MPO Policy Committee

MPO POLICY COMMITTEE MEETING AGENDA September 22, 2022 10:30 a.m. Commission Chambers San Juan County Administrative Building 100 S. Oliver Street Aztec, New Mexico 1  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING September 22, 2022 10:30 AM This regular meeting will be held in Commission Chambers at San Juan County’s Administrative Building, 100 South Oliver, Aztec, New Mexico. Virtual participation will also be available via GoToMeeting. ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the May 26 and August 25, 2022 Policy Committee Meetings. 3. Bicycle/Pedestrian Plan Update 4 Presented by: Aaron Sussman 4. NM 173 Safety Discussion 5 Presented by: Peter Koeppel 5. Policy Committee Meeting Schedule for 2023: Review the proposed FY2023 23 Policy Committee meeting schedule Presented by: Peter Koeppel 6. FFY2023 Non-Reimbursable Expenditures 28 Review and consider authorizing an amount to be used in FFY2023 for FMPO non-reimbursable expenditures Presented by: Peter Koeppel 7. Reports from NMDOT a. Update from the Planning Bureau (Shannon Glendenning) b. Update from District 5 (Paul Brasher) 8. Information Items 29 a. Final LRSP Presented by: FMPO Staff 9. Business from Chairman, Members, and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/976243781 You can also dial in using your phone. United States: +1 (872) 240-3311 Access Code: 976-243-781 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public 2 documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed. 3  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Bicycle and Pedestrian Plan Update Prepared by: Aaron Sussman Date: September 22, 2022 PRESENTATION Aaron Sussman of Toole Design Group will provide an update on the Bicycle and Pedestrian Plan. 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: NM-173 Safety Discussion Prepared by: FMPO Staff Date: September 22, 2022 PRESENTATION As a follow-up to the August 10 and September 14 FMPO Technical Committee meetings, staff is attaching a resolution supporting safety improvements to NM- 173/Navajo Dam Road passed by the MPO Policy Committee on June 27, 2019. Based on this resolution and discussion at the previous TC meetings, staff is seeking Policy Committee input on how to work towards advancing this project. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: 2023 Annual Meeting Schedule Prepared by: Peter Koeppel, MPO Officer Date: September 22, 2022 BACKGROUND ▪ Each year the Policy Committee approves a resolution ensuring compliance with the open meetings act and establishes its meeting schedule for the coming year. ▪ NMDOTs STIP Procedures Manual outlines an annual calendar for TIP Amendments, which impacts the meeting schedule on a quarterly basis. This schedule has been considered in developing this proposal. CURRENT WORK ▪ The proposed 2023 meeting schedule is being presented for discussion by the Policy Committee. ▪ Final approval of Policy Committee Resolution 2022-__ and the FFY23 meeting schedule will be sought on November 17 ▪ It is recommended that the Policy Committee continue to hold eight (8) regular meetings during 2023. ▪ Meetings are recommended for January, February, April, May, June, August, September, and November. ATTACHMENTS ▪ Proposed Policy Committee Resolution 2022-__ ▪ Proposed FY2023 Policy Committee Meeting Schedule INFORMATION ITEM ▪ Staff recommends that the Policy Committee review the proposed 2023 meeting calendar and proposed Policy Committee Resolution 2022-__. Final approval will be on November 17. 23  FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE RESOLUTION NO. 2022-? A RESOLUTION ESTABLISHING THE PROCEDURES TO BE FOLLOWED AND THE NOTICE TO BE GIVEN PURSUANT TO THE PROVISIONS OF THE NEW MEXICO OPEN MEETINGS ACT, PROVIDING FOR THE ANNUAL DETERMINATION OF REASONABLE NOTICE OF MEETINGS, AND ESTABLISHING THE MEETING TIMES, DAYS AND LOCATIONS FOR THE FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE DURING THE CALENDAR YEAR 2023. WHEREAS, the Policy Committee of the Farmington Metropolitan Planning Organization (FMPO) met in regular session in Council Chambers at Bloomfield City Hall, 915 North First Street, Bloomfield, New Mexico on November 17, 2022 at 10:30 a.m. in accordance with the law; and WHEREAS, Sections 10-15-1 (B) of the Open Meetings Act (NMSA 1978, Section 10-14-1 to 10-15-4) states that, except as may be otherwise provided in the Constitution or the provisions of the Open Meetings Act, all meetings of a quorum of members of any board, council, commission, administrative adjudicatory body or other policymaking body of any state or local public agency held for the purpose of formulating public policy, discussing public business or for the purpose of taking any action within the authority of or the delegated authority of such body, are declared to be public meetings open to the public at all times; and WHEREAS, any meetings subject to the Open Meetings Act at which discussion or adoption of any proposed resolution, rule, regulation or formal action occurs shall be held only after reasonable notice to the public; and WHEREAS, Section 10-15-1(D) of the Open Meetings Act requires the Policy Committee of the FMPO to determine annually what constitutes reasonable notice of its public meetings; NOW, THEREFORE, BE IT RESOLVED BY THE Farmington Metropolitan Planning Organization Policy Committee that: 1. For calendar year 2023, the regular meeting of the FMPO’s Policy Committee will be held at the times, dates, and places as shown on the attached Exhibit “A” hereto. 2. An agenda for such meetings will be available at least seventy-two (72) hours prior to the meeting from the office of the Farmington Metropolitan Planning Organization, Downtown Center Building, 100 W Broadway, Farmington, New Mexico. 24 3. Notice of regular meetings will be given by publishing a list of regular meetings to be held in each calendar year in the Farmington Daily Times or another newspaper of general circulation in San Juan County in January of each year. The notice shall indicate when and where a copy of the agenda for each meeting may be obtained. A copy of this notice and the list of regular meetings will also be posted in the foyer of the Farmington City Hall, 800 Municipal Drive, Farmington, New Mexico and in similar public places in the city/town hall buildings for the entities of Aztec, Bloomfield, Kirtland, and San Juan County, New Mexico, along with the other locations as noted in the MPO’s Public Participation Plan. This notice shall be posted in January of each year and shall remain posted throughout the calendar year. Copies shall also be sent via regular mail or fax to any local television stations and radio broadcast stations at their request. 4. Special meetings may be called by the Committee Chair or by a majority of Committee members upon three (3) days’ notice. If time exists for a notice of such meeting to be published in the legal notices of the Farmington Daily Times or another newspaper of general circulation in San Juan County prior to the meeting, such notice shall be published. If not, notice shall be given by e- mail, fax or some other instantaneous method to a newspaper of general circulation, any local television station and at least one local radio broadcasting station. The notice shall include an agenda for the meeting or information on how members of the public may obtain a copy of the agenda. The agenda shall be available to the public at least twenty-four hours before any special meeting. 5. Emergency meetings will be called only under unforeseen circumstances that demand immediate action to protect the health, safety and property of citizens or to protect the FMPO or its participating governmental agencies from substantial financial loss. The Committee will avoid emergency meetings whenever possible. Emergency meetings may be called by the Committee Chair or a majority of the members of the Committee upon twenty-four (24) hours’ notice, unless threat of personal injury or property damage requires less notice. The notice for all emergency meetings shall be given, except as to the amount of time required, in the manner provided above for special meetings. 6. In addition to other information as specified above, all notices and agendas shall include the following language: “If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505- 599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.” 25  7. The Policy Committee of the FMPO may close a meeting to the public only if the subject matter of such discussion or action is accepted from the open meeting requirement under Section 10-15-1(H) of the Open Meetings Act. (a) If any meeting is closed during an open meeting, such closure shall be approved by a majority vote of a quorum of the Committee taken during the open meeting. The authority for the closed meeting and the subjects to be discussed shall be stated with reasonable specificity in the motion to close and the vote of each individual member on the motion to close shall be recorded in the minutes. Only those subjects specified in the motion may be discussed in the closed meeting. (b) If the decision to hold a closed meeting is made when the committee is not in an open meeting, the closed meeting shall not be held until public notice, appropriate under the circumstances, stating the specified provision of law authorizing the closed meeting and the subject to be discussed with reasonable specificity, is given to the members and to the general public. (c) Following completion of any closed meeting, the minutes of the open meeting that was closed, or the minutes of the next open meeting if the closed meeting was separately scheduled, shall state whether the matters discussed in the closed meeting were limited only to those specified in the motion or notice for closure. (d) Except as provided in Section 10-15-1(H) of the Open Meetings Act, any action taken as a result of discussion in a closed meeting shall be made by vote of the Committee in an open public meeting. PASSED AND ADOPTED this 17th day of November 2022. ________________________________ Sean Sharer, MPO Policy Committee Chair ________________________________ Peter Koeppel, MPO Officer 26  FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2023 Regular Meeting Schedule POLICY COMMITTEE All meetings will be held at 10:30 a.m. at the locations listed below. No meeting in the months of March, July, October, and December. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location and City January 26, 2023 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street February 23, 2023 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street April 27, 2023 Executive Conference Room Farmington Farmington City Hall 800 Municipal Drive May 25, 2023 Commission Chambers San Juan County San Juan County Administrative Bldg. 100 S. Oliver June 22, 2023 Council Chambers Kirtland Kirtland Town Hall 47 Road 6500 August 24, 2023 Executive Conference Room Farmington Farmington City Hall 800 Municipal Drive September 28, 2023 Commission Chambers San Juan County San Juan County Administrative Bldg. 100 S. Oliver November 16, 2023 Council Chambers Bloomfield (3rd Thursday) Bloomfield City Hall 915 N. First Street 27  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Review and Approve the Proposed FFY2023 FMPO Budget for Non-Reimbursable Expenditures Date: September 22, 2022 BACKGROUND • As outlined in the MPO JPA effective October 1, 2020, “any expenditure deemed non-reimbursable by NMDOT shall require the advance approval of the Policy Committee and shall be subject to the funding formula contained in Paragraph A” (Section 5.B, page 9). • Non-reimbursable expenditures include those that are deemed ineligible by NMDOT to be reimbursed by the Planning PL and FTA 5303 federal grants. • These expenditures include late billings, refreshments for meetings, bottled water for the MPO, and similar purchases. • The expenditures are typically expended as needed by MPO staff via the fiscal agent, and then the fiscal agent has been reimbursed with payments from the member entities on a quarterly basis. The Policy Committee approved $2,000 for FFY2022. Through all four quarters of FFY2022 the MPO has spent less that $300 on non-reimbursable expenses. • MPO Staff will propose a maximum amount to the Policy Committee on an annual basis before the start of each FFY. • The proposed amount for FFY2023 is $2,000. • Applying the JPA’s reimbursement formula: Aztec would pay $140; Bloomfield would pay $160; Farmington would pay $960; Kirtland would pay $20; and the County would pay $720. Of course, these reimbursement payments would be spread over the four quarters and assume all $2,000 are spent. • Expenditures were previously absorbed by the City of Farmington’s Community Development Department. RECOMMENDATION ▪ It is recommended that the Policy Committee review and consider approving up to $2,000 for the MPO’s FFY2023 to ensure sufficient funding for these expenditures is available to the MPO during FFY2023 (October 1, 2022 – September 30, 2023). 28  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Information Items Prepared by: MPO Staff Date: September 22, 2022 INFORMATION ITEMS a. Final LRSP 29  The minutes from the May 26, 2022 & August 25, 2022 Policy Committee meeting are on the following pages.  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING May 26, 2022 Policy Members Present: Glojean Todacheene, San Juan County Ken George, City of Aztec Jeanine Bingham-Kelly, City of Farmington Paul Brasher, NMDOT, District 5 Sean Sharer, City of Farmington Policy Members Absent: Julie Baird, City of Farmington John Beckstead, San Juan County Tony Herrera, City of Bloomfield Mark Duncan, Town of Kirtland Staff Present: Peter Koeppel, MPO Officer Kathryn Leys, MPO Associate Planner Staff Absent: None Others Present: Telletha Valenski, San Juan College 1. CALL TO ORDER Sean Sharer called the meeting to order at 10:30 a.m. 2. APPROVE THE MINUTES FROM THE APRIL 28, 2022 POLICY COMMITTEE MEETING Commissioner Todacheene moved to approve the minutes from the April 28, 2022 Policy Committee meeting. Councilor Bingham-Kelly seconded the motion. The motion passed with no opposition. 3. FFY2022-2027 TIP AMENDMENT #4 Subject: Amendment #4 to the FFY2022-2027 TIP Prepared by: Peter Koeppel, MPO Officer Date: May 26, 2022 BACKGROUND  The firsts Call for Projects for the FFY2022-2027 TIP Amendment #4 was sent on March 22, 2022; a reminder sent out on March 31.  The Public Notice for Amendment #4 to the FFY2022-2027 TIP was published on the MPO’s website and in the Daily Times on May 8, 2022  The amendment includes five projects: o Sunset Avenue Sidewalk and ADA Improvements o East Main Street Sidewalk and ADA Improvements o Glade Run Trail Improvements o Westland Park Trail Connection o US-550  The Technical Committee recommended their approval of proposed Amendment #4 and the Self-Certification for Amendment #4 on May 11 AMENDED TIP PROJECT(S)  Sunset Avenue Sidewalk and ADA Improvements o New project  East Main Street Sidewalk and ADA Improvements o New project  Glade Run Trail Improvements o New project  Westland Park Trail Connection o New project  US-550 from MM 161-164.9 o Funding adjustments ANTICIPATED WORK  Hold a public hearing on TIP Amendment #4 on May 26, 2022.  Seek approval by the Policy Committee of Amendment #4 to the FFY2022- 2027 TIP and the Self-Certification at the May 26, 2022 Policy Committee meeting. ACTION ITEM  The Technical Committee and Staff recommend that the Policy Committee consider approval of proposed Amendment #4 and the Self-Certification for Amendment #4 to the FFY2022-2027 TIP. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for transportation-related pollutants, if a TIP amendment involves non-exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on  the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA.  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. DISCUSSION: Mr. Koeppel informed the committee that amendment #4 to the 2022-2027 TIP include the addition of four new projects, which are funded by the Transportation Alternatives Program (TAP) and Recreational Trail Program (RTP). These new projects include the following: Mr. Koeppel also informed the committee that in addition to the four new project, amendment #4 to the 2022-2027 TIP also includes a funding amount adjustment for the segment of US550 from mile marker 161-164.9. This amendment was requested by NMDOT. MPO Staff and the Farmington MPO Technical Committee recommend that the Policy Committee approve Amendment #4 to the 2022-2027 TIP. There was no further discussion by the committee. Chair Sharer opened the public hearing. There was no public comment. The public hearing was closed. ACTION: Mr. Brasher motioned to approve the FFY2022-2027 TIP Amendment #4. Commissioner George seconded the motion. The motion was passed with no opposition. 4. FFY2023-2024 PROPOSED UNIFIED PLANNING WORK PROGRAM (UPWP) Subject: FFY2023-2024 Proposed Unified Planning Work Program (UPWP) Prepared by: Peter Koeppel MPO Officer Date: May 26, 2022 BACKGROUND   The Unified Planning Work Program (UPWP) is the MPO’s work plan for two federal fiscal years. The UPWP pairs the MPO’s required work tasks/products with the MPO’s anticipated funding.  The FFY2023-2024 UPWP will cover planning activities and work products to be completed from October 1, 2022 to September 30, 2024.  Based on the Planning Procedures Manual (PPM), the MPO needs to provide a draft UPWP to NMDOT in late April, receive input/corrections from NMDOT by June 1 (NMDOT comments have been incorporated), and obtain the approvals by the Committees in June, before submitting the final version to NMDOT before July 1.  Both the Committees reviewed the proposed FFY2023-2024 UPWP during their April 2022 meetings.  A 30-day public comment period was noticed from May 24, 2020 to June 22, 2020  Page 9 of the document outlines the five major work program tasks for the MPO; these tasks are based on a format provided by NMDOT. Subtasks are listed below. You should be aware that the same numbering system is utilized in the MPO’s quarterly invoicing system and in our financial reports, including the Annual Performance & Expenditure Report (APER), which we prepare and submit at the end of every FFY.  The Technical Committee recommended their approval on May 11, 2022. CURRENT WORK  Annual activities in the UPWP include administering the MPO’s programs, TIP development and management, development of performance measures, GIS activities, Safe Routes to School activities, transit data collection and mapping.  Major activities for the FFY2023-2024 UPWP will include the implementing the policies of the 2045 Metropolitan Transportation Plan, land-use and transportation planning support activities, transportation performance management, and travel demand modeling updates.  Per NMDOT direction, staff projects that FHWA PL funds of $269,488.00 and FTA 5303 funds of $74,386.25 (both including local matches) for each of the two (2) federal fiscal years will be available. ANTICIPATED WORK  Hold a public hearing on the proposed FFY2023-2024 UPWP.  Seek final approval of the FFY2023-2024 UPWP by the Policy Committee at the May 26, 2022 meeting. ACTION ITEM  The Technical Committee and Staff recommend that the Policy Committee consider approval of the proposed FFY2023-2024 UPWP and PC Resolution 2022-3. DISCUSSION: Mr. Koeppel introduced the FY2023-2024 Unified Planning Work Program (UPWP). The UPWP is the MPO’s two-year budget and work program. It says what work the MPO will do, who will do the work, when will the work get done, how much the work will cost, and where the funding will come from. The UPWP is divided into five categories:  • Program Administration and Management: Includes hosting meetings and trainings and the day-to-day running of the agency • Transportation Improvement Program: Ensuring the TIP meets all federal and NMDOT requirements • General Development and Data Collection/Analysis: Includes mapping and GIS work • Transportation Planning: Includes the long-range transportation plan, bicycle and pedestrian planning, and similar studies, plans and work • Special Studies and Activities: Include a new requirement to work more closely with hosing coordinators MPO Staff and the Farmington MPO Technical Committee recommend that the Policy Committee approve the FFY2023-2024 proposed UPWP. Commissioner Todacheene asked if the Joint Powers Agreement (JPA) included in the UPWP included the MPO’s work with the tribal communities. Mr. Koeppel explained that not in this case. The MPO’s JPA is an interlocal agreement between the MPO and their member governments. It is one of the legal foundations of the MPO and how they are chartered. Since the MPO does not overlap with any tribal lands they are not a part of this JPA. There was no further discussion by the committee. Chair Sharer opened the public hearing. There was no public comment. The public hearing was closed. ACTION: Councilor Bingham-Kelly motioned to approve the FFY2023-2024 UPWP. Councilor George seconded the motion. The motion was passed with no opposition. 5. REPORTS FROM NMDOT Planning Bureau – John Neunuebel Mr. Neunuebel or any representative from the Planning Bureau was not in attendance. District 5 – Paul Brasher Mr. Brasher informed the committee the on May 19th, 2022 the New Mexico State Transportation Commission met to review and approve the FY2022 Local Government Road Fund Program. The programs they approved on are: • The Municipal Arterial Program, including $733,425 for the City of Farmington, • The County Cooperative Agreements, including $48,404 for San Juan County, • The Municipal Cooperative Agreements, including $55,199 each for the City of Bloomfield, the City of Farmington, the Town of Kirtland, • The School District Cooperative Agreements, in $20,469 for the Central Consolidated School District, • The County Arterial Program, including $174,792 for San Juan County, and • The School Bus Routes Agreements, including $91,692 for San Juan County. The amounts listed were state funded amounts, not total amount and do not include the local match. DISCUSSION: Commissioner Todacheene asked Mr. Brasher if he was aware of the condition of the street lights in Shiprock and if they could have a separate conversation about how these are maintained. Mr. Brasher said they could have an conversation about this but the DOT does not maintain these types of facilities, this would be the responsibility of the local government. There was no further discussion. 6. INFORMATION ITEMS Subject: Information Items Prepared by: MPO Staff Date: May 26, 2022 INFORMATION ITEMS a. Next meeting: June 23 at the MPO Office – 2nd Floor, 100 W. Broadway, Farmington *Note the location change* DISCUSSION: Mr. Koeppel informed the committee that the next Policy Committee meeting will be help on June 23rd in the MPO office. It was originally scheduled to be held in Kirtland, however, due to technical issues, it will be moved to the MPO Office. Ms. Leys informed the committee that it still will be open to attend in person. There was no further discussion. 7. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no additional business from the Chairman, Members and Staff. 8. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda 9. ADJOURNMENT  Commissioner Todacheene moved to adjourn the meeting. Councilor Bingham- Kelly seconded the motion. The motion passed with no opposition. Chair Sharer adjourned the meeting at 10:51a.m. _________________________ ___________________________ Sean Sharer, Policy Committee Chair MPO Staff  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING AUGUST 25, 2022 Policy Members Present: Ken George, City of Aztec Julie Baird, City of Farmington Jeanine Bingham-Kelly, City of Farmington Sean Sharer, City of Farmington Policy Members Absent: Glojean Todacheene, San Juan County Paul Brasher, NMDOT, District 5 John Beckstead, San Juan County Tony Herrera, City of Bloomfield Mark Duncan, Town of Kirtland Staff Present: Peter Koeppel, MPO Officer Olivia Groeber, MPO Associate Planner Beth Escobar, Planning Manager Tami Spencer, Administrative Assistant Staff Absent: None Others Present: Shannon Glendenning, NMDOT 1. CALL TO ORDER Sean Sharer called the meeting to order at 10:30 a.m. 2. APPROVE THE MINUTES FROM THE May 26, 2022 POLICY COMMITTEE MEETING The approval of the May 26, 2022 Policy Committee Meeting Minutes was tabled due to lack of a quorum. 3. REPORTS FROM NMDOT Planning Bureau – Rosa Kozub - Absent District 5 – Paul Brasher – Absent Shannon Glendenning - Bicycle, Pedestrian and Equestrian Coordinator Ms. Glendenning announced the New Mexico Infrastructure Finance Conference on October 26-28, 2022 would be held in Albuquerque, New Mexico. The New Mexico Intelligent Transportation Society Annual Meeting will also be held in Albuquerque, New Mexico on October 11, 2022 4. INFORMATION ITEMS Subject: Information Items Prepared by: MPO Staff Date: August 25, 2022 INFORMATION ITEMS a. Final FMPO ITS Architecture: We recently completed the ITS architecture related to the conference mentioned by Shannon Glendenning, NMDOT. This includes a long-range plan for deployment, integration and operation of intelligent transportation system in the region. Stakeholders from all entities, as well as NMDOT and their consultants were involved. This is broken down into steps to implement over time as funding permits. The document has been published and finalized, and is available. b. Bike/Ped Plan Update: Thanks to NMDOT’s flexibility, the funds were rolled over and the consultant has begun work on the plan. There will be some public engagement activities this fall. c. Local Road Safety Plan Update: If you recall FHWA came to NMDOT offering the services of their consultant to do a safety plan for local roads in the region. Stakeholders from all entities, as well as NMDOT and their consultants were involved. We have a final draft document that is collectively being reviewed. We are still waiting on word, whether this step would override the planning component, and makes us eligible for federal funding. d. Transportation Project Fund Update: The Transportation Highway Commission met and announced funding for projects in the region. The City of Bloomfield will get funding for their Bergen Lane reconstruction. Farmington will get 2.25 million for resurfacing on W. Main St. and Broadway Ave. and San Juan County will receive funding for County Road 6480. Mr. Koeppel wanted to add that a group of residents from Navajo Dam had been encouraging NMDOT to look at the corridor between Navajo Dam and Aztec NM, in terms of safety improvements. Mr. Koeppel noted that he found where in 2019, the MPO had passed a resolution in support of that project. He proposed asking NMDOT, what has happened since that resolution had passed. He would like to put a placeholder in the Transportation Improvement Program, in the outer years, then get it funded and moving forward. Sean Sharer, City of Farmington, asked if Navajo Dam was incorporated. Mr. Koeppel did not think so, and that San Juan County Commission represents them. Mr. Sharer thought it would be a good idea to bring the group of residents into an MPO meeting. Mr. Koeppel also feels, as a regional body there is interest from everybody to improving safety, since it is a regional amenity and it should be a safe place to reach. There was no discussion. 7. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no additional business from the Chairman, Members and Staff. 8. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda 9. ADJOURNMENT The MPO Policy Committee Meeting was adjourned at 10:43 am _________________________ ___________________________ Sean Sharer, Policy Committee Chair MPO Staff