Library Board of Trustees

MEETING MINUTES OF THE BOARD OF TRUSTEES MARY RILEY STYLES PUBLIC LIBRARY Held in the Mary Riley Styles Public Library 120 N. Virginia Avenue Falls Church, VA 22046 Apri119, 2023 This meeting was recorded. All members of the public may view this video of this meeting on the City's website at http://www.fallschurchva.gov/webcasts 1. CALL TO ORDER Chairperson Jeff Peterson called the meeting to order at 6:03p.m. 2. ROLL CALL AND INTRODUCTION OF GUESTS The following Board members attended the meeting, and exceptions were noted: Bizzy Bracken- Electronic participation till 6:30 pm Patrick Cronin Janis Johnson Jessie Labukas Jeff Peterson Molly Novotny Elise Stein MOTION: I move that the Library Board of Trustees approve electronic participation by Ms. Bracken in tonight's meeting, for attending a Grad Class at 6:30pm reason(s), pursuant to the Library Board of Trustee's Policy on Participation in Meetings Through Electronic Means. AYE NAY Notes: PATRICK CRONIN v JANIS JOHNSON v Moved: Mr. Cronin JESSIE LABUKAS v Seconded: Ms. Stein JEFF PETERSON v MOLLY NOVOTNY v ELISE STEIN v Ms. Bracken is at her home. She is participating virtually because she will be attending a virtual Grad School class at 6:30 pm. Others present for the meeting: Council Liaison Marybeth Connelly, School Liaison Sue Dimock, City Manager Wyatt Shields, Library Director Jenny Carroll, and Sr. Administrative Assistant Claudia Gutierrez. City Residents Robert Leopold, Steve Morse, Erin Cline, and Paul Constance were also present, and City Resident Brad Allan attended virtually. 3. RECEIPT OF PETITIONS No petitions. 4. FY2024 BUDGET FOLLOW-UP DISCUSSION Ms. Carroll provided a recap of prior Board budget discussions and the staffing request to increase library open hours. Mr. Shields provided an overview of the $118M City budget and the library' s place in the budget. He complimented the Library' s Management Team as being strong managers and leaders in the City government with a combination of following the rules while also being creative and innovative. Mr. Shields stated that library management is prudent in their administration of the budget and finds new ways to deliver services and reach out to people. In the general budget discussion, he touched on the investment in employees through compensation and the growth of the City. The Library Director and Management Team are implementing key elements of the Strategic Plan including increasing programming, expanding outreach, and the addition of staff to expand access and hours. The proposed budget for the library is $2,244,000 and includes the funding request for staffing to increase library hours from 54 to 56. Mr. Shields noted for the Board that May 1st is when City Council has its final markup for the budget, and their final adoption will be on May 8. On behalf of the Board, Mr. Peterson thanked Mr. Shields for the additional 2 staff hours added to the library budget. Ms. Carroll commented on the questions received from the Council about library usage and the costs associated with increasing the hours included in the Q&A document in the Council packet. She remarked that with the renovation, new technology was installed that is more accurate and reliable for counting visitors than in the old building. The costs associated with increasing library hours salary and benefits for additional staffing hours. 5. DRAFT LETTER TO COUNCIL RE: FY2024 BUDGET RECOMMENDATION Upon a motion duly made by Ms. Novotny and seconded by Ms. Stein, the Library Board approved sending the letter to Council regarding the FY2024 budget recommendation of adding staffing. There was discussion of the content of the letter and the Board agreed to submit it to Council. 6. APPROVAL OF MARCH 15, 2023 MEETING MINUTES Upon a motion duly made by Ms. Stein and seconded by Ms. Labukas, the Library Board approved the March 15, 2023 Meeting Minutes. *Ms. Novotny abstained from voting since she was absent from that meeting. 7. LIBRARY REPORT AND ANNOUNCEMENTS  • The Library will be closed on April21 for staff training, partnering with Fairfax County. • City Projects and Voluntary Concessions o Ms. Carroll has been in contact with Deputy City Manager Assistant Cindy Mester and Environmental Sustainability Coordinator Andy Young regarding the solar panels that are part of the CIP but not funded, for City buildings, including the library. An assessment will be completed for the suitability of these buildings. Ms. Carroll will keep the Board informed when more information gets released. o One City Center Project is currently on hold o Founders Row II will provide the library with $25,000 in Voluntary Concessions. The estimated timeframe to be available is Fall2024 and will be part ofFY2025. o Broad and Washington Project Voluntary Concessions went to ADUs and the remaining $47,000 will be split among Schools, Parks & Recreation, and the Library. o The Great Streets Project there are no plans for another Town Hall. Sixty percent plans may go back to City Council as an informational item. The Citizen Advisory Committee on Transportation had a meeting in March and there was discussion on the project. A memo will be written to request Park Avenue to be closed to through traffic, and/or have a bike lane to be included in the plans. • A part-time Custodian has been hired. His name is John Odden. He will be working from Monday thru Wednesday from 3 pm to 7 pm and Saturdays and Sundays from 9 am to 1 pm. There are two vacancies for Library Assistant I positions in the recruitment and hiring process. 8. LIBRARY FOUNDATION REPORT The Foundation partnered with Harveys Restaurant on the restaurant's anniversary and they donated 10% of their sales that night to the Foundation. The Foundation also had a table with their new merchandise available for sale. The Foundation will continue to do fundraising throughout the year. They are planning something for National Library Week. 9. COUNCIL LIAISON REPORT • Council is working on the FY2024 Budget • Working on the regulations on T-Zones which had generated high interest in the Community. Council is expecting a session report. • The Eastern Area Plan at Eden Center is in progress. The Vietnamese community is concerned about being displaced. There will be an event on April 30 for the Anniversary of the fall of Saigon. Ms. Carroll added that she has been in contact with the President and Vice President of their association to encourage the use of library services. • There will be 4 trainings throughout the schools for opioid and overdose. Two will be in person and two virtual. Ms. Carroll noted that there will be training for library employees and the library will have two kits available in the AED cabinets. 10. SCHOOL BOARD LIAISON REPORT • Findings for the FCCPS compensation study were presented at last night's session. • Next week there will be a session for an early-release Wednesday proposal presentation. 11. ARTS AND HUMANITIES COUNCIL REPORT • This Council has a comprehensive master plan adopted on April 2021 that includes art policy. There were discussions about whether the policy covers indoor and outdoor public art. • Art Day was on Saturday and the library participated. It was a success. • This Council asked about the tiles that elementary students created 40 years ago; and suggested connecting with the former students. Ms. Carroll will look into that. 12. ON-GOING EQUITY DISCUSSION Mr. Peterson asked about the status of programming around the book recently released on desegregation of public libraries. Ms. Carroll is working with a vendor to coordinate a program with a panel discussion in June. Mr. Peterson suggested having additional copies of the book available as a resource for the Board. 13. BUSINESS NOT ON THE AGENDA Mr. Peterson asked about the orange cone where the light pole used to be in the rear of the library. Ms. Carroll mentioned that it is on Project Manager Lionel Millard' s list. Ms. Connelly mentioned that Ms. Mary Riley Styles' s grave is in the Oakwood Cemetery. 15. ADJOURNMENT There being no further business, upon a motion duly made by Ms. Johnson and seconded by Ms. Labukas, the Board of Trustees voted unanimously to adjourn the meeting at 7:26 p.m. Approved: Copi s: Board of Trustees, City Manager, Library Reference Desk, Staff Bulletin Board, City Clerk, Library Web Page. The City of Falls Church is committed to the letter and spirit of the Americans with Disabilities Act. To equest a reasonable accommodation for any type of disability, call 703-248-5032, TTY 711.  ll)ryFALLS CHURCH PROPOSED BUDCET FISCAL YEAR 2024 Annual Expenditures and Revenues and Six Year Capital Improvements Pr FY2024 PROPOSED BUDGET Library Board April 19, 2023 6 pm CITY OF FALLS CHURCH  FALLS FY2024 General Fund Overview CHURCH •••• FV2024 $Change %Change General Governmen: ____ j __ $ 48,346,511 $ 2,412,099 5.25% School Transfer 49,583,251 2,476,749 5.26% II-·----- Fee-Supported Initiatives II 1,606,943 492,643 44.2% PAUG Capital 1,544,550 324,550 26.6% - .. Debt Service - - -------r---- ---- - --- I -- - - -- 12,599,589 --- -- -~- -- (344,720) -2.7% Capital Reserves 4,681,799 181,799 4.0% Total Expenditures - -- f- Sll8,382,643 !l -.-- - $5,543,120 ': 4.9% I --- --- -- · - .L .. _ -- ------- - _____j - 2  FALLS Growing with Vision CIRJRCH •••• • Uphold excellent government services • Sustain award-winning City schools • Execute a transformative CIP • Advance community priorities • Manage finances responsibly 3 Investing in City Workforce FALLS CHURCH • High-performing Culture •••• • Spirit of Service • Strong relationships • Learning & Development • Competitive Compensation • FY24 Budget calls for: • 6°/o merit increase • $107,000 for training & development Mary Ri-ley Slyles Pul51fC[i.l5rary FALLS CHURCH •••• • Library Hours: Increase from 54 hours to 56 hours per week • Key Library Strategic Plan initiatives • Elevate programing • Expand outreach • Enhance awareness • Invest in staffing to expand access and hours 5  FALLS MRSPL Budget- Five Years CHURCH 3,000,000 •••• 2,500,000 2,000,000 FY24 21.8 Full Time Equivalent 1,500,000 Staff 1,000,000 500,000 FY2020 FY2021 FY2022 FY2023 FY2024 State Funds City Funding 6  FALLS Summary of New Spending City-wide CHURCH •••• Employee Compensation ·---- $ 1,392,000 Inter-Jurisdictional Contracts 563,464 - - -- -- ---- - - -- Health Insurance 202,400 ----- ~ -·--· - - Transportation Safety Rapid Response Crew 360,200 ------· . - ---- ----- ------------- - - . - - - - Workforce Professional Development - - ·-- - - - - - - ---- ...... ·--"'---- -- -- ._ -----------~----- -- ------ _ __.,_ L ..___ ·- -- Mental Health Response Initiative 11,500 - -- -- -- - ---- -- -- - - -- - - - Library: Add 2 hours per week 40,000 - - - - - - - - - - - - ---- -- - - - - - _._____..___-. Council Contingency 80,000 7  FALLS Six-year CIP Overview CHURCH •••• Project Uses Funding Sources Transportation $93 M Grants $81M Facilities, Fleet, & Parks 25M Debt Financed 26M Pay-as-you-go 21M Sanitary Sewer Utility 24M Capital' Reserve 12M Stormwater 12M Unfunded 14M Total over Six Years $154M Total over Six Years $154M No General Fund debt planned in FY24 or FY25 $860,000 in Capital Reserves planned in FY24 Sanitary Sewer Fund debt is proposed in FY24 8  FALLS FY2024 General Fund Budget CHURCH Transfers & Contingency 7% •••• Community Development 4% Debt Service: 11% Debt Service - Recreation & Parks Schools 8% and Library 5% Debt Service - Gen Gov't Public Works 6% __/ 3% Public Safety 1~ Administration 7% Judicial2% 9 FY2024 General Fund Revenues FALLS CHURCH Charges for Serv Other Use of Fund Balance 5% •••• 3% State & F 5% 1% Other BPOI 1 4% Meals Tax 4% Real Estate Taxes Sales Tax Total: 56% 6% Personal Property 6% 10  FALLS Median Homeowner Re Tax Bill CHURCH $1.50 $10,865 $11,229 _.... $12,000 •••• $1.45 $11,000 $9,829 $1.40 $1.35 .·- $9,424 1.355 1.355 $10,000 $9,000 3.5% increase $1.30 1.32 $8,000 $364 $1.25 $7,000 $1.20 1.23 1.23 $6,000 Median $1.15 $5,000 Home $1.10 $4,000 Value: $1.05 $3,000 $923,000 - $1.00 $2,000 ~'),~ ~~~ .. <c~,_~, n~'),'), ~--{..- <c~,_~,~ <c~,~,.,. RE Tax Rate ~ Median Homeowner Tax Bill 11  FALLS Schedule CHURCH •••• March 30 (noon} Budget Town Hall 1st Reading: Budget & CIP, Tax Rate & Fee AprillO Ordinances -- - - -- ~ . ~-~- -·-- -·-- Public Hearing: Budget & CIP, Tax Rate & Fee April 24 Ordinances April 26 (7:30 pm} Budget Town Hall #2 - - - - --- - - --- -- - - - - --- - - ~ -- --~ - -- - - -- - ,; Final Consideration: Budget, Tax and Fee MayS :1 Ordinances www.fallschurchva.gov/budget-calendar 12  FALLS Public Information and Comment CHURCH •••• • Budget: www.fallschurchva.gov/budget (Includes Departmental Budget Videos) • CIP: www.fallschurchva.gov/CIP (Includes CIP Overview Video) • Comments: budget@fallschurchva.gov 13  MARY RILEY STYLES PUBLIC LIBRARY BOARD OF TRUSTEES MEETING April 19, 2023 SIGN-IN SHEET NAME ADDRESS EMAIL 2-co rJ {Yl~leA-tJe 1+- ~ 'l:::::cb:-~L--~"bL d rOCef'~ i·eop::>{ _\. e/11€!. CD. 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