MPO Policy Committee

MPO POLICY COMMITTEE MEETING AGENDA June 22, 2023 10:30 a.m. MPO Office 2nd Floor 100 W. Broadway Ave. Farmington, New Mexico 1  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING June 22, 2023 10:30 AM This meeting will be held at the MPO Office, 2nd Floor, 100 W. Broadway, Farmington, NM with virtual participation provided via a GoToMeeting link provided below. ITEM PAGE 1. Call to Order: Call meeting to order, take attendance 2. Minutes: Approve the minutes from the April 27, 2023 Policy Committee 36-40 Meeting. The May 25, 2023 meeting was postponed. 3. Final FFY2024-2029 TIP Adoption 4-15 a. Review the projects listed in the proposed FFY2024-2029 TIP and proposed PC Resolution 2023-3. b. Hold a public hearing on the proposed FFY2024-2029 TIP. c. Consider adoption of proposed FFY2024-2-09 TIP and proposed PC Resolution 2023-3. Presented by: Peter Koeppel 4. Title VI Plan 16-34 a. Review the proposed changes on the proposed final FMPO Title VI Plan b. Hold a public hearing on the proposed changes on the final FMPO Title VI Plan c. Consider adoption of the proposed final FMPO Title VI Plan Presented by Peter Koeppel 5. MPO Boundary and Urban Area Update: Update on urban area adjustments/ 35 smoothing and MPO boundary change Presented by: Peter Koeppel 6. Reports from NMDOT a. Update from the Planning Bureau (Shannon Glendenning) b. Update from District 5 (Paul Brasher) 7. Business from Chairman, Members, and Staff 8. Public Comment on Any Issues Not on the Agenda 9. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/586193653 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 586-193-653 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be 2 provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed. 3  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: FFY2024-2029 Transportation Improvement Program (TIP) Development Prepared by: Peter Koeppel, MPO Officer Date: June 22, 2023 BACKGROUND ▪ The TIP is a short-term program of projects expected to be completed in the next four (4) years. ▪ Projects included in the TIP must be regionally significant and fiscally constrained. ▪ The TIP adoption process includes updating project information, adding new projects, and developing a TIP priority list. CURRENT WORK ▪ Staff continues to discuss updates to current projects and/or new projects with the entities, Red Apple Transit, and NMDOT. ▪ The STIP is scheduled to be updated in August 2023 ▪ The new TIP needs to be submitted to NMDOT by June 30, 2023. ▪ A 30-day public comment period on the new TIP opened on May 15, 2023. FUNDING AND FISCAL CONSTRAINT ▪ The TIP is required to be fiscally constrained. The projects listed have identified detailed funding sources as required. ANTICIPATED WORK ▪ Finalize any project revisions with the entities. ▪ Work with NMDOT on submitting/implementing the new TIP. ▪ Seek adoption of the FFY2024-2029 TIP by the Policy Committee on June 22. ATTACHMENTS ▪ A list of current projects in the FFY2022-2027 TIP. ▪ A list of projects to be carried over to the new FFY2024-FFY2029 TIP with details for each project. ▪ Proposed Policy Committee Resolution 2023-3. ACTION ITEM 4 ▪ MPO Staff recommends that the Policy Committee review the projects and consider adoption of the FFY2024-2029 TIP and Policy Committee Resolution 2023- 3. APPLICABLE CITATIONS ▪ 23 CFR § 450.326 5 Amendment 24-00 FAM Document 15 Projects Listed F100300 (Ver 9) 24-00 STATE Title: East Blanco Bridge Description: T/LPA: City of Bloomfield/REPLACEMENT OF CURRENT STRUCTURE WITH TRIPLE BOX CULVERT. WILL INCLUDE PEDESTRIAN ACCESS ON BOTH SIDES, BIKE LANES, BUFFER AREAS, AND TWO 12' TRAVEL LANES. Project Type: Bridge - Replace (11) District: District 5 County: San Juan Limits: Bridge 6269 FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 LOCAL GENERAL FUNDS (LGF) $0 $60,000 $0 $0 $0 $0 $60,000 2025 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $2,199,249 $166,481 $0 $2,365,730 <2024 Prior $46,987 $50,000 $0 $383,000 $262,167 $463,524 $1,205,678 2024-2027 TOTAL $0 $60,000 $0 $2,199,249 $166,481 $0 $2,425,730 ALL YEARS TOTAL $46,987 $110,000 $0 $2,582,249 $428,648 $463,524 $3,631,408 Region: FAM (300) Lead Agency: City of Bloomfield F100221 (Ver 6) 24-00 LOCAL Title: Anesi Trail and Pedestrian Bridge Description: T/LPA: City of Farmington/RIVER TRAIL DEVELOPMENT AND PEDESTRIAN BRIDGE Project Type: Bicycle and Pedestrian (28) District: District 5 County: San Juan Limits: Not Location Specific FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2026 * LOCAL NON-MATCH (LOCL) $0 $0 $0 $886,893 $0 $0 $886,893 2026 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $151,371 $0 $0 $151,371 2024-2027 TOTAL $0 $0 $0 $1,038,264 $0 $0 $1,038,264 ALL YEARS TOTAL $0 $0 $0 $1,038,264 $0 $0 $1,038,264 Region: FAM (45) Lead Agency: City of Farmington FAM Project Listing Page 1 of 8 Printed on Wednesday, June 7, 2023 6 Amendment 24-00 FAM Document 15 Projects Listed F100440 (Ver 3) 24-00 FEDERAL Title: Sunset Ave. Sidewalk and ADA Improvements Description: T/LPA Sidewalk and ADA improvements between 20th and 30th Streets. Project Type: Bicycle and Pedestrian (28) District: District 5 County: San Juan Limits: Sunset Avenue from 20th to 30th (.46 mile) FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 Trans Alt Small Urban IIJA - 50K to 200K (TAPSU) $0 $130,043 $0 $0 $0 $0 $130,043 2024 LOCAL GENERAL FUNDS (LGF) $0 $22,161 $0 $0 $0 $0 $22,161 2025 Trans Alt Small Urban IIJA - 50K to 200K (TAPSU) $0 $0 $0 $812,810 $121,916 $0 $934,726 2025 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $138,513 $20,776 $0 $159,289 <2024 Prior $209,281 $0 $0 $0 $0 $0 $209,281 2024-2027 TOTAL $0 $152,204 $0 $951,323 $142,692 $0 $1,246,219 ALL YEARS TOTAL $209,281 $152,204 $0 $951,323 $142,692 $0 $1,455,500 Region: FAM (N/A) Lead Agency: City of Farmington F100450 (Ver 3) 24-00 FEDERAL Title: East Main Street Sidewalk and ADA Improvements Description: T/LPA Sidewalk and ADA improvements from Hill St. to Butler Ave. Project Type: Bicycle and Pedestrian (28) District: District 5 County: San Juan Limits: Main St from Hill to Butler FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 Trans Alt Small Urban IIJA - 50K to 200K (TAPSU) $0 $150,387 $0 $0 $0 $0 $150,387 2024 LOCAL GENERAL FUNDS (LGF) $0 $25,628 $0 $0 $0 $0 $25,628 2025 Trans Alt Small Urban IIJA - 50K to 200K (TAPSU) $0 $0 $0 $939,918 $140,954 $0 $1,080,872 2025 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $160,173 $24,020 $0 $184,193 <2024 Prior $242,020 $0 $0 $0 $0 $0 $242,020 2024-2027 TOTAL $0 $176,015 $0 $1,100,091 $164,974 $0 $1,441,080 ALL YEARS TOTAL $242,020 $176,015 $0 $1,100,091 $164,974 $0 $1,683,100 Region: FAM (N/A) Lead Agency: City of Farmington FAM Project Listing Page 2 of 8 Printed on Wednesday, June 7, 2023 7 Amendment 24-00 FAM Document 15 Projects Listed F100480 (Ver 1) 24-00 FEDERAL Title: North Animas Trail Extension Description: Construction of approximately 1.7 miles of new trail along the Animas River. Project Type: Bicycle and Pedestrian (28) District: District 5 County: San Juan Limits: FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 Carbon Reduction Flex IIJA (CRPF) $0 $0 $0 $691,526 $0 $0 $691,526 2024 TRANSP ALT FLEXIBLE (TAPF) $0 $0 $0 $592,893 $0 $0 $592,893 2024 Carbon Reduction Small IIJA (CRPS) $0 $0 $0 $180,432 $0 $0 $180,432 2024 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $117,845 $0 $0 $117,845 2024 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $101,037 $0 $0 $101,037 2024 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $30,748 $0 $0 $30,748 2024 Carbon Reduction Flex IIJA (CRPF) $0 $0 $0 $0 $17,088 $0 $17,088 2024 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $0 $2,912 $0 $2,912 2025 Carbon Reduction Small IIJA (CRPS) $0 $0 $0 $118,061 $0 $0 $118,061 2025 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $20,120 $0 $0 $20,120 2024-2027 TOTAL $0 $0 $0 $1,852,662 $20,000 $0 $1,872,662 ALL YEARS TOTAL $0 $0 $0 $1,852,662 $20,000 $0 $1,872,662 Region: FAM (N/A) Lead Agency: City of Farmington FAM Project Listing Page 3 of 8 Printed on Wednesday, June 7, 2023 8 Amendment 24-00 FAM Document 15 Projects Listed F100102 (Ver 4) 24-00 STATE Title: EAST PINON HILLS BLVD CONSTRUCTION PHASE 2 Description: T/LPA: The construction of the Pinon Hills Boulevard Extension Phase 2 of the project is from Hubbard Road to county road 3000 (i.e. CR-3000, also known as Morningstar Drive) and will include the two bridges. One bridge to cross the wetland area and a second bridge to cross the Animas River. Project Type: Bridge - New Construction (8) District: District 5 County: San Juan Limits: Pinon Hills Blvd (New) from Hubbard to CR 3000 FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 HB2 - American Rescue Plan 2021 (HB2_ARP21) $0 $0 $0 $29,268,755 $0 $0 $29,268,755 2024-2027 TOTAL $0 $0 $0 $29,268,755 $0 $0 $29,268,755 ALL YEARS TOTAL $0 $0 $0 $29,268,755 $0 $0 $29,268,755 Region: FAM (N/A) Lead Agency: City of Farmington F100490 (Ver 1) 24-00 FEDERAL Title: Broadway Infrastructure Rehabilitation Description: Upgrade underground infrastructure at four intersections along Broadway to install actuated detection preemption and pedestrian phasing; installation of pedestrian refuge island and transit stop. Project Type: Road - Minor Rehabilitation (6) District: District 5 County: San Juan Limits: Intersection at Broadway Ave. and Lake St. FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2025 Carbon Reduction Small IIJA (CRPS) $62,371 $0 $0 $0 $0 $0 $62,371 2025 LOCAL GENERAL FUNDS (LGF) $10,629 $0 $0 $0 $0 $0 $10,629 2026 Carbon Reduction Small IIJA (CRPS) $0 $0 $0 $180,432 $0 $0 $180,432 2026 Carbon Reduction Flex IIJA (CRPF) $0 $0 $0 $69,053 $0 $0 $69,053 2026 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $30,748 $0 $0 $30,748 2026 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $11,768 $0 $0 $11,768 2024-2027 TOTAL $73,000 $0 $0 $292,001 $0 $0 $365,001 ALL YEARS TOTAL $73,000 $0 $0 $292,001 $0 $0 $365,001 Region: FAM (N/A) Lead Agency: City of Farmington FAM Project Listing Page 4 of 8 Printed on Wednesday, June 7, 2023 9 Amendment 24-00 FAM Document 15 Projects Listed TF00001 (Ver 11) 24-00 FEDERAL Title: Red Apple Transit Description: T/LPA: City of Farmington/NEW PROJECT ANNUAL OPERATING COSTS AND CAPITAL PURCHASES FOR BUS AND SECURITY CAMERAS Project Type: Transit (23) District: District 5 County: San Juan Limits: FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL <2024 Prior $0 $0 $8,017,857 $0 $0 $0 $8,017,857 ALL YEARS TOTAL $0 $0 $8,017,857 $0 $0 $0 $8,017,857 Region: FAM (201) Lead Agency: City of Farmington F100400 (Ver 3) 24-00 LOCAL Title: Lower Animas Valley River Trail Description: Planning and design of trail from Aztec, NM to Farmington NM along former Denver and Rio Grande Western Railroad right-of-way Project Type: Bicycle and Pedestrian (28) District: District 5 County: San Juan Limits: Not Location Specific FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2026 LOCAL GENERAL FUNDS (LGF) $500,000 $0 $0 $0 $0 $0 $500,000 2024-2027 TOTAL $500,000 $0 $0 $0 $0 $0 $500,000 ALL YEARS TOTAL $500,000 $0 $0 $0 $0 $0 $500,000 Region: FAM (N/A) Lead Agency: County of San Juan FAM Project Listing Page 5 of 8 Printed on Wednesday, June 7, 2023 10 Amendment 24-00 FAM Document 15 Projects Listed F100470 (Ver 2) 24-00 FEDERAL Title: Glade Run Recreation Area Trail Expansion and Improvements Description: T/LPA: Trail enhancements and features, erosion control, and drainage improvements for diverse trail users at the Glade Run Rec Area, approx 15 mi. Project Type: Bicycle and Pedestrian (28) District: District 5 County: San Juan Limits: FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 REC TRAILS PROG (RTP) $0 $0 $0 $213,600 $0 $0 $213,600 2024 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $36,400 $0 $0 $36,400 <2024 Prior $80,000 $0 $0 $0 $0 $0 $80,000 2024-2027 TOTAL $0 $0 $0 $250,000 $0 $0 $250,000 ALL YEARS TOTAL $80,000 $0 $0 $250,000 $0 $0 $330,000 Region: FAM (N/A) Lead Agency: County of San Juan F100360 (Ver 3) 24-00 LOCAL Title: CR 3000 Bridge Replacement Description: Bridge Replacement - Bridge 3121 1.13 Miles NW of intersection of CR 3000/CR 350 In Flora Vista, NM Planning, Design, ROW, and Construction of Replacement Bridge Structure Project Type: Bridge - Replace (11) District: District 5 County: San Juan Limits: Bridge 3121 FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2027 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $850,000 $0 $0 $850,000 <2024 Prior $100,000 $0 $0 $0 $0 $0 $100,000 2024-2027 TOTAL $0 $0 $0 $850,000 $0 $0 $850,000 ALL YEARS TOTAL $100,000 $0 $0 $850,000 $0 $0 $950,000 Region: FAM (N/A) Lead Agency: County of San Juan FAM Project Listing Page 6 of 8 Printed on Wednesday, June 7, 2023 11 Amendment 24-00 FAM Document 15 Projects Listed F100370 (Ver 3) 24-00 LOCAL Title: CR 3500 Bridge Replacement Description: Bridge 8111 Replacement Project 0.5 Miles NW of intersection of CR 3500/CR 350 In Flora Vista, NM Project Type: Bridge - Replace (11) District: District 5 County: San Juan Limits: Bridge 8111 FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2027 LOCAL GENERAL FUNDS (LGF) $0 $0 $0 $1,800,000 $0 $0 $1,800,000 <2024 Prior $100,000 $0 $0 $0 $0 $0 $100,000 2024-2027 TOTAL $0 $0 $0 $1,800,000 $0 $0 $1,800,000 ALL YEARS TOTAL $100,000 $0 $0 $1,800,000 $0 $0 $1,900,000 Region: FAM (N/A) Lead Agency: County of San Juan F100021 (Ver 11) 24-00 FEDERAL Title: T/LPA: San Juan County/EAST PINON HILLS BOULEVARD EXTENSION PHASE III - FROM SOUTH SIDE RIVER ROAD (CR 3000) TO WIL Description: Demo ID NM101 - INCLUDES EARTHWORK, ASPHALT, INTERSECTION LIGHTING, DRAINAGE IMPROVEMENTS, ENVIRONMENTAL MITIGATION Project Type: Road - New Construction (1) District: District 5 County: San Juan Limits: Not Location Specific FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2025 HB2 - American Rescue Plan 2021 (HB2_ARP21) $0 $0 $0 $136,215 $0 $0 $136,215 <2024 Prior $400,000 $1,463,015 $0 $0 $0 $0 $1,863,015 2024-2027 TOTAL $0 $0 $0 $136,215 $0 $0 $136,215 ALL YEARS TOTAL $400,000 $1,463,015 $0 $136,215 $0 $0 $1,999,230 Region: FAM (83) Lead Agency: County of San Juan FAM Project Listing Page 7 of 8 Printed on Wednesday, June 7, 2023 12 Amendment 24-00 FAM Document 15 Projects Listed F100340 (Ver 7) 24-00 STATE Title: US 550 Pavement Rehab Description: Major Rehab (FDR) of US 550 from MM 164.9 to 168.3. Project Type: Road - Major Rehabilitation (6) District: District 5 County: San Juan Limits: US 550 from Aztec to .5 miles South of State line milepost 164.9 to 168.3 (3.4 mile) FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2027 HB2 - 2023 Legislative Session (HB2_23) $0 $0 $0 $16,000,000 $0 $0 $16,000,000 2024-2027 TOTAL $0 $0 $0 $16,000,000 $0 $0 $16,000,000 ALL YEARS TOTAL $0 $0 $0 $16,000,000 $0 $0 $16,000,000 Region: FAM (N/A) Lead Agency: NM Dot F100342 (Ver 3) 24-00 FEDERAL Title: US 550 Pavement Rehab Phase III Description: Major Rehabilitation Full Depth Reclamation Project Type: Road - Major Rehabilitation (6) District: District 5 County: San Juan Limits: US 550 from MP 168.3 to MP 174.5 milepost 168.3 to 174.5 (6.2 mile) FED FY REVENUE SOURCE PE / DESIGN ROW IMP CON ENG / CE UT / OTHER TOTAL 2024 STP FLEX_NC (STPF_NC) $341,760 $0 $0 $0 $0 $0 $341,760 2024 ROAD FUND (RF) $58,240 $0 $0 $0 $0 $0 $58,240 2027 NAT HWY FREIGHT PROG (NHFP) $0 $0 $0 $11,654,016 $0 $0 $11,654,016 2027 NAT HWY PERF PROG (NHPP) $0 $0 $0 $9,740,160 $0 $0 $9,740,160 2027 ROAD FUND (RF) $0 $0 $0 $1,985,984 $0 $0 $1,985,984 2027 ROAD FUND (RF) $0 $0 $0 $1,659,840 $0 $0 $1,659,840 2024-2027 TOTAL $400,000 $0 $0 $25,040,000 $0 $0 $25,440,000 ALL YEARS TOTAL $400,000 $0 $0 $25,040,000 $0 $0 $25,440,000 Region: FAM (N/A) Lead Agency: NM Dot FAM Project Listing Page 8 of 8 Printed on Wednesday, June 7, 2023 13  FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE RESOLUTION NO. 2023-3 A Resolution Adopting the Farmington Metropolitan Planning Organization’s FFY2024-2029 Transportation Improvement Program (TIP) WHEREAS, federal law requires that Metropolitan Planning Organizations develop a fiscally constrained Transportation Improvement Program (TIP) for the region at least every two years; and WHEREAS, the Farmington MPO has agreed to amend the TIP on a quarterly basis; and WHEREAS, the TIP is based on and consistent with the 20-year Metropolitan Transportation Plan for the MPO; and WHEREAS, the TIP meets federal requirements by including an agreed to list of regionally significant projects and financial information that demonstrates how the TIP will be implemented; and WHEREAS, the TIP was developed in coordination with the New Mexico Department of Transportation, the City of Aztec, the City of Bloomfield, the City of Farmington, the Town of Kirtland, San Juan County, and Red Apple Transit; and WHEREAS, opportunities for public involvement were provided throughout the TIP adoption process in accordance with the adopted Public Participation Plan, including a call for projects, a 30-day public review and comment period on the draft TIP, and public hearings; and WHEREAS, the FMPO also certifies that the transportation planning process is addressing the major issues in the metropolitan planning area and is conducted in accordance with all applicable requirements of: 1. Fiscal constraint required in 23 CFR 450; 2. 49 U.S.C. 5323(l), 23 U.S.C. 135, and 23 U.S.C. 450.220; 3. Title VI of the Civil Rights Act of 1967 and the Title VI assurance executed by each State under 23 U.S.C. 324 and 29 U.S.C. 794; 4. Section 1101(b) of the Transportation Equity Act for the 21st Century (Pub. L. 105-178) regarding the involvement of Disadvantaged Business Enterprises in FHWA and FTA funded planning projects (Sec. 105(f), Pub. L. 97-424, 96 Stat. 2100; 49 CFR, Subtitle A, Part 26); 5. The provisions of the Americans with Disabilities Act of 1990 (pub. L. 101-336, 104 Stat. 327, as amended) and U. S. DOT implementing regulation; 6. The provision of 49 U.S.C. Part 20 regarding restrictions on influencing certain activities; and, 7. Sections 174 and 176(c) and (d) of the Clean Air Act as amended (42 U.S.C. 7504, 7506(c) and (d). WHEREAS, comments and revisions on the draft TIP have been addressed and included with the final TIP; and 14  WHEREAS, the MPO Technical Committee has reviewed the draft TIP and recommends its adoption; NOW, THEREFORE, BE IT RESOLVED BY THE POLICY COMMITTEE OF THE FARMINGTON METROPOLITAN PLANNING ORGANIZATION: That the Farmington Metropolitan Planning Organization hereby adopts the Farmington MPO Federal Fiscal Year 2022-2027 Transportation Improvement Program. PASSED, SIGNED, APPROVED AND ADOPTED THIS 22nd DAY OF JUNE, 2023. ________________________________ Sean Sharer, MPO Policy Committee Chair ________________________________ Peter Koeppel, MPO Officer 15  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Proposed Title VI Plan Prepared by: Peter Koeppel, MPO Officer Date: June 22, 2023 BACKGROUND ▪ The first Title VI Plan for the FMPO was adopted on June 20, 2013. ▪ Revised Title VI Plans were adopted by the Policy Committee on September 13, 2017 and September 9, 2020. ▪ A new Title VI Plan is due every three (3) years in accordance with the NMDOT Policy & Procedure Manual (PPM). CURRENT WORK ▪ The 30-day public notice was advertised on May 26, 2023 (in both English and Spanish) to cover public comment periods and public hearings held in May and June for consideration and review of both the draft and final proposed Title VI Plan. ▪ The Technical Committee held a public hearing at the June 14th meeting and recommend approval of the Proposed Title VI Plan. ACTION ITEM ▪ Consideration of final adoption will be taken by the Policy Committee on June 22. ATTACHMENTS ▪ The proposed Title VI Plan for the FMPO. APPLICABLE CITATIONS ▪ As a recipient of federal assistance the Farmington MPO is subject to Title VI of the 1964 Civil Rights Act, as amended, and must ensure that no one is discriminated against based on race, color, or national origin. ▪ NMDOT’s Construction and Civil Rights Bureau requires all subrecipients of federal funds to update or review their Title VI Plan at least every three years. 16  Farmington Metropolitan Planning Organization Title VI Plan Adopted June 22, 2023 Farmington Metropolitan Planning Organization 800 Municipal Drive Farmington, NM 87401 http://www.farmingtonmpo.org 17 I. Statements of Policy Introduction The Farmington Metropolitan Planning Organization (FMPO) is the regional transportation planning agency for the cities of Aztec, Bloomfield, Farmington, Kirtland, and the urbanized area of San Juan County, New Mexico. Federal regulations require that an MPO be designated to carry out a comprehensive, continuing, and coordinated transportation planning process for urbanized areas with a population of 50,000 or more. The City of Farmington is the fiscal and administrative agent for the Farmington MPO (FMPO). Title VI Non-discrimination Statement of Policy The Farmington Metropolitan Planning Organization is committed to compliance with Title VI of the Civil Rights Act of 1964, 49 CFR, part 2, and all related regulations and directives. The FMPO assures that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under program or activity under any Farmington Metropolitan Planning Organization program, activity or service. Environmental Justice/Limited English Proficiency Policy Statement The Farmington Metropolitan Planning Organization is also committed to assure every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities in accordance with Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and in Low-Income Populations. In addition, the FMPO also assures every effort will be made to provide meaningful access to persons that have Limited English Proficiency (LEP), in accordance with Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency. Definition of Federal financial assistance and recipients affected Federal financial assistance is defined as any Federal dollars that are assigned to the Farmington Metropolitan Planning Organization to support any program and activity, by way of grant, loan or contract, other than a contract of insurance or guaranty. The FMPO typically receives planning funds from the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) to carry out the transportation planning requirements as set forth by the federal laws Moving Ahead for Progress in the 21st Century (MAP-21), the FAST Act, and the Infrastructure Investment and Jobs Act (IIJA). 1|Page 18 II. Title VI Assurances Specific Forms of Discrimination Prohibited The Farmington Metropolitan Planning Organization’s efforts to prevent discrimination address, but are not limited to: • The denial of services, financial aid, or other benefits provided under a program. • Distinctions in the quality, quantity, or manner in which the benefit is provided. • Segregation or separation in any part of the program. • Restriction in the enjoyment of any advantages, privileges, or other benefits provided to others. • Different standards or requirements for participation. • Methods of administration which directly or indirectly or through contractual relationships would defeat or impair the accomplishment of effective nondiscrimination. • Discrimination in any activities related to a highway, infrastructure or facility built or repaired in whole or in part with Federal funds. • Discrimination in any employment resulting from a program, the primary purpose of which is to provide employment. Programs and services covered by Title VI The Farmington Metropolitan Planning Organization’s Title VI Plan applies to all of its programs, activities and services, regardless of funding source. Some sections deal with specific requirements (e.g. FTA funded programs). Authorities 1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 2. Federal-Aid Highway Act of 1973 (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); 3. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); 4. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits discrimination on the basis of disability); 5. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), (prohibits discrimination on the basis of disability) 6. The Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, as amended, 42 U.S.C. § 4601 7. The National Environmental Policy Act of 1969, 42 U.S.C. § 4321; 8. 49 C.F.R. Part 21 (entitled Nondiscrimination In Federally-Assisted Programs Of The Department of Transportation-Effectuation of Title VI Of The Civil Rights Act of 1964); 2|Page 19  9. 49 C.F.R. Part 27 (entitled Nondiscrimination On The Basis Of Disability In Programs Or Activities Receiving Federal Financial Assistance); 10. 49 C.F.R. Part 28 (entitled Enforcement Of Nondiscrimination On the Basis Of Handicap In Program Or Activities Conducted By The Department Of Transportation); 11. 49 C.F.R. Part 37 (entitled Transportation Services For Individuals With Disabilities (ADA)); 12. 23 C.F.R. Part 200 (FHWA’s Title VI/Nondiscrimination Regulation); 13. 28 C.F.R. Part 35 (entitled Discrimination On The Basis Of Disability In State And Local Government Services); 14. 28 C.F.R. Part 50.3 (DOJ Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). _____________________________ Dated:____________ Peter Koeppel MPO Officer FHWA Assurances for Title VI and Other Nondiscriminatory Statutes The Farmington Metropolitan Planning Organization (hereafter referred to as the "Recipient") in keeping with our policy of nondiscrimination, hereby agrees that as a condition to receiving Federal financial assistance from the Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d - 42 U.S.C. 2000d-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to: Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to that end in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, national origin, or age be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This Assurance is required by Subsection 21.7 (a)(1) of the Regulations. More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to operating assistance projects: • That the Recipient agrees that each "program" or "facility", as defined in Subsections 21.23(b) and 21.23 (e) of the Regulations, will be (with regard to a “program”) conducted, or will be (with regard to a “facility”) operated in compliance with all requirements imposed by, or pursuant to, the Regulations; and 3|Page 20  • That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with the Federal Aid Highway Program, and in adapted form in all proposals for negotiated agreements; • The Farmington Metropolitan Planning Organization in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and 49, of the Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin, income status or age in consideration for an award; • The Recipient shall provide for such methods of administration for the program as are found by the Secretary of Transportation or the officials to whom he delegates specific authority to give reasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this Assurance; • The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this Assurance; and • This Assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal-Aid Highway Program and is binding on it, other recipients, sub-grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal-Aid Highway Program. The person whose signature appears below is authorized to sign this Assurance on behalf of the Recipient. III. Title VI and Environmental Justice - MPO Planning Requirements The FMPO is responsible for ensuring Title VI compliance for the following planning activities: Data Collection Census and other statistical data will be collected by the MPO as a means of identifying low income and minority populations within the MPO. The data will be maintained for the purpose of planning projects and programs that serve various population groups. The data collection process will be reviewed regularly to ensure sufficiency in meeting Title VI requirements. 4|Page 21  • MPO Actions • Collect, maintain, and update databases of low income and minority concentrations within the FMPO planning area • Utilize the data when developing plans and studies • Develop demographic profile maps to help identify neighborhoods with high concentrations of low income and minority populations • Use these maps in various planning documents Unified Planning Work Program The FMPO’s Unified Planning Work Program (UPWP) is the annual list of projects and activities that are expected to be completed by the FMPO Staff and the two FMPO committees. In this document, the FMPO will identify projects, studies, and other activities that will provide more transportation options to disadvantaged populations. • MPO Actions • Identify planning activities that will encourage involvement by all populations • Analyze the benefits and impacts that planning studies might have on low income and minority populations • Create maps highlighting socio-economic groups and their geographical relationship to jobs, housing, and transportation options for all modes Transportation Improvement Program The Transportation Improvement Program (TIP) is the short term program of projects that are expected to be designed, engineered, and constructed within the next four years. Projects should be reviewed to assess the benefits and impacts they might have on various aspects of the population. • MPO Actions • Work with the entities to identify transportation projects that serve areas of the MPO with low income and minority populations • Provide opportunity for all populations to provide input into project identification • Develop a performance target for a percent of projects that serve Title VI populations Metropolitan Transportation Plan The Metropolitan Transportation Plan (MTP) is the long range, comprehensive plan that identifies the projects, programs, and policies needed in the next 20 years to meet the transportation needs of this area. Using various data collected by the FMPO, the MTP can estimate growth patterns of disadvantaged populations and address the benefits and burdens that future transportation projects might have. • MPO Actions • Develop demographic profile maps that project growth in disadvantaged populations over at least a 20-25 year planning horizon 5|Page 22  • Give all populations opportunity to provide input into project identification • Assess the effects that future land use decisions and transportation projects might have on neighborhoods, the environment, and the economy • Ensure that the benefits and impacts of future transportation systems are equally distributed among all areas of the MPO • Develop a performance target for a percent of projects that serve Title VI populations Transit Planning The City of Farmington operates Red Apple Transit, which runs routes that connect Farmington to Aztec, Bloomfield, Kirtland, and other parts of San Juan County. The FMPO has assisted Red Apple Transit in planning its routes to appropriately serve low income and minority neighborhoods, make meaningful connections between housing, jobs, and educational opportunities, and ensure that transit is a viable transportation option in the region. • MPO Actions • Using demographic profile maps, ensure that transit routes and stops fully serve those neighborhoods with high concentrations of low income and minority populations • Work with Red Apple to identify necessary changes to routes • Ensure bus stop locations are fully accessible to all users, both at the site and in the vicinity IV. Title VI and Environmental Justice - the Public Participation Process Public Participation Plan (PPP) The Farmington Metropolitan Planning Organization’s Public Participation Plan (PPP) describes how the MPO communicates and distributes information to the public as well as how the public can interact and provide comments to the MPO. The needs of those traditionally underserved by the existing system will be sought and considered by the FMPO. Through its public involvement efforts, the FMPO will strive to achieve the following Title VI and Environmental Justice (EJ) goals: • To avoid, minimize, or mitigate disproportionately high and adverse human health and environmental effects, including social and economic effects, on minority populations and low-income populations. • To ensure the full and fair participation by all potentially affected communities in the transportation decision-making process. • To prevent the denial of, reduction in, or significant delay in the receipt of benefits by minority and low-income populations. 6|Page 23 Title VI states that no person shall, on the ground of race, color, or national origin, be excluded from participation in, denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The MPO will ensure that the input and feedback from all people will be considered in the development of MPO planning documents and activities. EJ concerns and goals should be considered throughout all public engagement efforts, from project planning through construction and operation. This includes public outreach conducted during transportation planning and during the environmental reviews required by the National Environmental Policy Act (NEPA). The following actions relating to Environmental Justice and Title VI are meant to reduce the barriers for participation in the decision-making process by low income, minority or disabled individuals. 1. When possible, public meetings will be held in locations that are convenient to low and moderate income neighborhoods and accessible to disabled populations. Such locations include community centers, senior centers and schools. Where possible, MPO staff will meet at the locations of businesses, neighborhood groups, stakeholders, and other agencies. 2. Upon request, all MPO work products and documents will be made available in alternative formats, including Braille, large type and languages other than English. 3. The following statement will be included in all FMPO documents: The Farmington Metropolitan Planning Organization does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. This document can be made available in alternative formats by calling the MPO Office at 599-1466 (voice) or 599-1168 (TTY). 4. The following statement will be included in all meeting announcements: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the FMPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico, at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Farmington City Clerk’s office if a summary or other type of accessible format is needed. 5. Agencies and organizations that represent low income, minority and disabled populations will be identified and included in MPO mailings. Staff will maintain an active listing of contacts for these organizations. 6. The FMPO will evaluate Environmental Justice actions and Title VI requirements on an annual basis to ensure effectiveness of public involvement. This document will be reviewed and updated in conjunction with the Public Participation Plan. 7|Page 24 Communication and Notification to the Public All members of the public are ensured protections against discrimination which are afforded to them by Title VI. To ensure open communication with the public, the FMPO will adhere to the following requirements: • The FMPO will disseminate agenda and public meeting information to members of the public via accessible printed and electronic media, including postings on the FMPO’s website and in the Farmington Daily Times. Documents and agendas will be available at the MPO office (100 W. Broadway, Farmington, NM 87401) or at the location of the meeting being held. • Public notices of MPO meetings will be posted at the location of the meeting site. • In appropriate documents, the FMPO will include a statement that the organization complies with Title VI by assuring that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity under any FMPO program, activity, or service. Section VI of this plan describes the procedures on how members of the public can request additional information regarding the Farmington Metropolitan Planning Organization’s Title VI obligation. This section also identifies the procedures to be followed by members of the public to file a discrimination complaint against the FMPO. V. Organization/Staff Responsibilities Organizational Overview: The Farmington MPO is housed under the City of Farmington, which serves as the fiscal agent for the MPO. The FMPO division is part of the Community Works Department, which is responsible for building inspection, engineering, planning, sanitation utilities, streets, stormwater management, traffic, and water/wastewater utilities. The Community Works Department organizational chart is shown in Appendix A. FMPO staff is comprised of the MPO Officer, the MPO Associate Planner, and the MPO Administrative Assistant. The MPO Officer provides oversight to the FMPO. Staff is responsible for carrying out the transportation planning process as set forth by federal law. FMPO Staff develops long and short range transportation plans that identify multi- modal projects needed by this area to ensure safety, mobility, and accessibility. FMPO staff will be responsible for the development and implementation of the Title VI plan and for performing the actions relating to its primary transportation planning requirements as outlined in Section III. 8|Page 25 VI. Title VI and Complaint Procedures Title VI Coordinator Responsibilities The Human Resources Director for the City of Farmington is the designated Title VI Coordinator for the City. Because Farmington is the MPO fiscal agent, the HR Director will also serve as the Title VI Coordinator for the FMPO. The Coordinator is responsible for oversight of the Farmington MPO Title VI Plan. The Coordinator must ensure that the Farmington MPO is compliant with Title VI requirements. The Coordinator is also responsible for Title VI training of relevant staff, conducting reviews, and assisting in investigations of Title VI complaints. The Coordinator must also compile the Title VI Accomplishment and Goals report on an annual basis. Farmington MPO staff can assist the Title VI Coordinator with compiling Title VI information from FMPO activities for this report. MPO staff and the Title VI Coordinator will be responsible for the following: • Ensuring that the transportation planning process fully complies with the requirements of Title VI. • Monitoring the transportation planning process and overall strategies and goals and ensuring compliance with Title VI requirements. • Reviewing operational policies and procedures to ensure Title VI compliance. • Monitoring the service equities of planning data collection and analysis for potential impacts on social, economic, and/or ethnic groups. • Ensuring the planning organizational membership attempts to reflect the makeup of the population served. This would include periodically reporting the MPO racial, ethnic, and gender composition of public involvement organizations or groups. • Ensuring the opinions and views of all groups within their populations are solicited and considered in the planning of transportation projects. • Monitoring compliance with Environmental Justice issues to identify low-income and minority populations that may be impacted by transportation planning process. • Providing evidence that input from minority groups/persons has been considered in the transportation planning process. Evidence could include but is not limited to the participation level and composition of participants in public information settings and reporting any follow-up and conclusions to issues communicated throughout the planning process. • Monitoring the gathering and utilization of demographic data used to identify and locate low-income and minority populations in order to investigate the possible benefits and detriments of transportation plans on these populations. • Monitor compliance with Limited English Proficiency populations to improve access and comprehension of the transportation planning process for individuals comprising the LEP population. 9|Page 26 Title VI Complaint Procedures The Farmington Metropolitan Planning Organization is committed to ensuring that all citizens have equal access to all services. It is further the intent of the FMPO that all citizens are aware of their rights to such access. Any person believing he or she has been excluded from, denied participation in, denied the benefits of, or otherwise has been subjected to discrimination under any transportation service, program or activity (whether Federally funded or not) due to that person’s race, color, national origin, gender, age, disability, economic status, or limited English proficiency has the right to file a complaint. The complaint procedures cover the following: • Title VI of the Civil Rights Act of 1964 • Section 504 of the Rehabilitation Act of 1973 • Civil Rights Restoration Act of 1973 • Civil Rights Restoration Act of 1987 • Americans with Disabilities Act of 1990 • Executive Order 12898 • Executive Order 13166 Reporting a Title VI Complaint An individual, group of individuals, or entity may file a formal Title VI complaint. If an individual or group believes that they have received discriminatory treatment by the Farmington Metropolitan Planning Organization on the basis of race, color or national origin, the individual or group has the right to file a complaint with the City of Farmington’s Human Resources Department Director. The complaint must be filed no later than 180 calendar days of the alleged discriminatory incident. The preferred method is to file your complaint in writing using the City of Farmington Title VI Complaint Form (Appendix B) and sending it to: Attn: Human Resources Director Human Resources Department City of Farmington 800 Municipal Drive Farmington, NM 87401 The Form may also be submitted by email to: tswenk@fmtn.org Verbal complaints will be accepted and transcribed by the Human Resources Director. To make a verbal complaint, call (505) 599-1133 and ask for the Director of Human Resources. 10 | P a g e 27 An individual or group also has the right to file a complaint with an external entity such as the New Mexico Department of Transportation (NMDOT), a federal or state agency, or a federal or state court. For complaints submitted to NMDOT, they must be submitted to the NMDOT Title VI Coordinator in writing, signed and dated, within 180 days of the alleged discriminatory act (or latest occurrence). The complaint should be submitted to the following address: Attn: Title VI Coordinator Office of Equal Opportunity Programs 1596 Pacheco St. Suite 107 Santa Fe, NM 87505 The complaint that is submitted to the entity should include the name, address, phone number and signature of complainant. The formal complaint should describe the alleged discriminatory act that violates Title VI in detail. Title VI complaints may also be filed directly with the United States Department of Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) or the Federal Railroad Administration (FRA) within the 180 day period of the alleged discriminatory act (or latest occurrence). Should a complaint be filed with the Farmington Metropolitan Planning Organization through Farmington’s Human Resources Department and an external entity simultaneously, the external complaint shall supersede the Farmington Metropolitan Planning Organization complaint and the Farmington Metropolitan Planning Organization’s complaint procedures will be suspended pending the external entity’s findings. Filing a Title VI Complaint Within ten (10) working days of receipt of the formal complaint, the Human Resources Director will notify the complainant and begin an investigation (unless the complaint is filed with an external entity first or simultaneously). The investigation will address complaints against the FMPO. The investigation will be conducted in conjunction with and under the advice of the Human Resources Department. The investigation may include discussion(s) of the complaint with all affected parties to determine the problem. The complainant may be represented by an attorney or other representative of his/her own choosing and may bring witnesses and present testimony and evidence in the course of the investigation. The investigation will be conducted and completed within 60 days of the receipt of the formal complaint. 11 | P a g e 28 Based upon all the information received, an investigation report will be written by the Human Resources Director for submittal to the Farmington City Manager. The complainant will receive a letter stating the final decision of the Farmington City Manager by the end of the 60-day time limit. The complainant shall be notified of his/her right to appeal the decision. Appeals may be made to NMDOT, the Equal Employment Opportunity Commission (EEOC) or the Department of Fair Employment and Housing (DFEH). Title VI Complaint Form Completion of a Title VI Complaint form is required when filing a complaint. Please see Appendix B for a copy of the form. These forms are also available from the Farmington Metropolitan Planning Organization and the City of Farmington Human Resources Department, located at 850 Municipal Dr. in Farmington. Title VI Related Training The Title VI Coordinator shall ensure that staff is trained and familiar with related policies and procedures. Related Title VI training will be provided by the Title VI Coordinator to senior management and others to discuss practical situations and how Title VI applies to the planning and public participation processes. Training may also be provided through FHWA-sponsored webinars and training resources. The NMDOT Office of Equal Opportunities can be contacted to provide on-site Title VI training. VII. Limited English Proficiency (LEP) Plan Overview of LEP Plan Executive Order 13166, titled Improving Access to Services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person's inability to speak, read, write, or understand English is a type of national origin discrimination. Any agency receiving federal funds needs to develop a Limited English Proficiency (LEP) Plan. The primary element of the LEP Plan is the Four Factor Analysis that considers the following factors: • Number or Proportion of LEP Individuals: a summary of LEP persons in the service area and a description of efforts to provide meaningful opportunities for the LEP population to be involved in programs and services. • Frequency of Contact with the Program: a record of how often LEP persons access or come into contact with programs and services. • Nature and Importance of the Program: a description of how LEP individuals have access to benefits and services from programs and services. 12 | P a g e 29  • Resources Available: a summary of the resources that the organization can use for providing assistance to LEP populations. Through utilizing the City’s internal intranet, the FMPO has access to a list of interpreters within the FMPO’s planning area. If requested within a reasonable timeframe, the FMPO may utilize interpreter services if needed. On an as needed basis, the FMPO will analyze requests for accommodation and explore meeting the accommodation request by utilizing business that provide services that match what is being requested. (Informal or formal interpreter) If the details of the request and cost of such request is reasonable as determined by the Farmington City Clerk, the request shall be provided. When requested, the FMPO will make every reasonable effort to translate documents by utilizing internal staff or outside services. **************************************************************************************************** The Farmington LEP Plan is available at Farmington City Hall (800 Municipal Dr.) or by calling 505-599-1100. The complaint procedure related to the LEP plan is outlined above and is the same as Title VI complaint procedure. 13 | P a g e 30  Appendix A City of Farmington Community Works Department Organizational Chart 14 | P a g e 31  Appendix B City of Farmington Title VI Complaint Form Section I Name: Address: Telephone (Home/Cell): Telephone (Work): Email Address: Section II Are you filing this complaint on your own behalf: Yes  No  *If you answered “yes” to this question, go to Section III. If you answered “no” please enter Name: the name and relationship of the Relationship: person you are filing the complaint against: If you are filing a complaint as a third party, please explain why in the space below: Have you have obtained permission of the aggrieved party if you are filing on behalf of a third party: Yes  No  Section III I believe the discrimination I experienced was based on (check all that apply):  Race  Color  National Origin Date of Alleged Discrimination Date: (Month, Day, Year): Explain, as clearly as possible, that happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as the names and contact information of any witnesses. If more space is needed please attach additional sheets to this form: 15 | P a g e 32  Section IV Have you previously filed a Title VI complaint)? Yes  No  Section V Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? Yes  No  If yes, please check and name all that apply:  Federal Agency:______________________  Federal Court: _______________________  State Agency:________________________  State Court:_________________________  Local Agency:_______________________ Please provide information about a contact person at the agency/court where the complaint was filed. Name: _______________________________ Title:_________________________________ Agency:_______________________________ Address:_______________________________ Telephone:_____________________________ 16 | P a g e 33  Section VI Name of agency complaint is against: Contact person: Title: Telephone number: Signature: ____________________________________ Date:____________________ Please submit this form in person at the address below, or mail form to: Farmington Metropolitan Planning Organization Human Resources Director City of Farmington 850 Municipal Dr Farmington, NM 87401 17 | P a g e 34  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #5 Subject: 2020 Census Urbanized Areas and MPO Boundaries Prepared by: Peter Koeppel Date: June 22, 2023 BACKGROUND ▪ After every decennial Census, the U.S. Census Bureau releases new maps and population counts for urbanized areas throughout the United States. For 2020, the Census used a new methodology to determine urbanized areas, based primarily on housing unit density, not population density. ▪ Subsequent to the release of Census boundaries, the Federal Highway Administration requires MPOs to revisit their urbanized areas and metropolitan planning area boundaries, to reflect any changes in population and development over the previous ten years. CURRENT ISSUES & RECOMMENDATIONS ▪ Staff will compare 2010 and 2020 urbanized area boundaries, overlaid with the current boundaries of the Farmington MPO ▪ Staff will prepare multiple versions of the MPO boundary ATTACHMENTS ▪ ArcGIS Online Map (link below) ▪ https://cofnm.maps.arcgis.com/home/item.html?id=e80615539ba8443eb24a779ee0 1ada7a NEXT STEPS ▪ Staff will work to designate new urbanized area and metropolitan planning area boundaries; these will ultimately require Policy Committee approval by September 2023. APPLICABLE CITATIONS ▪ Metropolitan planning organization designation and redesignation. o 23 CFR 450.310 ▪ Metropolitan Planning Area Boundaries o 23 CFR 450.312 35  The minutes from the April 27, 2023 Policy Committee meeting are on the following pages. 36  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING April 27, 2023 Policy Members Present: Sean Sharer, City of Farmington Julie Baird, City of Farmington Jeanine Bingham-Kelly, City of Farmington Glojean Todacheene, San Juan County Paul Brasher, NMDOT, District 5 Mark Duncan, Town of Kirtland Policy Members Absent: John Beckstead, San Juan County Tony Herrera, City of Bloomfield Javier Martinez, NMDOT, District 5, Alt. Ken George, City of Aztec Staff Present: Peter Koeppel, MPO Officer Olivia Groeber, MPO Associate Planner Staff Absent: None Others Present: Shannon Glendenning, NMDOT 1. CALL TO ORDER Sean Sharer called the meeting to order at _10:37_ a.m. 2. APPROVE THE MINUTES FROM THE February 23, 2023 POLICY COMMITTEE MEETINGS MOTION – Glojean Todacheene SECOND – Jeanine Bingham-Kelly Glojean Todacheene moved to approve the minutes from the February 23, 2023 Policy Committee meeting. Jeanine Bingham-Kelly seconded the motion. The motion passed with no opposition. 3. COMMITTEE BYLAWS AND OPERATING PROCEDURE UPDATE Presented by Peter Koeppel Every 3-years change bylaws. Not much had changed and we will ask to revise as necessary (legal department is ok with it). Another question is allowing virtual meeting as long as it sets with the NM Opens Meeting Act (1995). 37 Sean Sharer: Thoughts on not moving the meeting around to each location. Difficult to travel to many locations. Should we change the location to a static place for example in the MPO office. No change in location? In all communities already, idea to make location one spot. In person is best (and is to be encouraged), but the option to attend virtually is very helpful as life happens especially to have a quorum. Glojean Todacheene: Likes a singular location to hold meetings. Mark Duncan: Likes singular location and the ability to attend virtually as well. Peter Koeppel: Question for PC, how should TC make decision on all one location or move around? Julie: Helpful for TC in person Paul Brasher: NMDOT try to make trip, but times cannot make it as long online capability it would be ideal. Is in Santa Fe so taking a 200 mi trip is more challenging. PC: Central location continued option for virtual participation. TC: Allow them to make their own decision. May wait until next year to change locations, but this document updated by Sept. 2023. Not expire and revisit as needed? Perhaps a review of the Bylaws or bring every 3 years (expire)? Keep expiration for 2026 of the Bylaws. 4. MPO BOUNDARY AND URBAN AREA UPDATE Presented by Peter Koeppel Every 10 years after the decennial census we review the urban areas and the MPO boundaries. We need to smooth them as most is automated. Now housing unit density was population density. Rules, must be contiguous, only expand no holes, etc. Need to differentiate between urban and rural because different funding sources. Not want to lose any area so combine 2010 and 2020. Update the MPA, area in Bloomfield outside of the MPA and we need to adjust the boundaries out there. TC thought to add all to the north and east to include 173 and 550 etc as we have projects in those areas already (in the TIP). Include growth in future and commuting patterns. Could include all SJC but would need to consider Navajo Nations inclusion. Sean Sharer: Makes sense to square it up. Glojean Todacheene: Navajo Nation may be interested in adding to MPO Boundary. Funding from National Government and thoughts on them often losing out. Peter: Put in touch to possibly add Navajo Nations possibly. Paul Brasher: Also need to consider Ute Mountain Reservation north-west of Kirtland. Significant holding in SJC so consider them. Sean Sharer: Consider. Peter Koeppel: Contributions will change based on population proportions so those will change, likely not by a lot. 5. FMPO BICYCLE AND PEDESTRIAN PLAN UPDATE Presented by Peter Koeppel We have been working on update. The consulting team in town for stakeholder’s meeting and a public open house. 2019 plan to update, between communities connections and local networks (macro and micro), ID priority projects. Survey put out and results are encouraging. Safety is a large factor keeping people from biking and walking more. Recreation is a large proportion of the people who do that. People want to be separated from traffic as much as possible. Stress tolerance: want to plan for all users make comfortable for all. Traffic and stress there is correlated with separation from 38 traffic. Complete streets facilities types (eg Main St.) the idea is that who generally is the intended user and comfort level. Improve conditions – what do we have/ what is there? Opportunities for further enhancements with minimal improvement (low cost easy to implement project, eg change during re- striping). Pedestrian priority areas: looking at urban cores, look at crashes, places of interest, ADA compliance, not walk a mile to find a crossing, etc. On-going project, scheduled to be completed in the summer. Sean Sharer: Public meeting well attended? Yes, well attended, some skeptical of biking and walking as a mode of transportation but overall good. 6. REPORTS FROM NMDOT Planning Bureau – Glendenning Updates Multimodal Planning Bureau: looking to hire a liaison Training FHWA in ABQ May 23-25, planning session and designing session, intro to concepts in bike/ pedestrian plan Funding from USDOT: discretionary, Wildlife Crossing Piolet Program of interest to PC, PROTECT discretionary program (roads at risk for natural disasters), NOFO for Safe Streets for All for vulnerable road users District 5 – Paul Brasher In action – return from winter, 2 mi of Hwy 173, will be finished by end of July or so Lots of interest in reconstruction of NM173 near Navajo Lake (80 million), not have funding but will resurface and make improvements to the paved surface (would like done by July 4th) US 550 contractor to work April10th (160-165 mile posts) will hope to be completed summer 2024, reconstructing US64 near Flowing Water Casino, paving and lighting, Starting August 64 (63-66 mi posts) resurfacing Resurfacing near hogback (31-38) Resurfacing 516 couple of miles in FMTN (west side), not have funding but will once funding comes in (high daily traffic on that section) Potholes really bad this year, need to reconstruct roads cannot be financed right now. Addressing pot holes as can. Rep. Duncan made Brasher aware of need to be working on design of fixed four – puddle on 64 near Marathon gas station, did a survey and design on how to drain will come eventually. Looking to fix, mainly in the ROW due to a low spot being present. Legal issues to address. DISCUSSION: Rob Duncan: Thoughts on landscaping, do big bowls like Bloomfield has in Kirtland? Paul Brasher: Thoughts are good, need to consider safety eg guard rails for pedestrians and keeping vehicles from hopping curb. First deal with puddle issue. 7. INFORMATION ITEMS Subject: Information Items Prepared by: MPO Staff 39  INFORMATION ITEMS No information items at this time. DISCUSSION: There was no further discussion. 7. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no additional business from the Chairman, Members and Staff. 8. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda 9. ADJOURNMENT MOTION – Mark Duncan SECOND – Glojean Todacheene TIME – 11:25 am Mark Duncan moved to adjourn the meeting. Glojean Todacheene seconded the motion. The motion passed with no opposition. Sean Sharer adjourned the meeting at 11:25 a.m. _________________________ ___________________________ Sean Sharer, Policy Committee Chair MPO Staff 40