MPO Policy Committee

MPO POLICY COMMITTEE MEETING AGENDA January 28, 2021 10:30 a.m. MPO Office 100 West Broadway, 2nd Floor Farmington, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING January 28, 2021 10:30 AM With existing COVID health and safety concerns, this regular meeting has been moved to the MPO Office, 100 W. Broadway, 2nd Floor, Farmington. Virtual participation will be provided via a GoToMeeting link published below. ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the November 19, 2020 Policy Committee 23-33 Meeting. 3. Hold the Annual Election of Officers 1 Action Item 4. Review and consider approval of proposed Policy Committee (PC) 2-11 Resolution 2021-1 regarding adoption of the 2021 Targets for Safety (PM 1) as proposed by NMDOT: a. Review proposed PC Resolution 2021-1 and NMDOT’s Safety Performance (PM 1) Target Report for 2021; b. Hold a public hearing on proposed Policy Committee Resolution 2021-1 regarding adoption of NMDOT’s 2021 Safety Performance Targets; c. Consider approval of proposed PC Resolution 2021-1 regarding NMDOT’s 2021 Safety Performance Measure (PM 1) Targets Action Item Presented by: Peter Koeppel 5. Review and consider approval of proposed Policy Committee (PC) 12-19 Resolution 2021-2 regarding adoption of the 2021 Performance Measure for Assessing Pavement Condition and Bridge Condition (PM 2) as proposed by NMDOT: d. Review proposed PC Resolution 2021-2 and NMDOT’s Target Setting Report for National Highway System (NHS) Pavement and Bridges (PM 2) for 2021; e. Hold a public hearing on proposed Policy Committee Resolution 2021-2 regarding adoption of NMDOT’s 2021 Target Setting Report for NHS Pavement and Bridges; f. Consider approval of proposed PC Resolution 2021-2 regarding NMDOT’s 2021 Target Setting Report for NHS Pavement and Bridges (PM 2) Action Item Presented by: Peter Koeppel 6. Reports from NMDOT a. Update from the Planning Bureau (Joseph Moriarty) b. Update from District 5 (Paul Brasher) 7. Committee Member Discussion Item(s) 20 No additional discussion items were provided for inclusion on the Agenda 8. Information Items 21 a. Critical Urban Freight Corridor Designation b. FFY2022-2027 TIP Development  Presented by: FMPO Staff 9. Business from Chairman, Members, and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. The public is invited to participate in this GoTo Meeting: By using a computer, tablet, or smartphone: https://global.gotomeeting.com/join/200427933 or by dialing: 1 (646) 749-3122 and entering access code: 200-427-933 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Annual Election of Officers Date: January 28, 2021 BACKGROUND  Per FMPO Bylaws, each January the Policy Committee selects the Chair and Vice-Chair from its membership. The elected members will serve until the following annual election (January 2022).  The Chair presides over the meetings and is responsible for the other duties which are outlined in the Committee Bylaws and Operating Procedures document.  The Vice-Chair presides over the meetings in the absence of the Chair.  Councilor Sean Sharer has been serving as the current Policy Committee Chair, while Commissioner Sipe served as Vice-Chair. ELECTION  Elect a Policy Committee Chair and Vice-Chair who will serve until January 2022. ACTION ITEM  It is recommended that the Policy Committee accept nominations and the Committee members vote to elect the Policy Committee Chair and Vice-Chair. 1  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #4 Subject: National Performance Management Measures for Highway Safety Improvement Program (PM 1) Prepared by: Peter Koeppel, MPO Officer Date: January 28, 2021 BACKGROUND  23 CFR §490 Subpart B – National Performance Management Measures for Highway Safety Improvement Program (see attached).  The FHWA requires that MPOs establish targets for five (5) safety performance measures for all public roads in the MPO planning area within 180 days after the State establishes each target.  The five Performance Measures to be considered are: 1) Number of Fatalities, 2) Number of Serious Injuries, 3) Fatalities per 100 Million VMT (Vehicle Miles Traveled) or Fatality Rate, 4) Serious Injuries per 100 Million VMT (Vehicle Miles Traveled) or serious injury rate, and, 5) Number of Non-Motorized Fatalities and Non-Motorized Fatalities and Serious Injuries.  The first three targets are common measures and must be identical to the targets established for the Highway Safety Plan (HSP).  MPOs may either: Agree to support State targets OR Establish specific numeric targets for a safety performance measure (number or rate).  Reporting is done on an annual basis, leaving the choice to adopt State standards vs. establish MPO specific targets up to the MPO Policy Committee each year.  The Technical Committee recommended their approval on January 13, 2021. CURRENT ISSUES & RECOMMENDATIONS  This item is being presented to both committees in November for their information. It will be brought back to both the Technical and Policy Committees in January for their recommendation/approval.  Staff recommends that the state targets be adopted for 2021.  FMPO Policy Committee action is due no later than February 27, 2021. ATTACHMENTS  NMDOT’s Safety Performance Measure Target Report – PM 1 for Year 2021  PC Resolution 2021-1 Regarding Safety Performance Measure (PM 1) 2  ACTION ITEM  The Technical Committee and Staff recommend approve PM 1 and Policy Committee Resolution 2021-1 APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 3 4 5  Performance Measure (PM) Target Report – PM 1 2021 Safety Targets This document outlines the 2021 Targets for Safety (PM 1) for New Mexico, as required by the 23 CFR 490, Final Rule on the Highway Safety Improvement Program (HSIP) published March 15, 2016 (effective April 14, 2017). The New Mexico Department of Transportation (NMDOT) Multimodal Planning and Programs Bureau (MPPB) is responsible for coordinating the setting of PM 1 targets. Overview of PM 1 Measures The state is required to set annual targets for five performance measures: 1. Number of Total Fatalities 2. Number of Serious Injuries 3. Fatalities per 100 million vehicle miles travelled (VMT) or fatality rate 4. Serious Injuries per 100 million VMT or serious injury rate 5. Number of Non-motorized Fatalities and Serious Injuries The first three are common measures and must be identical to the targets established for the Highway Safety Plan (HSP). Coordination with Metropolitan Planning Organizations (MPOs) The NMDOT undertook a coordinated effort with the Metropolitan Planning Organizations (MPOs), the HSP team and other stakeholders to set the targets. 1. Numerous internal meetings took place in winter of 2020 between staff of the NMDOT Planning Division and Traffic Safety Division, responsible for the HSP to review and analyze crash data and trends. A representative of the University of New Mexico (UNM), contracted by NMDOT to maintain the state’s crash database, attended the meetings and provided crash data and analysis. 2. On May 12, 2020, the NMDOT Safety Division held a meeting with stakeholders to discuss and adopt the targets required in the HSP. The targets were revised following the meeting, to reflect the revised 2017 VMT, approved by FHWA, and the updated 2018 and 2019 crash datasets provided by UNM. 3. On July 15, 2020, the NMDOT Safety Committee reviewed and approved the 2021 Safety Targets as outlined in this report for submittal in the 2021 HSIP Annual Report. 4. On July 17, 2020, MPPB staff emailed a draft of this report, outlining the adopted state PM1 targets, to the MPOs for review and comments. The MPOs submitted comments and corrections, which MPPB staff incorporated into this report. Other than those edits, the MPOs agreed to the targets as outlined. 5. The MPOs have until February 27, 2021 to formally adopt the NMDOT PM 1 targets or set their own quantifiable targets. Data Methodologies and Assumptions In setting the 2021 safety targets, NMDOT and stakeholders did not rely solely on the data projections but used the data in combination with their discussions regarding other relevant factors and their assessment of the potential safety impacts of various strategies and projects. NMDOT worked with UNM to determine methodologies and assumptions required to set the targets. These are as follows: 6  • NMDOT uses Excel to plot a linear best fit line based on 6-years of actual data to project for future years. • Vehicle Miles Travelled (VMT) - The annual VMT is from the FHWA Highway Statistics Series (https://www.fhwa.dot.gov/policyinformation/statistics/2017/pdf/vm2.pdf). Within this link, simply replace ‘2017’ with the desired year to obtain the VMT for the year of interest. • Appendix A of this document displays the annual VMT from the FHWA Highway Statistics Series using a unit of 100 Million VMT (HMVMT). FHWA guidance documents insist on using HMVMT for calculating fatality rates and serious injury rates, hence, Appendix A displays the annual VMT adjusted to HMVMT. • The preliminary Annual VMT for 2019 is provided by the NMDOT Planning Division, Data Management Bureau. • Crash Data for 2019 is preliminary and provided by UNM. • The source data table is attached as Appendix B. This data was used to calculate the linear regression equations that yield the 2020 and 2021 projections. It also contains the data that was used to calculate the five-year moving averages. NMDOT PM 1 (Safety) 2021 Targets 1 Number of Total Fatalities 500 425 438 424 405 386 380 391 400 366 349 350 342.2 411.6 347.4 405.0 372.0 379.6 352.4 353.2 356.0 300 311 298 200 Total Fatalities 5-Yr Moving Average 100 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Proj. Proj. NMDOT 2021 Target for Number of Total Fatalities: 411.6 NMDOT Justification: Although five-year average fatalities rose by a moderate 5.5 percent between 2014 and 2018, preliminary and projected data indicate that fatalities will increase by about 10.6 percent between 2018 and 2021. In 2019, fatalities involving large, personal vehicles (SUVs/Pick-up Trucks/ Vans/4-Wheel Drives) or involving pedestrians have increased and accounted for 53.3 percent of all crash fatalities. Given the prevalence of large, personal vehicle ownership, and projected increase in fatalities overall, the five-year average projection of 411.6 is determined to be the 2021 target. 7  2 Number of Serious Injuries 2,100 1,693.6 1,922.0 1,563.6 1,445.0 1,709.0 1,333.8 1,400 1,624.0 1,235.6 1,184.2 1,145.0 1,075.3 1,030.5 1,314.0 1,329.0 1,249.0 1,153.0 1,133.0 1,057.0 1,053.0 980.7 928.8 700 Suspected Serious Injuries (Class A) 5-Yr Moving Average 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 State State State State State State State State State Prelim. Proj. Proj. NMDOT 2021 Target for Number of Serious Injuries: 1,030.5 NMDOT Justification: Five-year average serious injuries are projected to fall by about 13.2 percent between 2018 and 2021, and the State anticipates a continued reduction in serious injuries in 2020. The five-year average projection of 1,030.5 is the 2021 target. 3 Rate of Fatalities 2.0 1.8 1.576 1.523 1.527 1.531 1.6 1.432 1.452 1.433 1.381 1.365 1.365 1.361 1.329 1.4 1.462 1.486 1.2 1.388 1.347 1.333 1.372 1.373 1.240 1.0 1.086 0.8 0.6 0.4 Fatalities per 100M VMT 0.2 5-Yr Moving Average 0.0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Proj. Proj. NMDOT 2021 Target for Rate of Fatalities: 1.486 NMDOT Justification: Five-year average fatalities are expected to increase in 2021 from 2017, thus the projected five-year average of 1.486 is the 2021 target. Due to the uncertainty of the COVID-19 pandemic’s impact on VMT, the preliminary 2019 VMT value is also used for the 2020 and 2021 VMT values. 8  4 Rate of Serious Injuries 9.0 6.632 7.605 6.157 5.605 6.0 6.663 5.100 6.353 4.643 4.370 4.143 5.238 3.880 3.722 4.928 4.844 3.0 4.135 4.070 3.873 3.792 3.531 3.344 Suspected Serious Injuries per 100M VMT 5-Yr Moving Average 0.0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 State State State State State State State State State Prelim. Proj. Proj. NMDOT 2021 Target for Rate of Serious Injuries: 3.722 NMDOT Justification: Five-year average serious injury rates are projected to continue falling, thus the five- year average projection of 3.722 is the 2021 target. 5 Number of Non-motorized Fatalities and Serious Injuries 300 217.0 198.0 197.0 205.0 200.0 199.3 198.8 191.0 200 175.0 159.0 157.0 157.0 195.6 201.6 202.0 198.5 200.0 180.8 187.6 169.2 100 Non-Motorized Fatalities and Serious Injuries (pedalcyclists, pedestrians, other cyclists, or person on personal conveyance) 5-Yr Moving Average 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 State State State State State State State State State Prelim. Proj. Proj. NMDOT 2021 Target for Number of Non-motorized Fatalities and Serious Injuries: 200.0 NMDOT Justification: Five-year average non-motorized fatalities and serious injuries are projected to remain relatively constant over the next two years from 2020 to 2021. The five-year average projection of 200.0 is the 2021 target. 9  Appendix A: Five-Year Moving Average of Hundred Million VMT (HMVMT) 350 300 278.86 278.36 277.72 277.72 277.72 274.35 272.88 252.74 256.50 255.62 250.86 253.47 271.6 276.4 277.1 276.9 250 262.6 267.2 255.2 253.8 258.2 200 HMVMT 5-Yr Moving Average 150 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 FARS FARS FARS FARS FARS FARS FARS FARS FARS Prelim. Proj. Proj. 10  Appendix B: Data Values and Sources 11  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #5 Subject: National Performance Management Measures for Assessing Pavement Condition and Bridge Condition (PM 2) Prepared by: Peter Koeppel, MPO Officer Date: January 28, 2021 BACKGROUND  23 CFR §490 Subpart C – National Performance Management Measures for Assessing Pavement Condition and 23 CFR §490 Subpart D – National Performance Management measures for Assessing Bridge Condition (see attached).  The FHWA required that MPOs establish four-year targets for six (6) performance measures and revisit those targets at the 2-year performance period midpoint. Those six performance measures to be considered are: 1) Percentage of interstate pavements on the NHS in good condition; 2) Percentage of interstate pavements on the NHS in poor condition; 3) Percentage of non-interstate pavements on the NHS in good condition; 4) Percentage of non-interstate pavements on the NHS in poor condition; 5) Percentage of bridges on the NHS in good condition; and 6) Percentage of bridges on the NHS in poor condition.  NMDOT has adjusted two 2021 targets – percentage of NHM bridge deck area in poor condition and percentage of Interstate pavements in good condition.  MPOs may: Agree to support State target OR establish their own targets. In 2018 the FMPO adopted some of its own targets for PM 2.  PMs with adjusted state targets for 2021: o BRIDGES on National Highway System (NHS) –  2.5% FMPO target for bridge deck area in poor condition [vs. State at 3.3% (2021)] o PAVEMENT on Interstate NHS o Not applicable to FMPO  PMs without adjusted state targets for 2021:  BRIDGES on National Highway System (NHS) – o 10% FMPO target target for Bridges in Good condition [vs. State at 30.0% (2021)]  PAVEMENT on Non-Interstate/NHS – o 34.2% target for Pavement in Good condition o 12.0% target for Pavement in Poor condition  Reporting is for the final two years of the four-year performance period.  The Technical Committee recommended their approval on January 13, 2021. ACTION ITEM  The Technical Committee and MPO Staff recommend that the Policy Committee consider approval of NMDOT’s PM 2 Targets for 2021 and PC Resolution 2021-2. ATTACHMENTS  NMDOT’s PM 2 Targets Memo dated September 15, 2020. 12   PC Resolution 2021-2 regarding adoption of the 2021 NHS Performance Management Measures for Assessing Pavement Condition and Bridge Condition. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 13 14 15 16 17 18  Exhibit A NMDOT & FMPO’S TARGET SETTING FOR NATIONAL HIGHWAY SYSTEM (NHS) PAVEMENT & BRIDGES (PM2) PROPOSED GOALS & MEASURES NMDOT NMDOT FMPO FMPO Performance Measure 2‐Year Target 4‐Year Target 2‐Year Target 4‐Year Target Percentage of bridges on the NHS in Good condition 36.0% 30.0% 10.0% 10.0% Percentage of bridges on the NHS in Poor condition 3.3% 3.3% 3.3% 3.3% Percentage of Interstate pavements on the NHS in Good 57.3% 55.0% n/a n/a condition Percentage of Interstate pavements on the NHS in Poor 4.5% 5.0% n/a n/a condition Percentage of Non‐Interstate pavements on the NHS in Good 35.6% 34.2% 34.2% 34.2% condition Percentage of Non‐Interstate pavements on the NHS in Poor 9.0% 12.0% 12.0% 12.0% condition Goals and Measures as proposed by NMDOT and recommended for approval by FMPO Technical Committee on 1/13/21. 19  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Committee Member Discussion Items Date: January 28, 2021 DISCUSSION ITEMS There were no additional discussion items provided by Policy Committee members for inclusion on the Agenda. 20  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Information Items Prepared by: MPO Staff Date: January 28, 2021 INFORMATION ITEMS a. Critical Urban Freight Corridor Designation. NMDOT, in coordination with the MPOs is developing a priority critical urban/rural freight corridor network. The purpose is to identify priority rural corridors to increase future freight project funding. b. FFY2022-2027 TIP Development. The initial Call for Projects was made on December 18, 2020 to provide the submittal deadline for all projects for this new four-year TIP. Staff and the Technical Committee have begun discussing updates to current projects and/or new projects with the entities, Red Apple Transit, and NMDOT. This will be brought back to the Policy Committee in April as an informational item with considered approval at the May meeting. 21 The draft minutes from the November 19, 2020 Policy Committee meeting are on the following pages. 22  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING November 19, 2020 Policy Members Present: Rosalyn Fry, City of Aztec Julie Baird, City of Farmington Jeanine Bingham-Kelly, City of Farmington Sean Sharer, City of Farmington James Mexia (Alt.), NMDOT, District 5 Glojean Todacheene, San Juan County Policy Members Absent: George Walter, City of Bloomfield Thomas Wethington, Town of Kirtland Paul Brasher, NMDOT, District 5 John Beckstead, San Juan County Staff Present: Peter Koeppel, MPO Officer Kathryn Leys, MPO Associate Planner June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Joseph Moriarty, Planning Liaison, NMDOT With ongoing health and safety restrictions, all attendees and FMPO Staff attended via the GoToMeeting link. Chair Sharer reminded the members that, unless an objection is raised, all votes will be presumed to be in the affirmative. 1. CALL TO ORDER Chair Sharer called the meeting to order at 10:30 a.m. 2. APPROVE THE MINUTES FROM THE SEPTEMBER 24, 2020 POLICY COMMITTEE MEETING Commissioner Todacheene moved to approve the minutes from the September 24, 2020 Policy Committee meeting. Councilor Bingham-Kelly seconded the motion. The motion passed with no opposition. 3. AMENDMENT #5 TO THE FFY2020-2025 TIP Subject: Amendment #5 to the FFY2020-2025 TIP Prepared by: Peter Koeppel, MPO Officer Date: November 19, 2020 23  BACKGROUND  The first Call for Projects for the FFY2020-2025 TIP Amendment #5 was sent on September 21, 2020; a reminder on September 30.  The Public Notice for Amendment #5 to the FFY2020-2025 TIP was published on the MPO’s website and in the Daily Times on October 21, 2020  The amendment includes a project from the City of Aztec and funding for Red Apple Transit.  The next Call for Projects will be on December 14, 2020.  The Technical Committee recommended approval of proposed Amendment #5 and the Self-Certification for Amendment #5 to the Policy Committee at their meeting on November 4. AMENDED TIP PROJECT(S)  City of Aztec’s East Aztec Arterial Phase II.  Red Apple Transit funding ACTION ITEM  The Technical Committee and FMPO Staff recommend approval of proposed Amendment #5 and the Self-Certification for Amendment #5 to the FFY2020- 2025 TIP. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for transportation-related pollutants, if a TIP amendment involves non-exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA.  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. DISCUSSION: Mr. Koeppel reported that the MPO is required to develop a Transportation Improvement Program (TIP) that is a list of upcoming projects covering a four-year period. The TIP is then periodically amended to reflect new projects or changes to current projects. There are two projects in TIP Amendment 5:  East Aztec Arterial Phase II – the amendment requested by NMDOT and the City of Aztec to move funding for this project to 2022;  Red Apple Transit – requested to add funding for 2021. 24 The Technical Committee recommended approval at their meeting on November 4; FMPO Staff also recommends their approval. Chair Sharer opened the public hearing; no comments were received; the public hearing was closed. ACTION: Commissioner Todacheene moved to approve Amendment #5 to the FFY2020-2025 TIP and the Self-Certification for Amendment #5. Commissioner Fry seconded the motion. The motion was approved with no opposition. 4. 2021 ANNUAL MEETING SCHEDULE Subject: 2021 Annual Meeting Schedule Prepared by: Peter Koeppel, MPO Officer Date: November 19, 2020 BACKGROUND  Each year the Policy Committee approves a resolution ensuring compliance with the open meetings act and establishes its meeting schedule for the coming year.  NMDOTs STIP Procedures Manual outlines an annual calendar for TIP Amendments, which impacts the meeting schedule on a quarterly basis. This schedule has been considered in developing this proposal. CURRENT WORK  The proposed 2021 meeting schedule is being presented for discussion and considered approval by the Policy Committee in November.  It is recommended that the Policy Committee continue to hold eight (8) regular meetings during 2021.  Meetings are recommended for January, February, April, May, June, August, September, and November. ACTION ITEM  Staff recommends that the Policy Committee consider approval of the proposed 2021 meeting calendar and proposed Policy Committee Resolution 2020--3. DISCUSSION: Mr. Koeppel described the proposed meeting schedule for the Policy Committee for 2021 (see Page 8 of the Agenda). The schedule recommends that the Policy Committee continue to hold eight (8) regular meetings with TIP Amendment considerations potentially occurring at every other meeting. The draft schedule proposes to again rotate the meetings among the entities. Mr. Koeppel asked the members to also consider if they wanted to start rotating the meetings or continue with the virtual meetings from the MPO Office. 25 The Policy Committee discussed the proposed scheduled and considered the different meeting options. The consensus was that rotating the meetings among the entities was good, but if health concerns and restrictions continue, it seemed wiser to hold the meetings from the MPO Office and provide for virtual attendance. ACTION: Commissioner Todacheene moved to approve the proposed schedule, continuing to provide for virtual participation and remaining flexible for changing conditions. Councilor Bingham-Kelly seconded the motion. The motion was approved with no opposition. 5. NATIONAL PERFORMANCE MANAGEMENT MEASURES FOR HIGHWAY SAFETY IMPROVEMENT PROGRAM (PM 2) Subject: National Performance Management Measures for Highway Safety Improvement Program (PM 1) Prepared by: Peter Koeppel, MPO Officer Date: November 19, 2020 BACKGROUND  23 CFR §490 Subpart B – National Performance Management Measures for Highway Safety Improvement Program (see attached).  The FHWA requires that MPOs establish targets for five (5) safety performance measures for all public roads in the MPO planning area within 180 days after the State establishes each target.  The five Performance Measures to be considered are: 1) Number of Fatalities, 2) Number of Serious Injuries, 3) Fatalities per 100 Million VMT (Vehicle Miles Traveled) or Fatality Rate, 4) Serious Injuries per 100 Million VMT (Vehicle Miles Traveled) or serious injury rate, and, 5) Number of Non-Motorized Fatalities and Non-Motorized Fatalities and Serious Injuries.  The first three targets are common measures and must be identical to the targets established for the Highway Safety Plan (HSP).  MPOs may either: Agree to support State targets OR Establish specific numeric targets for a safety performance measure (number or rate).  Reporting is done on an annual basis, leaving the choice to adopt State standards vs. establish MPO specific targets up to the MPO Policy Committee each year. CURRENT ISSUES & RECOMMENDATIONS  This item is being presented to both committees in November for their information. It will be brought back to both the Technical and Policy Committees in January for their recommendation/approval.  Staff recommends that the state targets be adopted for 2021.  FMPO Policy Committee action is due no later than February 27, 2021. INFORMATION ITEM  This is being presented during the November meeting as an introduction. 26  APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) DISCUSSION: Mr. Koeppel provided a combined presentation on both National Performance Management Measures for Safety (PM 1) (Agenda Item #5) and for Assessing Pavement and Bridge Conditions (PM 2) (Agenda Item #6). A summary of that presentation is provided below: Performance-based planning and programming is done to achieve desired performance outcomes, improve investment decision making, improve return on investments and resource allocation and improve system performance. MAP-21 (and subsequently the FAST Act) required the establishment of national goals, performance measures, and accountability in planning and funding transportation investments:  Safety  Infrastructure condition  Congestion reduction  System reliability  Freight movement and economic vitality  Environmental sustainability  Reduced project delivery delays  Improved Accessibility and Mobility FAST Act: Performance Driven, Outcome Based Planning & Programming Federal -- State -- MPO o FAST Act identifies national goal areas o USDOT establishes performance measures o States set performance targets o MPOs set performance targets o State and metro plans describe how programs and project selection will achieve targets o FMPO is charged with developing a performance-based long-range transportation plan, as well as a corresponding project evaluation structure for developing the TIP Performance Goals & Measures – Safety – PM 1  Number of fatalities  Rate of fatalities per 100 million Vehicle Miles Traveled (VMT)  Number of Serious Injuries  Rate of Serious Injuries per 100 million VMT 27   Number of Non-motorized Fatalities and Non-motorized Serious Injuries In New Mexico, the fatalities are trending upwards while serious injuries are trending down (possibly due to improved automobile technology). The number of non-motorized fatalities and serious injuries have remained fairly steady over time. Target Setting - Safety MPOs are required to establish annual performance targets no later than 180 days after the state sets their performance goals. The MPO may decide to adopt the statewide target or establish its own quantifiable target. In the past, FMPO has adopted the state’s targets and will most likely do so for 2021. See NMDOT’s Performance Targets for 2021 below: Performance Goals & Measures – Pavement & Bridges – PM 2 To maintain the highway infrastructure asset system (National Highway System NHS) in a state of good repair. Pavement Condition - Percentage of pavements on the interstate NHS in good condition; - Percentage of pavements on in the interstate NHS in poor condition; - Percentage of pavement on the non-interstate NHS in good condition; - Percentage of pavements on the non-interstate NHS in poor condition. Bridge Condition - Percentage of NHS bridge deck area classified as in good condition; - Percentage of NHS bridge deck area classified as in poor condition. Target Setting – Pavement & Bridges As with the Safety Targets, MPO are required to establish performance targets no later than 180 days after the state sets their performance targets. The roadway targets are set at two-year and four-year intervals. The MPO may decide to adopt the statewide target or establish a quantifiable target specific to its planning area. See NMDOT’s 2-Year and 4-Year Performance Targets as well as those for the FMPO below: 28 These performance targets will be brought back to both Committees in January for review and considered adoption. 6. NATIONAL PERFORMANCE MANAGEMENT MEASURES FOR ASSESSING PAVEMENT CONDITION AND BRIDGE CONDITION (PM 2) Subject: National Performance Management Measures for Assessing Pavement Condition and Bridge Condition (PM 2) Prepared by: Peter Koeppel, MPO Officer Date: November 19, 2020 BACKGROUND  23 CFR §490 Subpart C – National Performance Management Measures for Assessing Pavement Condition and 23 CFR §490 Subpart D – National Performance Management measures for Assessing Bridge Condition (see attached).  The FHWA required that MPOs establish four-year targets for six (6) performance measures and revisit those targets at the 2-year performance period midpoint. Those six performance measures to be considered are: 1) Percentage of interstate pavements on the NHS in good condition; 2) Percentage of interstate pavements on the NHS in poor condition; 3) Percentage of non-interstate pavements on the NHS in good condition; 4) Percentage of non-interstate pavements on the NHS in poor condition; 5) Percentage of bridges on the NHS in good condition; and 6) Percentage of bridges on the NHS in poor condition.  NMDOT has adjusted two 2021 targets – percentage of NHM bridge deck area in poor condition and percentage of Interstate pavements in good condition. 29   MPOs may: Agree to support State target OR establish their own targets. In 2018 the FMPO adopted some of its own targets for PM 2.  PMs with adjusted state targets for 2021: o BRIDGES on National Highway System (NHS) –  2.5% FMPO target for bridge deck area in poor condition [vs. State at 3.3% (2021)] o PAVEMENT on Interstate NHS o Not applicable to FMPO  PMs without adjusted state targets for 2021:  BRIDGES on National Highway System (NHS) – o 10% FMPO target for Bridges in Good condition [vs. State at 30.0% (2021)]  PAVEMENT on Non-Interstate/NHS – o 34.2% target for Pavement in Good condition o 12.0% target for Pavement in Poor condition  Reporting is for the final two years of the four-year performance period CURRENT ISSUES  FMPO Policy Committee action is due no later than February 15, 2021 ATTACHMENTS  NMDOT’s PM 2 Targets Memo shared 9/14/2020 APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) DISCUSSION: Mr. Koeppel’s presentation on this Agenda Item (PM 2 System Infrastructure Targets) was part of his presentation summarized above for PM 1 Safety Targets. 7. QUARTERLY EDUCATION: HIGHWAY TRUST FUND Subject: Quarterly Education: Highway Trust Fund Prepared by: Peter Koeppel, MPO Officer Date: November 19, 2020 PRESENTATION Mr. Koeppel provided a brief overview of the Highway Trust Fund as the Policy Committee’s quarterly education. The Fund finances most federal government spending 30 for highways and mass transit. Revenues for the trust fund come from transportation- related excise taxes, primarily federal taxes on gasoline and diesel fuel (approximately 18 cents/gallon). In recent years, however, the trust fund has needed significant transfers of general revenues to remain solvent. The graph below shows the Trust Fund’s account balances and projected shortfalls: Most spending from the Highway Trust Fund for highway and mass transit programs is through federal grants to state and local governments. The federal government accounts for about one-quarter of all public spending on roads and highways, with the remaining three-quarters financed by state and local governments. An article from the Eno Center for Transportation (Pages 28-52 of the Agenda) provided an explanation of the Highway Trust Fund – what it is, how it is financed, and answers many other questions about how the Federal government funds transportation. A link to that article is: https://www.enotrans.org/article/highway-trust-fund-101/ 8. REPORTS FROM NMDOT District 5 – James Mexia (Alt.) Mr. Mexia reported that the US 64 widening project (F100112 and F100113) reached substantial completion on October 3. The final inspection was held on October 5. The only remaining item to be completed is to repair a damaged guardrail. The project on NM 574 (La Plata Bridge) was substantially complete on September 17. However, during the final walkthrough on November 12 it was discovered that an animal had dug into the abutment foundation. This has since been repaired. District 5 has assisted the Jicarilla Apache Nation in loaning some traffic control devices that will be used for checkpoints for COVID control on November 30. Planning Bureau – Joseph Moriarty Mr. Moriarty thanked FMPO Staff for their timely submittal of the Annual Performance and Expenditure Report. 31 Mr. Moriarty asked that a memo from NMDOT’s Chief Engineer regarding certification requirements for Local Lead Projects and discussed with the Technical Committee meeting on November 4, 2020 be posted on the FMPO website. If a community is planning to apply for federal funding, an excellent resource is the Tribal/Local Public Agency Handbook. A link to the Handbook is available on the NMDOT website. 9. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: November 19, 2020 DISCUSSION ITEMS There were no additional discussion items provided by Policy Committee members for inclusion on the Agenda. 10. INFORMATION ITEMS Subject: Information Items Prepared by: MPO Staff Date: November 19, 2020 INFORMATION ITEMS c. Notice to Proceed for FFY21. Copies of the federal award notices for FFY21 from NMDOT and FTA Section 5303 are attached. d. MPO Quarterly. The next MPO Quarterly is scheduled for December 7, 2020 and will be hosted by the Mesilla Valley MPO in Las Cruces. FMPO Staff will plan to participate virtually. e. Receipt of 2045 MTP. Copies of the 2045 MTP were mailed out to all members on November 4. f. No Policy Committee Meeting in December. There will be no Policy Committee meeting in December. The next meeting, if the 2021 meeting schedule is approved, will be on Thursday, January 28, 2021 in Council Chambers at Bloomfield City Hall. Meeting location(s) will be finalized in January based on health restrictions at that time. DISCUSSION: Mr. Koeppel reported on the four Information Items:  Copies of the federal award letters for FFY21 from NMDO Planning and FTA were provided on Pages 55 and 56 of the Agenda; 32   FMPO Staff will be participating virtually in the December 7th MPO Quarterly being hosted by the Las Cruces MPO;  Copies of the recently completed 2045 MTP were mailed or hand-delivered to all members the week of November 4. Please let Staff know if you did not receive your copy.  Today’s meeting is the last meeting for the year. Staff wished all the members a Happy Thanksgiving and holiday season. 11. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Chair Sharer stated that it had been a pleasure to serve on the Policy Committee this past year and also wished everyone a beautiful holiday season. There was no additional business from the Chairman, Members and Staff. 12. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda 13. ADJOURNMENT Commissioner Todacheene moved to adjourn the meeting. Commissioner Fry seconded the motion. The motion passed with no opposition. Chair Sharer adjourned the meeting at 10:55 a.m. _________________________ ___________________________ Sean Sharer, Policy Committee Chair June Markle, Administrative Assistant 33