MPO Policy Committee

Aztec ¤ Bloomfield ¤ Kirtland ¤ Farmington ¤ San Juan County ¤ NEW MEXICO MPO POLICY COMMITTEE AGENDA November 15, 2018 1:30 p.m. Commission Chambers San Juan County’s Administrative Building 100 South Oliver Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING November 15, 2018 1:30 PM This regular meeting will be held in Commission Chambers at San Juan County’s Administrative Building, 100 South Oliver, Aztec, Bloomfield, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the September 27, 2018 Technical Committee 36-46 Meeting. 3. Review and consider approval of proposed Policy Committee (PC) Resolution 1-8 2018-5 regarding adopting FMPO Targets for Performance Measures (PM 2 Targets) (Pavement and Bridge Condition): a. Review proposed PC Resolution 2018-5 b. Hold a public hearing on proposed PC Resolution 2018-5 c. Consider approval of proposed PC Resolution 2018-5 (PM2 Targets) Action Item Presented by: Jeff Kiely 4. Review and consider approval of proposed Policy Committee (PC) Resolution 9-20 2018-6 regarding adopting the state’s targets for Performance Measures (PM 3 Targets) (System Performance) as the FMPO targets: a. Review proposed PC Resolution 2018-6 b. Hold a public hearing on proposed PC Resolution 2018-6 c. Consider approval of proposed PC Resolution 2018-6 (PM 3 Targets) Action Item Presented by: Jeff Kiely 5. Review, discuss, and consider approval of proposed Policy Committee 21-26 Resolution 2018-4 regarding the 2019 Policy Committee Meeting Schedule. Action Item Presented by: Jeff Kiely 6. Reports from NMDOT a. Update from District 5 (Anthony Lujan / Lawrence Lopez) b. Update from the Planning Bureau (Joseph Moriarty) 7. Receive a report on the National Highway Performance Management Measures 27-32 (PM 1) for Highway Safety Improvement Program for FFY2019 Presented by: Jeff Kiely 8. Committee Member Discussion Item(s) 33 No additional items were presented for inclusion on the agenda. 9. Information Items 34 a. Report on FFY2020 Plus CMAQ Non-Mandatory Program - Next steps. b. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) – Next steps. c. Update on the Search for an FMPO Officer d. Update on the Bicycle/Pedestrian Plan Update Presented by: Jeff Kiely 10. Business from Chairman, Members, and Staff 11. Public Comment on Any Issues Not on the Agenda 12. Adjournment  The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #3 Subject: National Performance Management Measures for Assessing Pavement Condition and Bridge Condition (PM 2) Prepared by: MPO Staff Date: November 15, 2018 BACKGROUND  23 CFR §490 Subpart C – National Performance Management Measures for Assessing Pavement Condition and 23 CFR §490 Subpart D – National Performance Management measures for Assessing Bridge Condition (see attached).  The FHWA requires that MPOs establish four-year targets for six (6) performance measures. Those six performance measures to be considered are: 1) Percentage of interstate pavements on the NHS in good condition; 2) Percentage of interstate pavements on the NHS in poor condition; 3) Percentage of non-interstate pavements on the NHS in good condition; 4) Percentage of non-interstate pavements on the NHS in poor condition; 5) Percentage of bridges on the NHS in good condition; and 6) Percentage of bridges on the NHS in poor condition.  MPOs may: Agree to support State target OR establish their own targets. The FMPO needed to develop some of its own targets for PM 2 (see attached). After a work session with NMDOT staff and careful review of NMDOT’s statistics, Technical Committee recommends: o BRIDGES on National Highway System (NHS) – Adopt a different target for FMPO:  10% target for Bridges in Good condition [vs. the State at 36.0% (2019) and 30.0% (2021)]  2.5% target for Bridges in Poor condition [vs. State at 3.3% (2019) and 2.5% (2021)] o PAVEMENT on Non-Interstate/NHS – Adopt a slightly different target for FMPO:  set 34.2% target for Pavement in Good condition [vs. the State at 35.6% (2019) and 34.2% (2021)]  set 12.0% target for Pavement in Poor condition [vs. State at 9.0% (2019) and 12.0% (2021)]  Reporting is for a four-year period although revisions to the targets can be made after two years.  Staff recommends approval of the FMPO proposed targets; the Technical Committee recommended their approval on November 7. CURRENT ISSUES  FMPO Policy Committee action is due no later than November 20, 2018 1  ATTACHMENTS  Proposed Policy Committee Resolution 2018-5 regarding PM 2 Targets and the proposed FMPO four-year (2021) Performance Management (PM 2) Targets for the FMPO.  NMDOT’s PM 2 Targets Memo dated 5/18/18. ACTION ITEM  Hold a public hearing on the proposed Policy Committee Resolution 2018-5 (PM 2 Performance Measure Targets).  Consider approval of the proposed Policy Committee Resolution 2018-5 (PM 2 Performance Measure Targets). APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 2 3 4 5  Tom Church Cabinet Secretary G e n e r a l O f f i c e P. O. B o x 1 1 4 9 S a n t a F e, N M 8 7 5 0 4 – 1 1 4 9 23 CFR 490 Sub Part C and D Target Setting National Highway System Pavements and Bridges This document outlines the NMDOT procedures for establishing performance targets for New Mexico, as required by 23 CFR 490, Subpart C - National Performance Management Measures for Assessing Pavement Condition and Subpart D – National Performance Management Measures for Assessing Bridge Condition. The State DOT is required to establish targets, regardless of ownership, for the full extent of the Interstate and non-Interstate NHS for pavements and for Bridges on the NHS. By May 21, 2018, 2- and 4-year targets must be established and report targets by October 1, 2018, in the Baseline Performance Period Report. The following are the six (6) Performance Measures: 1. Percentage of Interstate pavements on the NHS in Good Condition 2. Percentage of Interstate pavements on the NHS in Poor Condition 3. Percentage of non-Interstate pavements on the NHS in Good Condition 4. Percentage of non-Interstate pavements on the NHS in Poor Condition 5. Percentage of bridges on the NHS in Good condition 6. Percentage of bridges on the NHS in Poor Condition The NMDOT used a coordinated effort with the Metropolitan Planning Organizations (MPOs) and other stakeholders to set the targets. The bulleted sections below provide an explanation of events leading to the development of the performance measures and this document: 1. In 2013, NMDOT began collecting the pavement condition data for all NMDOT maintained roadways, non-DOT maintained NHS and HPMS sample segments based on the four condition metrics (IRI, rutting, faulting and cracking) and three inventory data elements (through lanes, surface type, and structure type) included in 23 CFR 490.309. Pavement condition data is collected based on one-tenth mile. 23 CFR 490.313 requires DOTs to be in compliance with the reporting cycle beginning January 1, 2019 for the Interstate. 2. Numerous internal meetings took place with representatives from the Districts and Pavement Management and Design Bureau staff to review and analyze pavement condition data and performance trends. NMDOT maintains the pavement condition data in a Pavement Management System database (PMS db) on the Agile Assets platform. The PMS db is used to predict future performance based on criteria identified for various funding scenarios. It can also forecast funding required to attain a desired condition. 3. Funding allocations for Interstate, non-Interstate NHS and non-NHS pavements, NHS and non- NHS Bridges were determined based on reviewing historical information based on obligated amounts for federally funded projects contained in the Statewide Transportation Improvement Program (STIP) database. In addition, historical funding amounts for pavements and bridges was obtained from data in the Maintenance Management System and Contract Maintenance Databases. 4. In preparation for developing the Transportation Asset Management Plan (the TAMP), a Financial Planning and Investment Analysis Workshop was held on June 15, 2015 to review the process for developing Transportation Asset Management (TAM) eligible revenue forecasts and reviewing bridge and pavement performance at funding levels in order to develop allocation recommendations for baseline revenues. 6  5. On February 27, 2018, FHWA presented the Asset Management Workshop on Life Cycle Planning, Risk Management and Financial Plans to support the implementation of Asset Management Plans. Representatives from the Mesilla Valley MPO, Mid-Region MPO and Santa Fe MPO participated in the workshop with NMDOT staff. There was a representative from five of the six NMDOT Districts in attendance. 6. On March 15, 2018, the New Mexico Transportation Commission was briefed on the Initial TAMP and proposed Federal 2 and 4 year targets. 7. On March 16, 2018, the NMDOT TAM Technical Working Committee met to review the final draft of the initial TAMP and to review the performance targets proposed for inclusion in the document. 8. On March 28, 2018, the NMDOT provided a presentation on all Performance Measures to the MPO’s attending the quarterly MPO meeting. NMDOT collected Pavement Condition data was presented by MPO area for the Interstate and non-Interstate NHS pavements within each MPO boundary in order to show how pavements are performing within each MPO area. In addition, 10-year pavement condition projections were presented. 9. Documentation on the Pavement and Bridge condition performance measures was presented to NMDOT Executive Staff on May 16, 2018, in preparation for transmitting the 2- and 4-year performance targets for the six measures listed above to FHWA-NM Division. Predicting future condition of pavements and bridges is dependent on funding. The period determined for predicting future condition is ten years. In order to prepare predictions of future conditions, funding allocations needed to be established. The funding allocations for Interstate, non-Interstate NHS and non-NHS pavements and NHS and non-NHS bridges were based on a review of information contained in historical STIP’s and MMS data. A combination of federal and state funding is used to determine the total amount of funding available for TAM activities. In addition to STIP and MMS financial information, a review of NMDOT historical budget, state road fund revenue projections and future debt service payments were reviewed to determine the TAM-eligible revenues. This analysis also included review of pavement and bridge allocations. In setting the 2- and 4-year performance targets for the pavement measures, NMDOT analyzed historical pavement condition data based on the FHWA measures to prepare a trend analysis. The PMS db is used to predict future condition; however, it is unable to predict future condition based on the FHWA metrics. As a result, the PMS db uses a Pavement Condition Rating (PCR) to determine condition. The PMS db was configured based on a multi-year collaborative effort to develop the decision trees that combine the various pavement distresses collected for each tenth mile section to determine an Overall Condition Index (OCI) for each 2-mile managed segment. The PCR is 80 percent OCI and 20 percent smoothness index, which is IRI and rutting metric converted to a 100 scale. The annual funding allocation below is entered into the PMS db in order to predict an annual PCR for each system. The PCR is then mapped to the Federal Good, Fair and Poor to predict a future pavement condition each year for the ten-year analysis period. The annual funding allocations used in the PMS to predict future pavement condition are: 1. Interstate Pavements, $62 million/year 2. Non-Interstate NHS Pavements, $68 million/year 3. Non-NHS Pavements, $50 million/year NMDOT maintains bridge condition data in a Bridge Management System (BrM); however, BMS does not have the capability of predicting future condition. NMDOT uses a spreadsheet based tool to predict 7 performance of each bridge given predicted deterioration. The model components include measures, deterioration, treatments and prioritization. The model uses the National Bridge Inventory (NBI) data weighted by deck area. A Markov modeling approach, similar to Pontis models is used but applied to the NBI data. The approach predicts a percent chance a rating will drop to the next value in a year. NCHRP Report 713 was used to determine median years to reach ratings of 3, 4 and 5. NMDOT Bridge Management evaluated the spreadsheet tool for predicting future condition prior to adopting for use. The annual funding allocations used in the spreadsheet tool to predict future condition are: 1. NHS Bridges, $40 million/year 2. Non-NHS Bridges, $20 million/year The future condition is based on data collected during calendar year 2016 and predicting condition for calendar years 2016 through 2026. The 2-year target is based on the condition data collected during calendar year 2019 and the 4-year target is based on data collected in calendar year 2021. The first Mid Performance Period Progress Report is due to FHWA on October 1, 2020 which will be based on pavement and bridge condition data collected during calendar year 2019. The table below indicates NMDOT performance measure targets. Performance Measure 2 Year (2019) 4 Year (2021) Percentage of bridges on the NHS in Good condition 36.0% 30.0% Percentage of bridges on the NHS in Poor condition 3.3% 2.5% Percentage of Interstate pavements on the NHS in Good condition 57.3% 59.1% Percentage of Interstate pavements on the NHS in Poor condition 4.5% 5.0% Percentage of Non-Interstate pavements on the NHS in Good 35.6% 34.2% condition Percentage of Non-Interstate pavements on the NHS in Poor 9.0% 12.0% condition 8  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #4 Subject: FFY2019 Targets for System Performance/Freight/CMAQ (PM 3) Prepared by: MPO Staff Date: November 15, 2018 BACKGROUND  23 CFR §490 – 2019 Targets for System Performance/Freight/CMAQ (PM 3) (see attached).  The FHWA requires that MPOs establish PM 3 Measures as follows: 1) Two measures to assess system performance: a. Percentage of person-miles traveled on the interstate system that are reliable; b. Percentage of person- miles traveled on the non-interstate National Highway System (NHS) that are reliable; 2) One measure to assess freight movement: a. Truck Travel Trime Reliability (TTTR) index; 3) Three measures to assess the CMAQ Program: a. Annual hours of peak-hour excessive delay per capita – NM is not required to set a target for this measure; b. Percent on non-single occupancy vehicle (SOV) travel – NM is not required to set a target for this measure; c. On-road mobile source emissions reductions – NM is in non-attainment for Particulate Matter (PM) 10 in one area covered by the El Paso Metropolitan Planning Organization (EPMPO).  MPOs may agree to support State target OR establish their own targets. The FMPO proposes to adopt the NMDOT targets for PM 3.  Staff recommends adopting the NMDOT targets; the Technical Committee recommended their approval on November 7. CURRENT ISSUES  FMPO Policy Committee action is due no later than November 20, 2018 ATTACHMENTS  NMDOT’s Performance Measure (PM) Target Report for PM 3 for FFY2019  Proposed Policy Committee Resolution 2018-6 regarding PM 3 Targets. ACTION ITEM  Hold a public hearing on the proposed Policy Committee Resolution 2018-6 regarding the PM 3 Performance Measure Targets.  Consider approval of the proposed Policy Committee Resolution 2018-6 regarding PM 3 Performance Measure Targets. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT. 9   23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 10 11 12 13 14 15 16 17 18 19 20  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: 2019 Annual Meeting Schedule Prepared by: MPO Staff Date: November 15, 2018 BACKGROUND  Each year the Policy Committee approves a resolution ensuring compliance with the open meetings act and establishes its meeting schedule for the coming year.  NMDOTs STIP Procedures Manual outlines an annual calendar for TIP Amendments which may impact the meeting schedule on a quarterly basis. This schedule has been considered in developing this proposal. CURRENT WORK  Staff is presenting, herein, a proposed meeting schedule for discussion with the Policy Committee.  It is suggested that the Policy Committee hold eight (8) regular meetings during 2019. The additional meeting in June is needed to consider a scheduled amendment to the UPWP.  Meetings are recommended for January, February, April, May, June, August, September, and November.  The Committee’s Meetings can continue to be held on the fourth Thursday at 1:30 pm, unless otherwise indicated, on a rotating basis among the entities.  Staff compared the Policy Committee schedule with the Technical Committee schedule, as well as with the RTPO, NMDOT, and other possible competing schedules, and has concluded that the proposed Policy Committee schedule remains the most efficient and workable. ACTION ITEM  Staff recommends that the Policy Committee approve the 2019 meeting calendar by adoption of Policy Committee Resolution 2018-4. 21  * PROPOSED * FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2019 Regular Meeting Schedule POLICY COMMITTEE All meetings will be held at 1:30 p.m. at the locations listed below. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location and City January 24, 2019 Commission Chambers San Juan County San Juan County Administrative Bldg. 100 S. Oliver February 28, 2019 Council Chambers Farmington Farmington City Hall 800 Municipal Drive April 25, 2019 Council Chambers Kirtland Kirtland Town Hall 47 Road 6500 May 23, 2019 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street June 27, 2019 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street August 22, 2019 Commission Chambers San Juan County San Juan County Administrative Bldg. 100 S. Oliver September 26, Council Chambers Farmington 2019 Farmington City Hall 800 Municipal Drive November 21, Council Chambers Kirtland 2019 (3rd Kirtland Town Hall Thursday) 47 Road 6500 22 23 24 25 26  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #7 Subject: National Performance Management Measures for Highway Safety Improvement Program (PM 1) Prepared by: MPO Staff Date: November 15, 2018 BACKGROUND  23 CFR §490 Subpart B – National Performance Management Measures for Highway Safety Improvement Program (see attached).  The FHWA requires that MPOs establish targets for five (5) safety performance measures for all public roads in the MPO planning area within 180 days after the State establishes each target.  The five Performance Measures to be considered are: 1) Number of Fatalities, 2) Number of Serious Injuries, 3) Fatalities per 100 Million VMT (Vehicle Miles Traveled), 4) Serious Injuries per 100 Million VMT (Vehicle Miles Traveled) and, 5) Number of Non-Motorized Fatalities and Non-Motorized Serious Injuries.  The first three targets are common measures and must be identical to the targets established for the Highway Safety Plan (HSP).  MPOs may: Agree to support State target OR establish specific numeric targets for a safety performance measure (number or rate).  Reporting is done on an annual basis, leaving the choice to adopt State standards vs. establish MPO specific targets up to the MPO Policy Committee each year.. CURRENT ISSUES & RECOMMENDATIONS  This item will be presented to the Technical Committee for consideration in December and then brought back to the Policy Committee in January for their considered adoption.  Staff recommends that the state standards be adopted again for FFY2019.  FMPO Policy Committee action is due no later than February 27, 2019. ATTACHMENTS  NMDOT’s Performance Measure (PM) Target Report – PM 1 for Federal Fiscal Year 2019 – REVISED. INFORMATION ITEM  This item will be considered and action sought by the Policy Committee in January 2019. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2) 27   49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 28  Performance Measure (PM) Target Report – PM 1 Federal Fiscal Year 2019 - REVISED This document outlines the Federal Fiscal Year (FFY) 2019 Targets for Safety (PM 1) for New Mexico, as required by the 23 CFR 490, Final Rule on the Highway Safety Improvement Program (HSIP) published March 15, 2016 (effective April 14, 2017). The New Mexico Department of Transportation (NMDOT) Statewide Planning Bureau (SPB) is responsible for coordinating the setting of PM 1 targets. Overview of PM 1 Measures The state is required to set annual targets for five performance measures: 1. Number of Total Fatalities 2. Number of Serious Injuries 3. Fatalities per 100 million vehicle miles travelled (VMT) 4. Serious Injuries per 100 million VMT 5. Number of Non-motorized Fatalities and Serious Injuries The first three are common measures and must be identical to the targets established for the Highway Safety Plan (HSP). Coordination with Metropolitan Planning Organizations (MPOs) The NMDOT undertook a coordinated effort with the Metropolitan Planning Organizations (MPOs), the HSP team and other stakeholders to set the targets. 1. Numerous internal meetings took place in winter of 2018 between the NMDOT S t a t e w i d e Planning Bureau (SPB) and Traffic Safety Division to review and analyze crash data and trends. NMDOT contracts with the University of New Mexico (UNM) to maintain the state’s crash database. 2. On March 29, 2018, NMDOT staff discussed the PM 1 measures with the MPOs at the Joint Meeting with the MPOs and Regional Transportation Planning Organizations (RTPOs). 3. On May 2 2 , 2018, the NMDOT Safety Division held a meeting to discuss and adopt the targets required in the HSP. NMDOT Planning Bureau staff and MPO representatives attended. 4. On June 5, 2018, SPB staff presented the final targets to the MPOs at the MPO Quarterly meeting in Farmington. The MPOs agreed to adopt the state targets by resolution prior to the February 27, 2019 deadline. 5. On June 18, 2018, SPB staff emailed a draft of this report, outlining the adopted state PM1 targets, to the MPOs for review and comments by July 9, 2018. SPB received no comments from the MPOs on this report or the NMDOT PM 1 targets. 6. The MPOs have until February 27, 2019 to adopt the NMDOT PM 1 targets or set their own quantifiable targets. Data Methodologies and Assumptions In setting the FFY2019 safety performance targets, NMDOT and stakeholders did not rely solely on the data projections, but used the data in combination with their discussions regarding other relevant factors and their assessment of the potential safety impacts of various strategies and projects. NMDOT worked with UNM to determine methodologies and assumptions required to set the targets. These are as follows: • NMDOT uses Excel to plot a linear best fit line based on 5-years of actual data to project for future years. • Vehicle Miles Travelled (VMT) - the Annual VMT estimate for 2017 assumes a 2.1% increase over the 2016 VMT. The calculation is 278.09 * 1.021 = 283.93 annual 100 Million VMT for 2017, where: 29  o 278.09 is the 2016 annual VMT in units of 100M VMT. o 1.021 is the preliminary 2.1% increase in VMT recommended by NMDOT from 2016 to 2017. • Crash Data - 2016 is finalized, 2017 is preliminary. NMDOT PM 1 Targets 1) Number of Total Fatalities 480 402.0 366.0 386.0 379.0 382.0 389.1 347.0 342.0 360 366.0 361.0 349.0 350.0 358.0 352.0 352.6 355.2 369.4 370.0 311.0 298.0 240 120 Total Fatalities 5-Yr Moving Average 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Projected NMDOT Target Statement: Limit the increase in total fatalities to 6.4 percent from 352.6 in 2016 to 375 by December 31, 2019 (FARS; 5-year averages). NMDOT Justification: Five-year average fatalities fell by 7 percent between 2011 and 2015, but then rose in 2016 to their highest level in ten years. 2017 preliminary data and 2018 and 2019 projected data indicate fatalities remaining high. Although the 5- year trend line indicates a 5 percent increase in overall fatalities from 2016 to 2019, given the projected increases in pedestrian, speeding and alcohol-impaired fatalities, the State has determined a 6.4 percent increase in overall fatalities to be an achievable target in 2019. 30  2) Number of Serious Injuries 2,400 1,818.8 1,693.6 1,800 1,563.6 1,940.0 1,899.0 1,922.0 1,445.0 1,333.8 1,709.0 1,624.0 1,220.1 1,149.9 1,074.2 1,200 1,314.0 1,249.0 1,329.0 1,153.0 1,055.7 Suspected Serious Injuries (Class A) 963.0 870.3 600 5-Yr Moving Average 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 State State State State State State State State State Projected NMDOT Target Statement: Decrease the number of serious injuries by 17.5 percent from 1,333.8 in 2016 to 1,100.0 by December 31, 2019. NMDOT Justification: Five-year average serious injuries are projected to fall by 14.7 percent between 2016 and 2018, and the State anticipates a continued reduction in serious injuries in 2019. The State has determined a 17.5 percent reduction in these injuries from 2016 to 2019 is achievable. 3) Fatalities per 100M VMT 2.0 1.520 1.446 1.430 1.361 1.5 1.330 1.335 1.344 1.318 1.390 1.390 1.380 1.360 1.392 1.386 1.343 1.325 1.314 1.306 1.0 1.240 1.090 0.5 Fatalities per 100M VMT 5-Yr Moving Average 0.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Projected NMDOT Target Statement: Decrease the fatality rate from 1.343 in 2016 to 1.318 by December 31, 2019. NMDOT Justification: Although five-year average fatalities are expected to increase in 2019 from 2016, with VMT expected to continue rising, the State determines that the projected 2019 five-year fatality rate is an achievable target. 31  4) Serious Injuries per 100 VMT 9.0 7.062 6.637 6.160 7.382 7.300 7.605 5.597 6.0 6.663 6.353 5.082 4.550 4.185 3.825 5.238 4.928 4.844 3.0 4.146 3.718 Suspected Serious Injuries per 100M VMT 3.218 2.745 5-Yr Moving Average 0.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 State State State State State State State State State Projected NMDOT Target Statement: Decrease the rate of serious injuries from 5.082 in 2016 to 3.825 by December 31, 2019. NMDOT Justification: Five-year average serious injury rates are projected to continue falling, and the State has determined the 2019 five-year average projection to be an achievable target. 5) Number of Non-motorized Fatalities and Serious Injuries 320 242.6 240 217.0 220.6 231.6 198.0 191.0 175.0 161.8 220.6 160 187.6 200.3 211.6 175.0 180.8 161.0 159.0 157.0 157.0 161.8 169.2 80 Non-Motorized Fatalities and Serious Injuries (Pedestrians and Pedalcyclists) 5-Yr Moving Average 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 State State State State State State State State State Projected NMDOT Target Statement: Limit the increase in non-motorized fatalities and non-motorized serious injuries to 220.6 by December 31, 2019. NMDOT Justification: Five-year average non-motorized fatalities and serious injuries are projected to rise over the next four years, and the State has determined the 2019 five-year average projection to be an achievable target. 32  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Committee Member Discussion Items Date: November 15, 2018 DISCUSSION ITEMS There were no additional discussion items provided by Policy Committee members for inclusion in the Agenda. 33  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Information Items Prepared by: MPO Staff Date: November 15, 2018 INFORMATION ITEMS a. Report on FFY2020 PLUS CMAQ Non-Mandatory Program - Next Steps PFFs for two projects were discussed at a CMAQ Feasibility Review Meeting held at the MPO Office on October 18. San Juan County’s Diesel Replacement project was deemed feasible. The next steps for this project are: - Monday, December 3, 2018 (by 5:00 p.m.) is the deadline for the completed application form and required materials (including Resolution of Sponsorship) as one PDF to MPO Staff; - Thursday, December 27, 2018 is the deadline for the FMPO Staff to submit the completed CMAQ project applications to NMDOT. b. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP). Five TAP and RTP projects provided their project application forms and required materials (including the Resolution of Sponsorship) to MPO Staff by the October 26, 2018 deadline:  City of Farmington Foothills Drive Enhancement Phase II Foothills Drive Pedestrian and Traffic Calming Improvements  San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension  Farmington Municipal School District Safe Routes to Schools Program These projects will be submitted to the NMDOT TAP/RTP Coordinator by the November 30, 2018 (5:00 p.m.) deadline. c. MPO Officer. Applications from four potential candidates for the position of MPO Officer are being reviewed with interviews scheduled soon. d. Bicycle/Pedestrian Plan Update. The consultant provided several draft chapters of the Bicycle/Pedestrian Plan Update on October 26 for initial review by the Technical Committee and Staff. Additionally, the consultant briefed the Technical Committee on November 7th and made arrangements with members and NMDOT staff to finalize their input into the Plan. 34  The minutes from the September 27, 2018 Policy Committee meeting are on the following pages 35  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING September 27, 2018 Policy Members Present: Sherri Sipe, City of Aztec Nate Duckett, City of Farmington Sean Sharer, City of Farmington Larry Hathaway (Alt), San Juan County Policy Members Absent: Curtis Lynch, City of Bloomfield Anthony Lujan, Deputy Secretary, NMDOT Staff Present: Mary Holton, AICP, MPO Officer June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Rebecca Maes, STIP Manager, NMDOT Mike Stark, San Juan County David Quintana, NMDOT Nancy Lauro, Russell Planning & Engineering Jeff Kiely, Director, Northwest New Mexico Council of Governments 1. CALL TO ORDER Chair Duckett called the meeting to order at 1:40 p.m. 2. APPROVE THE MINUTES FROM THE AUGUST 23, 2018 POLICY COMMITTEE MEETING Mr. Hathaway moved to approve the minutes from the August 23, 2018 Policy Committee meeting. Councilor Sharer seconded the motion. The motion to approve the minutes was approved unanimously. 3. ANNUAL ELECTION OF OFFICERS Subject: Annual Election of Officers Date: September 27, 2018 36  BACKGROUND  As outlined in the MPO Committee Bylaws, the annual Election of Officers occurs in September to allow newly elected members to become familiar with Policy Committee proceedings.  Each September, the Policy Committee selects the Chair and Vice-Chair from their membership who will serve until the following annual election.  The Chair presides over the meetings and is responsible for the other duties which are outlined in the Committee Bylaws and Operating Procedures document.  The Vice-Chair presides over the meetings in the absence of the Chair.  Mayor Duckett has been serving as the current Policy Committee Chair, while Commissioner Sipe has been serving as the current Vice-Chair. ELECTION  Elections are to take place to select a Policy Committee Chair and Vice-Chair until September 2019. RECOMMENDATION  It is recommended that the Policy Committee accept nominations and vote to elect the Chair and Vice-Chair. DISCUSSION: Ms. Holton explained that the annual election of officers is outlined in the Committee Bylaws & Operation Procedures document. The September election allows newly elected members to become familiar with Policy Committee proceedings prior to the election. The Policy Committee selects a Chair and Vice Chair from their membership who will serve until the following annual election. Mayor Duckett nominated Sean Sharer as Chair or Vice Chair. Councilor Sharer said he would accept the Chair nomination. Councilor Sharer nominated Commissioner Sipe as Vice Chair. There were no other nominations or discussion. ACTION: The Policy Committee voted unanimously to elect Councilor Sharer as Chair of the Policy Committee and Commissioner Sipe as the Vice Chair. 4. REVIEW AND APPROVE THE PROPOSED FFY2019 FMPO BUDGET FOR NON- REIMBURSALE EXPENDITURES Subject: Review and Approve the Proposed FFY2019 FMPO Budget for Non-Reimbursable Expenditures Date: September 27, 2018 37  BACKGROUND  As outlined in the MPO JPA effective October 1, 2018, “any expenditure deemed non-reimbursable by NMDOT shall require the advance approval of the Policy Committee and shall be subject to the funding formula contained in Paragraph A” (Section 5.B, page 9).  Non-reimbursable expenditures include those that are deemed ineligible by NMDOT to be reimbursed by the Planning PL and FTA 5303 federal grants.  These expenditures include refreshments for meetings, bottled water for the MPO, and similar purchases.  In previous years, the MPO has budgeted a total of $1,500 for these expenditures a year. The expenditures are typically expended as needed by MPO employees via the fiscal agent, and then the fiscal agent has been reimbursed with payments from the member entities on a quarterly basis. This amount is recommended for FFY2019.  MPO Staff will need to propose a maximum amount to the Policy Committee on an annual basis before the start of each FFY.  Applying the JPA’s new reimbursement formula: Aztec would pay $105; Bloomfield would pay $120; Farmington would pay $720; Kirtland would pay $15; and the County would pay $540. Of course, these reimbursement payments would be spread over four quarters.  Recent such expenditures have been absorbed by the City of Farmington’s Community Development Department. RECOMMENDATION  It is recommended that the Policy Committee review and consider the proposal to approve up to $1,500 for the MPO’s FFY2019 to ensure sufficient funding for these expenditures is available to the MPO during FFY2019 (October 1, 2018 – September 30, 2019). DISCUSSION: Ms. Holton stated that this recommendation was different than how the non-reimbursable expenses were treated in the past. Previously, expenses that were not reimbursable (i.e.: meeting refreshments, snacks, water, etc.) under the PL or FTA grants, were paid for entirely by the fiscal agent. In past years, the MPO Division within the Community Development Department of the City of Farmington would earmark about $1,500 for the year to cover these types of expenses. With the new JPA, a provision was added that any reimbursement deemed non- reimbursable by NMDOT would require the advance approval of the Policy Committee and would be subject to the local match funding formula. This action item is being presented prior to the start of the new federal fiscal year to allow the MPO to have funds available for these types of purchases. Expenses would be invoiced to each of the entities based on the reimbursement formula shown in the JPA: Annual Maximum Aztec 7% $105 Bloomfield 8% $120 Farmington 48% $720 Kirtland 1% $15 San Juan County 36% $540 38 These expenses would be reimbursed as they occurred and the dollar amounts shown above would not be exceeded in the federal fiscal year of October through September. For the past year, the Community Development Department has been covering these expenditures for the MPO. The reimbursement formula has not been applied previously as the fiscal agent used to pay all these costs. Mayor Duckett thought it was a good policy to spread the costs out among each of the entities. Ms. Holton said this was being brought to the Policy Committee for consideration so that the approval would be in place beginning October 1. The first invoice these charges could show up would be the quarterly billing for the first quarter of FFY19 (January 2019). ACTION: Commissioner Sipe moved to recommend the approval of up to $1,500 for the MPO’s FFY2019 budget to ensure sufficient funding for non-reimbursable expenditures is available to the MPO during FFY2019 (October 1, 2018 – September 30, 2019). Councilor Sharer seconded the motion. The motion was passed unanimously. 5. CALL FOR PROJECTS: FFY2020 PLUS CMAQ NON-MANDATORY PROGRAM Subject: Call for Projects: FFY2020 Plus CMAQ Non- Mandatory Program Prepared by: Mary Holton, AICP Date: September 27, 2018 BACKGROUND  Beginning with the federal Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 through the most recent law, Fixing America’s Surface Transportation Act or “FAST Act,” signed on December 4, 2015, the NMDOT receives federal funds to administer a variety of programs, including the CMAQ program. The CMAQ program provides a flexible funding source to the State and T/LPAs for transportation projects and programs that help meet the requirements of the Clean Air Act. Mandatory CMAQ funding is made available to areas that do not meet the National Ambient Air Quality Standards for ozone, carbon monoxide, or particulate matter (for nonattainment areas) and for former nonattainment areas that are now in compliance (maintenance areas).  Currently, El Paso Metropolitan Planning Organization (EPMPO) is the only recipient of mandatory CMAQ funds for a portion of southern Dona Ana County that is in non-attainment. Non-mandatory CMAQ funding is administered by NMDOT and is available statewide for projects and programs that improve air quality and reduce congestion.  NMDOT administers CMAQ on behalf of the FHWA. Pursuant to the FAST Act, transportation projects that fall into one of the following three broad categories are eligible for CMAQ funding: 1. Projects that reduce the number of vehicle trips and/or vehicle miles traveled (VMT); 39  2. Projects that reduce emissions related to traffic congestion; and/or 3. Projects that reduce the per mile rate of vehicle emissions through improved vehicle and fuel technologies.  All T/LPAs receiving federal aid highway program funding must fulfill specific requirements to successfully complete their project. T/LPAs wishing to pursue CMAQ funding must consult the T/LPA Handbook prior to applying for funds in order to fully understand the requirements. A current copy of the T/LPA Handbook can be found at: http://dot.state.nm.us/content/dam/nmdot/Local_Government_Agreement_Unit/TLG A_HANDBOO K.pdf APPLICATION PROCESS  Eligible Tribal/Local Public Agencies (T/LPAs) submitting a grant application under this program must first complete and submit electronically a Project Feasibility Form (PFF) to the Farmington MPO prior to submitting a CMAQ Application.  Following receipt of the PFF, the MPO will set up a meeting with the Agency and NMDOT representatives to determine the project eligibility and feasibility to meet the funding deadlines. If the project meets these criteria, then the Agency may submit a CMAQ Application Package to the MPO.  The deadline to submit a PFF electronically to MPO Staff is Wednesday, October 3, 2018 at 5:00 pm (PFF’s can be submitted at any time before this deadline).  Project applications must fully follow the directions contained in the New Mexico DOT’s Congestion Mitigation and Air Quality Improvement (CMAQ) Non-Mandatory Program Guide. APPLICATON SCHEDULE SUMMARY  Wednesday August 15, 2018 – Release of Call for Projects  Wednesday October 3, 2018 – Deadline to Submit Project Feasibility Form Electronically to FMPO Staff (5:00PM)  Monday October 15 - Friday October 19, 2018 (Tentative) – Feasibility Review of submitted PFFs with LPAs, FMPO, & NMDOT staff – Meeting(s) will be set up and scheduled by the FMPO. Additional forms to be provided once PFFs are approved by District 5.  Monday December 3, 2018 – Deadline for Local Public Agencies to Submit CMAQ Application Form & required materials (including Resolution of Sponsorship) Electronically to FMPO Staff (5:00PM)  Thursday December 27, 2018 – Deadline for the Farmington MPO to Submit Completed CMAQ Project Applications to the NMDOT CMAQ Program Coordinator (5:00PM) CURRENT WORK  The Call for Projects was released on August 15, 2018. INFORMATION ITEM  This is an information item only. 40 DISCUSSION: Ms. Holton explained that this Agenda item was informational only and had been shared by e-mail several times prior. This Congestion, Mitigation, and Air Quality (CMAQ) program provides a flexible funding source to the State and T/LPAs for transportation projects and programs that help meet the requirements of the Clean Air Act. Mandatory CMAQ funding is made available to areas that do not meet the National Ambient Air Quality Standards for ozone, carbon monoxide, or particulate matter (for nonattainment areas) and for former nonattainment areas that are now in compliance (maintenance areas). Currently, non-mandatory CMAQ funding is available statewide for projects and programs that improve air quality and reduce congestion. Ms. Holton asked that the Policy Committee members to speak with their Technical Committee members and encourage them to look into this funding opportunity for local CMAQ projects. The deadline for submittal of the Project Feasibility Forms (PFF) is October 3. The FMPO will ensure that the PFFs are collected and forwarded to the NMDOT review committee. It is hoped that the feasibility review meeting can be held the week of October 15. 6. REPORTS FROM NMDOT District 5 – Rebecca Maes Rebecca Maes introduced David Quintana who has returned to NMDOT’s District 5 in an engineering capacity. Ms. Maes had no additional updates since the August meeting. Planning Liaison – Joseph Moriarty Mr. Moriarty was not able to attend. 7. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: September 27, 2018 DISCUSSION ITEMS Policy Committee members presented no additional discussion items for addition to the Agenda. 8. INFORMATION ITEMS Subject: Information Items Prepared by: Mary L Holton, AICP Date: September 27, 2018 41  INFORMATION ITEMS e. Review & provide input on the proposed CY2019 MPO Policy Committee Meeting Schedule – See attached. The resolution adopting the schedule will be on your November agenda. f. Update on the FMPO Bike/Ped Plan. From the Consultant, Nancy Lauro, Russell Engineering: The Update to the Bicycle and Pedestrian Plan is nearing completion. Three public events have been completed including the San Juan County Fair multi- day event. Holding the public events at well attended community activities generated lots of comments and awareness of the plan. The people we spoke with were almost universally in support of safer infrastructure for non-motorized transportation. Many individuals that reported that they don’t currently walk or bike but thought that they might if safer infrastructure was available. Even the anti-bicycle drivers (there were only a few!) thought that separated infrastructure would be helpful to prevent conflicts. Most people mentioned education of drivers and bicyclists as a priority. Drafts of the plan chapters should be out for review soon. The draft project priorities were sent to committee members on 9/19, once we have them finalized we will get cost estimates completed. g. MRA Plan Update for the City of Farmington – The City’s consultants for this project – Liza Miller and Ben Savoca with Architectural Research Consultants, Inc. presented the attached presentation to the MPO Tech Committee on September 12. h. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) – FMPO PFF Submittals, Next steps The following projects were deemed feasible at the PFF Meetings on August 14: City of Aztec Aztec’s Downtown Road Diet City of Farmington Foothills Drive Enhancement Phase II Foothills Drive Pedestrian and Traffic Calming Improvements San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension Farmington Municipal School District Safe Routes to Schools Program The next steps for these projects are:  Friday October 26, 2018 – Deadline for Agencies to Submit TAP/RTP Project Application Electronically to MPO Staff (5:00PM) – Including the completed application form & required materials (including Resolution of Sponsorship) as one (1) PDF file 42   Friday November 30, 2018 – Deadline for the Farmington MPO to Submit TAP/RTP Project Applications to the NMDOT TAP/RTP Coordinator (5:00PM) i. Performance Measures (PM 2) Presentation by Tammy Haas at the MPO on September 13. As the Committee is aware, NMDOT recommends that the FMPO consider setting our own targets, as opposed to what the NMDOT has set for the state, so that the MPO’s targets will be relevant, realistic and attainable. Tammy Haas, Director of Asset Management & Planning Division for NMDOT worked closely with other NMDOT staff and their consultants to establish the State Targets for PM 2. She presented to members of the Tech Committee and staff (including Jeff Kiely) regarding the FMPO’s need to develop some of its own targets. The PM 2 targets report adopted the state is attached. The following indicates the targets the MPO must consider and Tammy’s recommendations that were provided at the meeting: 4 Year (2021) Targets Required/NMDOT Performance Measure Recommendations  Percentage of NHS bridges classified as in good condition – Recommendation: Do not adopt the state’s target of 30.0%/Adopt the MPO’s current status of 10.0%. PM 2 - Bridge  Percentage of NHS bridges classified as in poor condition – Recommendation: Adopt the state’s target of 2.5% as the MPO’s current status stands at 0%.  Not Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in good condition  Percentage of pavement on the non-Interstate NHS in good condition – Recommendation: Adopt the state’s target of 34.2% as the MPO’s projection for 2021 is 41%. PM 2 - Pavement  Not-Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in poor condition  Percentage of pavement on the non-Interstate NHS in poor condition – Recommendation: Adopt the state’s target of 12.0% as the MPO’s projection for 2021 is 10%. Note: Direction for the above targets will be placed on the Tech Committee’s Agenda in October. Both Committees will consider the resolution adopting the MPO’s targets in November. 43 Performance CFR FHWA/ Final Rule Final Rule Effective Target- State DOT MPO Target- Area FTA Publication Date Setting Target-Setting Setting Deadline Date Frequency Deadline PM2 - 23 CFR FHWA January 18, May 20, 2017 Every four May 20, 2018 November 20, Pavement & 490 2017 years 2018 Bridge Perf. Measures j. MPO’s Transition Status between the City of Farmington and NWNMCOG. The transition has started. k. Status of Updates to the MPO’s Title VI Plan & Public Participation Plan. NMDOT has recommended that the MPO’s Title VI Plan be updated with the MPO’s Coordinator’s name and the MPO’s new structure after October 1. NMDOT has also advised that the revisions to the Public Participation Plan to include FAST Act provisions, the MPO’s new structure, and to consider NMDOT’s revised PPP can be delayed until early CY2019 so that its update will be appropriately timed prior to staff starting on the update to the MTP. l. Upcoming MPO Quarterly in Santa Fe on October 2-3. Jeff Kiely will attend the Quarterly to represent the MPO. m. Your Next Meeting – November 15, 2018 at San Juan County. DISCUSSION: Ms. Holton referred to Page 33 of the Agenda which showed the proposed 2019 Policy Committee meeting schedule. She asked the Policy Committee to review the dates for any conflicts and stated that it would be brought back for final review and considered adoption in November. Ms. Holton introduced Nancy Lauro, the consultant with Russell Planning & Engineering who has been working on the FMPO Bike/Ped Plan Update. Ms. Lauro said some of the chapter drafts are close to being ready for review, but she is really trying to get comments from the entities on their project lists that were developed with historical information and recent public outreach efforts. She has meetings scheduled with the City of Bloomfield and San Juan County to discuss their lists, but wants input from the other entities. Ms. Lauro said this input from the entities is critical before doing any cost estimates and needs to be incorporated into the plan along with her analysis, the public input and the information from the previous plan. She said the draft document is due in October and encouraged all comments be sent to her. The City of Farmington’s MRA Plan Update consultant presented to the Technical Committee on September 12. Their presentation is part of the Agenda on Pages 34-51. The next steps for the TAP/RTP projects that were deemed feasible are shown on Page 31 of the Agenda. Ms. Tammy Haas, Division Director for the Asset Management & Planning Division of NMDOT, gave a presented on Performance Measure (PM) 2. She worked closely with other NMDOT staff and their consultants to establish the states PM 2 targets. She presented to members of the Technical Committee and staff regarding the FMPO’s need 44 to develop some of its own targets. The following indicates the targets the MPO must consider and reflect Ms. Haas’ recommendations provided during the meeting: Performance Measure 4 Year (2021) Targets Required/NMDOT Recommendations  Percentage of NHS bridges classified as in good condition – Recommendation: Do not adopt the state’s target of 30.0%/Adopt the MPO’s current status of PM 2 - Bridge 10.0%.  Percentage of NHS bridges classified as in poor condition – Recommendation: Adopt the state’s target of 2.5% as the MPO’s current status stands at 0%.  Not Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in good condition  Percentage of pavement on the non-Interstate NHS in good condition – Recommendation: Adopt the state’s target of 34.2% as the MPO’s projection for 2021 is 41%. PM 2 - Pavement  Not-Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in poor condition  Percentage of pavement on the non-Interstate NHS in poor condition – Recommendation: Adopt the state’s target of 12.0% as the MPO’s projection for 2021 is 10%. The direction for the above targets will be placed on the Technical Committee’s agenda in October and both FMPO committees will consider the resolution adopting the MPO’s targets in November. Ms. Holton reported that the transition of the FMPO between the City of Farmington and the NWNMCOG has started. Jeff Kiely provided a copy of the transitional organizational chart to the Policy Committee. He noted that FMPO staff will be hired and paid by the NWNMCOG, but they will perform work identified by the FMPO committees and NMDOT. In the event of employee issues, the Policy Committee has recourse through the COG as they would through the City of Farmington previously. Mr. Kiely reported that the position of MPO Officer was broadly advertised for a month with no applicants. The print media was very expensive and will not be used again, but the posting will continue to October 17 and will be advertised with APA and national and statewide networks. There were a couple of people who expressed interest in the position, but they did not officially apply. Interviews will take place following the close of the application period and Mr. Kiely asked if a member of the Policy Committee would be interested in participating in those interviews. Mayor Duckett asked that Mr. Kiely provide updates on when those interviews might take place and the Policy Committee will see who among them is available to assist with the selection. Ms. Holton said some minor changes to the Title VI (Tom Swenk must actually be named as the Title VI Coordinator for the City of Farmington) along with the organizational changes can be done after October 1. The Public Participation Plan (PPP) needs to also be updated to include provisions from the FAST Act, changes to the 45 MPO structure, and include the state’s new PPP which is under consideration. Shannon Glendenning stated that it would be okay to wait until January 2019 to update the PPP. This will allow the PPP to be updated prior to beginning the MTP update planned for September 2019. Mr. Kiely will be attending the MPO Quarterly in Santa Fe on October 2 and 3 to represent the FMPO. The next Policy Committee meeting is on November 15, 2018. Mr. Kiely said the NWNMCOG Board is having a Board Meeting on November 14 at the MPO Office. He invited all Policy Committee members to stop by near the end of the afternoon for a short reception and provide an opportunity for the COG Board to meet leaders from the local entities. 9. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members and Staff. 10. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda 11. ADJOURNMENT Councilor Sharer moved to adjourn the meeting. Commissioner Sipe seconded the motion. The motion was approved unanimously. Mayor Duckett adjourned the meeting at 2:10 p.m. _________________________ ___________________________ Nate Duckett, Policy Committee Chair June Markle, Administrative Assistant 46