City Council

City Hall City of Farmers Branch 13000 Wm. Dodson Pkwy. Farmers Branch, TX 75234 Meeting Minutes - Final City Council Monday, March 3, 2014 6:30 PM Council Chambers Study Session Meeting to be held at 4:00 PM in Study Session Room A. STUDY SESSION Mayor Glancy called the Study Session Meeting to order at 4:00 p.m. Presiding: 1 - Mayor William P. Glancy Present: 5 - Mayor Pro Tem Jeff Fuller, Deputy Mayor Pro Tem Kirk Connally, Council Member Ben Robinson, Council Member Harold Froehlich and Council Member Ana Reyes Staff: 14 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Allison Cook Economic Development Manager, John Land Managing Director - Operations, Angela Kelly City Secretary, Rachael Johnson Assistant to the City Manager, Tom Bryson Communications Director, Sidney Fuller Police Chief, Jeff Harting Parks & Recreation Director, Alexis Jackson Senior Planner, Jim Olk Community Services Director, Steve Parker Fire Chief, Mark Samuels Information Services Director and Randy Walhood Public Works Director A.1 Discuss regular City Council meeting agenda items. G.2 - Mayor Glancy asked if there was any new property included in the updated Flood Insurance Rate Map. Randy Walhood, Public Works Director, reported that FEMA requires the City to adopt the updated map by Ordinance , otherwise the City could be suspended from the National Flood Insurance Program. Mayor Glancy stated he would like residents to be notified. I.1 - Mayor Pro Tem Fuller stated one of our Core Values was to acquire land for Fire Station #2. He asked if Holiday Park was being considered. Gary D. Greer, City Manager, reported that area is actually a right-of-way that is part of Brookhaven College. A.2 Receive a presentation regarding the adoption of the 2012 International Code series of construction codes and associated fees. Jim Olk, Community Services Director, and Deputy Fire Chief Tim DeDear provided a presentation regarding adoption of the most recent model construction codes and associated fees. A.3 Discuss an ordinance prohibiting the sale of electronic cigarettes to minors and prohibiting the possession of electronic cigarettes by minors. City of Farmers Branch Page 1 City Council Meeting Minutes - Final March 3, 2014 Police Chief Sid Fuller provided a presentation on electronic cigarettes. The consensus of the City Council was to bring forth an ordinance prohibiting the sale, and possession, of electronic cigarettes to minors. A.4 Discuss an ordinance prohibiting text-based communications while operating a motor vehicle. Police Chief Sid Fuller provided a presentation on prohibiting text-based communications while operating a motor vehicle. The consensus of the City Council was to bring forth an ordinance that would prohibit text-based communication while operating a motor vehicle. A.5 Receive an update on the Aquatics Center project. Parks & Recreation Director Jeff Harting provided an update on the project , which included information on bids, change orders, project costs, optional features and estimated savings. The consensus of City Council was to move forward with all features as they were originally presented. The Study Session Meeting concluded at 5:20 p.m. B. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Glancy called the Regular Session Meeting to order at 6:30 p.m. Council Member Froehlich gave the Invocation and Deputy Mayor Pro Tem Connally led the Pledge of Allegiance. C. CEREMONIAL ITEMS C.1 Receive an award from the Texas Recreation and Parks Society that designates Gussie Field Watterworth Park as a Lone Star Legacy Park. Mayor Glancy provided details of the Lone Star Legacy Award designation . Jeff Harting, Parks and Recreation Department Director, showcased the award. C.2 Presentation of a proclamation honoring Diane Starnes for her years of dedicated service to volunteer teaching the Citizenship Classes at Manske Library. Mayor Glancy presented a proclamation to Diane Starnes and thanked her for her years of dedicated service. C.3 Presentation of a proclamation declaring March as Multiple Myeloma Awareness Month. Mayor Glancy presented a proclamation declaring March as Multiple Myeloma Awareness Month. D. REPORT ON STUDY SESSION ITEMS Council Member Robinson reported on the following: 2012 International Code Series of construction codes and associated fees - City Administration provided a presentation regarding adoption of the most recent model City of Farmers Branch Page 2 City Council Meeting Minutes - Final March 3, 2014 construction codes and associated fees. Prohibit the sale and possession of electronic cigarettes by minors - Police Chief Sid Fuller provided a presentation on electronic cigarettes. The consensus of the City Council was to bring forth an ordinance prohibiting the sale, and possession, of electronic cigarettes to minors. Prohibit text-based communication while operating a motor vehicle - Police Chief Sid Fuller provided a presentation on prohibiting text-based communications while operating a motor vehicle. The consensus of the City Council was to bring forth an ordinance that would prohibit text-based communication while operating a motor vehicle. Aquatics Center Update - City Administration provided an update on the project , which included information on bids, change orders, project costs, optional features and estimated savings. The consensus of City Council was to move forward with all features as they were originally presented. E. ITEMS OF COMMUNITY INTEREST Council Member Reyes reminded everyone that Tuesday, March 3 is Election Day for the Primaries. Mayor Glancy reported Allison Cook, Economic Development Manager, was a recipient of the Rising Star Award that was presented to her on Friday , February 28 by the Metrocrest Chamber of Commerce. Topics presented for the City Manager's Report included: Star Party - to be held on Tuesday, March 4 from dusk until 4:00 p.m. at the Historical Park; features assisted telescope viewing of celestial objects Community Garden - has a limited number of plots available; the garden is a partnership between the City, Chapel Hill United Methodist Church and Metrocrest Services; the garden is located at 12411 Templeton Trail Firehouse Theatre - will present "You're a Good Man, Charlie Brown" at the Manske Library; performances will be held on March 7, 8, 14, 15, 21, and 22 Free Tax Help from AARP trained volunteers is available each Tuesday at the Manske Library from 1:00-7:00 p.m. and at the Senior Center from 10:00 a.m. to 2:00 p.m.; assistance will be provided through Tuesday, April 15 Coming up Soon - March 15-16 Camping Under the Stars at the Historical Park (sold out but there is a waiting list for campsites); April 12 CityWide CleanUp Day AND Date Night in the Park F. CITIZEN COMMENTS The following people spoke: Carol Dingman (13223 Glad Acres) - Stated that today seven years of litigation over immigration is finally over and we must now deal with the consequences, which include a plaintiff's award of legal fees and a divided community. This is a federal issue not a local one. Our city services and infrastructure have suffered . The goal is for us to move forward. G. CONSENT AGENDA City of Farmers Branch Page 3 City Council Meeting Minutes - Final March 3, 2014 Council Member Froehlich requested Agenda Item G.3 be moved to the Regular Agenda for discussion. Approval of the Consent Agenda A motion was made by Deputy Mayor Pro Tem Connally, seconded by Mayor Pro Tem Fuller, to approve Consent Agenda Items G.1 through G.13, except for Agenda Item G.3. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.1 Consider approval of minutes of the City Council meeting held on February 18, 2014 and take appropriate action. The Minutes were approved. G.2 Consider adopting Ordinance No. 3257 approving and adopting Flood Insurance Rate Maps as revised effective July 7, 2014; amending the Code of Ordinances, Chapter 42, “Floods”, Article II, “Flood Damage Prevention”, Division 1, Generally, Section 42-37, “Basis for Establishing the Area of Special Flood Hazards”; and take appropriate action. This Ordinance was adopted. G.4 Consider adopting Ordinance No. 3265 amending Chapter 22 titled “Buildings and Building Regulations” of the Code of Ordinances by adopting the provisions of the 2012 edition of the International Building Code with amendments and take appropriate action. This Ordinance was adopted. G.5 Consider adopting Ordinance No. 3266 amending Chapter 38 titled “Fire Prevention and Protection” of the Code of Ordinances by adopting the provisions of the 2012 edition of the International Fire Code with amendments and take appropriate action. This Ordinance was adopted. G.6 Consider adopting Ordinance No. 3267 amending Chapter 22 titled “Buildings and Building Regulations” of the Code of Ordinances by adopting the provisions of the 2012 edition of the International Residential Code with amendments and take appropriate action. This Ordinance was adopted. G.7 Consider adopting Ordinance No. 3268 amending Chapter 22 titled “Buildings and Building Regulations” of the Code of Ordinances by adopting the provisions of the 2012 edition of the City of Farmers Branch Page 4 City Council Meeting Minutes - Final March 3, 2014 International Plumbing Code with amendments and take appropriate action. This Ordinance was adopted. G.8 Consider adopting Ordinance No. 3269 amending Chapter 22 titled “Buildings and Building Regulations” of the Code of Ordinances by adopting the provisions of the 2012 edition of the International Mechanical Code with amendments and take appropriate action. This Ordinance was adopted. G.9 Consider adopting Ordinance No. 3270 amending Chapter 22 titled “Buildings and Building Regulations” of the Code of Ordinances by adopting the provisions of the 2012 edition of the International Fuel Gas Code with amendments and take appropriate action. This Ordinance was adopted. G.10 Consider adopting Ordinance No. 3271 amending Chapter 22 titled “Buildings and Building Regulations” of the Code of Ordinances by adopting the 2012 edition of the International Energy Conservation Code with amendments and take appropriate action. This Ordinance was adopted. G.11 Consider approving Resolution No. 2014-014 authorizing the City Manager to purchase replacement mobile data computer systems and associated accessories in an amount not to exceed $80,000 from Portable Computer Systems, Inc. and take appropriate action. This Resolution was approved. G.12 Consider approving Resolution No. 2014-016 awarding the bid for the Dallas County Community Development Block Grant project for the reconstruction of portions of Wasina Drive; authorizing a contract with Overland Services, Inc.; and take appropriate action. This Resolution was approved. G.13 Consider approving Resolution No. 2014-018 awarding a contract to Fuquay, Inc. through The Local Government Purchasing Cooperative (BuyBoard) contract # 354-10 for sanitary sewer manhole rehabilitation and take appropriate action. This Resolution was approved. City of Farmers Branch Page 5 City Council Meeting Minutes - Final March 3, 2014 H. PUBLIC HEARINGS There are no Public Hearing items on the agenda. I. REGULAR AGENDA ITEMS G.3 Consider adopting Ordinance No. 3264 amending Appendix A, “Fee Schedule” of the Code of Ordinances as it relates to permit fees for new single family residences and for Fire Department operational fees and take appropriate action. Council Member Froehlich voiced concern about the increase in the fee and that this might inhibit redevelopment. City Manager Gary D. Greer reported this fee only pertains to new housing units on vacant lots. The proposed fee increase is to cover the costs of performing the inspections. A motion was made by Council Member Froehlich, seconded by Mayor Pro Tem Fuller, that this Ordinance be adopted, with a revision to the Fee Schedule, Section 2, A(a) changing the current fee from $800 to $1,000. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.1 Consider approving Resolution No. 2014-020 adopting the City’s 2014 Strategic Plan and take appropriate action. Rachael Johnson, Assistant to the City Manager, reported the goals were discussed at the City Council Planning Retreat held on January 31, 2014. A motion was made by Council Member Robinson, seconded by Deputy Mayor Pro Tem Connally, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.2 Receive a presentation from Dallas Water Utilities related to water levels and conservation efforts. Jody Puckett, Director for Dallas Water Utilities, made a brief presentation concerning reservoir lake levels and conservation efforts . I.3 Consider approving Resolution No. 2014-017 awarding a unit price contract for Fiscal Year 2013-2014 Annual Concrete Repair Project to Jim Bowman Construction Company, LP, and take appropriate action. Randy Walhood, Public Works Director, reported this contract is for a one year period with a renewal option for two additional one year periods. He stated the streets that have been identified for this year are portions of Valwood Parkway , Medical Parkway, and Oakbrook Parkway. A motion was made by Mayor Pro Tem Fuller, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried by the City of Farmers Branch Page 6 City Council Meeting Minutes - Final March 3, 2014 following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.4 Consider approving Resolution No. 2014-021 authorizing the creation of the North Texas Emergency Communications Center, Inc. as a Local Government Corporation; approving the form of Certificate of Formation and Bylaws for said Corporation; and take appropriate action. Gary D. Greer, City Manager, reported this follows the previous action taken by City Council and authorizes the creation of the North Texas Emergency Communications Center, Inc. as a Local Government Corporation and approves the Certificate of Formation and Bylaws for said corporation to operate. A motion was made by Council Member Robinson, seconded by Council Member Reyes, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes J. EXECUTIVE SESSION There were no Executive Session items discussed. L. ADJOURNMENT A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, that this Meeting be adjourned. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes The Meeting adjourned at 7:43 p.m. _________________________________ William P. Glancy, Mayor ATTEST: _________________________________ Angela Kelly, City Secretary City of Farmers Branch Page 7