City Council Meeting

MINUTES CITY OF FALLON 55 West Williams Avenue Fallen, Nevada March 15, 2016 The Honorable City Council met in a regularly scheduled Council meeting on the above date in the Council Chambers, 55 West Williams Avenue, Fallen, Nevada. Present: Mayor Ken Tedford City Councilman, Robert H. Erickson City Councilwoman, Kelly Frost City Councilman, James D. Richardson Deputy City Engineer, Michael E. Miller Chief of Police, Kevin Gehinan City Clerk, Gary C. Cordes Deputy City Attorney, Robert M. Erquiaga Dqiuty City Attorney, Leonard E. Mackedon The meeting was called to order by Mayor Tedford at 7:00 p.m. Mayor Tedford led the Pledge of Allegiance. Mayor Tedford inquired if the agenda had been posted in compliance with NRS requirements. City Clerk Cordes advised that the agenda was posted in compliance with NRS 241. Approval of Council meeting minutes for January 27,2016 Mayor Tedford inquired if there were any additions or corrections to the minutes for January 27, 2016. No additions or corrections were noted. Councilman Erickson motioned to approve the Council meeting minutes for January 27, 2016 as submitted, seconded by Councilwoman Frost and approved with a 3-0 vote by the Council. Approval of Warrants A) Accounts Payable B) Payroll C) Customer Deposit Mayor Tedford inquired if there were any comments regarding the accounts payable, payroll and customer deposit warrants. No comments were noted; March 15, 2016 Fallen City Council Meeting  Councilman Richardson motioned to approve the accounts payable, payroll and customer deposit warrants and authorize the Mayor to sign the same; seconded by Councilwoman Frost and approved with a 3-0 vote by the Council. Public Comments Mayor Tedford inquired if there were any public comments. He noted that comments are to be general in nature, not relative to any agenda items. No action may be taken on a matter raised under this item until the matter has been specifically included on an agenda as an item upon which action will be taken. No public comments were noted. Presentation to Robert Behnke Chief Gehman read the following into the record: "Bob Behnke started with the Police Department Volunteers in Police Service (VIPS) in May of 2003. During his time with the agency, he volunteered thousands of hours patrolling the City's handicapped parking spots, updating business contacts, transporting vehicles, helping with parades and other functions within Fallen. Bob was a dedicated volunteer and always willing to take on any role asked of him by the dqiartment. He will be missed by the Police Department and the City of Fallen." Mayor Tedford presented a plaque and gift basket to Mr. Behnke and flowers to Mrs. Behnke as photographs were taken. Recognition of the Greenwave Archery Team for winning the National Archery in Schools Program (NASP) Nevada State Championship City Clerk Cordes read the following into the record: "Three nights a week, week after week, 24 young citizens prepared for the 2016 National Archery in the Schools Program (NASP) Nevada State Championship. On January 23, 2016 the CCHS gym was filled with anxious but confident archers wanting to put some excellent points on the board. The following Friday at the Nevada State Championship meet, 9 archers traveled to Las Vegas to continue the positive trend their teaimnates had started some 400 miles away in Fallon. After the scores were tallied, the Greenwave Archery Team was called up to the stage to accept the Nevada State 1st place trophy. Congratulations to the young citizens of Fallen for coming together and working hard as a team to accomplish such a great goal. To your parents, grandparents, brothers and sisters that supported these young citizen archers, you are doing a great job in the positive development of our future generations of Fallen citizens. Coach Shultz leads by example and his positive influence on these archers is commendable and will last years beyond the championship meet. Cody Sponsler of the Greenwave Archery Teain scored the highest score of all at the Nevada State Championship. To put Cody's score in perspective, out of 30 arrows he shot, at least 28 arrows were perfect and only some were slightly off. Cody will continue to represent the Greenwave Archery Team at the National Championships in Louisville this spring. The 2016 National Archery in the Schools Program Nevada State Championship Team consists of Cody Sponsler, Robert Hurlburt, Marco Guen-ero, Hannah Isbister, Brady Blundell, Broder Thurston, Ryan Blias, Brandon Burgess, Nichole Mariezcurrena, Edmond Sadekowsi, Garret Rochefort, Shelbi March 15, 2016 Fallen City Council Meeting Schultz, Faith Commesser, Trent Marker, Kayla Biggs, Lana Quint, Jessica Peters, Sean Cordes, Alejandro Navarro, Shelby Chard, Jacob Medrano, Taylen Cordes, Koda Biggs, and Keli Paragin." Mayor Tedford presented engraved pens to each team member as photographs were taken. Public Hearing: Adoption of Resolution No. 16-04: A resolution authorizing the augmentation of the 2015-2016 Public Works Internal Service Fund Budget of the City of FaUon in the amount ofS25,000 Mayor Tedford noted for the record that this agenda has been withdrawn. Public Hearing: Adoption of Resolution No. 16-05: A resolution authorizing the augmentation of the 2015-2016 Electric Enterprise Fund of the City of Fallen in the amount of $95,666. City Clerk Cordes explained the purpose of this resolution is to properly budget the resources and expenditures of the Electric Enterprise Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallen City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallen City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilman Richardson motioned to adopt Resolution No. 16-05: A resolution authorizing the augmentation of the 2015-2016 Electric Enterprise Fund of the City of Fallen in the amount of $95,666; seconded by Councilman Erickson and approved with a 3-0 vote by the Council. Public Hearmg: Adoption of Resolution No. 16-06: A resolution authorizing the augmentation of the 2015-2016 Water Enterprise Fund of the City of Fallen in the amount of $94,000. City Clerk Cordes explained the purpose of this resolution is to properly budget the resources and expenditures of the Water Enterprise Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallen City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallen City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilwoman Frost motioned to adopt Resolution No. 16-06: A resolution authorizing the augmentation of the 2015-2016 Water Enterprise Fund of the City ofFallon in the amount of $94,000; seconded by Councilman Richardson and approved with a 3-0 vote by the Council. March 15, 2016 Fallen City Council Meeting  Public Hearing: Adoption of Resolution No. 16-07: A resolution authorizing the augmentation of the 2015-2016 Sanitation Enterprise Fund of the City of Fallen in the amount of $26,500. City Clerk Cordes explained the puqiose of this resolution is to properly budget the resources and expenditures of the Sanitation Enterprise Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallon City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallen City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilman Erickson motioned to adopt Resolution No. 16-07: A resolution authorizing the augmentation of the 2015-2016 Sanitation Enterprise Fund of the City of Fallen in the amount of $26,500; seconded by Councilman Richardson and approved with a 3-0 vote by the Council. Public Hearing: Adoption of Resolution No. 16-08: A resolution authorizing the augmentation of the 2015-2016 Landfill Enterprise Fund of the City ofFaUon in the amount of $80,000. City Clerk Cordes explained the purpose of this resolution is to properly budget the resources and expenditures of the Landfill Enterprise Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallen City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallon City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilman Richardson motioned to adopt Resolution No. 16-08: A resolution authorizing the augmentation of the 2015-2016 Landfill Enterprise Fund of the City ofFallon in the amount of $80,000; seconded by Councilwoman Frost and approved with a 3-0 vote by the Council. Public Hearing: Adoption of Resolution No. 16-09: A resolution authorizing the augmentation of the 2015-2016 Water Treatment Enterprise Fund of the City of Fallon in the amount of $123,000. City Clerk Cordes explained the purpose of this resolution is to properly budget the resources and expenditures of the Water Treatment Enterprise Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallen City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallen City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. March 15, 2016 Fallen City Council Meeting  Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilman Erickson motioned to adopt Resolution No. 16-09: A resolution authorizing the augmentation of the 2015-2016 Water Treatment Enterprise Fund of the City of Fallen in the amount of $123,000; seconded by Councilman Richardson and approved with a 3-0 vote by the Council. Public Hearing: Adoption of Resolution No. 16-10: A resolution authorizing the augmentation of the 2015-2016 Data Processing Internal Service Fund of the City of FaUon in the amount of $75,000. City Clerk Cordes explained the purpose of this resolution is to properly budget the resources and expenditures of the Data Processing Internal Service Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallen City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallen City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilwoman Frost motioned to adopt Resolution No. 16-10: A resolution authorizing the augmentation of the 2015-2016 Data Processing Internal Service Fund of the City of Fallen in the amount of $75,000; seconded by Councilman Richardson and approved with a 3-0 vote by the Council. Public Hearing: Adoption of Resolution No. 16-11: A resolution authorizing the augmentation of the 2015-2016 Sewer Enterprise Fund of the City of FaUon in the amount of $37,500. City Clerk Cordes explained the purpose of this resolution is to properly budget the resources and expenditures of the Sewer Enterprise Fund Budget. The schedule attached to the resolution presents the final approved budget that was adopted by the Fallen City Council. The revisions reflect change in financial estimates that were not anticipated when the budget was adopted by the Fallen City Council. Pursuant to NRS, this resolution will allow the City to properly reflect the changes in financial estimates. He recommended adoption of this resolution. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public cominents were noted. Councilman Erickson motioned to adopt Resolution No. 16-11: A resolution authorizing the augmentation of the 2015-2016 Sewer Enterprise Fund of the City of Fallen in the amount of $37,500; seconded by Councilwoman Frost and approved with a 3-0 vote by the Council. March 15, 2016 Fallon City Council Meeting  Amend Professional Engineering Services Contract for Wastewater Collection System and Lift Station Improvements. Deputy City Engineer Miller explained that this is an amendment to the existing professional engineenng services contract with HDR Engineering. The amendment will add $168,031 to the previous amount of $123,845 for a new total of $291,876. The amendment will provide design services to fully rehabilitate approximately 60 sewer manholes by installing new polymer concrete insert liners, and also provide design services for a subsequent and separate project to install a spray-on type corrosion resistant lining on approximately 47 manholes. He recoiTimended approval of the contract amendment as submitted. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford inquired if there were any public comments or questions. No public comments were noted. Councilman Richardson motioned to approve an amendment to the existing professional engineering services contract with HDR Engineering for wastewater collection system and lift station improvements in the amount of $168,031, total not to exceed $291,876; seconded by Counciiman Erickson and approved with a 3-0 vote by the Council. Presentation of the Police Department Report for February 2016 Chief Gehman presented the February monthly report. He added that the Febmary incidents and activities were primarily in line with previous months with no exceptional variances. . We utilized the Volunteers in Police Service for 39 hours. . Through the welfare assist account, we provided one person with lodging. . Detective Edwards conducted an indoctrination lecture for newly stationed Navy personnel. * Officers and staff attended 24 hours of credible training in February. . The citizen survey results were positive. Mayor Tedford inquired if the Council had any comments or questions. No comments were noted. Mayor Tedford thanked Chief Gehman for the report. Public Comments Mayor Tedford inquired if there were any public coinments. No public comments were noted. Council and Staff Reports Deputy City Attorney Erauiaea: No comments were noted. Deputy City Attomev Leonard Mackedon: No comments were noted. City Clerk Cordes: No comments were noted. Chief Gehman: No comments were noted. March 15, 2016 Fallen City Council Meeting  Deputy City Engineer Miller: No comments were noted. Councilwoman Frost: Noted that the groundbreaking ceremony for the new Churchill County Senior Center will take place tomorrow at 11:00 a.m. Councilman Richardson: No comments were noted. Councilman Erickson: No comments were noted. Executive Session Mayor Tedford tabled the executive session, as it was not needed at this time. Adjournment There being no further business to come before the Council, Mayor Tedford adjourned the meeting at 7:37 p.m. Mayor Ken Tedfor Attest: Gary C.'Cordes, City Clerk/Treasurer March 15, 2016 Fallon City Council Meeting