MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA July 12, 2023 10:00 a.m. 2nd Floor MPO Office 100 W Broadway Farmington, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING July 12, 2023 10:00 AM This regular meeting will be held at MPO Office, 2nd Floor, 100 W. Broadway Ave., Farmington, NM with virtual participation provided via a GoToMeeting link. ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the June 14, 2023 Technical Committee 8-13 Meeting. 3. Presentation on the update of the State Coordinated Public Transit Human 3 Services Transportation Plan Presented by: Gabrielle Chavez 4. Vice Chair Election: Nominate new Vice Chair and vote on nominees to replace 4 previous Vice Chair. Action Item Presented by Peter Koeppel 5. Entity Project Updates from Technical Committee Members: Members will 5-6 provide updates on their entity’s projects. 6. Reports from NMDOT a. Update from the Planning Bureau (Shannon Glendenning) b. Update from District 5 (Javier Martinez) 7. Information Items 7 a. MPO Boundary and Urban Area Update b. FMPO Bicycle/ Pedestrian Plan Update Presented by: FMPO Staff 8. Business from Chairman, Members, and Staff 9. Public Comment on Any Issues Not on the Agenda 10. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/895592685 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 895-592-685 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Update of the State Coordinated Public Transit Human Services Transportation Plan Prepared by: Gabrielle Chavez, NMDOT Date: July 12, 2023 Presentation on the updated State Coordinated Public Transit Human Services Transportation Plan.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Election of Vice Chair Prepared by: Peter Koeppel, MPO Officer Date: July 12, 2023 BACKGROUND ▪ As outlined in the MPO Committee Bylaws, the annual Election of Officers occurs every year. ▪ Each January, the Technical Committee selects the Chair and Vice-Chair from their membership who will serve until the next annual election. ▪ The Chair presides over the meetings and is responsible for the other duties outlined in the Committee Bylaws and Operating Procedures document. ▪ The Vice-Chair presides over the meetings in the absence of the Chair. ▪ Nick Porell has been serving as the current Technical Committee Chair; Steven Saavedra had been serving as the current Vice Chair. ELECTION ▪ Election of the Vice-Chair are to take place for the remainder of 2023 due to the Vice-Chair leaving the committee. RECOMMENDATION - ACTION ▪ It is recommended that the Technical Committee accept nominations and vote to elect the new Vice-Chair for the remainder of 2023.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Status of Entity Projects Prepared by: MPO Staff & Technical Committee Members Date: July 12, 2023 BACKGROUND ▪ The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. ▪ Listed below are current entity projects some of which are part of the FFY2022-2027 TIP. ▪ The Policy Committee approved the new FFY2024-2029 TIP on June 22,2023, which will become effective on October 1, 2023. ATTACHMENT ▪ The Status Report Table of project updates received from Technical Committee members. Subsequent project updates will be presented by members during the committee meeting. INFORMATION ITEM ▪ This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates/details regarding the status of current projects.  Status Reports – Entity Projects – July 12, 2023 Aztec F100091 East Aztec Arterial Phase III F100410 McWilliams Rd. Bloomfield F100300 East Blanco Bridge Farmington F100099 Foothills Drive Enhancement Phase II F100100 East Pinion Hills Blvd Extension F100101 Phase I F100102 F100132 20th Street Phase III F100390 Foothills Drive Phase III TF00001 Red Apple Transit Kirtland F100420 CR 6405 F100430 CR 6411 San Juan County F100021 East Pinon Hills Blvd Extension Phase III F100320 Kirtland Schools Walk Path Extension F100360 CR 3000 Bridge Replacement F100370 CR 3500 Bridge Replacement F100400 Lower Animas Valley River Trail NMDOT F100170 NM 173 F100350 NM 371/Navajo 36 F100351 NM 371/Navajo 36 F100340 US 550 pavement rehab F100341 F100342  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Information Items Prepared by: MPO Staff Date: July 12, 2023 INFORMATION ITEMS a. MPO Boundary and Urban Area Update b. FMPO Bicycle/ Pedestrian Plan Update  The minutes from the June 14, 2023 Technical Committee meeting are on the following pages.  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING June 14, 2023 Technical Members Present: Colby Gibson, CDBG Planner FMTN Lisa Hale-BlueEyes, San Juan County Nick Porell, San Juan County Virginia King, City of Farmington Dan Flack, Town of Kirtland Prudence Brady, City of Bloomfield Javier Martinez, NMDOT District 5 Ruben Salcido, City of Aztec (Alt.) Technical Members Absent: Vacant, Red Apple Transit Beth Escobar, City of Farmington Vacant, City of Aztec Staff Present: Peter Koeppel, MPO Officer Olivia Groeber, MPO Associate Planner Staff Absent: Others Present: Shannon Glendenning, Planning Liaison, NMDOT 1. CALL TO ORDER Nick Porell called the meeting to order at 10:01 am. 2. APPROVE THE MINUTES FROM THE MAY 10, 2023 TECHNICAL COMMITTEE MEETING MOTION – Colby Gibson SECOND – Prudence Brady Colby Gibson moved to approve the minutes from the May 10, 2023 Technical Committee meeting. Prudence Brady seconded the motion. The motion to approve the minutes passed unopposed. 3. Consider Recommending Adoption of the Proposed FFY2024-2029 Transportation Improvement Program (TIP) and proposed Policy Committee Resolution 2023-3 to the Policy Committee: a. Review and consider recommending approval of projects listed on the FFY2024-2029 TIP and proposed PC Resolution 2023-3. b. Hold a public hearing on proposed FFY2024-2029 TIP and proposed PC Resolution 2023-3.  c. Consider recommending approval of proposed FFY2024-2029 TIP and proposed PC Resolution 2023-3. Presented by Peter Koeppel Current projects, removed those that have received federal funding, Motion to recommend adoption – Colby Gibson Second – Prudence Brady All said ay, motion passed unopposed 4. Title VI Plan: Presentation on the proposed final FMPO Title VI Plan a. Review the proposed final FMPO Title VI Plan b. Hold a public hearing on the proposed final FMPO Title VI Plan c. Consider approval of the proposed final FMPO Title VI Plan Presented by Peter Koeppel Title VI required to have in place with federal funds. No discrimination. Updates for dates and organization chart. Have not received complaints and do not hope for any. Nick Porell: Q on SJC Title VI Plan, updated in 2016, still valid? Peter Koeppel: Not sure, ours is due for update and re-approval every 3 years. Colby Gibson: Any actual changes? Peter Koeppel: No changes other than the organizational chart and a few dates. Seeking recommendation of approval to the PC. Motion to recommend approval of the Title VI Plan to the PC- Colby Gibson Second- Prudence Brady Approval of the Title VI Plan passed unopposed. 5. MPO Boundary and Urban Area Update: Update on urban area adjustments/ smoothing and MPO boundary change. Presented by Peter Koeppel Examples of the boundaries Nick Porell: Consolidate under FMPO rather than the RTPO. Conversation with the tribal entities. There would be cross entity participation with the tribal entities. Benefit of discussing the use of federal funds in all areas. Peter Koeppel: Tribal liaison is working at NMDOT to coordinate with them on this agreement or idea. Nick Porell: Needs to be well thought through (tribal entities) but whether they know what it entails and if they would like to be involved. Peter Koepell: September deadline to get these boundaries to NMDOT. Nick Porell: The green alternative with the largest area not tribal land. Required to comply with environmental requirements but not get permission from NMDOT. RS2477, prior to 1966,68,70 if road built and support commerce it is maintained and who owns the road. No longer the case currently. Colby Gibson: larger the better, agree with option 3. No other incorporated entities/ communities in the counties besides the tribal entities. Prudence Brady: Q on bus replacements. Nick Porell: How many more people? P. Koeppel: Will need to look into. 6. STATUS OF ENTITY PROJECTS FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Status of Entity Projects Prepared by: MPO Staff & Technical Committee Members Date: June 14, 2023 BACKGROUND ▪ The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. ▪ Listed below are current entity projects some of which are part of the FFY2022-2027 TIP. ▪ The Policy Committee approved the new FFY2022-2027 TIP on May 27, 2021, which became effective on October 1, 2021. ATTACHMENT ▪ The Status Report Table of project updates received from Technical Committee members. Subsequent project updates will be presented by members during the committee meeting. INFORMATION ITEM ▪ This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates/details regarding the status of current projects. Status Reports – Entity Projects – June 14, 2023 Aztec F100091 East Aztec Arterial Phase III Met with PSNE meeting, Garcia entire checklist for phases. Construction management under 1  million as estimate. Anticipating opening bid date late August. SME working on environmental. Notice to proceed will not be issued until mitigation plan is completed. Timeline for contract 720 days (almost 2 years). F100410 McWilliams Rd. Not much of an update. Engineer finish the final plans. COA is verifying the waterlines first before engineer can move along. Bloomfield F100300 East Blanco Bridge In redesign in terms of requirements of CWA. Will submit to Core of Engineers soon. Farmington F100099 Foothills Drive Enhancement Phase Construction is complete, end of close out II done. Up to DOT to close out. F100100 East Pinion Hills Blvd Extension No update F100101 Phase I F100102 F100132 20th Street Phase III Construction is complete. Few items to finish and go into close out with DOT. F100390 Foothills Drive Phase III Update the design. One more acquisition CNE. Spring construction after sign off with BLM. TF00001 Red Apple Transit Kirtland F100420 CR 6405 No updates F100430 CR 6411 No updates San Juan County F100021 East Pinon Hills Blvd Extension Submit categorical exclusion to DOT in next Phase III week or two for ROW. F100320 Kirtland Schools Walk Path Agreement at DOT. Waiting for signature from Extension cabinet secretary. F100360 CR 3000 Bridge Replacement Purchased culvert. Design 90%. Locally funded project. Nick Porell gets to knock on doors and make deals. F100370 CR 3500 Bridge Replacement No update F100400 Lower Animas Valley River Trail Presenting at county and go through FMTN and Aztec of alternative plan. Use old railroad, can use some, but part sold to a landowner, need to avoid the property for now. NMDOT F100170 NM 173 Under construction, COA address an access point issue, not permitted yet will need the permit F100350 NM 371/Navajo 36 Reauthorized state funding, short 1.3 million so meet with Navajo Nation F100351 NM 371/Navajo 36 F100340 US 550 pavement rehab Underway, under construction F100341 F100342 Nick Porell/ Javier Martinez: Gas station 574 and 516 in Aztec – traffic issues, timeline? No timeline, some waviness and will need to talk with them on their timeline. DISCUSSION: Aztec – Ruben Salcido Bloomfield – Prudence Brady Farmington – Virginia King Kirtland – Dan Flack San Juan County – Nick Porell NMDOT – Javier Martinez 7. REPORTS FROM NMDOT Planning Bureau – Shannon Glendenning Not many major updates. Local agency ADA Plans to Coordinator. Will give good look over and feedback. Tools from FHWA to get all things into one place. (For programs) Eg. Safe Streets for all- discretionary funding District 5 – Javier Martinez NM 173 chip seal was completed. Will re-stripe. No schedule for when do it, will do after they finish other places in the district Bureau of Reclamation on NM511 and NM 539 drilling, they have push back because they want to close the road, NMDOT will not allow that Meeting that will invite to talk about. Nick Porell: NM4599- W side of San Juan River, may be able to take the detour but depends on where the closure are. (south side is the closure) DISCUSSION: There was no further discussion form the committee. 8. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Steven Saavedra now at SJC – will be alternate at the county (will send a letter) Need new vice chair soon! There was no additional business from the Chairman, Members and Staff. 9. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 10. ADJOURNMENT MOTION – Colby Gibson SECOND – Prudence Brady TIME – 10:35 am Colby Gibson moved to adjourn the meeting. Prudence Brady and seconded the motion. The motion passed with no opposition. The meeting at 10:35 am. ___________________________ ___________________________ Nick Porell, Technical Committee Chair MPO Staff