City Council

City Hall City of Farmers Branch 13000 Wm. Dodson Pkwy. Farmers Branch, TX 75234 Meeting Minutes - Final City Council Tuesday, January 21, 2014 6:30 PM Council Chambers Study Session Meeting to be held at 4:00 PM in Study Session Room A. STUDY SESSION Mayor Glancy called the Study Session Meeting to order at 4:00 p.m. Presiding: 1 - Mayor William P. Glancy Present: 5 - Mayor Pro Tem Jeff Fuller, Deputy Mayor Pro Tem Kirk Connally, Council Member Ben Robinson, Council Member Harold Froehlich and Council Member Ana Reyes Staff: 16 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Charles Cox Managing Director - Administration, John Land Managing Director - Operations, Angela Kelly City Secretary, Tom Bryson Communications Director, Sidney Fuller Police Chief, Andy Gillies Director of Planning, Jeff Harting Parks & Recreation Director, Kevin Muenchow Director of Facilities & Fleet, Jim Olk Community Services Director, Steve Parker Fire Chief, Randy Walhood Public Works Director, Brian Beasley Human Resources Director, Stacy Wright Director of Environmental Health and Allison Cook Economic Development Manager A.1 Discuss regular City Council meeting agenda items. G.5 - Council Member Robinson asked for clarification regarding the location of the garage on the proposed rebuild plan for 13832 New Bark Circle. Jim Olk, Community Services Director stated although the agreement relating to the demo/rebuild may be approved, the project will still be required to go through the review and permitting process prior to any construction. A.2 Receive a presentation on the Street Resurfacing Program. Randy Walhood, Public Works Director, provided an overview of the Street Resurfacing Program. A.3 Discuss the pedestrian crosswalk at the Brookhaven Country Club Tennis Center. Randy Walhood, Public Works Director presented information regarding a proposed pedestrian crosswalk at the Brookhaven Country Club Tennis Center . The consensus of the City Council was to move forward with the project. A.4 Discussion of bond items to include in the May, 2014 election. Mayor Glancy suggested improvements to major thoroughfares and burial of power lines should be considered as possible items to include in a bond election. City of Farmers Branch Page 1 City Council Meeting Minutes - Final January 21, 2014 The Study Session Meeting ended at 4:42 p.m. Mayor Glancy called the Regular Meeting to order at 6:30 p.m. B. INVOCATION & PLEDGE OF ALLEGIANCE Deputy Mayor Pro Tem Connally gave the Invocation and Council Member Reyes led the Pledge of Allegiance. C. CEREMONIAL ITEMS C.1 Consider accepting a donation of $1,500 from Walmart to the Farmers Branch Fire Department to purchase water, Gatorade and snacks to be used by firefighters and emergency responders for rehab at the scene of large scale emergencies. A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, that this Donation be accepted. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes C.2 Presentation of the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada and presentation of the Gold Leadership Award for Financial Transparency by the Texas Comptroller of Public Accounts. Mayor Glancy presented Charles Cox, Finance Director, with the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting, and the Gold Leadership Award for Financial Transparency . C.3 Consider Board and Commission appointments and take appropriate action. A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, appointing Adriane Young to the Parks and Recreation Board. The motion passed unanimously. A motion was made by Council Member Froehlich, seconded by Deputy Mayor Pro Tem Connally, appointing Brenda Brodrick to the Zoning Board of Adjustment. The motion passed unanimously. A motion was made by Deputy Mayor Pro Tem Connally, seconded by Council Member Froehlich, appointing Bruce Woody to the Zoning Board of Adjustment. The motion passed unanimously. D. REPORT ON STUDY SESSION ITEMS Council Member Robinson reported on the following: Street Resurfacing Program - City Administration provided an overview of the Street City of Farmers Branch Page 2 City Council Meeting Minutes - Final January 21, 2014 Resurfacing Program. Pedestrian Crosswalk at Brookhaven Country Club - City Administration presented information regarding a proposed pedestrian crosswalk at the Brookhaven Country Club Tennis Center. The consensus of the City Council was to move forward with the project. Bond Items - Street improvements were discussed. Further discussion will take place at the upcoming City Council Retreat. E. ITEMS OF COMMUNITY INTEREST Topics presented for the City Manager's Report included: Daddy-Daughter Dance - the Alice in Wonderland themed dance is scheduled for Saturday, February 1 at the Recreation Center from 6-8:00 p.m.; advance tickets are on sale Landscaping with Roses - the annual Mid-Winter Landscaping with Roses class series continues through February 11; rose experts will be available for each weekly class that will tackle a different topic on landscaping and rose cultivation ; most classes are held at the Recreation Center; admission is free but pre-registration is required by calling the Recreation Center Winter Tree Identification Walk - part of a series of nature walks to learn tree ID; to be held on Sunday, January 26 from 2-4:00 p.m. at the John F. Burke Nature Preserve; led by Dallas County Master Naturalists Mark Your Calendars - February 15 Vintage Baseball at the Historical Park; March 15-16 Camping Under the Stars at the Historical Park; April 4-5 and April 11-12 Encounters from the Past at Keenan Cemetery; April 12 CityWide Clean Up Day AND Date Night in the Park; May 24 Liberty Fest F. CITIZEN COMMENTS The following person spoke: Mary Creason (12312 Veronica) - Voiced concern that trash pick up is running very late recently. Randy Walhood reported City Administration has been working with Waste Management to ensure proper pick up. G. CONSENT AGENDA Council Member Froehlich requested Agenda Item G.5 be moved to the Regular Agenda. Approval of the Consent Agenda A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, to approve Consent Agenda Items G.1 through G.4. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.1 Consider approval of minutes of the City Council meeting held on January 7, 2014 and take appropriate action. City of Farmers Branch Page 3 City Council Meeting Minutes - Final January 21, 2014 The Minutes were approved. G.2 Consider adopting Ordinance No. 3254 amending Chapter 2, “Administration”, Article II “Boards, Committees, and Commissions”, Division 10 “Senior Advisory Board” of the Code of Ordinances; providing for the appointment of two (2) new alternate members, and take appropriate action. This Ordinance was adopted. G.3 Consider approving Resolution No. 2014-005 approving a Third Revised Memorandum of Understanding/Interlocal Agreement among participating local governments for the purpose of law enforcement data sharing via the Dallas County Incident Module Software, authorizing execution by the City Manager, and take appropriate action. This Resolution was approved. G.4 Consider approving Resolution No. 2014-006 approving the proposed locations for the Street Resurfacing Program for FY 2013-2014 and take appropriate action. This Resolution was approved. H. PUBLIC HEARINGS There are no Public Hearing items on the agenda. I. REGULAR AGENDA ITEMS G.5 Consider approving Resolution No. 2014-008 authorizing the City Manager to execute an Economic Development Incentive Agreement pursuant to the Residential Demolition/Rebuild Program for the residence located at 13832 New Bark Circle and take appropriate action. Allison Cook, Economic Development Manager, reported the current home value is $133,000 and the estimated value of the new dwelling will be a minimum of $350,000. Homeowner Mr. Valdez was present for the meeting. A motion was made by Council Member Reyes, seconded by Council Member Robinson, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.1 Consider approving Resolution No. 2014-007 adopting the Comprehensive Annual Financial Report for the fiscal year ending September 30, 2013 as submitted by Grant Thornton, LLP, and City of Farmers Branch Page 4 City Council Meeting Minutes - Final January 21, 2014 take appropriate action. Ben Kohnle and Natalie Wood from Grant Thornton presented the results of the Comprehensive Annual Financial Report. No material weaknesses or significant deficiencies were identified in relation to the financial statement audit. No changes to significant accounting policies were recommended, and policies continue to be appropriate and consistent with their application. A motion was made by Deputy Mayor Pro Tem Connally, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.2 Receive a presentation regarding future plans for AT&T Internet broadband service in Farmers Branch. Mr. Fred Maldonado, Jr. from AT&T gave a brief presentation regarding their future plans in Farmers Branch. Resident Joe Dingman (13223 Glad Acres Drive) stated he would like to have updated lines in his neighborhood and his professional office location (located on Proton) that would allow for faster service. I.3 Consider authorizing the City Manager to enter into an agreement for engineering professional services with TRC to study and review the low water flows in Farmers Branch Creek and take appropriate action. Stacy Wright, Environmental Health Services Director, provided an update on the Farmers Branch Creek Study. Mr. James Machin from TRC was present for the meeting. The following people spoke: Tom Hacker - 2972 Maydale Andrea Dyer - ??? Wood Manor Circle Mike Bomgardner - 3714 Wooded Creek Robin Bost - 2828 Millwood Todd Womble - 2815 Reedcroft Drive Kelly Wofford - 2811 Reedcroft Drive James Stigers - 12304 Wood Manor Judi Hacker - 2972 Maydelle Lane A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, that this Contract be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.4 Consider approving Resolution No. 2014-004 awarding a contract to Fuquay, Inc. for sanitary sewer main rehabilitation through the Local Government Purchasing Cooperative (BuyBoard) contract # 354-10 and take appropriate action. Randy Walhood, Public Works Director, reported on the scope of work for the City of Farmers Branch Page 5 City Council Meeting Minutes - Final January 21, 2014 project. A motion was made by Mayor Pro Tem Fuller, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes J. EXECUTIVE SESSION There are no Executive Session items on this agenda. L. ADJOURNMENT A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, that this Meeting be adjourned. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes The meeting adjourned at 8:37 p.m. __________________________________ William P. Glancy, Mayor ATTEST: __________________________________ Angela Kelly, City Secretary City of Farmers Branch Page 6