City Council

t· • • Wo r k Se s s io n o f the Cit y Co u nc i l , C i ~ y o f Farmin gt on, New Mexic o , h e .d Tue sda y , Dec e mb e r 3 , 2 0 1 3 a t 9:00 a .m. in th e Ex e c u t i v e Co n f e r e n ce Room a t City Ha l l , 800 Mu n icip a l Dr ive , Fa r mington , New Mexi c o , in full c o n o ,-mi ty wi t h t he rules, regula tions and o r d i na n c e s of the mun i c i p a l i t y . At such meet i n g the f o llow i n g wer e pre sent, co ns t i t u t ing a quorum : MA YOR Tommy Roberts COUNC LORS Da n Da r n e l l Ma r y M. Fis c h e r Ga y l a McC u lloch Ja so n Sandel Con st i t u ting a l l t h e members of th e Go ve r n i ng Body. Als o pr e se nt were : CI TY MANAGER Ro b Mayes ASSI STANT CI TY MANAGER Bob Ca mp be l l CI TY ATTORNEY Ja y B. Bu r n h a m CI TY CLERK Dianne Smy _ie DS PUTY CI TY CLERK Melody Coy n e r RESOLUTION NO . 20 13 - 149 3 ESTABLISHI NG A REG" LAR MUNICI PAL ELECTI ON FOR THE CITY OF FARMI NGTON TO BE HELD TUES DAY, MARCH 4 , 2 0 1 4 Ci ty Cl e r k Dianne Smyl i e p resen ted a nd r ecommend e d adopti on o f Re s o l ution No . 2 0 1 3-14 9 3 e st ab l is h ing a reg l a r mun i c ipa l e le ction f or th e Ci t y o f Farmi n gt on t o b e held on Tue s d a y , Mar ch 4 , 20 14 . Thereu p o n , a mot i on was made by Counci l or Fisc h e r , seconde d by Coun c i lor Da r n el l t o pa s s a nd ad op t Res o l u t i o n No. 20 1 3 - 1 4 93 as presented . Th e ro l l wa s ca l l e d wi t h th e fo l low ing re s u l t : Those voting a ye : Dan Da rne l l Mar y M. Fi sche r Gay l a Mc C:.J lloch Jas on Sa nd e l Th o s e voting nay : No n e Th e pres i d i ng o f f icer t h e r e u p o n declar e d th a t four Coun c i l or s hav i ng vot e d i n f av o r thereo f , t he said mo t i.on was ca r r i e d a nd Re s o lution No . 20 1 3 - 1 4 9 3 was duly p a s s e d and adopt e d . 2 0 14 PRECIN CT WORKI-: R COM P-' NSATION Ref er r 'ng t o Se c t io n s 3 -8 - 1 9 F and 3 -8 -2 1 D ( NMSA) o f th e Muni cipal El e c t i o n Code , Ci t y Cl er k Diann e Smy l ie requ e sted auth or iz ati on t o p a y a $ 10 mi l e a g e stipend t o p r ec i nc t b oar d member s a nd a l t e r n a t e s who att end the 2 014 Fa r mi n g t o n mun ic ipa l e le c t i o n training a nd t o pa y $15 to a l te r n a te prec i nct b oar d me mbe r s who stand by on election da y, Fo l l owing con s i d e r a i o n , a motion wa s made by Co u n c i lor Darne l l , se c on ded by Co u n c ilor Mc C l o c h to au t h o r i z e pa yme n t o f a $1 0 mi _e a g e s t ipend t o prec inct b oar d members a nd altern ate s who a t t e nd the 20 1 4 Farmington mu n i c i p a l e l e c t i o n training and t o pay $ 1 5 to alternate pre c in c t b oard member s who s ta nd b y on e l ec t io n day , and upon vo ic e v ote the moti on ca r ri ed unan im ou s l y. PROPOSED ORDINANC E/AN NEXA I ON OF 55 . 4 1 AC RES OF LAND LOCATED NORT H OF U.S . HIGHWA Y 64 City At t o r ne y Jay Burnham p r e s e n t e d f or d i s c u s s i o n a propo se d ord inan ce pr o v i d in g for t h e annex a t i o n of 55.4 1 a cres of l a nd l o c a t e d we st o f th e c i t y l i mi ts and no r t h o f U. S. Highway 6 4 . He s tated that Commu ni ty De v e l o pme n t Dire ctor Mary Ho l t o n an d Associa t e Pl a n n e r ::r a n Fi ' l e r u p a re present a t t o da y ' s me e t i ng t o a ns we r q u e s t i o n s fro m the Co u nc i l . In add ition , Ma y or Roberts note d th at Joe Koz i mo r o f Jo e &  • Stan , LLC, owne r of a majority o f the property being c onsidered f o r • ann exation , i s a ls o i n t he audienc e and a va i lab le t o ans we r q u esti ons . ~~ r e s po n se t o an in qu i r y fr om Ma yo r Robe r t s , Ms . Ho _ ~ o n not e d t h a t there is on e p a r c e l within t h e prop osed annexation area that is owned by t h e Burea u o f Land Managemen t and tha t the rema inder o f t he propert y b elong s t o J oe & Stan , LLC . Responding to ques t i ons from Mayor Roberts , Mr . Kozimor r eported t h a t hi s c ompan y has b ee n de ve l oping pro p ert y o n t he we s t s ide o f t he c ity and the nor th o f U.S . Hi g hwa y 6 4 for the last s ev e r a l ye ars ; noted th a t the y h a v e "built- out" a l l of the r e s ident i a l pr ope r ty that i s with in the cu r rent Fa r mi n g t o n c ity li mi t s; and exp l ain ed that t h e y p e t i t i o ne d t o annex the sub j ec t pr oper t y because the l ogi c a l e xpansi o n of the ir subdivision wi l l be t o the north and west . He a ls o noted that t h e y p lan to deve l o p 30 a c r es i n hig he r- end hous i n g and 2 0 acres in a f f ordable housin g , f o r a total o f a b o u t 2 0 0 ho uses . In resp onse t o an inq uir y fr om Counci l or Darne ll , Mr . Ko z im or st a t e d t hat the r e are n o me c h a nism s to pr e s e r ve t h e "pr ice p oin ts " o f the p lanned a f f o r d a b l e h ousi ng . Fo l lowing bri e f d iscussi on , Mr . Koz im o r s tated th at the wa te r li ne s an d the wa s t e wa te r l i f t s t a ti o n a r e ade q uate to meet th e an ticipate d ne e d s o f t h e proposed an nexa t io n and su b sequen t d e v el opmen t o f th e pro pert y a nd no t e d t hat th e e e ctric ut il it y d e p a r t me n t has b e e n a d v i s e d o f their de ve l opment p l ans . He a l so po i n te d ou t th a t the cur r e nt t r a f fi c st ud y al l ows up t o 6 0 0 houses to be b u i l t in the a rea before another st ud y is r e q ui r ed. Fo l l o win g con s idera ti o n , a mo ti on wa s made b y Cou nci l or Darne l l, s econded by Cou n c i l o r McC u l l o ch to d irect staff to s chedule t he pr o p osed or d i n a n ce f o r f i n a l a ct i o n at t h e Dece mb e r 10 , 201 3 Re g u lar Ci t y Counc i l Meeting , as requested b y st a f f , and u po n v o i ce vot e the mot ion c a r r i e d una n im ous l y. Co u nc i l or Dar n e ll an n ou n ced t h a t he wi l l be a bse n t f r om th e Dec ember 10 , 2013 mee ting . COUNCI L BUSINE SS Ma s a da Hou s e Re quests f o r a Zone Cha n ge a nd Sp e ci a l Use ? e rmi t/ 2 1 0 7 Sc ho fi e l d La n e Re s pondin g t o i nqui r y f ~ o m Ma yo r Rob e r t s, Communi ty Devel opment Direct or Mar y Holton con firmed th a t Mas a da Hous e repr e s e ntat ive Ka r e n Che na u lt has b e e n no tif ied that Councilor Darne l l wi l l be absent f r om the Dec emb er 10 , 2 0 1 3 Reg ul ar Ci ty Counc il Mee t ing a nd t h at Counc i l or McCu : : o ch has i nd ic ated t h a t sh e wi .l b e abstain ing from the di scus si on o f a nd a cti on o n th e re q uests b e caus e o f a c on f l ict . In add i t i o n , she s ta t e d that Ms . Chena ult ha s submi t te d a wr i tt e n requ est t o table a c t i o n upon the ir r e q ue s ts t o th e J anuar y 1 4, 2 0 1 4 r egu la r Cit y Co u nc i l Mee ting whe n a l l members of th e Co u n c i l a r e p r e s e nt . Tr a f: i c Co n tro l Si g na Po l i c y / Req ue s t fo r Amendmen t Co u n c i lo r Sandel po i n ted out that number nine o f the En gi nee ri ng St ud y Pr o cedu re s o n pag e s f i v e an d s ix of th e Tr a f f ic Con t r ol Sig n al St udy Gu i d e l in e s within the Tr a f f i c Co n t r o l S i g n a l Po l icy ("ro l icy") , s tates t hat " Eng i neerin g s tu d ie s sha l ~ be co n s ide r e d c u r re n t f or u p t o 3 6 mon t hs . If an interse ct ion , previ ously st udi ed , i s es t imated t o ex p e r i ence more th a n a 2 0 % gro wt h in tr a ffi c vo l umes wi t hin t h at 3 6-mon th peri od , a new study shal l b e required regar d les s of the t i me th at has p as sed s i nc e t he pre vi o us s t udy " a nd questi oned who has the ri ght t o est a blish the estimati on of a 20 p ercent gr o wt h i n tr af f ic vo l umes . In re s p o n se, Ci ty Ma n a g e r Rob Maye s stated t ha t it c a n be d o n e administratively or b y t he Counc il . Fo l l owin g dis c uss ion , Counc i l or Sa nd e l requ es ted Co un ci l c on sen sus fo r t h e Po l i c y to be b r o u g h t b a c k b e fo r e the Cou nci l to amend , b y re s o l u t i o n, n umb e r n ine o f th e Engineeri ng Study Pr o ce d ures t o cl a rif y wh o wi l l be ab le t o ma ke th e e s t ima ti on o f a 2 0 p e r cent gr owth in tra f f ic vo l umes. Counc i lor Darne ll sta te d t h at h e doe s n ot s e e a need t o b e mor e sp e c i f i c b u t no t ed that h e wi l l n o t o p p o s e Co un c i l o r Sa nd e l ' s request for co n s e n s us. 2  • • Fo l l o wing f u rt h e r dis c u s si on, it wa s the conse n s u s o f the Coun ci l t o d irect s taf f to schedu le a t an upcom ing me e ting t he Co un cil's c o n s i d er a t i o n o f an a mendmen t t o numb e r nine o f t ~ e Engine er ing Study Procedures by in s e r ti ng the words " b y s t af f o r a n e lec ted o ff ic i a l " a f t er t h e word " e s timat ed" i n the second se nt e nc e, an d t ha t th e Counc i l co n s i d e r a d o p t i o n o f t he amen d e d Tr a f f i c Co nt r o l Sig n a l Poli cy by reso lution . Eas t Mai n S tree t Tr a f f i c Co r r ido r Re p ort Re s p o nding t o i nquiry fr om Coun c i l or Sandel, Ci t y Ma n a g er Rob Ma ye s repo r ted t ha t t h e Eas t Mai n Stree t Co r r i d or Rep ort was n o t app r o v ed by th e Co un c i l. Ex p a ndi ng on hi s comme nts , Ass istan t Ci ty Manager Bob Campbe l l no t e d t h at 1 ) t h e r epor t was c omp l e t e d i n Ma rc h , 2 0 0 5 ; 2) pub l ic mee t i ngs were he l d i n Oc tober , 2005 ; 3 ) a re port was made to the Counci l in Decemb er, 2005; 4 ) s t a f f repo r t s f r o m Ja n ua ry t o May, 2 0 0 6 indi c a t e tha t t h e Ea s t Mai n Repo r t i s pen d i n g Counc i l d i r e c t ion; 5) s t a f f r e p orts in Jun e, 2 0 0 6 ind i c at e t ha t the East Ma in Report was t a bl e d in d e fin i te ly ; a nd t hat f ormer Communi ty Deve lopmen t Di r e ct o r Mi ke Su l l i van ha s i ndicat e d t h at t h e Counc i l decided not to a dopt t h e s ubject repo rt bec a u s e o f t h e co n c erns exp r e s s ed by busi n e s ses a lo n g Ea st Ma i n Street rega r d ing acc e s s . In r e s pons e to fu r th e r inquir y from Co un c i lor Sa nde l , Mr . Campbe ll confirmed t ha t busine ss owners were conc erned wi th t h e " T" i nt ers e cti on s, medi a n c losures a nd access . Fo l l o wi ng br ie f d isc uss io n , Counc i lor Sande l contended tha t Main St r e e t t r a f f i c (b o t h eas t and wes t ) i s a con c ern and s ta te d th at h e s e e s no i mmedi a t e re l i ef witho ut the c o n s t r u c t i o n of t h e Pi n o n Hill s Bridg e. He as ke d the Co u n c i l for cons ensus t o d ire c t sta f ~ to bring f o r wa r d p roposa ls o n th e c o s ts a lte r na t ives th at wi l l address th e t r affi c i s su e s a nd f o r a n u pd a t e of what i s be ing done t o address Ma in Stree t tr a f fi c i s su e s a nd op t io ns f o r wha t th e Coun c i l can do to i mp a ct th e f low of tra ff ic on t he Ma in St reet cor r i d o r. Fo l lowing b r ie f d isc uss i o n r e ga r d in g f a vo r a b l e c omponents of t he 2005 Re p o r t, Ma yo r Rober ts a nd Co u nc i lo r Da r ne l ~ expressed s u pport f or brin g i ng t h e Rep o rt of f th e table f o r f u rt h e r d iscuss ion . Fo l owi n g f u rt h er di s c u s s ion, Mr . Mayes sugges t e d th at sta ~ f b e d irec t ed t o p resent upda tes o n wha t ha s been done in r e s p o n s e t o the r epor t ; th e a u t omated traffi c s ig na l up g r a d e pro je c t ; and proj e ct e d co s t est i ma tes at a f u t ur e Wor k Session . Co u n c i lor Mc Cu l loch asked for a p r i nt e d copy of th e Rep o r t . Co u nc i lo r Fi s ch e r con te nded t hat t he Re p o r t was f l a we d fr om t h e beginn ing and st a t e d tha t i t i s her be l ie f t h a t th e Co un c i ~ expec ted op t i o n s to be pr e s e nt e d aft er t h e re p o rt was t a b le d. Fu r t h e r mor e, she s ta t e d tha t ther e shou l d b e a thorou gh a n a l y s is o f all t r affic f l o ws in Fa r mi ng t o n and she expr e ssed her s up p o rt f or a Wor k Ses s i o n that i s d e vo ted t o t raff i c iss ues. Foll o wing br ie f d i scuss ion , it was th e Consensu s of the Counc i l to d i r e c t s ta f f to p r e sent update s on r h e Re p o r t a nd the aut omated t r a f f i c signa l upgrade and cos t e s t i mat e s f o r d if f e r e nt l e vels o f s tu d i e s a t a f u t u r e Work Sess io n . Re c u r r i ng Fl o od Ar e as a nd Es t i ma ted ? epa ir Co s t s Counc ilo r Sande l ex p r e s s e d con c er n that t h e Le g a l De p a r t ment i s ma i l i ng l ett er s t o p r ope rty owners deny ing t h eir f l o o d c la ims when h e unde rs tood t ha t th e Co u n c i l wou l d be d is cuss ing t h e con ce r ns p r io r t o anyt h ing being done by s ta f f . He asked when t h e me mo r a ndum rega rd i ng r e currin g fl oodin g are a s an d t h e es t i mated re pa i r co s t s wi l l b e prov ide d t o the Counc i l . In re s p o nse , As s i s tan t Cit y Man a g er Bob Camp b e l l s ta t e d t hat t he me mo r a nd um wi l l be d rafted and dis t ribu ted t o the Co u n c i l in the ne ar futur e . Su g g e st ed Po l i c y r eg a r d i ng Pr o jec t Do n a t i o n s f r om the Pub l ic Sta t ing t ha t he b e l ieves i t wou ld be wo r t hwh i le f o r th e Ci t y t o ha ve a po i c y p asse d b y r e s o l u t i on as t o h o w pu b li c dona t ions a re hand led , Counc i lor Sande l asked f o r co nse ns us t o d i rec t s t a f f t o d ra f t a r e so lut i o n pr o h i b it i ng f u nd r a i s i n g f o r proj ec ts be fo r e they ar e approved by the Cou n c i l , c ont ending th at th i s i d e a was p rev i o u s l y s ug g e s t e d by the Mayo r . In re s p onse , Mayo r Rober t s disagre e d t h at he ha d sugg e s t ed su c h a 3 p o l ~ cy • a nd f o l l o wi n g b r ie f di s c u s s 'o n , Cou ~c i lor • Sande l w i t ~ d r.ew : is re q u e s t f o r. a c o ns e n s us . Fo r me r. Ci t y Empl o v e e Br nd Ke i t h Co u nc i lo r ~ i s c h e r a n no unc e d t ha~ f orme r Ci y e mp l o y e e Br e n d a Keit h r ec en t ly p a s s e d a way a nd o ffered h er condo e n c e s t o t ~ e f a mi l y . Co u n c i lo r Dar. n e l l e ch o ed he r s e n t imen t s and s t e d t h t he t h ou g ht t h a t Br e nd a wa s a wo nd e r : u l pe r s o n. ~ h e r e b e i ng no f rt h e r b u s i ne s s t o come b e f o re th e Co u nc i l , t h e me e t i ng wa s a d jou r n e d a t 9: 4 5 a . m. APPROVED t hi s 10 t h d ay o f Decembe r , 20 13 . s , Ma yo r S EAL AT : ES T : 4