MPO Policy Committee

POLICY COMMITTEE AGENDA Farmington Metropolitan Planning Organization November 19, 2015 1:30 p.m. Executive Conference Room Farmington City Hall 800 Municipal Drive Farmington, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING November 19, 2015 1:30 PM This meeting will be held in the Executive Conference Room at Farmington City Hall, 800 Municipal Drive, Farmington, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the September 24, 2015 Policy Committee meeting. 17 3. Hold the Annual Election of Officers. 1 Presented by: Duane Wakan 4. Consider approval of Amendment #1 to the FFY2016-2021 Transportation 2 Improvement Program (TIP) and the Self-Certification to Amendment #1 to the FFY2016-2021 TIP. Presented by: Duane Wakan 5. Receive a report on an amendment to the FFY2015-2016 Unified Planning 5 Work Program reflecting changes. Presented by: Duane Wakan 6. Receive a report on an amendment to the Public Participation Plan 6 Presented by: Duane Wakan 7. Review the proposed meeting calendar for 2016. 7  If action is taken to approve the calendar, PC Resolution 2015-2 which establishes the Annual Meeting Schedule for 2016, is also included for approval. Presented by: Duane Wakan 8. Reports from NMDOT a. District 5 David Quintana) b. Planning Division (Brian Degani) 9. Review the 2015 fall weekday traffic count list. 13 Presented by: Duane Wakan 10. Information Items: 16 a. T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project b. MPO Quarterly c. Joint MPO & NMDOT Meeting in December d. Data Needs for NMDOT Collaboration e. Other Presented by: Duane Wakan 11. Business from Chairman, Members, and Staff 12. Business from the Floor 13. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Aide at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Aide if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Annual Election of Officers Prepared by: Duane Wakan, MPO Planner Date: November 12, 2015 BACKGROUND  As outlined in the MPO Committee Bylaws, the Annual Election of Officers was moved to September to allow newly elected members to become familiar with Policy Committee proceedings.  Each September the Policy Committee selects the Chair and Vice-Chair from their membership who will serve until the following annual election.  The Chair presides over the meetings and is responsible for the other duties outlined in the Committee Bylaws and Operating Procedures document.  The Vice-Chair presides over the meetings in the absence of the Chair.  Commissioner Sipe has been serving as the current Policy Committee Chair; Councilor Duckett serves as the current Vice Chair. ELECTION  Elections will take place to select a Policy Committee Chair and Vice-Chair until September 2016. RECOMMENDATION  It is recommended that the Policy Committee accept nominations and vote to elect the Chair and Vice-Chair. 1  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: FFY2014-2019 TIP Amendment #1 Prepared by: Duane Wakan, MPO Planner Date: November 10, 2015 BACKGROUND  On October 21, 2015 the Farmington MPO advertised Amendment #1 to the FFY2016-2021 Transportation Improvement Program (TIP).  The amendment involves several projects in the TIP as described in the attached notice.  A public hearing on Amendment #1 was held on November 5.  The Technical Committee recommended approval on November 5. AMENDED TIP PROJECTS  US 64 Phase IV - (CN F100110) – At the request of NMDOT, delete this project from the TIP/STIP as it was able to be constructed using FY 2015 funds.  US 64 Phase V - (CN F100112) – At the request of NMDOT, changes FY 2017 funds by removing $4,240,116 in NHPP while adding $5,800,000 in State Severance Tax funds. Also, reduces FY 2018 NHPP funding from $7,059,081 to $6,343,676.  US 64 Phase VI – (CNF100113) – At the request of NMDOT, remove $1,123,797 in STP Sm Urb funds in 2019 to be replaced with $5,980,800 in NHPP funds in FY 2020.  NM 173 – (CN F100170) – At the request of NMDOT, adds an additional $2,880,000 in HSIP funds in FY2016 and adjusts the termini from MP 2.0 to MP 4.5.  Vereda del Rio San Juan River Trail Phase II – (CN F100230) – At the request of the City of Bloomfield, add $189,465 in Local Non-Match funds in FY 2016.  Vereda del Rio San Juan River Trail Phase III – (CN F100231) – At the request of the City of Bloomfield, add $115,135 in Local Non-Match funds in FY 2016.  Red Apple Transit Bus Route Accessibility – (CN TF00010) – At the request of the City of Farmington, amend this project’s management from Federal Highway Administration to Federal Transit Administration. ANTICIPATED WORK  Seek approval of the amendment by the Policy Committee on November 19.  Include the project revisions in the STIP and forward the Self-Certification and TIP export files to NMDOT. ATTACHMENTS  The Public Notice advertising Amendment #1.  MPO Self-Certification for Amendment #1. ACTION ITEM  It is recommended that the Policy Committee approve Amendment #1 to the FFY2016-2021 TIP and the MPO Self-Certification for Amendment #1 to the FFY2016-2021 TIP. 2  PUBLIC NOTICE The Farmington MPO (FMPO) is advertising Amendment #1 to the FFY2016-2021 Transportation Improvement Program which amends projects as follows: Proposed Amendments 1. US 64 Phase IV - (CN F100110) – At the request of NMDOT, delete this project from the TIP/STIP as it was able to be constructed using FY 2015 funds. 2. US 64 Phase V - (CN F100112) – At the request of NMDOT, changes FY 2017 funds by removing $4,240,116 in NHPP while adding $5,800,000 in State Severance Tax funds. Also, reduces FY 2018 NHPP funding from $7,059,081 to $6,343,676. 3. US 64 Phase VI – (CNF100113) – At the request of NMDOT, remove $1,123,797 in STP Sm Urb funds in 2019 to be replaced with $5,980,800 in NHPP funds in FY 2020. 4. NM 173 – (CN F100170) – At the request of NMDOT, adds an additional $2,880,000 in HSIP funds in FY2016 and adjusts the termini from MP 2.0 to MP 4.5. 5. Vereda del Rio San Juan River Trail Phase II – (CN F100230) – At the request of the City of Bloomfield, add $189,465 in Local Non-Match funds in FY 2016. 6. Vereda del Rio San Juan River Trail Phase III – (CN F100231) – At the request of the City of Bloomfield, add $115,135 in Local Non-Match funds in FY 2016. 7. Red Apple Transit Bus Route Accessibility – (CN TF00010) – At the request of the City of Farmington, amend this project’s management from Federal Highway Administration to Federal Transit Administration. As required by federal law and the Farmington MPO Public Participation Plan, the FMPO is holding a 30-day Public Comment period and Public Hearing on Amendment #1. The 30-day comment period will open on Wednesday, October 21, 2015 to Thursday, November 19, 2015. This public comment period meets all of the applicable requirements of the federal transportation bill MAP-21 and the federal transit requirements of Section 5307(c) (1-7). The public may also make comments on the proposed amendments at the following meeting: 3 Public Hearing: During the Farmington MPO Technical Committee meeting at 10:00 a.m. on Thursday, November 5, 2015 in the San Juan County Administrative Building, 100 S Oliver St, Aztec, New Mexico. Final approval on the proposed amendment will be considered during the Farmington MPO Policy Committee meeting in the Executive Conference Room of City Hall at 800 Municipal Drive, Farmington, New Mexico on Thursday, November 19, 2015 at 1:30 p.m. Written comments may be sent to the Farmington MPO at: Fax: (505) 599-1299 Mail: Farmington MPO, 800 Municipal Drive, Farmington, New Mexico, 87401 Email: dwakan@fmtn.org The public may view this Amendment at www.farmingtonmpo.org. For more information contact Duane Wakan, MPO Planner, at (505) 599-1449. 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: FFY2015-2016 UPWP Amendment Prepared by: Duane Wakan, MPO Planner Date: November 11, 2015 BACKGROUND  The MPO maintains a Unified Planning Work Program which sets forth the tasks the MPO will undertake in a fiscal year.  In 2014, the MPOs in the state converted to using UPWP covering two fiscal years. The current UPWP covers FFY 2015 and 2016.  The recently adopted 2040 MTP identifies tasks which the MPO will undertake and which need to be reflected in the UPWP.  FHWA has provided direction on other work to be added to the UPWP.  This Amendment was presented to the Technical Committee for discussion on November 5. CURRENT WORK and ATTACHMENTS  MPO staff has prepared draft amendments to the UPWP for FFY 2016. The proposed changes are in a “track changes” document which will be provided separately.  Dollar amounts under each task have not been adjusted at this time. This item will be presented again in January, and dollar amounts will be re-allocated as needed. ANTICIPATED WORK  Staff will review the proposed changes to the UPWP with the Policy Committee for discussion. This item will be presented again in January. INFORMATION and DISCUSSION  The draft changes to the FFY 2016 UPWP are being presented for information and discussion by the Policy Committee. 5  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Public Participation Plan Amendment Prepared by: Duane Wakan, MPO Planner Date: November 10, 2015 BACKGROUND  The current Public Participation Plan (PPP) was adopted on January 19, 2012.  The PPP needs to be reviewed and amended at least every five years.  Staff is proposing changes to the PPP.  Changing the public comment period to 15 days instead of the stated 30 days (see Page 14 of the current document)  NMDOT has recommended, and the other MPOs throughout the state have already adopted, a 15-day public comment period for most documents including TIP amendments.  A new TIP adoption would continue to have a 30-day comment period.  On November 29, 2015 the Farmington MPO will advertised the amendments to comply with the 45-day public noticing requirements in the Public Participation Plan.  The draft changes were discussed with the Technical Committee on November 5. ANTICIPATED WORK  Staff reviewed the PPP for additional needed changes.  Seek recommended approval of the amendment to the PPP at the December 10, 2015 Technical Committee meeting.  Seek approval of the amendment to the PPP at the January 2016 Policy Committee meeting (tentative date is January 28, 2016). ATTACHMENTS  The Public Participation Plan with proposed track changes will be sent as a separate attachment. DISCUSSION ITEM  This item is presented for review only. 6  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: 2016 Annual Meeting Schedule Prepared by: Duane Wakan, MPO Planner Date: November 10, 2015 BACKGROUND  Each year the Policy Committee approves a resolution ensuring compliance with the open meetings act and establishes its meeting schedule for the coming year.  NMDOTs STIP Procedures Manual outlines an annual calendar for TIP Amendments which may impact the meeting schedule on a quarterly basis. CURRENT WORK  Staff will present a proposed meeting schedule for discussion with the Policy Committee  It is suggested that the Policy Committee hold seven regular meetings during 2016.  Meetings are recommended for January, February, April, May, August, September, and November.  Meeting can continue to be held on the fourth Thursday at 1:30 pm, unless otherwise indicated, on a rotating basis among the entities.  Formal action to adopt a meeting resolution will be done in November. ATTACHMENTS  Proposed Policy Committee meeting schedule for 2016.  The Policy Committee Resolution establishing the meeting dates and times for 2016 is attached if action is taken on this agenda item. ACTION ITEM  It is recommended that the Policy Committee consider approval of the proposed 2016 meeting schedule. 7  * PROPOSED * FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2016 Regular Meeting Schedule POLICY COMMITTEE All meetings will be held at 1:30 p.m. at the locations listed below. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location January 28, 2016 Commission Chambers San Juan County San Juan County Administrative Bldg. 100 S. Oliver February 25, 2016 Executive Conference Room Farmington Farmington Municipal Building 800 Municipal Drive April 28, 2016 Commission Room Aztec Aztec City Hall 201 W. Chaco St. May 26, 2016 City Council Chambers Bloomfield Bloomfield City Hall 915 N. First St. August 25, 2016 Executive Conference Room Farmington Farmington Municipal Building 800 Municipal Drive September 22, Commission Chambers San Juan County 2016 San Juan County Administrative Bldg. 100 S. Oliver November 17, Commission Room Aztec 2016 (3rd Aztec City Hall Thursday) 201 W. Chaco St. 8  FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE RESOLUTION NO. 2015-2 A RESOLUTION ESTABLISHING THE PROCEDURES TO BE FOLLOWED AND NOTICE TO BE GIVEN PURSUANT TO THE PROVISIONS OF THE NEW MEXICO OPEN MEETINGS ACT, PROVIDING FOR THE ANNUAL DETERMINATION OF REASONABLE NOTICE OF MEETINGS, AND ESTABLISHING THE MEETING TIMES, DAYS AND LOCATIONS FOR THE FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE DURING THE CALENDAR YEAR 2016 WHEREAS, the Policy Committee of the Farmington Metropolitan Planning Organization (FMPO) met in a Regular meeting in the Executive Conference Room in Farmington City Hall, 800 Municipal Drive, Farmington, NM on November 19, 2015, at 1:30 p.m., in accordance with the law; and WHEREAS, Sections 10-15-1 (B) of the Open Meetings Act (NMSA 1978, Section 10-14-1 to 10-15-4) states that, except as may be otherwise provided in the Constitution or the provisions of the Open Meetings Act, all meetings of a quorum of members of any board, council, commission, administrative adjudicatory body or other policymaking body of any state or local public agency held for the purpose of formulating public policy, discussing public business or for the purpose of taking any action within the authority of or the delegated authority of such body, are declared to be public meetings open to the public at all times; and WHEREAS, any meetings subject to the Open Meetings Act at which discussion or adoption of any proposed resolution, rule, regulation or formal action occurs shall be held only after reasonable notice to the public; and WHEREAS, Section 10-15-1(D) of the Open Meetings Act requires the Policy Committee of the FMPO to determine annually what constitutes reasonable notice of its public meetings; NOW, THEREFORE, BE IT RESOLVED BY THE Farmington Metropolitan Planning Organization Policy Committee that: 1. For calendar year 2016, the regular meeting of the FMPO’s Policy Committee will be held at the times, dates, and places as shown on the attached Exhibit “A” hereto. 2. An agenda for such meetings will be available at least seventy-two (72) hours prior to the meeting from the office of the Farmington Metropolitan Planning Organization, Downtown Center Building, 100 W Broadway, Farmington, New Mexico. 9 3. Notice of regular meetings will be given by publishing a list of regular meetings to be held in each calendar year in the Farmington Daily Times or another newspaper of general circulation in San Juan County in January of each year. The notice shall indicate when and where a copy of the agenda for each meeting may be obtained. A copy of this notice and the list of regular meetings will also be posted in the foyer of the Farmington City Hall, 800 Municipal Drive, Farmington, New Mexico and in similar public places in the San Juan County Administrative Building and in the city hall buildings for the cities of Aztec and Bloomfield, New Mexico. This notice shall be posted in January of each year and shall remain posted throughout the calendar year. Copies shall also be sent via regular mail or fax to any local television stations and radio broadcast stations at their request. 4. Special meetings may be called by the Committee Chair or by a majority of Committee members upon three (3) days’ notice. If time exists for a notice of such meeting to be published in the legal notices of the Farmington Daily Times or another newspaper of general circulation in San Juan County prior to the meeting, such notice shall be published. If not, notice shall be given by e- mail, fax or some other instantaneous method to a newspaper of general circulation, any local television station and at least one local radio broadcasting station. The notice shall include an agenda for the meeting or information on how members of the public may obtain a copy of the agenda. The agenda shall be available to the public at least twenty-four hours before any special meeting. 5. Emergency meetings will be called only under unforeseen circumstances that demand immediate action to protect the health, safety and property of citizens or to protect the FMPO or its participating governmental agencies from substantial financial loss. The Committee will avoid emergency meetings whenever possible. Emergency meetings may be called by the Committee Chair or a majority of the members of the Committee upon twenty-four (24) hours’ notice, unless the threat of personal injury or property damage requires less notice. The notice for all emergency meetings shall be given, except as to the amount of time required, in the manner provided above for special meetings. 6. In addition to other information as specified above, all notices and agendas shall include the following language: “If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Aide at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505- 599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Aide if a summary or other type of accessible format is needed.” 10  7. The Policy Committee of the FMPO may close a meeting to the public only if the subject matter of such discussion or action is exempted from the open meeting requirement under Section 10-15-1(H) of the Open Meetings Act. (a) If any meeting is closed during an open meeting, such closure shall be approved by a majority vote of a quorum of the Committee taken during the open meeting. The authority for the closed meeting and the subjects to be discussed shall be stated with reasonable specificity in the motion to close and the vote of each individual member on the motion to close shall be recorded in the minutes. Only those subjects specified in the motion may be discussed in the closed meeting. (b) If the decision to hold a closed meeting is made when the committee is not in an open meeting, the closed meeting shall not be held until public notice, appropriate under the circumstances, stating the specified provision of law authorizing the closed meeting and the subject to be discussed with reasonable specificity, is given to the members and to the general public. (c) Following completion of any closed meeting, the minutes of the open meeting that was closed, or the minutes of the next open meeting if the closed meeting was separately scheduled, shall state whether the matters discussed in the closed meeting were limited only to those specified in the motion or notice for closure. (d) Except as provided in Section 10-15-1(H) of the Open Meetings Act, any action taken as a result of discussion in a closed meeting shall be made by vote of the Committee in an open public meeting. PASSED AND ADOPTED this 19th day of November, 2015. _________________________ Sherri Sipe, MPO Policy Committee Chairman _________________________ June Markle, MPO Administrative Aide 11 Exhibit “A” Resolution No. 2015-2 FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2016 Regular Meeting Schedule POLICY COMMITTEE All meetings will be held at 1:30 p.m. at the locations listed below. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location January 28, 2016 Commission Chambers San Juan County San Juan County Administrative Bldg. 100 S. Oliver February 25, 2016 Executive Conference Room Farmington Farmington Municipal Building 800 Municipal Drive April 28, 2016 Commission Room Aztec Aztec City Hall 201 W. Chaco St. May 26, 2016 City Council Chambers Bloomfield Bloomfield City Hall 915 N. First St. August 25, 2016 Executive Conference Room Farmington Farmington Municipal Building 800 Municipal Drive September 22, Commission Chambers San Juan County 2016 San Juan County Administrative Bldg. 100 S. Oliver November 17, Commission Room Aztec 2016 (3rd Aztec City Hall Thursday) 201 W. Chaco St. 12  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: 2015 Fall Traffic Counts Prepared by: Duane Wakan, MPO Planner Date: November 10, 2015 BACKGROUND  The MPO conducts traffic counts at locations throughout the MPO area twice a year, on a rotating basis such that each location is counted every three years. Counts are posted to a web-based map with a link from the MPO website.  The MPO collects directional volume counts at most count locations, and speed and vehicle classification at select locations.  The traffic count list was presented to the Technical Committee on November 5.  The Technical Committee asked that the dates for the counts be rescheduled with the consultant so that counts were not taken on Veterans’ Day, November 11. CURRENT WORK  This fall, 44 locations will be counted, 16 of which will count speed and vehicle classification.  Staff reviewed the locations and verified that there were no conflicts with construction or maintenance work that might impact the roadways being counted. ANTICIPATED WORK  The consultant will count the identified locations the week of November 17. ATTACHMENTS  The count list and a map of the locations are attached. INFORMATION ITEM  The 2015 Fall Traffic Count list is presented for information and review only. 13 FMPO 2015 Fall Traffic Counts Locations (see map referencing LOCAL_ID) LOCAL_ID ON_ROAD FROM_ TO FUNCTIONAL LocatedAt Area SpeedClass MPO Comments FM_129 Pinon Hills Blvd College NM 516/Main St Principal Arterial Approximately 500' west of English Road Farmington FM_139 San Juan Blvd Butler Scott Minor Arterial Approximately 600' W of Scott Farmington FM_150 Sunset Ave 20th 30th Collector Between 25th and 26th Farmington FM_151 Sunset Ave 30th Twilight Collector South of 32nd St Farmington FM_180 Ute St Gladeview Dustin Collector Between Allen and Orchard Farmington FM_181 Ute St Dustin Butler Collector At Monterrey Farmington FM_186 Windsor Dr College Blvd Beckland Dr Collector Between Knollcrest and Holiday Farmington Y FM_46 Cooper Butler Sullivan Collector Between Chaco and Laguna Farmington Y FM_69 Farmington Ave 20th 30th Collector Approximately 400' S of 30th Farmington NMDOT needs to create TIMS ID for this section FM_71 Hood Mesa Tr Pinon Hills Anasazi Trail Collector Approximately 1000' northeast of Kokopelli Trail Farmington FM_72 Hutton Main St 20th Minor Arterial At Lark Ave Farmington Y FM_74 Hutton Cliffside 30th Minor Arterial Approximately 200' N of Cliffside Farmington FM_75 Hydro Plant Rd Murray McCormick School Rd Collector At Laguna St Farmington AZ_120 NM 516 Ruins Rd Chaco St Principal Arterial Animas River Crossing Aztec AZ_121 NM 574 CR 3095 CR 3072 Collector At CR 3077 Aztec AZ_122 NM 574 CR 3072 NM 516 Collector Approximately 500' N of Lydia Rippey Rd Aztec Y AZ_159 US 550 S Rio Grande Rd NM 516 Principal Arterial At Zia St Aztec Y AZ_160 US 550 NM 516 NM 173 Principal Arterial Between N Rio Grande and Sabena Aztec AZ_187 Zia St Ash St Mesa Verde Ave Collector Between Main Ave and Church Aztec AZ_41 Chaco St NM 516 Park Ave Minor Arterial Animas River Crossing Aztec Y AZ_42 Chaco St Park Ave US 550 Minor Arterial East of Park Aztec AZ_81 Light Plant Road Riverside Dr NM 516 Collector South of NM 516 Aztec AZ_94 Mesa Verde Chuska Blanco Collector At Chaco St Aztec BL_177 US 64/Broadway US 550 N (First St) CR 4899 Principal Arterial Approximately 1 mi east of US 550 (First St) Bloomfield Y BL_222 W Blanco Blvd Frontier Bergin Ln Collector Approximately 200' West of Frontier St Bloomfield NMDOT needs to create TIMS ID for this section BL_223 W Blanco Blvd US 550 N (First St) Frontier Collector Between 5th and 4th Bloomfield Y SJ_106 NM 170 Pinon Hills Blvd CR 1424 Principal Arterial Approximately 4000' north of Pinon Hills Blvd County SJ_109 NM 173 CR 2950 NM 575 Collector Approximately 2.5 mi east of US 550 County SJ_117 NM 516 CR 350 Oliver Dr Principal Arterial East of CR 350 County Y SJ_155 CR 6480 CR 6200 CR 6500 Collector Approximately 100' West of CR 6477 County Y SJ_163 US 64/Broadway CR 6700 CR 6800 Principal Arterial Between CR 6700 and CR 6825 County SJ_179 US 64/Broadway CR 4800 CR 4785 Minor Arterial Approximately 1 mile E of CR 4800 County SJ_196 CR 3000 CR 350 CR 3100 Minor Arterial Approximately 1500' East of CR 350 County Y SJ_197 CR 3000 CR 3100 CR 3008 Minor Arterial Approximately 500' East of CR 3100 County SJ_199 CR 5500 CR 5510 US 550 Collector At CR 5315 County SJ_201 NM 489 (CR 6100) US 64 CR 6575 Collector At CR 6645 County SJ_202 NM 489 (CR 6100) CR 6575 CR 6400 Collector West of CR 6545 County Y NMDOT needs to create TIMS ID for this section SJ_51 CR 350 CR 3000 NM 516 Collector Animas River Crossing County Y NMDOT needs to create TIMS ID for this section SJ_54 CR 3535 NM 516 End of Route Collector Approximately 1200' N of NM 516 County Y SJ_56 CR 5500 US 64 CR 5510 Collector San Juan River Crossing County Y SJ_58 CR 5580 CR 350 CR 5584 Collector Approximately 500' East of CR 350 County SJ_99 Murray Dr/NM 5001 Pinon St Miller Principal Arterial Animas River Crossing County Y FM_126 Pinon Hills Blvd NM 170 W 30th Principal Arterial LaPlata River Crossing Farmington FM_45 College Blvd Windsor Pinon Hills Blvd Minor Arterial Approximetly 550' South of Messina Dr Farmington 14  Farmington MPO 2015 Fall Traffic Count Locations AZ_121 AZ_122 AZ_160 AZ_81 AZ_159 AZ_94 SJ_109 AZ_41 AZ_42 AZ_187 SJ_54 SJ_197 SJ_117 SJ_51 SJ_196 FM_71 FM_129 FM_45 SJ_106 FM_186 SJ_155 SJ_163 FM_126 FM_151 FM_69 FM_74 FM_150 FM_46 FM_72 FM_181 SJ_201 FM_180 SJ_202 FM_139 SJ_58 FM_75 SJ_99 BL_222BL_223 SJ_179 BL_177 SJ_56 SJ_199 Legend 2015 Fall TC Locations [ Sources: Esri, DeLorme, NAVTEQ, USGS, Intermap, iPC, NRCAN, Esri Japan, METI, Esri China (Hong Kong), Esri (Thailand), TomTom, 2013 15  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #10 Subject: Information Items Prepared by: Duane Wakan, MPO Planner Date: November 9, 2015 INFORMATION ITEMS a. T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project. Mr. Fillerup attended this two and one-half day training in Albuquerque on November 3-5. b. MPO Quarterly. The MPO Quarterly will be held on December 14 and 15 at the Mesilla Valley MPO in Las Cruces. c. Joint MPO & NMDOT Meeting. The next joint Technical Committee and NMDOT meeting is scheduled for December 10 in Bloomfield. d. Data Needs for NMDOT Collaboration. Staff is working with NMDOT on asset management and other data collection efforts and more details on local participation will be known prior to the MPO Quarterly. e. Other. 16  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING September 24, 2015 Policy Members Present: Sherri Sipe, City of Aztec Curtis Lynch, City of Bloomfield (via phone) Scott Eckstein, San Juan County Policy Members Absent: Nate Duckett, City of Farmington Staff Present: Duane Wakan, MPO Planner June Markle, MPO Administrative Aide Staff Absent: Mary Holton, MPO Officer Fran Fillerup, MPO Associate Planner Others Present: Larry Hathaway 1. CALL TO ORDER Commissioner Sipe called the meeting to order 1:40 p.m. 2. APPROVE THE MINUTES FROM THE AUGUST 27, 2015 POLICY COMMITTEE MEETING Commissioner Eckstein moved to approve the minutes from the August 27, 2015 Policy Committee meeting with the two corrections noted. Councilor Lynch seconded the motion. The motion was passed unanimously. 3. 2040 METROPOLITAN TRANSPORTATION PLAN Subject: 2040 Metropolitan Transportation Plan Prepared by: Duane Wakan, MPO Planner Date: September 17, 2015 BACKGROUND OR PREVIOUS WORK  The MPO has prepared an update to its Metropolitan Transportation Plan (MTP). Chapters have been presented beginning in early 2015. 17  CURRENT WORK  The 30-day public comment period ran from August 12 through September 10, with 5 public open houses held the week of August 24th throughout the MPO. Public comments are attached.  Review comments made throughout the process have been considered and incorporated and a new layout of the MTP completed.  Following the review of comments, staff has expanded upon the Implementation Plan, Chapter 14. This is provided separately as an attachment for review.  Seek recommended approval of the 2040 MTP. If forwarded by the Technical Committee, the 2040 MTP will be presented for final decision by the Policy Committee on September 24.  The Technical Committee conducted a public hearing on the 2040 MTP Update and recommended approval on September 22. 2040 MTP  For the latest version of the MTP, please refer to the MPO website, farmingtonmpo.org, select Metropolitan Transportation Plan at left, and scroll down to find chapters of the 2040 MTP. ACTION ITEM  Consider approval of the 2040 Metropolitan Transportation Plan. DISCUSSION: Mr. Wakan reported that work on the 2040 MTP Update had been ongoing for the past year. A 30-day public comment period ran from August 12 to September 10, 2015 and five public open houses were held the week of August 24 throughout the MPO. Comments from the open houses can be found on Pages 2-4 of the Agenda. Mr. Wakan explained that comments received were considered and incorporated into the MTP. Some of the comments resulted in expansion of the Implementation Plan, Chapter 14, and a change in Tier 1 bike/ped funding levels. Additionally, the acknowledgement, table of contents, appendices, and maps need to be incorporated into the document. The MPOs, as well as NMDOT, are waiting for federal guidance on what performance measures will be needed and also what the targets will be. Once these have been identified, the MTP will be amended to include this information. Mr. Wakan reported that a public hearing was held during the Technical Committee meeting on September 22 and no comments were received. The Technical Committee recommended approval of the 2040 MTP. ACTION: Commissioner Eckstein moved to approve the 2040 Metropolitan Transportation Plan. Commissioner Sipe seconded the motion. The motion was passed unanimously. 18 4. FARMINGTON REGIONAL ITS ARCHITECTURE UPDATE Subject: Farmington Regional ITS Architecture Update Prepared by: Duane Wakan, MPO Planner Date: September 17, 2015 BACKGROUND OR PREVIOUS WORK  Beginning in November 2014, the ITS Bureau of NMDOT sponsored an update the ITS Architecture for the Farmington MPO area. The process convened departments of local government agencies and other stakeholders and was led by ConSysTec, an ITS Architecture program developer and consulting firm.  The ITS Architecture is represented as lists of stakeholders, descriptions of services, equipment and operations, and the relationships of various ITS elements. These may be current and future ITS elements for improved transportation safety and efficiency.  Recommended approval of the ITS Architecture Update was tabled by the Technical Committee on August 13, 2015 to allow more time for review.  The Technical Committee recommended approval of the ITS Architecture Update on September 22. CURRENT WORK  ConSysTec and NMDOT supplied a final version of the Farmington Regional ITS Architecture Update in July. The document is posted to the Farmington MPO website, farmingtonmpo.org, under MPO Documents. An excerpt is included in this agenda for reference (the entire document is 125 pages).  Staff will present on the final version of the document and seek approval of the ITS Architecture Update by the Policy Committee. ACTION ITEM  Consider approval of the Farmington Regional ITS Architecture Update. . DISCUSSION: The ITS Bureau of NMDOT sponsored the ITS Architecture Update for the Farmington MPO. The process was led by program developer and consultant ConSysTec. The ITS Architecture is a database listing all existing ITS technology in the region, the stakeholders, descriptions of services, equipment, and operations, and how all these elements fit together. All the local entities provided their current and future technology plans to ConSysTec who then incorporated those into the ITS Architecture Update. The technology is valuable in that it provides advance warning to motorists of road dangers and/or inclement weather. Also, as the state implements new or additional technology, that will be added into our region’s document. 19 ACTION: Councilor Lynch moved to approve the Farmington Regional ITS Architecture Update. Commissioner Eckstein seconded the motion. The motion was approved unanimously. 5. CONSIDER APPROVAL OF THE FTA 5303 MEMORANDUM OF AGREEMENT Subject: FTA Memorandum of Agreement Prepared by: Duane Wakan, MPO Planner Date: September 16, 2015 BACKGROUND or PREVIOUS WORK  The Memorandum of Agreement (MOA) serves as the planning contract between the MPO and the Federal Transit Administration’s 5303 Program.  The document identifies the responsibilities for carrying out the metropolitan transportation planning process between the MPO, NMDOT, and the fiscal agent serving the metropolitan planning area.  With the MOA, NMDOT and the MPO also enter into a contractual agreement to establish the terms and conditions for performance and payment.  The lead agencies legal departments have reviewed and signed the document.  This is the first MOA that has come from NMDOT’s Transit and Rail Division.  This MOA was originally presented for consideration at the June 30 Technical Committee meeting but was tabled due to changes necessitated by NMDOT.  The Technical Committee subsequently approved the MOA on July 16.  A legal question then arose and the Policy Committee tabled discussion of this item at the August 27 meeting until all concerns were addressed.  The City of Farmington’s legal department has signed the MOA. CURRENT WORK  FTA has presented the MPO with a MOA that covers a three-year period from July 1, 2015 to September 30, 2018.  The Unified Planning Work Program (UPWP) will need to identify specific 5303 planning task, scopes and funding estimates.  A 20% local funding match will continue to apply to all 5303 planning activities.  An annual audit of the 5303 Program will be required pursuant to 2 CFR 200 uniform administrative requirements, cost principles and audit requirements for Federal awards. ACTION ITEM  Staff recommends approval of the draft Memorandum of Agreement to the Policy Committee as proposed by NMDOT. DISCUSSION: The FTA Memorandum of Agreement (MOA) serves as the planning contract between the MPO and the Federal Transit Administration’s 5303 Program and will run for three years from July 1, 2015 to September 30, 2018. 20 This is the first MOA for the MPO and the Transit Bureau. It outlines the responsibilities of the parties and the processes to be followed. The City of Farmington, as the fiscal agent for the MPO will now be subject to annual financial audits relating to the 5303 program. The City of Farmington’s legal department has reviewed, overcome the previous technical issues, and signed off on the document. Mr. Wakan stated that the Technical Committee had recommended approval of the document at their July meeting, but due to the pending legal questions, the Policy Committee tabled discussion of this item on August 24. With all the legal issues now having been resolved, this item is again being presented for approval by the Policy Committee. ACTION: Commissioner Eckstein moved to approve the FTA Memorandum of Agreement. Commissioner Sipe seconded the motion. The motion was approved unanimously. 6. COMPLETE STREETS Subject: Complete Streets Prepared by: Duane Wakan, MPO Planner Date: September 14, 2015 BACKGROUND or PREVIOUS WORK  Complete Streets is a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Complete Streets Advisory Group (CSAG) to design guidelines for the FMPO planning area.  The Advisory Group held its latest meeting on September 3 and reviewed the draft Complete Streets Design Guidelines document.  A final Draft will be presented to the CSAG on October 1, as well as an open house in the evening of October 1 at the Farmington City Library from 5-7pm CURRENT WORK  Staff and Advisory Group members are reviewing and editing the draft chapters for the design guidelines document.  Staff will provide the final draft for public review on the 1st of October INFORMATION ITEM  The draft Design Guidelines document is presented for review only. 21 DISCUSSION: MPO Staff and the Complete Streets Advisory Group are working on reviewing and editing the draft chapters of the design guidelines document. The Advisory Group will reconvene on October 1 to review the recommended revisions and updates. Mr. Wakan reported that during their September 22 meeting, the Technical Committee members requested that they be allowed to vet the design guidelines and present their own recommendations and edits. A tentative date for this meeting has been scheduled for October 15. Mr. Wakan said that the design guidelines document presents an executive summary that explains the overall need for complete streets and the values set by the Advisory Group. The values, goals, and mission statement were adopted back in 2013 and have already been approved by the Technical and Policy Committees. The six core values – Public Health, Safety, Connectivity, Multi-Modal, Economic Vitality, and Aesthetics – were the driving force in the development of the design guidelines. The overarching theme for the design guidelines was the recognition that the region would be to participate on an economic scale with nearby neighbors and competitors. It is still thought that complete streets can be the mechanism to make this viable. Mr. Wakan said that the complete streets planning document has been developed and influenced by public input. As the area is able to implement some amenities that promote an active life and a sense of place, the region will be able to attract and retain businesses and talent. Mr. Wakan said there will be a Complete Streets Open House on October 1 from 5:30 to 7:30 p.m. at the Farmington Public Library. The Advisory Group team will be hosting the event and providing their input and enthusiasm to help explain the goals and concepts of complete streets to the public. Mr. Wakan added that additional open houses would also be held in Aztec and Bloomfield during the next month or two. Commissioner Sipe asked if a presentation could also be offered in Kirtland. Mr. Wakan said several of the Advisory Group members have a personal interest in the development of Kirtland and Staff would speak to the Kirtland representatives to see when a complete streets presentation could be provided. There were many complete streets presentations given throughout the process to civic organizations, non-profits, and others. Once the design guidelines are finalized and adopted, follow-up presentations will be given to these groups to show them what was developed. Mr. Wakan stated that the draft design guidelines are available on the MPO website. Comments are welcome and will be accepted until October 15. 6. NMDOT REPORTS Mr. Quintana with District 5 was not present for the meeting. Mr. Degani provided a written Planning Bureau update and attended via telephone. He summarized his report for the Policy Committee members: 22 Tribal/Local Planning Agencies (T/LPAs) Per NMDOT Project Oversight Department (POD), 3 important deadlines for T/LPA projects: 1) October 15 for Agreement Request Forms for all projects approved in Baseline STIP, allowing NMDOT to draft agreements and provide entities sufficient time for required commission approval and signature process. ARF’s due to NNMDOT Project Oversight Division and must be approved by the T/LPA, NMDOT Regional T/LPA Coordinator and NMDOT Construction Liaison Engineer. 2) March 15 for signed (by entities) agreements to be returned to NMDOT. Design agreements will be executed and funds obligated. Construction agreements will be held for execution pending PSE (9-day letter requirements). 3) June 15th is the obligation deadline. In most cases this would be when the 9-day letter. If T/LPA projects are included in the TIP/STIP, T/LPAs can submit Agreement Request Forms (ARFs) for FFY16 funding and must submit it prior to the October 15 deadline. The 2016-2021 Baseline STIP was sent out to FMPO staff on 9/11/15. Local Agencies should work with the T/LPA coordinator, Lawrence Lopez at the North Regional Design Center to obtain and process ARFs. When reviewing the TIP/STIP and the T/LPA needs to amend their project scope, termini, or budget, you need to pursue it immediately, prior to requesting the agreement. For non-infrastructure awards (plans, Safe Routes to School Coordinators, Recreational Trails Program maintenance projects), GTG will work with the T/LPAs on their agreements and will contact them directly. FHWA and FTA updated the publication “The Transportation Planning Process Briefing Book.” The updated book includes an enhanced section on performance-based planning, regional transportation planning organizations, transportation equity, and public transportation operators. The PDF can be downloaded at http://www.fhwa.dot.gov/planning/publications/briefing_book/. It is an excellent resource for all of us in the field of transportation planning! FMPO 2040 MTP. Section 23 USC Section 134 of the federal MAP-21 regulations addresses “Publication” of the review and approval processes for MTP’s. The FMPO 2040 MTP upon formal adoption shall be published electronically on the FMPO website and made readily available to the public. The Plan needs to be submitted both in hard copy and electronically to the NMDOT Planning Liaison. I will in return, provide the electronic copy to management for their review, use and/or submittal to FHWA for informational purposes. New Mexico 2040 Transportation Plan (“2040 Plan”) was adopted on behalf of NMDOT by Secretary, Tom Church via a signed cover memo. Cambridge Systematics is preparing the final format and we anticipate posting of the final 2040 Plan document on NMDOT website in early October. Upcoming Meetings/Trainings • VISUM 14 Two-Day Travel Demand Modeling Training - The VISUM 14 Two-Day Travel Demand Model training is scheduled for 10/6-10/7 for FMPO, SFMPO, LCMPO and NMDOT Modeling Staff. • T/LPA Semi-Annual Training: Federal and State Inception to Completion for a Successful Project – November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at (505) 827-5273 for registration information. • The 7th Annual Intelligent Transportation Systems (ITS) 2015 Annual Meeting is October 29 at the Embassy Suites in Albuquerque showcasing technical session presentations, local speakers and Philip Tarnoff, National Keynote Speaker and Advanced Transportation Technology Director, University of Maryland. Mr. Degani reiterated the deadlines shown for T/LPA projects. 23 Mr. Degani reported that following the formal adoption by the Policy Committee of the MPO’s 2040 MTP, the document needs to be posted on the website and also sent to him as the Planning Liaison. Mr. Degani will provide an electronic copy to his management and then it will be submitted to FHWA for informational purposes. The NM 2040 Transportation Plan was also adopted and this document should be on their website by early October. Mr. Degani reported on the upcoming meetings and trainings: - VISUM training on October 6 and 7 in Santa Fe that MPO Staff will be participating in; - ITS Architecture Annual Meeting will be held on October 29. This will showcase some of the ITS technologies, the stakeholders, and how it is used in various areas (cameras that show inclement weather and signage that provides potential alternate routes to use in case of dangerous or impassable roadways). 7. INFORMATION ITEMS Subject: Information Items Prepared by: Duane Wakan, MPO Planner Date: September 14, 2015 INFORMATION ITEMS a. MPO Quarterly. MPO Staff attended the MPO Quarterly on September 15 and 16 in Santa Fe. b. Upcoming Training: T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project. November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at 505-827-5237 for registration information. Training will be two and a half days. c. NM Legislature's Transportation Infrastructure Revenue Subcommittee: Monday, October 5 at the Legislature in Santa Fe, to hear more from local governments wrestling with funding roads, complete streets, business growth, changing demographics, and other transportation infrastructure issues. d. Other. DISCUSSION: a. During the MPO Quarterly, the MPOs and NMDOT divisions reviewed some of the project management issues experienced across the state as projects are moved into obligation. All District 5 projects will be moved into obligation. Staff gave a best practices presentation on photo morphs produced of Aztec Main Street and complete streets concepts in Farmington to the other MPO staff members. FMPO 24 Staff explained that these have been great in gaining public engagement and involvement in transportation projects. The morphs provide a visual that allow people to see existing conditions and potential improvements and gets them excited and talking about the possibilities. Mr. Wakan explained that when the photo morphs are used to describe a project, some type of momentum happens afterward. He thought this was an excellent way to communicate ideas to the community. b. The state’s training on Inception to Completion for a Successful Project will be held on November 3-5 in Albuquerque. All entity project development engineers and managers are encouraged to attend to learn the processes required by NMDOT and FHWA for project management and oversight. Staff is planning to attend this training. c. The NM Legislature’s Transportation Infrastructure Revenue Subcommittee has asked for input from elected officials and staff of local governments struggling with funding roads, complete streets, business growth, changing demographics, and other transportation infrastructure issues. Mr. Wakan said the MPO would like to coordinate comments from the entities and consolidate the list of concerns. Policy Committee members were invited to attend and present their issues before the subcommittee on October 5. Commissioner Eckstein asked if the information on this subcommittee meeting could be sent out in an e-mail d. Ms. Holton and Mr. Fillerup attended the American Planning Association-New Mexico conference in Las Cruces, New Mexico. 8. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members or Staff. 9. BUSINESS FROM THE FLOOR There was no business from the floor. 10. ADJOURNMENT Commissioner Eckstein moved to adjourn the meeting. Councilor Lynch seconded the motion. Commissioner Sipe adjourned the meeting at 2:20 p.m. ___________________________ _____________________________ Commissioner Sipe, Chair June Markle, MPO Administrative Aide 25