City Council Meetings and Work Sessions

City of Excelsior City Council Meeting MINUTES Monday, February 3, 2020 6:30 P.M. 1. CALL TO ORDER Mayor Carlson called the meeting to order at 6:41 p.m. 2. ROLL CALL City Council: Councilmembers Dierking, Kurschner, Miller and Mayor Carlson Absent: Councilmember Caron Also Present: City Manager Luger, City Attorney Staunton, Public Works Superintendent Amundsen, City Engineer Dawley, Finance Director Horn and City Clerk Peterson 3. APPROVAL OF MINUTES (a) January 21, 2020 Work Session Minutes Dierking moved, Kurschner seconded, to approve the January 21, 2020 Work Session Minutes. Motion carried 4/0. (b) January 21, 2020 City Council Minutes Dierking moved, Kurschner seconded, to approve the January 21, 2020 City Council Minutes. Motion carried 4/0. 4. OPEN FORUM None. 5. CITY COUNCIL COMMUNICATIONS, QUESTIONS, and REPORTS (a) Excelsior Fire District Update Councilmember Miller gave an update on the Excelsior Fire District. (b) Klondike Dog Derby Councilmember Kurschner gave an update on the Klondike Dog Derby. Minutes City Council February 3, 2020 Page 2 (c) Dock/Slide/Buoy Applications Peterson explained the process and deadlines for Dock/Slide/Buoy Applications. (d) Ferguson Letter Amundsen explained the letter residents received in the mail from Ferguson and the City of Excelsior regarding water meters. 6. MEET EXCELSIOR Becki Melvie, The Abundant Kitchen, 223 Water Street, addressed the City Council. 7. AGENDA APPROVAL (a) Meeting Agenda Kurschner moved, Dierking seconded, to approve the February 3, 2020 Meeting Agenda with the addition of Item 13(c) Five Minute Time Limit for Council Comments. Motion carried 4/0. (b) Consent Agenda Kurschner moved, Dierking seconded, to approve the Consent Agenda for February 3, 2020, amending the resolution for Item 3 removing duplicate election judge names and adding a clause to Item 4 to include paper bids will still be accepted. Motion carried 4/0. 1. Approve Verified Claims – Approve for Payment Electronic Checks (# 2078E – 2082E) and Manual Checks (# 086113 – 086159) Action - Approved for payment electronic checks (# 2078E – 2082E) and manual checks (# 086113 – 086159). 2. January Building Permit Report Action – Accepted the January Building Permit Report. 3. Resolution Appointing Election Judges to Serve at the 2020 Elections Minutes City Council February 3, 2020 Page 3 Action – Adopted Resolution No. 2020-09 – A Resolution Appointing 2020 Presidential Nomination Primary, Primary and General Election Judges. . 4. Bidding Policy – Electronic Bidding Action – Adopted Resolution No. 2020-11 – A Resolution Adopting a Bidding Policy Allowing for Electronic Bidding. 5. Approve Long-Term Financial Plan Goals Action – Adopted Resolution No. 2020-10 – A Resolution Setting 2020 Long- Term Financial Plan Goals and Objectives. 6. Continue Second Reading of Amendments to Special Events Permit Ordinance Action – Continued the proposed second reading and adoption of the Special Events Permit Ordinance to the February 18 meeting. 8. PUBLIC HEARINGS (a) None. 9. PETITIONS, REQUEST and COMMUNICATIONS (a) Bandshell Design Contracts Eric Snyder, Community for the Commons and representing the Project Advisory Committee, addressed the City Council. Dierking moved, Kurschner seconded, to authorize the Project Advisory Committee to expend up to $55,000 on professional assistance for the design of the bandshell and $19,000 on professional assistance for the design of the concession stand for a total of no more than $74,000 and to authorize the Mayor and City Manager to sign any final contracts contingent on City Attorney review. Motion carried 4/0. (b) College Lake Project Luger presented an overview of the College Lake project including key items staff needs direction on to proceed within the parameters of the project timeline. Matt Ratliff, 631 Pleasant Street, addressed the City Council expressing concerns about preserving wildlife around the pond. He is not in favor of a sidewalk around Minutes City Council February 3, 2020 Page 4 the pond and feels surmountable curbs and green plantings along College Avenue and Water Street is needed. He is against one-way streets in the area. Bob Stoeckicht, 570 Williams Street, addressed the City Council expressing his concerns about one-ways or changing the flow of traffic in the area. Max Woelm, 615 Glencoe Road, addressed the City Council expressing his concerns about one-ways. Elizabeth Rosenberg, 624 Pleasant Street, addressed the City Council expressing her concern regarding sidewalks on College Avenue between Pleasant Street and Water Street. She feels residents should be notified by mail if the Council is discussing changes that affect them. Miki Huntington, 734 Pleasant Street, addressed the City Council expressing her concerns regarding the interruption to traffic flow, displacement of traffic and testing the one-way in the area. She also feels residents should be notified by mail if the Council is discussing changes that affect them. Deb Hutchinson, 335 College Avenue, addressed the City Council expressing her support for a sidewalk or pathway on Water Street and College Avenue on the lake side of the street. Karen Schott, 320 Oak Street, addressed the City Council expressing concerns about quality of life and wildlife in area and feels the Council should change speed limits in the area to enhance safety. Diane Lamere, 762 Pleasant Street, addressed the City Council expressing support of some type of pedestrian walkway on the lake side of Water Street. She also is in favor of a small walkway on College Avenue without full curb and gutter. She would like an extension of the sidewalk from the corner of Pleasant Street to Oak Street along with screening on the lake. She is not in support of testing a one-way on Water Street and would like to see a solution for the food delivery truck at The Waters. Stephanie Bredael, 603 Glencoe Road, addressed the City Council expressing support for sidewalks in the College Lake area. She is opposed to one-way streets in the area. Minutes City Council February 3, 2020 Page 5 Larry Samuelson, 23370 Academy Avenue, Shorewood, owner of properties on 671 and 695 Glencoe Road, addressed the City Council expressing his opposition to turning Water Street into a one-way street. Bob Jackson, 349 College Avenue, addressed the City Council expressing support of the sidewalks along College Lake. He is not in favor of one-way streets. The Council directed staff to explore the following items for the project: • Shift Water Street towards the Waters Development to ease the area where the road narrows • Ensure the City is not paying any costs related to resolving the Waters delivery issues • No one-way testing • Increase landscape screening with a variety of species • Provide quotes for asphalt and concrete options at the smallest width possible - no boardwalk • Look at reducing the speed limit and speed calming options for Water Street and College Avenue • Pedestrian crossing options across Water Street • Cost of bollards and what they look like - look at the possibility of boulders to replace the bollards • Install concrete sidewalk on Water Street between College Avenue and Grathwol Lane • Look at concrete sidewalk on the north side of College Avenue • Look at how narrow we can make an asphalt/impervious trail while meeting ADA standards on the south side of College Avenue • Do you just have to meet ADA standards on one side of the street or does it apply to any new pedestrian facilities? • Look at fog line • Analyze the safety of the various College Avenue options • Surmountable curbs throughout the whole project area Full list of directed items is on the recording of the meeting. Dawley will investigate correcting directions on Google maps. 10. ORDINANCES AND RESOLUTIONS (a) None. Minutes City Council February 3, 2020 Page 6 11. REPORTS OF OFFICERS, BOARDS, and COMMITTEES (a) None. 12. UNFINISHED BUSINESS (a) Council Strategy Session Dierking moved, Kurschner seconded, to schedule the Council Strategy Session on Saturday, February 29, from 9 a.m. to 1 p.m. in the Council Chambers. Motion carried 4/0. 13. NEW BUSINESS (a) 2020 Street and Utility Improvement Project – Authorize Ad for Bid Kurschner moved, Dierking seconded to adopt Resolution No. 2020-12 – A Resolution Ratifying and Ordering Advertisement for Bids for the 2020 Street and Utility Improvement Project. Motion carried 3/1 with Miller opposing. (b) 45 North Group Purchase Agreement for 810 Excelsior Boulevard Dierking moved, Kurschner seconded to approve the Purchase Agreement and authorize its execution by the Mayor and City Manager. Motion carried 4/0. (c) Five Minute Time Limit for Council Comments This item will be discussed at the February 29 Council Strategy session. 14. ADJOURNMENT Dierking moved, Miller seconded, to adjourn the meeting at 9:32 p.m. Motion carried 4/0. Respectfully submitted, Lynette R. Peterson, City Clerk