City Council

203 Re g u lar Mee t ing o f the Ci t y Co un cil , Ci t y of Fa rmingt on , New Mexi c o , h eld in the Co unc i l Chamb e r at Ci t y Hall at 7 :0 0 p . m. o n Tu e s d a y, Dec e mber 1 0, 2 013 . Th e ope n r e gu l ar sess io n was held in fu l l co n fo r mi ty wi t h th e l aws a nd o r di nan c e s an d ru le s o f the Muni cipality . Up on r ol l c a l l , the f ol l o win g we re f o u nd t o b e pr e s ent, c o n s tit u t i ng a qu o rum : MAYOR Tommy Robert s COUN CILORS Mar y M. Fis cher I ABS ENT Ga yla McCu l l o ch J as on San del Dan Darnel l , Council or c o n s tit u ti n g a l l th e members of s a i d Gov e r n i n g Bod y. Al s o pr e sent were : CI TY MANAG ER Ro b Ma ye s ASSI STANT CI TY MANAGER Bo b Ca mp b ell CITY ATTORNEY J ay B. Burnham CITY CLERK Di anne Smyl ie Th e meeti ng was co n v en e d by the Ma yor . Th ereupon the f oll owing proceeding s we r e dul y had a nd t ak en : I NVOCAT I ON : Th e inv o c ation was o f f e r ed by Pa stor Bur son Co r ley o f Co l l ege He i g h t s Bapt i st Chur ch. Coun cil or McCulloch l e d the Pledg e of Al leg i an ce . I CON SENT AGENDA : The May or a n no u nce d th at th ose items on the age nda th at ar e ma rk e d with a n a st er is k ( *) h ave b een p l a c ed on t he Co n sent Agenda a nd wi l l be vo ted o n wi t ho u t di s cus s i on b y o ne moti on . He s ta t e d t ha t i f a n y i t e m d i d no t meet with appr oval o f all Co u nc i l o rs o r i f a citizen so r e q u e st e d, t hat it em wo u ld be r e mo ved f r om th e Con s ent Age n da and hear d und er Bus ine ss f r om th e Fl o or. *MINUTES: Th e min ut es o f the Re g u lar Mee t ing o f the Ci t y Cou n c il he ld No vember 1 2, 201 3 and the minut e s o f th e Reg ular Wo rk Ses sion s o f t he Cit y Cou nc i l held Nov e mb e r 5 , 20 13 , No vemb e r 19 , 201 3 and Dec e mber 3 , 20 1 3 . *BID : The Pu rc ha s i n g Su p e rv i s o r r e c ommended tha t the bi d f or p u r cha s e o f p a r atr a n s it va n s f o r t h e Red Ap p l e Tr a n si t bus s y st em (Ge ne ra l Ser vi ces ) be a warded t o Rob erts Truck Cent er on its l o w bi d o f $ 1 42 ,80 1 . 50 . Bi ds op en ed No vemb er 2 1 , 2 0 13 wi t h fi v e bidd e rs part i cipat i ng. *RECOMMEN DATI ON FROM TH E LIQUOR HEARI NG OFFI CER f or appr o va l o f Ap p lic a t i on # 8 8 9 27 9 fo r tr ans f er o f owne rshi p o f Liquor Li c ense # 0689 from Glenn Perkal , doin g busines s a s Gian t #7 2 2 0 , 609 Ea st 2 0 t h S t r ee t , Fa r mi n g t o n, Ne w Me xi c o t o Glenn H. Pe rk a l a nd Pat ri cia A. Pe rk a l Rev o c able Liv ing Tru st , d oing b us i ne ss as Gi a n t #7 2 20 , 6 0 9 Ea st 20 t h St r e e t, Fa r mi n g t o n, New Mexi c o. (Hea r in g hel d No vemb er 2 2 , 20 13 ) I *WARRANT S PAYABL E f or t h e time per iod o f No v e mbe r 10 , 201 3 thro u g h Dec emb er 7 , 20 13 , f or curren t a nd prior yea rs , in the a mo u n t o f $ 1 5 ,0 1 3 , 720 . 3 0 . Coun c i l or Sande l r e qu e st ed that t he min ute s o f the Reg u la r Meetin g of th e Ci t y Cou nc il h eld No vemb er 1 2 , 2 013 be remo ve d fr om th e Con s ent Ag e n da. Ther eup on , a motion was mad e b y Cou nc i lo r Sa nd e l , s e co nde d b y Co u n cil o r McC ul l och t o a p p r ove t he Co n s ent Age n da , wit h t he e x c e pti on o f the minut e s fr o m th e Novembe r 1 2 , 20 13 regul ar Cit y Co un cil meetin g , and up on voi c e vote th e moti on c a r r i e d u nan i mous ly . 204 RECOMM ENDATIONS fROM THE PLANNING AND ZON I NG COMMISSI ON: *CONS EN T AGENDA : Communit y De vel o pme nt Director Mar y Holton r e quest ed tha t the Pl a n n in g and Zoni n g Comm issio n re co mmend a t ions ma r ked wi th an a s t e ri s k (*) be p la ced on t h e Pl ann ing and Zon ing Commis s ion Consent Agen da an d vo t e d on withou t d isc u s s io n b y one moti on. She asked that i f the i tems p ropose d did n o t me et wi th app r ova l of a l l Co un c i lors o r if a c it i zen so r e q u e st e d, th e i t e m wou ld be r e mo v e d from the Consent Agen da a nd heard in regu lar order . * (1) Adoptio n o f th e rec ommend ati on f r o m t h e Plann ing and Zonin g Comm iss ion as conta ined with in t he Communi t y De v el o pme n t Department Pe tit ion Repor t to app r o ve Peti tion No. PP 13 -02 fro m Jo e Koz i mor , re p r e sen t e d b y Che n ey - Wa lters - Echols , request ing pre li minar y p lan appro va l f or Litt le Creek I Subdivision , Phase I I I, a 1 0 - 1 0 t subdivisi on on 2. 2 4 a cres of lan d locat e d on Littl e Ra bbit Dr i v e an d So a r i n g Ea gl e Dr i ve. * (2 ) Adoption of the r ecommendation fro m t h e Pl ann ing and Zoning Comm iss i on a s c o n tain e d wi t h i n t h e Communi ty Dev e lopme nt Department Petiti on Rep ort t o appro ve Peti ti on No. SUP 1 3 - 1 2 from Jacob Arenas request ing a Specia l Use Permi t to o perate a b o d y art e s tab l i s hment on t h e seco n d fl oor of a b ui l d ing located at 10 1 S . Or c h a r d Avenue i n the CS , Ce n t r a l Business , Distr ict , wi t h a wa i ver to Se c t i o n 8 - 15 -3( a) of t he Ci ty Cod e c o ncer n i ng t h e d is t a nce of the b od y ar t es t ab lis hment fr o m an y ch u rch, school , or residence . * (3 ) Ad op t i o n o f th e re c ommenda t ion fr om th e Plan ni n g a n d Zoni n g Commiss ion as c onta ined within t h e Communi t y Dev e l o pme n t Dep art ment Pe t it ion Report to approve Petiti on No . SUP 1 3-13 fro m Wi l liam Cill ess en r e quest i ng a Sp e ci al Use Pe r mit t o a llow outs ide storage o n pr opert y l o c a t e d on the southwes t corner of Cor t land Dr ive and Ma lta Ave n ue (Lo t 1 Block 3 o f t h e Wa t son Commerc i al Su b d i v i s i o n ) i n th e GC, Ge n era l Commerc ial, Distric t. Wi th re g ard t o Peti t ion No . SUP 13-13 ( Item No. (3 ) ), Co u n cilo r f i scher a n n o un c e d that s he owns pr ope rt y in the genera l v ic i ni ty o f th e area under consideration , but s t a ted t ha t she d o e s not p erce i ve th is t o be a co n flict of in teres t . I There being no re q uest s to r e mo ve a ny i tems , a mo t i o n was ma d e b y Coun c ilo r Sa n d e l , s econ de d b y Counci l or McC ulloc h to a p prove th e Pla n ning a nd Zon i ng Commissi o n Con sent Agenda , as p resented , a n d upon v o ice vote the mo t i o n carried unani mousl y . UNfI NIS HED BUS I NESS (1 ) Adoption o f the recommend ati on f r om t h e Pl a nn ing a n d Zo n ing Comm iss i on as con ta i ned wi t h i n t h e Communi ty Deve lopment Dep a rtment Pe tit ion Rep or t t o appro ve Peti tion Nos. ZC 1 3- 0 9 and SUP 1 3 -09 from Masada House , repr esent ed by Ka r e n Ch enau l t , req ues t i n g a z o ne cha nge f r om th e S f - 7 , S i n g l e - Fa mi ly Reside nt ia l , Di s t r i c t to t h e Mf -L , Mult i-Fami l y Resi dentia l , Dis trict and a Sp e c i a l Use Pe rmit t o a llo w a g r oup c a re fa c il it y t o b e l o c ate d at 21 0 7 Sc h of iel d La ne . Not ing th at an a f f i r ma t i v e v ote of at lea st three Coun cilors is r e q u i re d to a p prove t h e s u bjec t p e t iti o n s i nce t h e own e rs o f 2 0 pe rcent o r more of the propert y within 1 00 feet of the a r e a u nd e r c o n s i d e r a t i o n ha ve f il e d wr i t t e n protest , Ma yor Roberts note d that the petitione r has s ubmitt e d a wri tt en r e q uest t o ta bl e th e item to th e J a nua ry 14 , 2 0 14 I Regul ar Cit y Coun ci l Meet ing when all members of the Coun c i l wi ll be present . He a lso pointed o u t that the sub ject petiti on was t a bl e d at th e No vembe r 1 2, 201 3 reg ul ar Ci t y Co un cil mee t i ng b e cause Co u n cil o r Sa nde l was a b s e n t . Co unc il o r Fis c her r e minde d sta f f t ha t she pr e vi ousl y a n nou nc e d he r o p p o s i t i o n t o the subject petit ion due to the p oo r condition of t he bu i l d ing and as ke d if her comme n ts ha ve b een commun i c ate d to the re presen tat iv e s o f Ma s a d a House . I n r e s p ons e, As sista n t Ci t y Ma n age r Bo b Campbel l point ed ou t that staff has not a d v i s ed them o f her concerns becaus e the petit i o n i s schedu led to be hear d through a q u a s i - j ud i c ia l p r oceed i ng whi ch pr o hib it s e x p a rte commu nic a t i on.  205 In re sp onse t o inqu ir y fr om Mayor Roberts, Council or Fi s c h e r an n ou nced th at s h e d oe s n ot b eli e v e th at h e r p osit i on on th e matter co u l d be pers uaded e ven aft er hear ing te stimon y fr om the p et iti oner be cau s e she h a s toured t he f a ci li ty a nd c o ns i d er s i t t o b e "a d ump " a n d b eca use the adj o ining p ro pe r t y o wne rs a r e str ong l y o p po s e d t o the pr op os ed use . She c l a r i f i e d that she s upp orts the pr ogr am b eing prop o sed by Mas ada Ho use bu t is o p po s e d t o it be in g e st ablishe d a t this lo c at i on . Co u nci l or McCu l l och an nou nc ed f or t he r e c or d t h at she wi ll b e a b s ta i n i ng fr o m discussi on o f an d vo t i ng o n the s u b j ec t petit i on beca use he r fami ly own s prope rty wit hin 10 0 f ee t o f th e a r ea u nde r co nsi der ati o n I and a r e o p po s e d t o the su b je c t petiti on . As a re su lt o f Cou ncil or McC ull o ch 's a n no uncement , Council or Fi s c h e r st ated tha t she be li eve s t hat th e p eti ti on er s hou l d be ma de a wa r e o f th e f a c t th at they will not be a b l e t o o b ta i n t he nece s sar y vo te s fr om th e Co uncil t o a p p rove the pe tit ion . Fo ll owing br ief c onsidera ti on , a moti o n was ma d e by Co unc i l o r Sande l , se conded by Counci l or Fis cher t o tab l e Pet it i on Nos . ZC 1 3 - 0 9 and SUP 13 - 09 t o th e January 1 4, 2 014 regul ar City Council Meet ing as reque ste d b y th e p eti ti o ner . The r ol l was c all ed with th e fol lowing resu lt : Tho s e vo t i n g aye : Mar y M. Fi s c he r Jas on Sande l Th ose vo t i n g nay : None Th o s e ab sen t: Dan Darne l l Th ose disqu a li fied from vo t i ng : Ga y l a McCu l loch Th e pres id ing o f f icer the r e up on d e c lared th at t wo Cou n c i lo r s ha ving vo ted in fa vor t h er e of, th e s a id mot ion c arr i ed . Counc il o r Sande l a n no u n c e d t hat he a ls o h as r e ser v at i on s a b out t he I subject p e t i t i o n and asked if it wou ld be va lu ab le f or sta ff t o re lay th is i n f o r ma t i o n to th e petiti oner. I n r e s p o n s e, City Att o rney Jay Burn h am p o in t ed o u t th a t th e c omme n t s made a t t o n i g h t' s mee ting a r e pu b lic reco rd and c an be shared wi t h t he pe titi oner. Ma y o r Roberts ask ed s ta f f to pr oce ed wit h adv is ing the pe tit ion er o f th e si tu ati o n si nc e t wo member s o f t h e Coun ci l hav e s u g g es t e d it . PUB LI C HEAR ING CONCERNING THE 20 1 2 CON SOLIDATED ANN UAL PERFORMANCE EVAL UAT ION REPORT AND ADOP TION OF RESOLUTI ON NO . 2 0 13 - 1 4 9 4 Th e Pu b l ic Hear ing wa s co nv e ne d b y t he Ma y or . Dir e ct ing the Counci l 's at tent ion t o Page 1, Ta bl e 1 o f t h e Fourth Pr ogram Yea r Co nso l i d at e d Annual Pe rf o r ma n ce and Eva luat i on Repor t ("CAPER ") , CDBG Admi n is t r a t o r J a y Pe t e r ma n r e vi e we d th e stat u s o f the 2 0 12 An n ua l Ac t io n Plan pr o ject s, noting that the $1 0 , 0 00 a l lo c a t e d for f in a ncia l l ite rac y/c red i t r ep a ir cl ass e s ha s n ot b e e n ex pen ded becaus e t he o r i g i n a l c o n t r a c to r wi t hd r e w and th e Ci t y did not rece i ve any re sponses to t he r e qu e s t f or p r op os a ls e ven th oug h t h ree o f f e r o r s r es p o nd e d thr ough the Lett er o f I n t e r e s t p r oc e ss . He requ ested a do p t io n o f Res olution No. 2 013 -14 94 a p p ro v i n g the Community Deve lopmen t Bl o ck Gran t 2 0 1 2 Co ns oli d at e d Ann ua l Pe rf o rm ance Ev a l u a t i o n Rep ort for the federa l fi scal ye ar fr o m Oc to b e r 1 , 20 12 th r ough September 30, 2 0 13 . Counci l or Sande l urged s t a f f t o pr oceed wi t h the s ma l l p ur chase o r s o l e so u r c e me th od in se lec tin g a n ew co ntr act or t o p r ov ide th e fin anci al I lite racy and c r e d i t repair c l ass es s in ce he b e l i eve s th at thi s i s a c r i t ica l ser vice f o r the comm un i t y . The r e be ing no fur ther re spon se t o the Mayor 's c al l fo r c omment , t h e p u bl i c h e ar i ng was c l os ed . Fo ll o wi n g c o n s i d e r a t i o n of Re s o l uti o n No . 2 0 13 - 1 4 9 4 , a moti on wa s made by Coun ci l or Fischer , se conded by Counc i lor McC u l l och th a t Re so l u t i o n No. 2 0 1 3- 14 94 be p assed a nd a do p t e d a s present ed . Th e r o l l was c all e d wi th t he f oll o win g r e su l t: 206 Th o s e vot ing ay e: Ma r y M. Fi s cher Gayl a McCull o ch J a s on Sande l Thos e voti ng n ay: No ne Th o se a bs e n t : Dan Dar ne l l The pr e si ding o f f ice r the re upo n dec la red that th ree Co u nc i lors h av i ng vo te d in f avor t her eof, th e s a id mot io n c ar r ied a nd Re s ol ut i on No . 20 13 - 1 49 4 was du ly p a s s ed a nd adopt ed . COU NCI L BUS I NESS I Re c e n t Power Outage I n r e s p o n s e to inqu iry f r om Co unci lo r Fi s c h e r, Elec tr ic Ut i l ity Di re c t or Mike Si ms r eport e d t h at c rews r e c ei ve d a r e port o f a l o c k- out at the Sulli van Su bs t ati on y es t e r d ay morning but co u ld n ot d ete r mi ne a reaso n f o r t he outage t h at af fec ted abou t 1 60 0 c ustome rs s o th e y r ec lose d t he c i rcu i t a fte r 4 S minu tes a nd it he ld. He exp la i ned that the same a fte r no o n , a nother ou ta ge was repor ted an d upon r einvestig ati o n, c re ws de te r mi ned t ha t a th ree -phase li ne l o c at e d i n t h e ri g ht- of- wa y beh ind Di amon d S t ree t h ad p a ss e d th rough a l ar g e p ine t ree a nd t h a t a b ra nc h had come ac ros s t wo ph as e s o f t h e li n e. As a r e sul t, t he t r ee wa s trimmed and t he p rob lem was fi xe d. Cou n ci l or Fi sch er a s ke d for a n e xpl anati on o n t he El e ctric Utility Depar tm ent ' s co n t inge ncy p la n if a p r ol ong ed sys tem-wide p o we r o u tage we re t o oc c u r du r in g t he c old wi nte r mont h s. I n re sponse , Mr . Si ms repo r ted that cr ews wou ld se ct i ona l i z e th e c i rc u i ts i n a n e f fo r t to i d en tif y whe re th e pr o bl em i s occu r r i ng , b ut ass u red Cou nci lor Fi s cher t h at t hey wo ul d n o t e x pec t a powe r o u tag e t o la st l on ge r th an a n hour . Mr . S ims a lso too k t h e oppor tun ity t o adv ise th e Co u nc i l th at s ta f f ha s bee n tak i ng a n agg ress ive a p p roach in i t s tr e e t r immi ng e ffo r ts because o f th e probl ems th at a re a s so ciat ed with v e ge t at io n an d o ver hea d powe r li n e s . Co u n c i l or Fi sch er a lso r ep ort e d that during yes t erd ay ' s p owe r ou tage , she rece ive d seve ra l ca l ls f r om constituents comp la i nin g t hat I t hey we re unable to ta lk t o a represe n ta t ive abou t t h e p rob lems be i ng e x pe r ie nce d . In r es p on s e , Mr. Sims c o n f i r me d t hat th e t el e ph one s ys t em f or t he Cus tomer Care Div is ion was overwhe lmed wi t h ca l ls ye ste rda y , bu t assu red h er tha t staff is ma king cha nges t o bette r inf orm c ustome rs by o f fe r in g a r ec ord e d mes s age firs t b e for e t h e menu opt i o ns a r e pl aye d . Furthermor e , he ex p la i ned th a t t h e men u sys tem has b e e n mod i f ie d to a llow c u s tome rs th e op t ion t o r equ est assis tance f r om a re p res e nta t ive immedi ately rat he r th an ma kin g th em wa it until the entire list o f o p ti ons h a s bee n he ar d. Wa te r Dr ip Cr ed i t Co u n c i l o r Fi sch er s ugg est ed th at s ta f f cons id e r of f ering a wate r dr ip c red it to c us t ome rs i n an ef for t to p re v ent froz en pip es. In r e sp on s e, Ci ty Ma nage r Rob Mayes a n nou nced th at s ta f f i s engag i ng a p u b l i c servi ce c amp a ig n to a dv i se utility c us tome rs t h a t i t i s v e r y i ne x p e n si v e t o a l lo w wate r t o d rip . Co unc i l o r Sandel as ked s t af f to pro vid e th e Co un c i l wi t h a memorand um t h a t exp la ins t h e measu res th at hav e b een ta ke n in t he p a st wi th r e g ar d to th e water d r i p c red i t . I Pro posed Ord inance De a lin g wit h Anima ls Ref erring to a memorandum t h at wa s d i s t r ib u te d to th e Ma yor an d Cou nc il , Cou nc i lo r Fi s c her vo iced co ncern for t he t ime th a t i t i s t a ki n g to d r a ft t he amendments to t he ord ina nces p e r t a i ni ng t o an imals. In r es p on s e , Ass i st a nt Ci ty Mana g er Bob Ca mpb ell e x pl ain ed that the pr opo s ed ame ndme n ts a re com p re hens ive i n n at ur e a nd a re cu r ren t ly be i ng vet ted by st a f f a nd t h e me mber s o f th e Ani mal Serv ice s Adviso ry Commiss io n . Co unc i lo r Fisc he r s u gg est e d th at t he Co un cil ha v e an o p po r tu n i t y to add ress th e pr opo s e d a mendmen ts p r io r t o d ra ft i ng , no t i ng th at she be l ie ves tha t the pr opo s ed in c ome th re shold of $6 0 ,0 00 a yea r i s t o o high fo r indiv id uals t o b e el i g ib le f or l ow- co s t s p ay and ne ut e r progr am . Fu rthe r more , she sta ted t h at s he bel ieves t ha t it i s c r i tical t h at th e  207 p ro pos ed ord i nance l i mit t h e scope of serv ices f o r th e in -house veter inarian t o o n l y t ho s e a n i mals th a t a re be i ng h e ld at th e Regi ona l An i mal She l t e r . Not ing t hat Dr . Ma nuel Ga rc ia i s pr esent in th e aud ience , Cou nci lo r Fi sc her a sk e d if h e c oul d b e giv en a n o ppo rt un ity t o a dv ise th e Coun cil o f t he co nc er ns o f th e v e t e ri n a r y communi t y wi t h r egard to the scop e of s ervices . In respon se , Ma yo r Rob e rts po in ted out t h at the ord i na nce process a ffords t he Co u nc i l and the pub l ic seve ra l opportun ities t o d iscu ss conce rns a nd t o make a me ndm en ts p ri or t o final a c t ion bein g t ak e n. Pa rks , Re c r e a ti o n & Cu ltu ra l Af fa irs Di rect or Co ry St yr on p o inted I ou t t ha t t he l o c al ve t e r i nar ian gr oup has been wo rk i ng with the Anim al Service s Advis ory Comm i s si o n to d e velop t he s co pe o f s er v ic e s fo r th e new ly - cr ea t ed v ete r i na r ia n pos itio n a t the Regi onal Anima l She lter . Fu r thermore , he assured th e Counci l that s taff has no in t enti o n s o f compet ing wi t h t he l o c al ve ter i nar ia ns . Ma yor Robe rt s s u g g est e d t ha t i t may b e mor e a ppr op ria te f o r Dr . Gar cia t o add re ss t he Cou ncil u nd er Busi n e s s from the Fl o o r a t t h e end o f the agend a . Counci lor Fi s c h e r a n n o un c e d tha t sh e persona l ly asked Dr . Ga r c i a t o atte nd to n ig ht 's mee t i ng a nd r ei t er a t e d her r e q u e st that he be g iven an opp o rtunity to speak . Re quest fo r In f o rmation - Crestwood Es tate s Re t enti on Po nd Counci lor Sande l asked f or an update o n his r equ e s t f o r a re p o rt on whe ther t h e dev e lope r of Cre stwoo d Es ta tes was r eq ui r ed t o in s t al l a retent i on p o nd. In r es p on se, Ci t y Manager Rob Mayes repor ted that he rev iewed t h e f i r st dra ft of the repor t ye s t e r d a y and has d i rec ted sta f f t o p rov ide mo r e c lar it y p r ior t o i t be i ng distr ibuted t o t h e Counc i l . Re cu rr i ng Fl o od Ar ea s In response t o i nq uir y fro m Coun c i lor Sande l , City Manage r Rob Ma yes repo rted th a t sta ff wi l l be presenting rec ommenda t ions c on c er ni n g op t i ons f or imp roving d r ai na g e in r e cu rring flo od a reas , not i ng th at some of t he imme d iate me as ur e s wi l l r eq ui r e a budget adjustmen t . I Request f or Repo r t Co nce r n ing Budget Exp e ndi t u r e s Coun c i lor Sa nd e l re i t erate d hi s r eq ues t f or a memora ndum t h a t i d enti fie s t h o se bud ge ted i tems t ha t have no t yet been expended in each depar tm ent . In response , Ass istan t Ci ty Ma nager Bo b Ca mpbe l l reported t h at th e memorand um i s done bu t has not ye t been dist ributed . He as su red t h e Counci l that h e wi l l do th a t fi r s t t hin g tomor ro w mor ni n g. Sa n J u a n County Crime Lab Counc i lor Sa nd e l rep o rted that a membe r o f th e commu n ity h as e x pr es s ed h is c o n c e r n s a b out th e City 's la ck o f pa rti c i pa ti o n in t h e Sa n J u an Coun ty Cri me Lab a nd a s ke d fo r a report o n the City 's r ol e. Ca mpa ig n Fin an c e Re p o r t s Co u n c i l o r Sande l a ske d Ci ty Att o rn ey J ay Burnham to draft a memo ra nd um exp l aining t h e imp lement ation o f the o r d i n a nc e co nce rn i ng ca mpa ign f i nance r e p o rtin g. Requ es t fo r Pub l ic Meeti n g s - San J ua n Ge nera t i ng St a tion Counc i l or Sa nd e l reitera ted t he Cou nc i l 's des i re to d ire ct staff to c o nduc t pub l ic he a ri n g s c o nce rn ing wh e t he r the City shou ld acqu ir e addit ional coal - f ired ge nera t io n a t San J ua n Gen era t i ng St a t io n . He a lso I n ot e d th a t h e i s b ri n gi ng this i t em u p at t o nig ht' s meet ing because i t i s n o t o n t h e Counci l 's Co n s e n s u s I t e m Li st . I n r e s p on s e, Ci ty Manager Rob Ma yes a s s u r e d him th at s taf f p la ns to c o nd uc t pub l ic hearings o n t h e ma t t er a s p revious ly d irected b y the Coun c i l a s s o on a s a r es oluti on is r e a c he d. He note d t h at th e ma t ter is s t i l l in t he n eg o ti at i o n p ha s e s o t h e r e is nothing t o re po r t a t t h i s t i me. Ma yo r Rober ts a nn oun ced t h a t he is suppo rt ive o f pub l ic mee t ings but s t a t e d th at he b e li e v e s t ha t s uc h me et ing s a r e p rema t ur e at th i s t im e . He a sked th e Co un c i l to r e affi rm it s po s i tion t h a t staff be di r e ct e d t o c o nd u ct publ ic input meetings a t a time wh e n a res o lu t io n ha s been succ ess fu l l y neg o t iated . Th e r e were no ob ject ions from t he Counc i l . 208 Cou n c i l o r Sa nd e l s u gg es ted that s ta f f a l so p rov id e an u pdat e on t he s t a tus o f t h e n egot i at ions . I n re spons e , El e ctri c Utili ty Di r ect o r Mi ke S ims r e por t e d t hat t he n e g o ti a t i o n s have been de layed severa l ti me s b ecause o f co nc er ns be twee n the e x it i ng owne rs and th e r e mai ni n g owne rs o f San Ju an Ge n e ra t i ng S t at io n. He specu lated t ha t t he nego t iations wi l l b e n earin g comp le t io n b y the middle of J anuar y, 2 014. Coun c il o r Sa nd e l s t a ted that h e wou ld li ke an u p date no lat er t ha n t he e nd of January e v en if th e ne g oti a ti ons ha ve n ot p roceeded as p lan ne d . Eas t Mai n Tr affi c Stud y Co unci lo r Sa nd e l th a n ke d s ta f f fo r " s et ting th e re c or d s t ra ig h t U b y dete rm i n i ng th at t he Counc i l did not cons ider n or d id th e y ta bl e in d efini t el y ac t ion upon the Eas t Main Tra f f ic S t udy a nd asked if s taff p la ns t o p roc ee d wi t h t h e p rojec t . I n r e s p on s e, Ci ty Man a g er Rob Ma ye s I rep orted that s ta f f plan s t o s c he dul e th e item for dis cu s si on at a Wor k Sess ion i n Ja nuary . He e xp la ine d t h at s ta ff wi l l b e pre s entin g o p t io ns f or u pd a ti ng t he repo rt and wi l l be see king dir e c ti o n fr om t he Co un ci l o n how to p roceed . CITY ATTORN EY BUSI NESS City Attorney J a y Burnham present ed a p ropose d o r d i na nc e appro v in g t he a n nexat io n o f 55. 4 1 ac res o f l an d a nd stated that no t i c e of i n t e n t t o c ons id e r sa id o rd ina nce h as been pub l ished two weeks p r io r to fin al a ct i o n up o n t he o r di na nce a s re quir e d b y Se ctio n 3 - 17 -3 NMS A 1 9 7 8. He recomm ended the o r d i nance , i f a do pt e d, b e g i ve n th e nu mb er 2 0 13 - 1 26 6 . The t it le o f the o rd inance being : AN ORD I NANCE APPROV IN G THE ANNEXATION Or 55 .4 1 ACRES OF LAN D CONTIGUOUS TO AND WE ST Or THE CURRENT CI TY LIMIT S AND LOCATED NORTH Or US HIGHWAY 6 4 . Af te r conside rat io n o f Ord i nance No. 20 13- 1266, a mot ion was made by Cou nc i lo r r i s c her, seconded by Co unc i lo r Mc Cull o c h t hat sa id o rdi na nce b e p as se d a nd ad op te d as p re s ented. The r oll was c a l led with t he f ollo wi n g re sul t: Tho s e vot ing aye : Mar y M. r i s c h er Gay la McC u l loc h Ja s o n Sande l I Those vot ing nay : None Th o s e absent: Dan Darne l l Th e p res id in g o f f icer the r eu pon de c l a r e d tha t th re e Cou nc i lo rs hav ing voted in f a v o r the reo f , the s a i d mot i on c ar rie d and Ordinanc e No. 20 13 - 1266 was d u ly passed and adopted . Mr. Bur nh am a ls o p r e s en te d a pr op o s ed o rd inance dea li ng wit h t he ge ne ra l s upe rv is io n o f p ark r an g er s-animal cont ro l o f f ic e rs a nd st at ed th at not ice of i n t e n t to con s i der s a id o rd i na nc e h a s b ee n p ub l is he d tw o wee ks p r io r to f i na l ac t ion upon t he ord i nance a s requ ired by Sect ion 3- 17 -3 NM SA 1 9 7 8. He r e c o mmend e d t he ord inance , if a dop ted, be g i ve n th e n umbe r 20 13 - 1 267 . Th e t i t le o f the o rd ina nce be i ng : AN ORDINANC E AMENDING CERTAIN SECTIO NS Or THE CI TY CO DE DEALI NG WITH THE GENERAL SUPERV IS ION Or PARK RANGERS-AN IMAL CONT ROL Or r IC ERS . Noting t ha t Cou nc i lo r Darn ell i s a bs e n t fr om t on ight ' s meet i ng , Ma yo r Robe rts a n n o u nce d that Counci lo r Darn ell s ent a n e ma i l a sking th e Counci l to co ns ider tab l ing a cti o n upo n t h e sub ject ord inance to th e December 1 7, 20 13 City Counc i l Wo rk Sess io n o r t h e nex t ava i lab le e ven ing meeting b eca us e he has s ome i np u t a nd comments th a t he wou ld like t o ma ke . I r oll o win g br ie f cons iderat ion , a mot ion was made by Counc i lo r Sandel , seconded by Cou nc ilor Mc Cull o c h t o tab le f inal act ion on the sub j ect o rd i na nc e to th e Jan uary 14, 20 1 4 regu lar City Counc i l me e ti n g, a nd u p on v oi c e v ote th e motion ca r r ied un animousl y.  209 BUSINE SS f ROM THE fL OOR Di scu ssion of and Acti on o n It em Re move d fr om th e Cons ent Agen da: ( 1) Approva l o f Minut e s for th e Re gular Mee t i ng o f th e Ci ty Co unc il he ld Nov emb er 12, 2 01 3. Dire ct ing th e Co u nci l 's a t ten t io n t o p ag e 1 2.4 of th e a ge nda mat erial s, Co u nc i lo r Sa nde l took except io n t o t he fin a l se nte nce in t he s eco nd pa rag ra p h that stat es, "As sistant Ci ty Man ager Bob Camp bell a l so I noted th at he and City Manag er Rob Maye s di sc uss ed t he a ge nda wi th Counc i lor Sande l over th e weeke nd a nd s ta ted th at no r e qu e st t o t a bl e th e it em was ma d e." Co unc ilor Sand el po i nted o u t t hat h e ha d c ommuni cat ed b y e mai l with Mr. Campbe l l over th e weeken d as ki n g if the Ai rp ort Advi s ory Commis s io n ( "AAC") h a d r e vie wed t h e p roposed Airpo r t Mas te r Pl a n p r ior t o t he age nda fo r t oni ght' s me etin g be i ng d is t r ib u ted a nd , in respo nse Mr . Campbel l , repo r ted t h a t t h e AAC wou ld be d isc uss i ng th e i ssu e e a r l ie r to day. Co u nc i lo r Sa nd e l s t a t e d th at he d oes no t int er p ret the c ont ent s of th e e mai l as " dis c u s si n g t he age nda wi t h h im" a nd asked th at th e s ub jec t se n te nce be dele ted f rom t he minu t e s . Th er eu p on, a moti on was made b y Co u nc il or San d el, s econ d ed by Counc i lor fi s ch e r t o de le te f rom th e dr aft minut e s of th e No vemb er 1 2, 20 13 Regu la r Ci ty Cou ncil me eting t h e f i na l s entence i n t h e s ec o nd p a r ag r ap h o n pa ge 12.4 o f th e ag e nd a ma terials . In r e s p on s e, Ma yor Robe rts q ues t io ned t he a pp ro priate ness of de let i ng t h e s en te n ce f or i na c c ur a cy when th e p u rp ose o f a se t of minute s is t o refl ec t what wa s s a id at th e meeting . He sugg ested t h at Cou nc i lo r Sande l 's ob jec t ion t o Mr . Campbe l l 's s ta temen t be in cl ud e d i n th e mi nu t e s of t oni gh t' s me etin g a nd tha t t he min u t e s of t h e November 1 2, 20 13 re gu l ar Ci t y Co u nc i l meeting b e a p pr ov e d a s wr i t te n . Co unci lo r McC u l loch asked if t here i s a be t te r way of dea l i ng with t he s i t uation. I n r e s p o n s e, Cit y Attorney Jay Bu rnh am c o nfirm ed th at th er e are tw o way s of h andling Co u n c i lo r Sa nd e l 's o b jecti on; o n e i s t o I ame nd t h e mi nu tes o f t h e No v e mb er 1 2, 20 13 r eg ul ar Ci ty Co unc i l me etin g a nd th e o t her i s to r e f l e c t hi s co nce r ns i n th e minutes of tonigh t 's mee t i ng . Co unc ilo r f i s c h e r po in ted ou t th at s he h a d s ugges ted a t th e Novembe r 1 2, 20 13 r e gular City Co u nc i l me eting tha t the Ai rport Ma ste r Pl an b e t abl ed b eca us e o f Cou nc i lo r Sa nd e l 's strong interest i n the matt er. Sh e a rg ued th a t Mr . Ca mpb e l l 's in acc u rate sta tement a t t ha t me et in g ma y ha ve in flu en c e d th e Co unc il 's dec is io n t o p roceed wit ho u t Cou nci lo r Sande l 's inp ut . Ma y or Robe r ts po i n te d o u t that Coun cil or Sandel d i d r eceive the a ge nd a in a d va nce o f th e mee tin g a nd c oul d h av e r e qu e st e d th at th e i tem b e t a bl e d, simi la r ly t o wha t Co u nc i lo r Dar ne l l d id thi s eve n i ng wi t h r e g a r d t o t he o rd ina nce concern ing the r ea s si g nment o f t h e p ar k rang er - a n i ma l cont r ol offi c er s . The Mayo r ca l led f or t he vo te u p on th e mot i on t o de le te f rom th e d ra ft min u t e s of t he No vemb e r 1 2, 2 013 Re gul ar City Co u nc i l me etin g th e final s en t en ce in th e se co nd p ara gr aph on p a ge 1 2.4 o f th e a gen da materials . Th e r oll was ca l l ed wi th t h e fo l low ing r e sult: Th o se vot i ng a ye : Mary M. Fischer J a so n Sa nde l Those vo t ing na y: Ga yl a Mc Cul l oc h Th o se a bs e nt : Dan Darn e l l I Th e pr e s i di n g o f fice r t he reu po n d ec l are d th at t wo Co un c i l or s ha vin g v o te d in f av or t he reo f , t he s a i d motion ca r r ied . Th ereu p on, a moti on was made b y Co unc i lo r Sande l , seco nded b y Coun cil or Fi scher t o a p pr ov e the minut es o f th e Nov ember 12, 20 13 Re g u l a r Ci ty Council me eting a s ame nde d, an d u pon v oi c e v ot e t h e mot ion c arri ed u n a ni mou sl y. At t h e r e qu est of Coun cilor Sand el , it was th e co ns e ns us of t he Co un cil t o d i rect sta f f to schedu l e f or cons ide ra t ion a t a f u t ure Wor k Sess io n an a mendme nt t o th e Gove r n i ng Bod y Ru les of Pro c e d ur e t o c la r i fy h o w a n it em is p u l led fr om t h e a g en d a a t t he r equ est o f a c oun cilor. 210 Ve te r ina r y Se rv ices a t t he Reg io na l Ani ma l She l ter Address ing th e Counc i l , Dr . Manue l Ga rc i a e xp la ine d that a gr ou p o f l o c al ve ter ina r ians me t wit h t he me mb e r s of t he An i mal Se r v ices Adv isor y Commi s s i on / Ord i na nce Re vi ew Comm i t tee a nd wa s a s ked by o ne o f th e comm i t tee membe rs t o d r a f t the scope o f se rv ice s f or th e v e t e r i n a r i a n a t the Re gio n al Ani mal She l te r be c a u s e o f th e c ompl exity of t he is s u e. Fu rt hermo r e, he s t a t e d that it was his unde rst anding f rom the l a st Ci ty Counc i l me et i ng t hat t h e ve te r ina r ians had , i n fact , b ee n ta s ked wi t h th at r e spo ns i bilit y. He expla i ne d t ha t i t i s hi s un der st a ndi ng that s t a f f i s no t p la n n i ng on br ing i ng f orth th e ord ina nce c once rn i ng t h e v e te r i na r ia n u n t i l Febr uar y an d s t a t e d t ha t th e v e te r ina r ia n c ommuni ty s t rong l y be lieves t hat t h e s c ope o f serv ices shou ld be def ined b efore th e ve ter ina r ia n i s h i r ed . I n r e s p o n s e, Ma yo r Ro b ert s stat ed t hat he I be l ieves that t h e nex t s t ep in the pr oc e ss is t o pr e se n t th e p rop o s e d scope of s e rv i c es to t h e memb e rs o f t he An i ma l Ser v i ces Adv iso ry Comm i tte e for co n si d er a ti o n a nd r ec omme ndatio n t o t h e Co unc i l . Counc i l o r Fis c he r a s ke d t hat Dr . Gar c ia be a llowed t o dis tribu te the proposed sco pe of s e rv ices t o th e Counci l f o r r e vi e w at t o ni g ht' s meeting . She als o asked Dr . Ga rcia if he fee ls th a t t h e $60 , 000 a nnua l i nc ome t hre sho l d i s t oo h i gh fo r a n in divi dual t o q u ali fy f o r th e s p a y / ne u t e r p rogram; ques t ioned whe t he r v a c c i na t i o n s wi l l be admin istered to sh e lt er ani mal s ; a nd a s ked i f t he ne wl y-hi r e d Anim al Welf a r e Di rec tor has been co o p e r a t iv e . In response , Dr . Ga rc ia r e po r te d t h at t he vet er ina rian commun ity is conce rned tha t the pro posed in c o me t hr e s hol d i s t oo h igh ; a n nou nce d t ha t t he ve ter ina r ia n wi l l n e ed t o d e te r min e if v a c c i n a t i o n s are adminis te red to s he l te r an i ma ls; a nd sta ted th at t h e n ew d i rec tor h as be en c o opera tive with th e v ete r ina ria n commun ity and i s hopefu l that they can work toge ther to make t h e n ew s h e l t e r a succ ess . Ci ty Mana ger Rob Mayes as sur ed Dr . Ga r cia t ha t st aff ha s n o i nt e nt i o n of compe t ing wi t h t he l o c al v e te r i na r i a n s , noting t hat the Ci t y op e ra tes a ve hicl e ma in t e na n ce sh op b ut o n ly works on Ci ty -o wne d v e h i c les . He a lso assu red him tha t they wi l l not t r e a t anim a l s th at are no t b eing hou sed a t t he Regiona l Animal Sh elter , with the e x c e p t i o n o f th e lo w- c o s t spay / neu te r p ro gra m. With re g ar d t o th e hiri n g pr oce ss f or the v e t e r i n a r i a n , h e exp la ined t ha t t h e fo ur t op candidat es wi l l be i nt e rvi ewe d o n J a nu a ry 6 , 2 0 1 4 a n d st at e d tha t h e h o pe s to ha v e t he pos it io n f i l led i n l at e J an u a r y . I Les lie Je drey a dd resse d t he Cou nc i l as a me mbe r o f t h e An ima l Se r vices Adv is ory Co mm ittee and t he Humane Soc iety of the Fo ur Corners . Sh e poi nt e d o u t t ha t th ere wer e th ree v eter in a ri a ns , Dr. Sh iel a Noyes , Dr . Manua l Ga r c ia and Dr . Margie Al varez , pres ent at t h e meeting wh e r e th e in c ome th r es h ol d s were e s ta b l i shed and s tat ed that they were s u c c e s s f u l in neg o tia ting the p rop os ed inc ome f rom $80 , 000 d own to $60 , 00 0. In respon se , Counc i lor Fi s che r stated t hat she s t r o n g l y be lie ves t h at t he $ 6 0 , 0 0 0 thr e sh old is t o o hi g h fo r a Ci t y -s ubs id i zed spay -ne u t e r p rog ram. CLOSED ME ETIN G A moti on wa s made by Co u n c i l o r Sand e l , s e c o n d e d b y Co un cil or McCu l loch t o c lose t he mee ting t o dis cuss r e qu e s t f or propo sa ls f or g l oba l p o s i t ion ing sy stem fi e ld inv e nt o r y , p u rs uan t t o Sec t ion 1 0-1 5 -1 H( 6 ) NMSA 1 9 7 8 . The ro l l wa s ca ll ed wit h the fo ll owing re su l t : Tho s e vo t i ng aye: Mar y M. Fi s ch e r Ga y la McC ull o ch J as on Sande l Tho se voting nay : Th os e a b sent: None Dan Dar nell I The pr es i ding o f f i c e r t h er e up o n dec lar ed t h a t th ree Coun c ilors having voted in favo r the re of , t h e said mot i on ca r ri ed . Th e Ma yor co nve n ed t h e c l ose d mee t i ng a t 8 : 20 p . m. wi th Coun c i lo rs Fis cher, McCu l lo ch and Sande l being p r e sen t. Foll o wi ng the c l o s e d meeting , dur ing whi ch meeting t h e ma tter discussed was l imited o n l y to tha t specif ied in the motion f or c losu re , a  211 mot io n was ma d e by Co un c i l o r Mc Cull o ch, seconded by Co un c i lo r fis ch er t o o pe n th e meet ing for f u r ther bus iness , a nd up on vo ice v ot e t he mot io n c ar r ied una n imous ly . Th e o pe n meetin g was r ec o n ve ned b y the May or a t 8 :29 p. m. wi th Co u nc i l or s Fi s cher, McC ullo ch an d San de l b ei ng p r e s e nt. PROPOSAL FOR GLOBAL POSI TIO NI NG SYSTEM FI ELD I NVENTORY Pu r ch a si n g S uper v iso r Kr is t i Benson repor ted t ha t proposa l s f or g loba l pos i t io n i ng sys tem (" GPS U ) f ie ld i n v e nt or y o p e n e d on No v embe r 5 , I 20 13 wi t h f ive offerors p ar ti ci p a ti n g . She r eque s t ed a ut ho r iz at io n t o r e c ei v e p resentat ions f r om Da ve y Reso u rce Gro up a nd Cha pe l Mapping a s t he b e s t e valu at ed o f fe ro r s . In r es p on s e to s ome c on ce rn s that wer e e xp re s s e d by Counci lor Sa nd e l i n t he c losed mee t i ng , Ci ty Manager Rob Mayes sta ted th a t he wi l l be se ek in g addi tiona l i n f o r ma ti o n f r om t he of fe ro rs to de te rm i ne ho w their sys tem wi l l in t e g r at e wi t h t he f u t u re expa ns io n o f t he GPS sys tem in Ci ty ve h i c l e s . Th er e upo n, a mot ion was made by Cou nc i l or McCull och, sec o nde d b y Counc i lo r Fischer to d irec t s ta ff t o rece iv e pre sent ations f r om Dav ey Re s our ce Gro up and Cha pe l Mappi ng a s th e be st e va lu at ed o f ferors , a s r e commen de d b y t he Pur cha sing Sup er vi s o r. The r oll was ca lled wit h t h e fo ll owing r es u l t : Th o s e voting aye : Ma ry M. Fisc he r Gay la McCul loc h Th o s e vo t i ng nay : Jason Sande l Th os e absent : Da n Da r ne l l Th e p re s i d i ng o ff ice r t here up on d ec l a r e d t ha t t wo Counc i lors hav in g v ot e d in f av or t he re of, the s ai d mot io n carried . I Th er e b e ing no f u r t her b us iness t o come befo re th e Co unc i l , t he meeting was adjourned a t 8 :3 1 p . m. The City Clerk cert if ied t ha t no t ice o f the for eg o i ng mee t i ng wa s g iven by post ing p ur s ua n t to Reso lut io n No. 96 -8 4 4 , e t s eq . App ro ve d t hi s 14 t h d ay o f J a n ua ry , 2 01 4. En t ere d in t he p erma nen t re co r d b o o k th is 15 h day of Ja nuary , 20 14 . ()~~ P--=--><0t_~_.. -t1__ _ T Ommy ~, May or SEAL ATTEST: I