MPO Technical Committee

Aztec ¤ Bloomfield ¤ Kirtland ¤ Farmington ¤ San Juan County ¤ NEW MEXICO MPO TECHNICAL COMMITTEE AGENDA December 12, 2018 10:00 a.m. Commission Chambers San Juan County’s Administrative Building 100 South Oliver, Aztec  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING December 12, 2018 10:00 AM This regular meeting will be held in Commission Chambers at San Juan County’s Administrative Building, 100 South Oliver, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the November 7, 2018 Technical Committee 19-31 Meeting. 3. Report on the FMPO Bicycle & Pedestrian Plan 1 Presented by: Nancy Lauro, AICP, Russell Planning & Engineering 4. Review, discuss, and consider approval of the proposed Technical Committee 2-7 meeting schedule for 2019 and Technical Committee Resolution 2018-1 Action Item Presented by: Jeff Kiely 5. Receive a report on the National Highway Performance Management Measures 8-13 (PM 1) for Highway Safety Improvement Program for FFY2019 Presented by: Jeff Kiely 6. TIP Project Updates from Technical Committee members 14-15 Presented by: Jeff Kiely 7. Reports from NMDOT a. Update from District 5 (David Quintana) b. Update from the Planning Bureau (Joseph Moriarty) 8. Committee Member Discussion Item(s) 16 No additional items were provided for inclusion on the agenda. 9. Information Items 17 a. FFY2020 PLUS CMAQ Non-Mandatory Program Update b. FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) Update c. Update on the MPO Officer search Presented by: Jeff Kiely 10. Business from Chairman, Members, and Staff 11. Public Comment on Any Issues Not on the Agenda 12. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Report on the FMPO Bicycle & Pedestrian Plan Update Date: December 12, 2018 MONTHLY REPORT Ms. Nancy Dosdall Lauro, AICP and Senior Planner with Russell Planning & Engineering will present her monthly report on the FMPO Bicycle & Pedestrian Plan Update. 1  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: 2019 Annual Meeting Schedule Prepared by: MPO Staff Date: December 12, 2018 BACKGROUND  Each year the Technical Committee approves a resolution ensuring compliance with the open meetings act and establishes its meeting schedule for the coming year.  Technical Committee meetings will continue to be held on the 2nd Wednesday of each month at 10:00 a.m. Meetings continue to be rotated among the entities to facilitate member attendance.  The proposed schedule was reviewed with NMDOT Planning Division staff as well as with the Northwest RTPO for possible conflicts. CURRENT WORK  Staff is presenting this proposed meeting schedule for final review and considered adoption by the Technical Committee in December.  Staff will seek approval of the 2019 meeting schedule and Technical Committee Resolution 2018-1 at the December 12 Technical Committee meeting. ATTACHMENTS  The proposed FMPO Technical Committee 2019 Regular Meeting Schedule.  Proposed Technical Committee Resolution 2018-1 adopting the 2019 Regular Meeting Schedule. INFORMATION ITEM  Staff recommends that the Technical Committee consider adopting the proposed 2019 meeting schedule. 2  * PROPOSED * FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2019 Regular Meeting Schedule TECHNICAL COMMITTEE All meetings will be held at 10:00 a.m. at the locations listed below. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location and City January 9, 2019 Council Chambers Farmington Farmington City Hall 800 Municipal Drive February 13, 2019 Commission Chambers San Juan County, San Juan County Administrative Bldg. Aztec 100 S. Oliver Street March 13, 2019 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street April 10, 2019 Council Chambers Kirtland Kirtland Town Hall 47 Road 6500 May 8, 2019 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street June 12, 2019 Council Chambers Farmington Farmington City Hall 800 Municipal Drive July 10, 2019 Commission Chambers San Juan County, San Juan County Administrative Bldg. Aztec 100 S. Oliver Street August 14, 2019 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street September 11, 2019 Council Chambers Kirtland Kirtland Town Hall 47 Road 6500 October 9, 2019 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street November 6, 2019 Council Chambers Farmington (1st Wednesday) Farmington City Hall 800 Municipal Drive December 11, 2019 Commission Chambers San Juan County, San Juan County Administrative Bldg. Aztec 100 S. Oliver Street 3 4 5 6 7  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #5 Subject: National Performance Management Measures for Highway Safety Improvement Program (PM 1) Prepared by: MPO Staff Date: December 12, 2018 BACKGROUND  23 CFR §490 Subpart B – National Performance Management Measures for Highway Safety Improvement Program (see attached).  The FHWA requires that MPOs establish targets for five (5) safety performance measures for all public roads in the MPO planning area within 180 days after the State establishes each target.  The five Performance Measures to be considered are: 1) Number of Fatalities, 2) Number of Serious Injuries, 3) Fatalities per 100 Million VMT (Vehicle Miles Traveled), 4) Serious Injuries per 100 Million VMT (Vehicle Miles Traveled) and, 5) Number of Non-Motorized Fatalities and Non- Motorized Serious Injuries.  The first three targets are common measures and must be identical to the targets established for the Highway Safety Plan (HSP).  MPOs may: Agree to support State target OR establish specific numeric targets for a safety performance measure (number or rate).  Reporting is done on an annual basis, leaving the choice to adopt State standards vs. establish MPO specific targets up to the MPO Policy Committee each year. CURRENT ISSUES & RECOMMENDATIONS  This item was presented to the Policy Committee in November for their information only. It will be brought back to both the Technical and Policy Committees in January for their considered adoption.  Staff recommends that the state standards be adopted for FFY2019.  FMPO Policy Committee action is due no later than February 27, 2019. ATTACHMENTS  NMDOT’s Performance Measure (PM) Target Report – PM 1 for Federal Fiscal Year 2019 – REVISED. INFORMATION ITEM  This item will be considered again by the Technical Committee and action sought by the Policy Committee in January 2019. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT. 8   23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 9  Performance Measure (PM) Target Report – PM 1 Federal Fiscal Year 2019 - REVISED This document outlines the Federal Fiscal Year (FFY) 2019 Targets for Safety (PM 1) for New Mexico, as required by the 23 CFR 490, Final Rule on the Highway Safety Improvement Program (HSIP) published March 15, 2016 (effective April 14, 2017). The New Mexico Department of Transportation (NMDOT) Statewide Planning Bureau (SPB) is responsible for coordinating the setting of PM 1 targets. Overview of PM 1 Measures The state is required to set annual targets for five performance measures: 1. Number of Total Fatalities 2. Number of Serious Injuries 3. Fatalities per 100 million vehicle miles travelled (VMT) 4. Serious Injuries per 100 million VMT 5. Number of Non-motorized Fatalities and Serious Injuries The first three are common measures and must be identical to the targets established for the Highway Safety Plan (HSP). Coordination with Metropolitan Planning Organizations (MPOs) The NMDOT undertook a coordinated effort with the Metropolitan Planning Organizations (MPOs), the HSP team and other stakeholders to set the targets. 1. Numerous internal meetings took place in winter of 2018 between the NMDOT S t a t e w i d e Planning Bureau (SPB) and Traffic Safety Division to review and analyze crash data and trends. NMDOT contracts with the University of New Mexico (UNM) to maintain the state’s crash database. 2. On March 29, 2018, NMDOT staff discussed the PM 1 measures with the MPOs at the Joint Meeting with the MPOs and Regional Transportation Planning Organizations (RTPOs). 3. On May 2 2 , 2018, the NMDOT Safety Division held a meeting to discuss and adopt the targets required in the HSP. NMDOT Planning Bureau staff and MPO representatives attended. 4. On June 5, 2018, SPB staff presented the final targets to the MPOs at the MPO Quarterly meeting in Farmington. The MPOs agreed to adopt the state targets by resolution prior to the February 27, 2019 deadline. 5. On June 18, 2018, SPB staff emailed a draft of this report, outlining the adopted state PM1 targets, to the MPOs for review and comments by July 9, 2018. SPB received no comments from the MPOs on this report or the NMDOT PM 1 targets. 6. The MPOs have until February 27, 2019 to adopt the NMDOT PM 1 targets or set their own quantifiable targets. Data Methodologies and Assumptions In setting the FFY2019 safety performance targets, NMDOT and stakeholders did not rely solely on the data projections, but used the data in combination with their discussions regarding other relevant factors and their assessment of the potential safety impacts of various strategies and projects. NMDOT worked with UNM to determine methodologies and assumptions required to set the targets. These are as follows: • NMDOT uses Excel to plot a linear best fit line based on 5-years of actual data to project for future years. • Vehicle Miles Travelled (VMT) - the Annual VMT estimate for 2017 assumes a 2.1% increase over the 2016 VMT. The calculation is 278.09 * 1.021 = 283.93 annual 100 Million VMT for 2017, where: 10  o 278.09 is the 2016 annual VMT in units of 100M VMT. o 1.021 is the preliminary 2.1% increase in VMT recommended by NMDOT from 2016 to 2017. • Crash Data - 2016 is finalized, 2017 is preliminary. NMDOT PM 1 Targets 1) Number of Total Fatalities 480 402.0 366.0 386.0 379.0 382.0 389.1 347.0 342.0 360 366.0 361.0 349.0 350.0 358.0 352.0 352.6 355.2 369.4 370.0 311.0 298.0 240 120 Total Fatalities 5-Yr Moving Average 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Projected NMDOT Target Statement: Limit the increase in total fatalities to 6.4 percent from 352.6 in 2016 to 375 by December 31, 2019 (FARS; 5-year averages). NMDOT Justification: Five-year average fatalities fell by 7 percent between 2011 and 2015, but then rose in 2016 to their highest level in ten years. 2017 preliminary data and 2018 and 2019 projected data indicate fatalities remaining high. Although the 5- year trend line indicates a 5 percent increase in overall fatalities from 2016 to 2019, given the projected increases in pedestrian, speeding and alcohol-impaired fatalities, the State has determined a 6.4 percent increase in overall fatalities to be an achievable target in 2019. 11  2) Number of Serious Injuries 2,400 1,818.8 1,693.6 1,800 1,563.6 1,940.0 1,899.0 1,922.0 1,445.0 1,333.8 1,709.0 1,624.0 1,220.1 1,149.9 1,074.2 1,200 1,314.0 1,249.0 1,329.0 1,153.0 1,055.7 Suspected Serious Injuries (Class A) 963.0 870.3 600 5-Yr Moving Average 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 State State State State State State State State State Projected NMDOT Target Statement: Decrease the number of serious injuries by 17.5 percent from 1,333.8 in 2016 to 1,100.0 by December 31, 2019. NMDOT Justification: Five-year average serious injuries are projected to fall by 14.7 percent between 2016 and 2018, and the State anticipates a continued reduction in serious injuries in 2019. The State has determined a 17.5 percent reduction in these injuries from 2016 to 2019 is achievable. 3) Fatalities per 100M VMT 2.0 1.520 1.446 1.430 1.361 1.5 1.330 1.335 1.344 1.318 1.390 1.390 1.380 1.360 1.392 1.386 1.343 1.325 1.314 1.306 1.0 1.240 1.090 0.5 Fatalities per 100M VMT 5-Yr Moving Average 0.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Projected NMDOT Target Statement: Decrease the fatality rate from 1.343 in 2016 to 1.318 by December 31, 2019. NMDOT Justification: Although five-year average fatalities are expected to increase in 2019 from 2016, with VMT expected to continue rising, the State determines that the projected 2019 five-year fatality rate is an achievable target. 12  4) Serious Injuries per 100 VMT 9.0 7.062 6.637 6.160 7.382 7.300 7.605 5.597 6.0 6.663 6.353 5.082 4.550 4.185 3.825 5.238 4.928 4.844 3.0 4.146 3.718 Suspected Serious Injuries per 100M VMT 3.218 2.745 5-Yr Moving Average 0.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 State State State State State State State State State Projected NMDOT Target Statement: Decrease the rate of serious injuries from 5.082 in 2016 to 3.825 by December 31, 2019. NMDOT Justification: Five-year average serious injury rates are projected to continue falling, and the State has determined the 2019 five-year average projection to be an achievable target. 5) Number of Non-motorized Fatalities and Serious Injuries 320 242.6 240 217.0 220.6 231.6 198.0 191.0 175.0 161.8 220.6 160 187.6 200.3 211.6 175.0 180.8 161.0 159.0 157.0 157.0 161.8 169.2 80 Non-Motorized Fatalities and Serious Injuries (Pedestrians and Pedalcyclists) 5-Yr Moving Average 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 State State State State State State State State State Projected NMDOT Target Statement: Limit the increase in non-motorized fatalities and non-motorized serious injuries to 220.6 by December 31, 2019. NMDOT Justification: Five-year average non-motorized fatalities and serious injuries are projected to rise over the next four years, and the State has determined the 2019 five-year average projection to be an achievable target. 13  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Status of TIP Projects Prepared by: MPO Staff Date: December 12, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT F100112 – US64 Phase V F100113 – US64 Phase VI CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II 14  o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 15  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Committee Member Discussion Items Date: December 12, 2018 DISCUSSION ITEMS There were no additional discussion items provided by Technical Committee members for inclusion on the Agenda. 16  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Information Items Prepared by: MPO Staff Date: December 12, 2018 INFORMATION ITEMS a. Report on FFY2020 PLUS CMAQ Non-Mandatory Program - Next Steps San Juan County’s Diesel Replacement project was deemed feasible for the FFY2020 PLUS CMAQ Non-Mandatory Program. The completed application form and required materials (including Resolution of Sponsorship) as one PDF was submitted to MPO Staff by the December 3, 2018 deadline. Staff will submit the completed CMAQ project application to NMDOT by the deadline of Thursday, December 27, 2018. b. FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP). The five TAP and RTP projects provided their project application forms and required materials (including the Resolution of Sponsorship) and were submitted to the NMDTO TAP/RTP Coordinator on November 28, 2018:  City of Farmington Foothills Drive Enhancement Phase II Foothills Drive Pedestrian and Traffic Calming Improvements  San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension  Farmington Municipal School District Safe Routes to Schools Program c. Update on MPO Officer search. Two applicants will be scheduled for interviews as soon as possible. 17  The minutes from the November 7, 2018 Technical Committee meeting are on the following pages. 18  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING November 7, 2018 Technical Members Present: Steven Saavedra, City of Aztec Jason Thomas, City of Bloomfield Virginia King, City of Farmington Helen Landaverde (Alt), City of Farmington Dan Flack, Town of Kirtland Andrew Montoya, Red Apple Transit Stephen Lopez, NMDOT District 5 Fran Fillerup, San Juan County Nick Porell, San Juan County Technical Members Absent: David Quintana, NMDOT District 5 Staff Present: Jeff Kiely, Interim MPO Officer June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Joseph Moriarty, Planning Liaison, NMDOT Brad Fisher, Northwest Design Center, NMDOT Nancy Lauro, Russell Planning & Engineering (via phone) Larry Hathaway, San Juan County 1. CALL TO ORDER Chair Nick Porell called the meeting to order at 10:02 a.m. 2. APPROVE THE MINUTES FROM THE OCTOBER 10, 2018 TECHNICAL COMMITTEE MEETING Mr. Thomas moved to approve the minutes from the October 10, 2018 Technical Committee meeting. Mr. Saavedra seconded the motion. The motion to approve the minutes passed unanimously. 3. REPORT ON THE FMPO BICYCLE & PEDESTRIAN PLAN Subject: Report on the FMPO Bicycle & Pedestrian Plan Update Date: November 7, 2018 19  MONTHLY REPORT Ms. Nancy Dosdall Lauro, AICP and Senior Planner with Russell Planning & Engineering will call-in monthly with a report on the FMPO Bicycle & Pedestrian Plan Update. Ms. Lauro provide some preliminary draft chapters that were shared with the Technical Committee members on October 26, 2018:  FMPO Masterplan  Grant Chapter  Evaluation Checklist  Infrastructure Priority List  Policies & Facilities Chapter  Background History Chapter Technical Committee members were asked to review these chapter drafts and provide comments to Ms. Lauro before November 1 DISCUSSION: Ms. Lauro reported that she had sent out several draft chapters for review by the Technical Committee. She received comments back on the history and funding chapters, revised those chapters, and sent them back to Mary Holton for re- distribution to the committee. Ms. Laura is still needing input from several of the members on the prioritized improvements for their entity so she can finalize the document. She said she would contact Mr. Fillerup and Mr. Saavedra and see about setting up meetings with them in the next week or so. Mr. Fillerup commented that he had reviewed the prioritized lists and sent her his comments several weeks ago. He added that some of the items listed on the San Juan County tab actually related to NMDOT facilities. He suggested that NMDOT review the list and indicate it those are projects they are considering and are part of the state’s bike plan. Mr. Fillerup recommended that maybe the NMDOT projects be listed separately or be noted that they are on NMDOT facilities. In this way, the Plan would communicate NMDOT’s stance on these projects (i.e.: Quad City project involves US 64, NM 516, and US 550). Mr. Fillerup stated that it was important to have comments from NMDOT on project prioritization. Mr. Moriarty stated that the Planning Division was confused on whether they should comment on this since the call for comments went to the Technical Committee. They did comment on the funding. Ms. Lauro encouraged NMDOT to offer their comments on the project and noted that Ms. Glendenning had provided comments on the funding chapter. Ms. Lauro said she would contact Mr. Moriarty and Ms. Glendenning to get their comments on project prioritization. Mr. Fillerup said that NMDOT District 5 representatives sit on the Technical Committee, but they were not in attendance at today’s meeting to offer their comments. Since District 5 has the maintenance responsibility for the facilities in the FMPO area, Mr. Fillerup thought that having their input on project prioritization would be important. 20 Ms. Lauro stated that she would be contacting Mr. Fillerup, Mr. Saavedra, and Mr. Moriarty in the next week to set up meetings to finalize the infrastructure priority list. Mr. Kiely asked Ms. Lauro to include him on all communications so the FMPO can informed and assist when and where needed. 4. NATIONAL PERFORMANCE MANAGEMENT MEASURES FOR ASSESSING PAVEMENT CONDITION & BRIDGE CONDITION (PM 2) Subject: National Performance Management Measures for Assessing Pavement Condition and Bridge Condition (PM 2) Prepared by: MPO Staff Date: November 7, 2018 BACKGROUND  23 CFR §490 Subpart C – National Performance Management Measures for Assessing Pavement Condition and 23 CFR §490 Subpart D – National Performance Management measures for Assessing Bridge Condition (see attached).  The FHWA requires that MPOs establish four-year targets for six (6) performance measures. Those six performance measures to be considered are: 1) Percentage of interstate pavements on the NHS in good condition; 2) Percentage of interstate pavements on the NHS in poor condition; 3) Percentage of non-interstate pavements on the NHS in good condition; 4) Percentage of non-interstate pavements on the NHS in poor condition; 5) Percentage of bridges on the NHS in good condition; and 6) Percentage of bridges on the NHS in poor condition.  MPOs may: Agree to support State target OR establish their own targets. The FMPO needed to develop some of its own targets for PM 2 (see attached). After a work session with NMDOT staff and careful review of NMDOT’s statistics, Technical Committee recommends: o BRIDGES on National Highway System (NHS) – Adopt a different target for FMPO:  10% target for Bridges in Good condition [vs. the State at 36.0% (2019) and 30.0% (2021)]  2.5% target for Bridges in Poor condition [vs. State at 3.3% (2019) and 2.5% (2021)] o PAVEMENT on Non-Interstate/NHS – Adopt a slightly different target for FMPO:  set 34.2% target for Pavement in Good condition [vs. the State at 35.6% (2019) and 34.2% (2021)]  set 12.0% target for Pavement in Poor condition [vs. State at 9.0% (2019) and 12.0% (2021)]  Reporting is for a four-year period although revisions to the targets can be made after two years. 21  CURRENT ISSUES  FMPO Policy Committee action is due no later than November 20, 2018 ATTACHMENTS  FMPO four-year (2021) Performance Management (PM 2) Targets.  NMDOT’s PM 2 Targets Memo dated 5/18/18.  Proposed Policy Committee Resolution 2018-5 regarding PM 2 Targets. ACTION ITEM  Hold a public hearing on the PM 2 Performance Measure Targets and the proposed PC Resolution 2018-5.  Consider recommending approval of the proposed FMPO PM 2 Performance Measure Targets and proposed Policy Committee Resolution 2018-5 to the Policy Committee. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) DISCUSSION: Mr. Kiely reported that the Technical Committee has been involved in the discussions on adopting the state’s targets for Performance Measure (PM) 2 or setting our own targets. The proposed Policy Committee Resolution 2018-5 shows the proposed FMPO targets to be considered for recommendation. Those are: Performance Measure 4 Year (2021) Targets Required  Percentage of NHS bridges classified as in good condition: 10.0%. PM 2 - Bridge  Percentage of NHS bridges classified as in poor condition: 2.5%.  Percentage of pavement on the Interstate System PM 2 - Pavement in good condition: Not Applicable as FMPO MPA has no interstate. 22   Percentage of pavement on the non-Interstate NHS in good condition: 34.2%.  Percentage of pavement on the Interstate System in poor condition: Not applicable as the FMPO MPA has no interstate.  Percentage of pavement on the non-Interstate NHS in poor condition: 12.0%. Mr. Fillerup noted that in the minutes from the last Technical Committee meeting, bridges in the FMPO area will tend toward a “fair” rating and he wondered if NMDOT was planning to spend money on the bridges in this area. Mr. Kiely acknowledged that this funding issue had been discussed during the September meeting to develop the FMPO targets for PM 2 with Tammy Haas of NMDOT. Mr. Porell opened the public hearing. There were no comments received from the public. Mr. Porell closed the public hearing. ACTION: Mr. Thomas moved to recommend approval of the proposed Policy Committee Resolution 2018-5 regarding adoption of the FMPO’s PM 2 Performance Measure Targets to the Policy Committee. Mr. Saavedra seconded the motion. The motion was approved unanimously. 5. FFY2019 TARGETS FOR SYSTEM PERFORMANCE/FREIGHT/CMAQ (PM3) Subject: FFY2019 Targets for System Performance/Freight/CMAQ (PM 3) Prepared by: MPO Staff Date: November 7, 2018 BACKGROUND  23 CFR §490 – 2019 Targets for System Performance/Freight/CMAQ (PM 3) (see attached).  The FHWA requires that MPOs establish PM 3 Measures as follows: 1) Two measures to assess system performance: a. Percentage of person-miles traveled on the interstate system that are reliable; b. Percentage of person- miles traveled on the non-interstate National Highway System (NHS) that are reliable; 2) One measure to assess freight movement: a. Truck Travel Time Reliability (TTTR) index; 3) Three measures to assess the CMAQ Program: a. Annual hours of peak-hour excessive delay per capita – NM is not required to set a target for this measure; b. Percent on non-single occupancy vehicle (SOV) travel – NM is not required to set a target for this measure; c. On-road mobile source emissions reductions – NM is in non-attainment for Particulate Matter (PM) 10 in one area covered by the El Paso Metropolitan Planning Organization (EPMPO). 23   MPOs may agree to support State target OR establish their own targets. The FMPO proposes to adopt the NMDOT targets for PM 3. CURRENT ISSUES  FMPO Policy Committee action is due no later than November 20, 2018 ATTACHMENTS  NMDOT’s Performance Measure (PM) Target Report for PM 3 for FFY2019  Proposed Policy Committee Resolution 2018-6 regarding PM 3 Targets. ACTION ITEM  Hold a public hearing on the PM 3 Performance Measure Targets and the proposed PC Resolution 2018-6.  Consider recommending approval of the PM 3 Performance Measure Targets and proposed Policy Committee Resolution 2018-6 to the Policy Committee. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) DISCUSSION: Mr. Kiely reported that per Tammy Haas, approval of Performance Measure (PM 3) Targets by the Policy Committee was required by November 20, 2018. FHWA requires that Performance Measure (PM) 3 targets be established by MPOs as follows and FMPO recommend adopting NMDOT’s PM 3 targets: 1. Two measures to assess system performance: a. Percentage of person-miles traveled on the interstate system that are reliable b. Percentage of person-miles traveled on the non-interstate National Highway System (NHS) that are reliable 2. One measure to assess freight movement: a. Truck Travel Time Reliability (TTTR) index 3. Three measures to assess the CMAQ Program: a. Annual hours of peak-hour excessive delay per capita – NM is not required to set a target for this measure; b. Percent on non-single occupancy vehicle (SOV) travel – NM is not 24  required to set a target for this measure; c. On-road mobile source emissions reductions – NM is in non-attainment for Particulate Matter (PM) 10 in one area covered by the El Paso Metropolitan Planning Organization (EPMPO). Mr. Porell commented that PM 3 seemed largely tied to congestion issues. Living in a rural area as we do, congestion is less of an issue. Mr. Kiely added that there was much discussion of PM 3 at the MPO Quarterly and the MPO/RTPO Joint Meeting in October. It was acknowledged at these meetings that PM 3 targets were a much bigger issue for Albuquerque, but all the MPOs need to weigh in on setting targets so NMDOT can move forward. Mr. Saavedra wondered if there was any ongoing discussion to looking at issues impacting the more rural areas of the state. Mr. Kiely responded that the question was raised at both of these quarterly meetings, but that currently the key issue is around congestion in the primary affected corridors. He thought the MPOs should take the lead in bringing forward congestion factors in the rural areas. According to Ms. Haas, it is up to the MPOs to be as proactive with these targets as desired and especially if it is determined that there are unique local congestion issues. Mr. Kiely added that the numbers presented in NMDOT’s Performance Measure (PM) Target Report – PM 3 related to the state as a whole and the target is a state-wide measure. Mr. Fillerup suggested that, perhaps, NMODT’s freight/congestion planner could provide more information on this for future consideration. Such as what is the influence in our area and what would measures in our area look like. Mr. Kiely thought this was a good idea and did not think it was necessary for the state to validate any numbers that the FMPO might generate. Mr. Porell opened the public hearing. No comments were received. Mr. Porell closed the public hearing. ACTION: Mr. Fillerup moved to recommend approval of proposed Policy Committee Resolution 2018-6 regarding adoption of NMDOT’s PM 3 Performance Measure Targets. Mr. Thomas seconded the motion. The motion was passed unanimously. 6. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: MPO Staff Date: November 7, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. 25  TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT F100112 – US64 Phase V F100113 – US64 Phase VI CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. DISCUSSION: Mr. Kiely asked the Technical Committee members for their project updates: 26 City of Farmington – Virginia King Work on the Foothills Drive Enhancement project continues with the acquisition phase. The appraisal is back and the project is moving forward. No report on East Pinon Hills Boulevard Phases I and II. The 30% review was completed on the 20th Street Phase III project. City of Aztec – Steven Saavedra No updates on the Aztec East Arterial project. San Juan County – Fran Fillerup Work on the East Pinon Hills Boulevard Phase III project is still in right-of-way remapping and confirming ownership with title reports. There is a kick-off meeting next week for the design/build contract for Glade Run Recreation Area Trails project. Kirtland Schools Walk Path is under construction. A 30% design review meeting is planned for NMDOT on the CR 5500 bridge replacement. City of Bloomfield – Jason Thomas Work continued with NMDOT with a third review of the right-of-way mapping. Appraisals will hopefully begin in December. NMDOT No representatives from District 5 had arrived yet for the meeting. 7. REPORTS FROM NMDOT Planning Bureau – Joseph Moriarty Mr. Moriarty thanked the FMPO Staff for submitting their 4th Quarter FFY2018 report and billing package early. The FFY2018 Annual Performance & Expenditure Report (APER) is due to Mr. Moriarty by November 15 with the final version due on November 30, 2018. NMDOT’s public involvement plan was released on October 29 with a draft available on NMDOT’s website. There is currently a 45-day public comment period. Written comments may be sent to Rosa Kozub or Mr. Moriarty. A Spanish translation of the Title VI policy statement is available from NMDOT. NMDOT recommends that MPOs include the Spanish translation in their own Title VI updates if they serve a large Spanish or limited English speaking population in their planning area. 27 District 5 – Stephen Lopez Mr. Lopez’s arrival was delayed, but following discussion of Agenda Item #9- Information Items, he provided his update: Phases V and VI of the US 64 project were on winter suspension. Construction is not expected to resume until April and will involve two construction seasons in order to complete the final two phases. Mr. Lopez reported that FHWA regulations on closing out of projects has become more stringent. District 5 will now be requiring the 90 days after substantial project completion, all documents must be provided to NMDOT. When a 60% audit is conducted, District 5 will be checking to make sure everything is in order according to the T/LPA Handbook in order to assist in expediting the process at closeout. The process is in place so Districts are not liable for compensation to the local governments should FHWA decide to pull the funding due to no activity on the project. The City of Aztec still needs to provide some information on Phase I of the Aztec East Arterial before closeout can be completed. Additionally, NMDOT is negotiating with the City of Farmington to resolve issues with the East Pinon Hills Boulevard Extension since this project has been in progress for ten years or more with no activity. Mr. Porell asked about the impact of this 90-day closeout requirement on San Juan County’s project F100210 (Intersection of CR 350 and CR 390). The project is complete, but the contractor subsequently went bankrupt right after completion. The project is now tied up in litigation with the surety company and subcontractors. Mr. Lopez said consideration would be given in instances where the reason(s) for the delays are documented and verified. Mr. Thomas repeated his earlier request for NMDOT assistance with clearing out the silt from the NMDOT bridge on US 64 just east of the intersection with US 55. He restated that the neighborhood downstream of the bridge is concerned about the possibility of flooding since the bridge is mostly silted in. Mr. Lopez said he would take a look at it and see what was needed. 8. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: November 7, 2018 DISCUSSION ITEMS Mr. Thomas asked if any members had submitted build grant applications during the recent cycle and if they had received a response. Mr. Fillerup said the County had not yet received a response. Ms. King stated that Nica Westerling with the City of Farmington was handling their application so she had no information to provide. Mr. Thomas stated that the City of Bloomfield has been requesting assistance from NMODT in getting a bridge on US 64 (first bridge east of intersection with US 550) 28  cleaned out for quite some time. The bridge has a 10-foot clearance and it is currently silted in up to six feet. Residents in the area have experienced flooding before so are concerned with the current level of silting. 9. INFORMATION ITEMS Subject: Information Items Prepared by: MPO Staff Date: November 7, 2018 INFORMATION ITEMS d. Report on FFY2020 PLUS CMAQ Non-Mandatory Program - Next Steps PFFs for two projects were discussed at a CMAQ Feasibility Review Meeting held at the MPO Office on October 18. San Juan County’s Diesel Replacement project was deemed feasible. The next steps for this projects are: - Monday, December 3, 2018 (by 5:00 p.m.) is the deadline for the completed application form and required materials (including Resolution of Sponsorship) as one PDF to MPO Staff; - Thursday, December 27, 2018 is the deadline for the FMPO Staff to submit the completed CMAQ project applications to NMDOT. e. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP). Five TAP and RTP projects provided their project application forms and required materials (including the Resolution of Sponsorship) to MPO Staff by the October 26, 2018 deadline:  City of Farmington Foothills Drive Enhancement Phase II Foothills Drive Pedestrian and Traffic Calming Improvements  San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension  Farmington Municipal School District Safe Routes to Schools Program These projects will be submitted to the NMDOT TAP/RTP Coordinator by the November 30, 2018 (5:00 p.m.) deadline. f. 2019 Committee Meeting Schedule. Review and consider the 2019 committee meeting schedule (see attached). A vote and approval of Technical Committee Resolution 2018-1 approving the 2019 meeting schedule will be sought at the December 12 meeting. g. TIP Amendment #5. No project change requests were submitted for the Amendment #5 cycle. h. MPO Officer. Five potential applications are being reviewed. 29 DISCUSSION: Mr. Kiely thanked Mr. Fillerup for his assistance in facilitating the CMAQ feasibility review meeting held on October 18. San Juan County’s diesel replacement project was deemed feasible. There were five completed TAP/RTP applications submitted to the FMPO by the October 26, 2018 deadline and they will be forwarded to NMDOT by November 30:  City of Farmington Foothills Drive Enhancement Phase II Foothills Drive Pedestrian and Traffic Calming Improvements  San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension  Farmington Municipal School District Safe Routes to Schools Program Mr. Kiely reported that he had received four applications for the MPO Office job vacancy. He has sent a set of questions to each of the applicants to gauge how well they are able to express their ideas and communicate their past experiences to the requirements for the MPO Office position. The responses are due back to Mr. Kiely by the end of the week so interviews can begin thereafter. Mr. Kiely said he will be asking several Technical and Policy Committee members to participate on a team to review the applicants. He also has several applicants who have a transportation background who may be considered later on for a Planner position. The proposed 2019 Technical Committee meeting schedule will remain as discussed at the October meeting. A vote to adopt the proposed schedule will be taken in December. There is no meeting conflict for the NMDOT planners as there is a separate planner for the Northwest RTPO. No project change requests were submitted for the Amendment #5 TIP cycle. The quarterly Board Meeting for the NWNMCOG will be held on November 14 at the MPO Office from 2:00 to 4:00 p.m. There will be a reception following the meeting and Mr. Kiely invited the Technical Committee members to stop by and join them. Mr. Porell asked Mr. Kiely to please send an invitation to the committee members for this reception. 10. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Mr. Fillerup wanted to point out that Agenda Item #6-Status of TIP Projects was begun to provide a venue for open discussion between the entities and NMDOT at a time when communication seemed to be lacking. The Technical Committee meeting offered an opportunity for committee members and NMDOT staff to discuss project issues that were not otherwise getting resolved. Mr. Fillerup noted that this section has now become more perfunctory and asked if it was still a useful section for the entities and NMDOT. Has communication between the 30 state and the agencies improved to where this may not be needed. San Juan County has a good line of communication with District 5 now. Previously, short of having good off-line communication, the discussion was held during the Technical Committee meetings. The Committee members discussed options:  Include on the agenda when an agency notifies Staff that they have a project they would like to discuss or are having an issue;  Submit the updates for the agenda in writing which would give Brad Fisher and Stephen Lopez/David Quintana time to review prior to the meeting;  Prefer off-line communication to allow gathering of information from others that may have taken place outside of that individual;  Prefer to hear in the public setting where others are – what are their struggles or obstacles – and if communication has broken down, the meeting is an opportunity hear updates and get feedback from NMDOT and other committee members;  Have frequent telephone conversations to discuss projects;  If current communications are working, then retain this agenda item as is and to allow for any additional questions that come up during the meeting;  Keep District 5 informed of any changes as soon as possible. There was no additional business from the Chairman, Members and Staff. 11. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA Larry Hathaway again brought up the speed limit sign issue along NM 516 near the turnoff to Farmington Lake. There is a 45 mph speed limit sign just prior to the turnoff to the lake and approximately 30’ later, the speed limit goes back up to 55 mph. Mr. Lopez asked Mr. Hathaway to send him an email and he will forward it on to NMDOT’s traffic engineer. There was no additional comment on any issues not on the agenda. 12. ADJOURNMENT Mr. Thomas moved to adjourn the meeting. Mr. Saavedra seconded the motion. The motion passed unanimously and Mr. Thomas adjourned the meeting at 10:55 a.m. ___________________________ ___________________________ Nick Porell, Technical Committee Chair June Markle, Administrative Assistant 31