hearing at 7:30 p.m. Hearing no comments from the public, Mayor Carlson closed the public hearing 7:31 p.m. Miller moved, Caron seconded, to accept the 2019 Stormwater Pollution Prevention Plan (SWPPP) Report. Motion carried 5/0. (b) 287/289 Water Street Conditional Use Permits for Parking Impact Fee and Two Buildings on a Base Lot Requests Becker presented information regarding the 287/289 Water Street Conditional Use Permits for Parking Impact Fee and Two Buildings on a Base Lot Requests. Mayor Carlson opened the public hearing at 7:50 p.m. Brett Loftesnes, Architectural Consortium, LLC, representing the property owner, addressed the City Council regarding the project. Hearing no additional comments from the public, Mayor Carlson closed the public hearing at 7:53 p.m. Miller moved, Dierking seconded, to continue this item to the December 2, 2019 Council Meeting to give the Council time to review the Historic Preservation Commission’s action on the request, review further information on parking counts, and further consider implications of two buildings on a base lot. Motion carried 5/0. 9. PETITIONS, REQUEST and COMMUNICATIONS (a) Final Payment Voucher for 2018 Sewer Lining Project Miller moved, Dierking seconded, to approve final Construction Pay Voucher No. 1 for the 2018 Sanitary Sewer Lining Project and Minutes City Council November 18, 2019 Page 4 authorize payment in the amount of $37,553.00 to Visu-Sewer, Inc. Motion carried 5/0. (b) Final Payment Voucher for 2017 Street and Utility Project Dierking moved, Kurschner seconded, to approve final Construction Pay Voucher No. 9 for the 2017 Street and Utility Improvement Project and authorize payment in the amount of $395,659.75 to Northwest Asphalt, Inc. Motion carried 5/0. 10. ORDINANCES AND RESOLUTIONS (a) First Reading of Amendments to Special Events Permit Ordinance Event Planner Edwards reviewed the proposed changes to the Special Events Permit Ordinance. Caron moved, Dierking seconded, to waive the first reading and schedule a second reading and adoption of Ordinance No. 607 – Special Events Permit Ordinance for December 2, 2019 including changes as discussed. Motion carried 5/0. 11. REPORTS OF OFFICERS, BOARDS, and COMMITTEES (a) Accept Resignation and Declare Vacancy on Planning Commission Kurschner moved, Dierking seconded, to accept Emfield’s resignation; declare a vacancy on the Planning Commission; and appoint Community Member Bruce Noll to the Planning Commission. Motion carried 4/1 with Miller opposed. (b) Parks and Recreation Commission 1. Ice Rink at The Commons Amundsen presented a request the Parks and Recreation Commission received from a resident for a proposal to build temporary ice rinks on The Commons ballfield. Dan Johnson, 240 Third Street, addressed the City Council in support of installing the rinks without delay due to the short season. Tom Wolfe, 122 Second Street, Park Commission Chair, addressed the City Council in support of installing the temporary ice rinks. Jennifer Yerhot, 126 Courtland Street, resident requesting the ice rinks, addressed the City Council in support of installing the temporary ice rinks. Minutes City Council November 18, 2019 Page 5 Miller moved, Caron seconded, to authorize installation of temporary ice rinks at The Commons ballfield in the amount of $6,403.50 for the 2019-2020 season. Motion carried 5/0. The Council directed Amundsen to present an update on the ice rinks at the December 2, 2019 Council Meeting. 12. UNFINISHED BUSINESS (a) Approve Fundraising Agreement with Community for The Commons to Facilitate Fundraising and Financing of Phase One of the implementation of The Commons Master Plan Eric Snyder, 25 Center Street, representing Community for The Commons, addressed the City Council regarding the Fundraising Agreement. This item will be continued to the December 2 meeting for further discussion. The Council directed City Attorney Staunton to work with C4C in amending the Fundraising Agreement to add clarifying comments as discussed. (b) Rotary Charitable Gambling Contribution Designation Horn presented information on the Lake Minnetonka Rotary Club’s request for their charitable gambling contribution to be designated to Community for The Commons. Miller moved, Caron seconded, to approve Lake Minnetonka Rotary Club’s (LMERC) charitable gambling contributions being contributed to Community for The Commons (C4C) and direct the Finance Director to maintain a record of all charitable gambling proceeds received from LMERC and contribute those proceeds directly to C4C for use on the Phase One – Bandshell Campaign through Fiscal Year 2021. Motion carried 4/1 with Kurschner opposed. (c) Discuss City/Chamber Memorandum of Understanding Councilmember Dierking presented information on the draft City/Chamber Memorandum of Understanding. This item will be continued to the December 16 Council Meeting. Councilmembers should review and relay comments to City staff by December 5th. Councilmembers Dierking and Caron will forward the draft to the Chamber for their review and comments. (d) 2020 Budget. Horn presented updated 2020 Budget scenarios for discussion. Minutes City Council November 18, 2019 Page 6 The Council directed Horn to send out options with Scenario 3 including an additional $100,000 transfer from the Dock Fund ($200,000 total) and one with the initial $100,000 transfer from the Dock Fund. Caron moved, Kurschner seconded, to schedule a Budget Workshop on December 2 at 4 p.m. at The Waters. Motion carried 5/0. (d) 2020 Dock Rates Horn presented information for 2020 residential dock rates assuming a 3 percent increase in all residential mooring rates, based upon the increase Council approved for 2019 rates. Commercial dock rates follow their contracted terms and have been budgeted using a 2.0% increase and includes additional winter storage revenue that is a new item to the 2020 budget. Caron moved, Kurschner seconded, to approve a 3 percent increase for residential mooring rates, holding senior rates at the current rate and directing Public Works to fix the maintenance issues on the docks. Motion carried 4/1 with Miller opposed. 13. NEW BUSINESS (a) Deadlines for Eastside Subarea Plan; Historic Preservation Ordinance Designation of Homes; and Review of Goals for All Commissions. The Council directed City Staff to review the deadlines for the Eastside Subarea Plan, Historic Preservation Designation of Homes; and Review of Goals for All Commissions and continue discussion of these items at the December 2 Council Meeting. 14. ADJOURNMENT Caron moved, Dierking seconded, to adjourn the meeting at 11:00 p.m. Motion carried 5/0. Respectfully submitted, Lynette R. Peterson, City Clerk