MPO Technical Committee

TECHNICAL COMMITTEE AGENDA Farmington Metropolitan Planning Organization October 8, 2015 10:00 a.m. Executive Conference Room Farmington City Hall 800 Municipal Drive Farmington, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING October 8, 2015 10:00 AM This meeting will be held in the Executive Conference Room at Farmington City Hall, 800 Municipal Drive, Farmington, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the September 24, 2015 Joint Technical Committee 23 & NMDOT meeting. 3. Receive a report on the Red Apple Transit Hub Feasibility Study 1 Presented by: Duane Wakan 4. Receive a TIP Project Status Update, New FFY 2016-2021 TIP is in effect 4 Presented by: Fran Fillerup 5. Complete Streets October 1st meeting & Open House 21 Presented by: Duane Wakan 6. Reports from NMDOT a. District 5 (David Quintana) b. Planning Division (Brian Degani) 7. Information Items: 22 a. T/LPA Semi-Annual Training-State and Federal Inception to Completion for Successful Projects b. NM Legislature's Transportation Infrastructure Revenue Subcommittee c. Visum Training & AMPO Conference d. Other Presented by: Fran Fillerup 8. Business From Chairman, Members, and Staff 9. Business from the Floor 10. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Aide at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Aide if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item 3 Subject: Red Apple Transit Hub Feasibility Study Prepared by: Duane Wakan, MPO Planner Date: October 1, 2015 BACKGROUND or PREVIOUS WORK  Huitt-Zollars was selected through the RFP process to conduct a transit hub study in the late spring of 2015. Various locations were recommended by Red Apple Transit and the City of Farmington.  The consultants held a public meeting on September 10th to gather input on six proposed locations using a scoring decision matrix.  Results of the analysis will be presented at a second public meeting on the 8th of October at the Civic Center. CURRENT WORK  Results of the public meeting on September 10, recommended considering local plans, revitalization opportunities, and multi-modal connectivity in the decision matrix.  Three of the six locations were eliminated from consideration based on feedback from departments within the City of Farmington.  Two downtown Farmington locations and another on Scott Ave are being considered for final recommendation. ANTICIPATED WORK  Assist Red Apple Transit with transit mapping analysis, public meeting displays and other tasks as requested. ATTACHMENT  Excerpt from Huitt-Zollars’ Transit Center Feasibility Study. INFORMATION ITEM  This is an information report requesting feedback from TC members. Staff will forward any comments from the TC to the public meeting and Huitt-Zollars. 1 2 3 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item 4 Subject: Status of TIP Projects, New FFY 2016-2021 TIP Prepared by: Fran Fillerup, MPO Associate Planner Date: October 1, 2015 BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The new FFY 2016-2021 TIP was approved by FHWA and is in effect as of October 1. Amendments to the FFY 2016-2021 TIP are due to the MPO by October 19, 2015. The next scheduled TIP Amendment cycle will begin in January 2016. CURRENT WORK  Staff will continue the monthly review of project status for projects in the TIP. This includes updates on NMDOT and local lead projects. Staff will work from the latest 2016-2021 TIPs at the meeting.  Agreement request forms for projects with 2016-2017 TAP funding are due to NMDOT by October 15.  The Red Apple Transit accessibility project which received TAP funding is being transferred to be administered by FTA. INFORMATION ITEM  This is an information item only, noting deadlines for projects and TIP amendments as applicable. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 5  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100091 Farmington MPO Rec Num: 3 NMDOT Dist.: 5 County: San Juan Municipality: City of Aztec Fed ID: F100091 Category: Capacity Proj Lead Agency: City of Aztec Length: 0 Miles RT1 Proj East Arterial Route Phase II Est. Proj. Cost: $7,319,750 RT2 Fr: Current end of Legion Rd To: NM 173 Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Construct remaining road section from end of Phase I to NM 173 including a detached multi-use pedestrian path. Utility work consisting of a 10- inch water line will be constructed for the entire length of the project. Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way ■ Construction □ Other Work Zone: Routine Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $509,600 $509,600 Local Match $0 $0 STP-Sm Urb $2,990,400 15 $2,990,400 Severance Tax $2,819,750 17 $2,819,750 Local Non-Match $1,000,000 01 $1,000,000 Totals $2,819,750 $4,500,000 $7,319,750 6 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100100 Farmington MPO Rec Num: 42 NMDOT Dist.: 5 County: San Juan Municipality: City of Farmington Fed ID: F100100 Category: Capacity Proj Lead Agency: City of Farmington Length: 0 Miles RT1 FL4356 Proj East Pinon Hills Boulevard Extension Phase I Est. Proj. Cost: $3,950,000 RT2 Fr: NM 516 (E.Main) To: Hubbard Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Includes earthwork, asphalt, street lighting, drainage improvements and signalization upgrades. Project Phases: □ Environ. Document ■ Prel. Engr. ■ Design ■ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $486,304 $486,304 Local Match $12,000 $12,000 STP-Sm Urb $2,853,696 01 $2,853,696 TCSP $48,000 16 $48,000 Local Non-Match $300,000 01 $300,000 Totals $3,700,000 $3,700,000 7 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100101 Farmington MPO Rec Num: 42.1 NMDOT Dist.: 5 County: San Juan Municipality: City of Farmington Fed ID: F100101 Category: Capacity Proj Lead Agency: City of Farmington Length: 0 Miles RT1 Proj East Pinon Hills Blvd Extension Phase II Est. Proj. Cost: $13,265,454 RT2 Fr: Hubbard To: CR 3000 Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Includes earthwork, asphalt, intersection lighting, bridges over the Animas River and oxbow, drainage improvements, environmental mitigation. Project Phases: ■ Environ. Document ■ Prel. Engr. ■ Design □ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $0 $655,200 $655,200 Local Match $36,400 $36,400 $0 $0 CMAQ-Flex $213,600 15 $213,600 STP-Sm Urb $0 $3,844,800 01 $3,844,800 01 Local Non-Match $0 $2,007,727 01 $2,007,727 01 Totals $250,000 $250,000 $6,507,727 $6,507,727 8 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100102 Farmington MPO Rec Num: 83 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100102 Category: Roadway Lead Agency: San Juan County Length: 2.2 Miles RT1 Proj East Pinon Hills Boulevard Extension Phase III Est. Proj. Cost: $8,000,000 RT2 Fr: South Side River Road (CR 3000) To: Wildflower Parkway (CR 390) Est. Letting: Rt 1 BMP Rt 2 BMP: Rt 1 EMP: Rt 2 BMP: TIP Amendment Pending? □ Project Desc.: Includes earthwork, asphalt, intersection lighting, drainage improvements, environmental mitigation Project Phases: □ Environ. Document ■ Prel. Engr. ■ Design □ Right-of-way ■ Construction □ Other Work Zone: Signif. Remarks: New projected add to the FFY 16-21 TIP in June 2015. PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 Local Non-Match $8,000,000 01 $8,000,000 Totals $8,000,000 $8,000,000 9 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100110 Farmington MPO Rec Num: 101.1 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100110 Category: Capacity Proj Lead Agency: NMDOT D-5 Length: 2.4 Miles RT1 US0064 Proj US 64 Phase IV Est. Proj. Cost: $15,600,000 RT2 Fr: MP 57.8 To: MP 60.2 Est. Letting: Rt 1 BMP 57.8 Rt 2 BMP: 0 Rt 1 EMP: 60.2 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Widen to 6 lanes Project Phases: □ Environ. Document □ Prel. Engr. □ Design ■ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $370,031 $370,031 Local Match $0 $0 NHPP $2,171,389 03 $2,171,389 Totals $2,541,420 $2,541,420 10 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100112 Farmington MPO Rec Num: 101.2 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100112 Category: Capacity Proj Lead Agency: NMDOT D-5 Length: 2 Miles RT1 US0064 Proj US 64 Phase V Est. Proj. Cost: $17,655,750 RT2 Fr: MP 56 To: MP 58 Est. Letting: Rt 1 BMP 56 Rt 2 BMP: 0 Rt 1 EMP: 58 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: CP-91 Widen to 6 Lanes Project Phases: ■ Environ. Document ■ Prel. Engr. ■ Design □ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $722,566 $1,202,952 $1,925,518 Local Match $0 $0 $0 NHPP $4,240,116 03 $7,059,080 03 $11,299,196 Totals $4,962,682 $8,262,032 $13,224,714 11 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100113 Farmington MPO Rec Num: 101.3 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100113 Category: Capacity Proj Lead Agency: NMDOT D-5 Length: 2 Miles RT1 US0064 Proj US 64 Phase VI Est. Proj. Cost: $9,000,000 RT2 Fr: MP 54 To: MP 56 Est. Letting: Rt 1 BMP 54 Rt 2 BMP: 0 Rt 1 EMP: 56 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Widen to 6 lanes Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $1,310,400 $1,310,400 Local Match $0 $0 NHPP $6,565,803 03 $6,565,803 STP-Sm Urb $1,123,797 03 $1,123,797 Totals $9,000,000 $9,000,000 12 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100114 Farmington MPO Rec Num: 104 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100114 Category: Maintenance Lead Agency: NMDOT D-5 Length: 0 Miles RT1 US0550 Proj Bridge Preservation: US 550 #9178 & #9179 Est. Proj. Cost: $260,000 RT2 Fr: 169.5 To: 169.5 Est. Letting: Rt 1 BMP 169.5 Rt 2 BMP: 0 Rt 1 EMP: 169.5 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Bridge Maintenance and Preservation, resurface bridge. Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $37,856 $37,856 Local Match $0 $0 NHPP $222,144 05 $222,144 Totals $260,000 $260,000 13 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100170 Farmington MPO Rec Num: 102 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100170 Category: Safety Lead Agency: NMDOT D-5 Length: 1.5 Miles RT1 NM0173 Proj NM 173 Est. Proj. Cost: $2,000,000 RT2 Fr: MP 2.0 To: NM 575 Est. Letting: Rt 1 BMP 2 Rt 2 BMP: 0 Rt 1 EMP: 3.5 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Safety Improvements Project Phases: □ Environ. Document ■ Prel. Engr. ■ Design ■ Right-of-way ■ Construction □ Other Work Zone: Routine Remarks: 9.17.15 Adjusted FY2016 HSIP Funds to a 90/10 split ($900,000/$100,000). PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $100,000 $100,000 Local Match $0 $0 Safety (HSIP) $900,000 21 $900,000 Totals $1,000,000 $1,000,000 14 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100210 Farmington MPO Rec Num: 81 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100210 Category: Safety Lead Agency: County of San Juan Length: 0.19 Miles RT1 453500 Proj CR 350/ CR 390 Intersection Est. Proj. Cost: $650,000 RT2 Fr: 500' South of intersection on CR 350 To: 500' North of Intersection on CR 350 Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Preliminary Engineering, ROW acquisition, and construct improvements CR 350/CR390 intersection- 500ft North and South of intersection on CR 350, 500ft west of intersection on CR 390. Project Phases: ■ Environ. Document ■ Prel. Engr. ■ Design ■ Right-of-way ■ Construction □ Other Work Zone: Routine Remarks: 9.17.15 Modified a 90/10 HSIP funding split in FY2016 ($481,500/$53,500). PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $53,500 $53,500 Local Match $0 $0 Safety (HSIP) $481,500 21 $481,500 Totals $535,000 $535,000 15 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100230 Farmington MPO Rec Num: 21.1 NMDOT Dist.: 5 County: San Juan Municipality: City of Bloomfield Fed ID: F100230 Category: Bike/Ped Lead Agency: City of Bloomfield Length: 0 Miles RT1 Proj Vereda del Rio San Juan River Trail Phase II Est. Proj. Cost: $199,636 RT2 Fr: Existing Trail To: .324 Miles East Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Construct river trail Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way ■ Construction □ Other Work Zone: Routine Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $0 Local Match $20,281 $20,281 TAP-Sm Urb $119,012 28 $119,012 Local Non-Match $14,032 28 $14,032 Totals $153,325 $153,325 16 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100231 Farmington MPO Rec Num: 21.2 NMDOT Dist.: 5 County: San Juan Municipality: City of Bloomfield Fed ID: F100231 Category: Bike/Ped Lead Agency: City of Bloomfield Length: 0 Miles RT1 Proj Vereda del Rio San Juan River Trail Phase III Est. Proj. Cost: $203,050 RT2 Fr: End of Phase II To: .495 Miles East Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Construct River Trail Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way ■ Construction □ Other Work Zone: Routine Remarks: PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $0 Local Match $27,024 $27,024 TAP-Sm Urb $158,580 28 $158,580 Local Non-Match $17,446 28 $17,446 Totals $203,050 $203,050 17 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100270 Farmington MPO Rec Num: 85 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100270 Category: Bike/Ped Lead Agency: San Juan County Length: 2.84 Miles RT1 456100 Proj Kirtland Schools Walk Path System Est. Proj. Cost: $1,000,000 RT2 456400 Fr: Kirtland Elementary on CR 6446 To: US 64 and CR 6575 Est. Letting: Rt 1 BMP 4.9 Rt 2 BMP: 0 Rt 1 EMP: 5.67 Rt 2 BMP: 0.61 TIP Amendment Pending? □ Project Desc.: Asphalt walk path and sidewalks with curb and gutter Project Phases: □ Environ. Document ■ Prel. Engr. □ Design □ Right-of-way □ Construction □ Other Work Zone: Routine Remarks: Additional BMPs [CR6446- 0.0 to .36, CR6500- 0.0 to .57, CR6575 0.0 to .72, CR6580- 0.0 to .17.] New projected add to the FFY 16-21 TIP in June 2015. 9.14.15- Corrected TAP Small Urban Funds ($563,904) and TAP Flex Funds ($187,969) in FY2017. PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $0 $0 Local Match $17,472 $128,128 $145,600 TAP-Flex $187,969 28 $187,969 TAP-Sm Urb $102,527 15 $102,527 TAP-Sm Urb $563,904 28 $563,904 Totals $119,999 $880,001 $1,000,000 18 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: TF00001 Farmington MPO Rec Num: 201 NMDOT Dist.: 5 County: San Juan Municipality: City of Farmington Fed ID: TF00001 Category: Transit Lead Agency: City of Farmington Length: 0 Miles RT1 Proj Red Apple Transit Capital/Operating Est. Proj. Cost: $1,289,587 RT2 Fr: New Project N/A To: New Project N/A Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: New Project Annual operating costs and capital purchases for bus and security cameras Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way □ Construction ■ Other Work Zone: Exempt Remarks: New projected add to the FFY 16-21 TIP in June 2015. PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $0 $0 $0 $0 Local Match $522,000 $500,000 $500,000 $500,000 $2,022,000 FTA 5307 (Sm Urb Oper) $500,000 23 $500,000 23 $500,000 23 $500,000 23 $2,000,000 FTA 5311 Capital $22,400 23 $22,400 FTA 5339 (MAP-21 Bus/Facil $65,600 23 $65,600 ) Totals $1,110,000 $1,000,000 $1,000,000 $1,000,000 $4,110,000 19 Thursday, October 01, 2015  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: TF00010 Farmington MPO Rec Num: 202 NMDOT Dist.: 5 County: San Juan Municipality: City of Farmington Fed ID: TF00010 Category: Transit Lead Agency: City of Farmington Length: 0 Miles RT1 Proj Red Apple Transit Bus Route Accessibility Est. Proj. Cost: $81,577 RT2 Fr: To: Est. Letting: Rt 1 BMP 0 Rt 2 BMP: 0 Rt 1 EMP: 0 Rt 2 BMP: 0 TIP Amendment Pending? □ Project Desc.: Bus shelters, bus pull outs, ADA ramps at multiple locations Project Phases: □ Environ. Document □ Prel. Engr. ■ Design □ Right-of-way ■ Construction ■ Other Work Zone: Routine Remarks: Multiple Location projected add to the FFY 16-21 TIP in June 2015. PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $0 $0 Local Match $579 $11,298 $11,878 TAP-Sm Urb $3,400 15 $3,400 TAP-Sm Urb $66,300 23 $66,300 Totals $3,979 $77,598 $81,578 20 Thursday, October 01, 2015  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item 5 Subject: Complete Streets Prepared by: Duane Wakan, MPO Planner Date: October 1, 2015 BACKGROUND or PREVIOUS WORK  Complete Streets is a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Complete Streets Advisory Group (CSAG) to design guidelines for the FMPO planning area.  The Advisory Group held its latest meeting on October 1 to prepare for the Open House held at Farmington Public Library that evening.  An updated draft with comments from CSAG members will be forwarded to the TC for a work-session to be publicly noticed. CURRENT WORK  A date for the TC work session meeting will need to be determined by the members for our public notice requirements.  Staff will hold an open house meeting in Aztec on October 29, 2015 at the Microtel co-hosted by the Economic Development Board in Aztec.  SJ College students are working on graphic art to be included in the document. ANTICIPATED WORK  Finalize the draft document in November 2015.  Seek recommended approval by the Technical Committee in December 2015.  Seek approval by the Policy Committee in January 2016.  Provide final presentations to interested groups throughout the region. ATTACHMENTS  The draft Complete Streets Design Guidelines document is available on the MPO website. http://www.fmtn.org/DocumentCenter/View/5102 INFORMATION ITEM  TC comments welcomed on work session date and time. 21  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item 7 Subject: Information Items Prepared by: Fran Fillerup, MPO Associate Planner Date: October 1, 2015 INFORMATION ITEMS a. Upcoming Training: T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project. November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at 505-827-5237 for registration information. Training will be two and a half days. b. NM Legislature's Transportation Infrastructure Revenue Subcommittee: Monday, October 5 at the Legislature in Santa Fe. Local entity representatives and MPO staff presented funding roads, complete streets, business growth, changing demographics, and other transportation infrastructure issues. c. Visum Training & AMPO Conference. Staff will be attending a two-day training session on our travel demand modeling software (Visum) in Santa Fe October 6-7, as well as the Association of MPOs transportation conference in Las Vegas NV October 19-24th. d. Other. 22  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION JOINT TECHNICAL COMMITTEE & NMDOT MEETING September 22, 2015 Technical Members Present: Bill Watson, City of Aztec Teresa Brevik, City of Bloomfield Cindy Lopez, City of Farmington David Sypher, City of Farmington Dave Keck, San Juan County Technical Members Absent: None Staff Present: Duane Wakan, MPO Planner Fran Fillerup, MPO Associate Planner June Markle, MPO Administrative Aide Staff Absent: Mary Holton, MPO Officer Others Present: Habib Abi-Khalil, NMDOT District 5 Edward Cordova, Wilson & Company Bryan Danielson, NMDOT Brian Degani, Planning Liaison, NMDOT Larry Hathaway, San Juan County Kathy Lamb, City of Aztec Conrad Ley, Wilson & Company Lawrence Lopez, North Region Design, NMDOT Javier Martinez, NMDOT, District 5 Andrew Montoya, City of Farmington Richard Pena, North Region Design, NMDOT David Quintana, NMDOT District 5 1. CALL TO ORDER Mr. Sypher called the meeting to order at 10:06 a.m. 2. APPROVE THE MINUTES FROM THE AUGUST 13, 2015 TECHNICAL COMMITTEE MEETING Mr. Keck moved to approve the minutes from the August 13, 2015 Technical Committee meeting. Ms. Brevik seconded the motion. The motion was passed unanimously. 23 3. 2040 METROPOLITAN TRANSPORTATION PLAN Subject: 2040 Metropolitan Transportation Plan Prepared by: Fran Fillerup, MPO Associate Planner Date: September 14, 2015 BACKGROUND OR PREVIOUS WORK  The MPO has prepared an update to its Metropolitan Transportation Plan (MTP). Chapters have been presented beginning in early 2015. CURRENT WORK  The 30-day public comment period ran from August 12 through September 10, with 5 public open houses held the week of August 24th throughout the MPO. Public comments are attached.  Review comments made throughout the process have been considered and incorporated and a new layout of the MTP completed.  Following the review of comments, staff has expanded upon the Implementation Plan, Chapter 14. This is provided separately as an attachment for review.  Seek recommended approval of the 2040 MTP. If forwarded by the Technical Committee, the 2040 MTP will be presented for final decision by the Policy Committee on September 24. 2040 MTP  For the latest version of the MTP, please refer to the MPO website, farmingtonmpo.org, select Metropolitan Transportation Plan at left, and scroll down to find chapters of the 2040 MTP. ACTION ITEM  Conduct a public hearing and consider a recommendation for the 2040 Metropolitan Transportation Plan. DISCUSSION: Mr. Fillerup reported that the 30-day public comment period for the draft 2040 Metropolitan Transportation Plan (MTP) ran from August 12 through September 10, 2015. Five public open houses were held the week of August 24 at various locations throughout the MPO and the public comments received are found on Pages 2-4 of the Agenda. Mr. Fillerup also stated that the entire 2040 MTP draft, as well as the individual chapters, is on the MPO website. Mr. Fillerup said that, based on public comment and a review of the other chapters, significant revisions and additions had been made to Chapter 14, the Implementation Plan chapter. 24 The Tier One bike/ped projects have been listed at totaling $13,000,000, but this number has been updated to $20,000,000. This will be updated in the financial chapter and will affect the Tier Three project listing. The acknowledgments and table of contents have not been included yet. Appendices will mostly be online because of the volume of public comment and the reports that were developed as a result of the public outreach process. Mr. Fillerup added that the chapter on performance measures is ongoing and continues to receive guidance from FHWA. This chapter will be amended in the future as more information is forthcoming from NMDOT and FHWA. Mr. Sypher asked if the Technical Committee was being asked to recommend approval of the 2040 MTP with the knowledge that changes are pending. Mr. Fillerup replied that this was correct. At the next MPO Quarterly in December, time will be dedicated to the discussion of performance measures with NMDOT. FHWA, however, has not yet provided the performance measures they will require. Other MPO’s are adopting their MTP with performance measures pending, as well. Mr. Sypher opened the public hearing. There were no public comments provided so Mr. Sypher closed the public hearing. Mr. Sypher said that he would have liked to see the words “balanced approach” prefaced with the word “demand”. Because an approach had not been balanced or emphasized in previous years, he thought the direction went to the other end of the spectrum to try to balance those things (i.e., pedestrian safety and bike paths). He thought it was important to not turn away from the automobile since that remained the major mode of transportation. Mr. Sypher added that he thought the different approaches should be balanced according to demand especially with the limited funds. Mr. Sypher did express his appreciation of the work put into developing the MTP and for the consideration of the comments provided. Ms. Brevik also voiced her appreciation of the work effort. ACTION: Ms. Brevik moved to recommend approval of the 2040 Metropolitan Transportation Plan. Mr. Watson seconded the motion. The motion was approved unanimously. 4. FARMINGTON REGIONAL ITS ARCHITECTURE UPDATE Subject: Farmington Regional ITS Architecture Update Prepared by: Fran Fillerup, MPO Planner Date: September 14, 2015 25  BACKGROUND OR PREVIOUS WORK  Beginning in November 2014, the ITS Bureau of NMDOT sponsored an update the ITS Architecture for the Farmington MPO area. The process convened departments of local government agencies and other stakeholders and was led by ConSysTec, an ITS Architecture program developer and consulting firm.  The ITS Architecture is represented as lists of stakeholders, descriptions of services, equipment and operations, and the relationships of various ITS elements. These may be current and future ITS elements for improved transportation safety and efficiency.  Recommended approval of the ITS Architecture Update was tabled by the Technical Committee on August 13, 2015 to allow more time for review. CURRENT WORK  ConSysTec and NMDOT supplied a final version of the Farmington Regional ITS Architecture Update in July. The document is posted to the Farmington MPO website, farmingtonmpo.org, under MPO Documents. An excerpt is included in this agenda for reference (the entire document is 125 pages).  Staff will present on the final version of the document. ACTION ITEM  Review the final version of the Farmington Regional ITS Architecture Update and consider recommending approval. DISCUSSION: Mr. Fillerup reported that the ITS Architecture Update developed by NMDOT and the consultant, ConSysTec, was first presented to the Technical Committee in August. At that time, the Committee had asked for additional time to review the document. The architecture coordinates and brings together all the functions, services, and operations that employ connected technologies throughout the MPO and the local communities. ConSysTec worked with representatives from each entity to get a list of stakeholders and projects and to develop a method for amending and updating the document in the future. The document is available for use in planning projects and identifying which parts of the system and how the system can relate to a specific project. Mr. Fillerup presented a PowerPoint on excerpts from the plan that shows a list of stakeholders and their responsibilities and functions. The plan helps to bring together what is currently being done and what is foreseen for the future. Mr. Sypher asked if by management responsibilities it was inferred that the MPO also had maintenance responsibilities for infrastructure items. Mr. Wakan responded that the MPO would manage the database. After looking further at the document it was determined that infrastructure management and/or maintenance was outside of the scope of this document. 26 ACTION: Mr. Keck moved to recommend approval of the Farmington Regional ITS Architecture Update. Ms. Lopez seconded the motion. The motion was approved unanimously. 5. COMPLETE STREETS Subject: Complete Streets Prepared by: Duane Wakan, MPO Planner Date: September 14, 2015 + BACKGROUND or PREVIOUS WORK  Complete Streets is a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Complete Streets Advisory Group (CSAG) to design guidelines for the FMPO planning area.  The Advisory Group held its latest meeting on September 3 and reviewed the draft Complete Streets Design Guidelines document.  A final Draft will be presented to the CSAG on October 1, as well as an open house in the evening of October 1 at the Farmington City Library from 5-7pm CURRENT WORK  Staff and Advisory Group members are reviewing and editing the draft chapters for the design guidelines document.  Staff will provide the final draft for public review on the 1st of October INFORMATION ITEM  The draft Design Guidelines document is presented for review only. DISCUSSION: Mr. Wakan presented an update on the draft Complete Streets design guidelines document. The Complete Streets Advisory Group met on September 3 to review, discuss, and provide their edits to the design guidelines. The Advisory Group plans to meet again on October 1 to seek consensus, finalize the design guidelines, and recommend their approval to the Technical Committee. Additionally, an open house is planned for October 1 from 5:30 to 7:30 p.m. at the Farmington Public Library. Mr. Wakan provided an overview of the Complete Streets Design Guidelines document: Preface This explains the desire and need for Complete Streets in the region. 27 Executive Summary The Summary pulls the entire document together. It recommends that adequate rights-of-way be appropriated in the planning stages of a project. There is a desire to see innovation from public works engineers and planning staffs when retrofitting projects which will showcase how Complete Streets can work. There is also a recommendation to form a design review committee who would help ensure that projects align with Complete Streets. Additionally, in the future, local leaders, staff, and politicians would be asked to acknowledge the design guidelines manual as regional in nature and recognize the public input gathered to set the guidelines. The design guidelines have six sections that directly address the Advisory Group’s six core values: Public Health The regional public health sector has provided a very active and unique voice. They desire active living amenities, address health indicators, and advocate for infrastructure changes that will assist in abating health care costs. The document also discusses the concept of health in all policies and health impact assessments (HIA). The first HIA in the region has been done for a safety project along the Bisti Highway. Safety The safety section addresses safety for pedestrians, bikes, and motorists. This document puts the attention on how a pedestrian might cross an intersection or how a bike travels along the roadway. Crash data and thermal hot spot mapping highlight the local areas of concern and complete streets has been acknowledged by FHWA and NMDOT as a means to improve safety for all. Also noted in this section is the difference between design speed versus posted speed and how the design speed of a corridor (i.e.: US 64) may not match the posted speed. There is also the need for some road diets in the region and how to scale back to provide safer walking, biking, and transit opportunities. Aesthetics This section focuses on the aesthetics of the region and to consider the use of landscape architecture. This is important when design storm water management and in the types of plantings best suited to the region. Economics Every project should be meaningful to the region’s economic strategy. National and regional research data has shown that tax incentives no longer the only attraction for a new business. They want to invest in a community where there is a high quality of life, pleasing aesthetics, and amenities that keep their employees active. Connectivity This section speaks to the need to have roads that connect. History has shown a movement away from traditional grid system and more to cul-de-sacs. How connectivity is addressed in the region will add to improved safety, efficiency of the 28 road network, and resiliency. Many communities that are well connected on grids are able to better adapt has their economy has changed. Complete street also focuses on multi-modal transportation and try to capture some of what millennials want in a community and where they chose to live. The millennials look for the community they want to live in and then look for a job. This thinking is completely different than in prior generations. Connectivity is also important as, over the next 5-10 years, the baby boomer generation, one of the largest in U.S. history, begin to lose mobility and their ability to drive which will make walkability a priority. Communities must begin to plan for these future needs now and consider how to consolidate necessary services. Designing for All Modes This section emphasizes the need to design for all modes. State data shows a decline in 19 year olds and under who are getting driver licenses. Many millennials also do not choose to drive which may be due to debt or simply work preferences and preferring to live in urban areas where owning a vehicle is not necessary. The MPO area may present a different trend, but if the community wants to attract professionals and new business to the region, they need to look to the future and what we can be. Intersection Design Complete Streets designs are not complete without addressing intersections. There are several large intersections in the county and the design guidelines look at ways to make them more pedestrian/bike friendly; consider using a traffic signal to improve safety, restrict left-hand turns, consider constructing protected intersections (cyclists), or using roundabouts. It is understood that our region may not be ready for all these innovations currently, but the design guidelines are intended to reflect where the community would like to be in the future. Coordinating Land Use & Transportation This section highlights the need for all land use and transportation planners to work together. This coordination is important to ensure that, as an example, a senior center is placed in a walkable and senior-friendly area and not built next to a six-lane roadway and far from needed amenities. Applying the Design Guidelines The Advisory Group sought to develop a document that was easy to understand and flexible for the region to use. The Group identified five road typologies and five land use context areas that were defined simply enough for a lay person to understand. Minimum standards for the land use context areas and road typologies were developed realizing that one size would not fit all. These minimum standards were preliminarily approved by both the Technical and Policy Committees earlier this year. Traffic Calming Tools & Bike/Ped Toolkit Mr. Wakan shared illustrations of traffic calming tools that could be applied to address roadway issues and concerns. Mr. Wakan stated that the presentation today was to provide the Technical Committee an opportunity to review the final draft document with recommended approval to be sought at the October meeting. 29 The Technical Committee discussed the Complete Street Design Guidelines document and the following summarizes the comments/concerns/recommendations: - Facility capacity needs to be addressed; document focuses safety and economic development; - Restricted left-hand turns can cut into capacity; - Cannot swing too far toward ped/bike; - Consider items referenced in the Highway Capacity Manual; - Include developers in the discussion; - Developers have been included in the discussions. They are supportive of master planning and having city outline the facilities (trails, roadways). The transportation network used to compliment the zoning maps and, over time, only zoning is taken into consideration; waiting for developments to happen before the roadways are built; land use planners need to have discussions with the developers; - A lot of recent development and sub-dividing has been in the rural areas where there are large lots and no sewer. Requiring sidewalks, gutters, and curbs can be expensive in these areas. The design guidelines were structured to allow flexibility for the different land use areas and there are separate options for a rural setting vs. an urban setting. Sidewalks, gutters, and curbs are not part of the minimum standards recommended in a rural setting. - Developers and optimizing profits are the drivers for the movement away from a planned city to a more “random” city; have the right questions been asked of the right people; - Trying to structure a plan using national trends when this region is very unique; - Technical Committee needs to have a dedicated meeting to discuss the Complete Streets Design Guidelines and to provide their input and concerns; - Ensure public involvement opportunities are provided; public involvement should not necessarily drive the design; - Road diets are not needed everywhere. Recent pavement changes to NM 516 heading east to Aztec that widened the roadway and allowed for two bike lanes to be added at no cost because the facility existed; - Technical Committee can bring forward the technical inadequacies that could then be addressed to make the design guidelines doable; - The Design Guidelines are just that – guidelines – and they are not mandatory; - Need this final review and vetting process to be slowed down so that the final document is strong, supported by all, and will be implemented; - Actual guidelines were well vetted over the past three years, but this final draft document is new and needs further review by the Technical Committee; need to allow sufficient time for all members to review; need to work to compliment Advisory Group’s values and goals; - Consider additional input by the Technical Committee on the actual text of the design guidelines document especially in safety, multi-modal, and intersections, and consider a possible new section on capacity; - Workshop for the Technical Committee scheduled for October 15; provide them with proposed edits from the Advisory Group after their October 1 meeting; an updated version of the draft document will be provided for review by Friday. ACTION: The report was received. 30 6. INFORMATION ITEMS Subject: Information Items Prepared by: Duane Wakan, MPO Planner Date: September 14, 2015 INFORMATION ITEMS a. MPO Quarterly. MPO Staff attended the MPO Quarterly on September 15 and 16 in Santa Fe. b. Upcoming Training: T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project. November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at 505-827-5237 for registration information. Training will be two and a half days. c. NM Legislature's Transportation Infrastructure Revenue Subcommittee: Monday, October 5 at the Legislature in Santa Fe, to hear more from local governments wrestling with funding roads, complete streets, business growth, changing demographics, and other transportation infrastructure issues. d. Other. DISCUSSION: The MPO Quarterly was held in Santa Fe on September 15 and 16. Some of the topics of discussion were: project management oversight of the FFY 2014/2019 TIP; obligations of state-wide projects; work by NMDOT on traffic count links and updating their current system to a GIS format using a linear referencing system (LRS); new ARFs for the FFY 2016-2021 TIP need to be submitted to the state by October 15 (MPO will meet with Mr. Keck on some language changes for the SRTS project in Kirtland)and ARF language needs to match language shown in the TIP/STIP. A T/LPA semi-annual training is scheduled for November 3-5 in Albuquerque. Project managers and private sector consultants working on entity projects are also recommended to attend this training. The NM Legislature’s Transportation Infrastructure Revenue Subcommittee has asked the MPO to gather comments from their local governments on any issues concerning funding roads, complete streets, business growth, changing demographics, and other transportation infrastructure concerns. Mr. Wakan said the MPO would coordinate and consolidate any comments received. A copy of the e-mail was initially sent to the mayors and city managers and will be copied to the Technical and Policy Committee members. 31 7. JOINT MEETING DISCUSSION ITEMS & ADDITIONAL REPORTS FROM NMDOT The attendees introduced themselves. NMDOT staff and the representatives from Wilson & Company were welcomed. The group’s discussion is summarized below: 1. Need a NMDOT organizational chart. FMPO would like one for District 5 engineering and maintenance. Mr. Lawrence Lopez said he would provide one for the Northwest Design Center and noted that Bradley Fisher would be the new contact dedicated to local projects. Javier Martinez is the new District 5 Maintenance Engineer. 2. City of Aztec: (Kathy Lamb) expressed some concerns over issues they are experiencing with the East Arterial IB project. Sub-contractor approval process has been confusing. Mr. Abi-Khalil said that NMDOT would no longer be approving sub-contractors since the City of Aztec has hired Wilson & Company to be the construction managers. The local governments should be managing their own contracts and NMDOT is for oversight only. Ms. Lamb said, however, that both the NMDOT checklist for sub-contractors and the 1086 require NMDOT signatures. The City of Aztec was advised (by Wilson & Company and Robert Garcia of NMDOT) during the pre-construction meeting not to proceed without the required NMDOT signatures. Mr. Cordova with Wilson & Company said he would follow-up with Mr. Garcia on this issue. Mr. Watson stated that the City of Aztec is capable of administering and managing the project, but they need to ensure all their sub-contractors are approved by NMDOT. Mr. Quintana stated that as long as the sub-contractor is on the approved list, the City of Aztec can sign as the “state” and NMDOT acts as FHWA. There was also discussion of new forms being requested in the middle of an ongoing project. The City of Aztec said they have completed eight 1086 forms already and a new one will be coming out. Mr. Abi-Khalil said that once one has been completed, that is all that is necessary. Mr. Watson said the audit division of NMDOT is requiring a new 1086 each time it has been revised. Mr. Abi-Khalil said this is a misunderstanding and a new 1086 was not needed and that the new 1086 applies only to new sub- contractors not for an existing sub-contractor. It was reiterated that local agencies that are running their own projects have control over the sub-contractors as long as they are approved and the entire required checklist is completed. It was recommended that this be discussed in the cradle to grave training. Mr. Quintana recommended that everyone attend the upcoming T/LPA training on daily tracking in October in Farmington because there is no information that will be presented. 32 Mr. Degani encouraged the entities to ensure that progress or activity on a project continues to be shown. Even if the entity bills for $1.00, the project will stay off the inactive list and funding will not be lost. FHWA has a constant review processes and they are looking to ensure that progress is continuing. 3. Consider holding another cradle to grave training in Farmington. There are two trainings scheduled each year and they have been moved to Albuquerque and Las Cruces. Mr. Quintana said he could request that the training again be held in Farmington. 4. Pinon Hills right-of-way: Deputy Secretary Lujan visited with the City of Farmington and helped get some things moving. Communications have been difficult in order to finalize an affidavit regarding purchase of one of the rights-of-way. Once final approval of the affidavit is received, the City of Farmington will seek FHWA approval of a process to get the right-of way approved. Mr. Quintana said he would follow-up with Ron Model (?) with NMDOT. 5. Travel conditions on NE 575, 511, and 173. Mr. Keck said a field trip is being planned to look at the concerns on these roadways. 6. Driveway access permits creating economic development issues and project delays. FMPO would like Mr. Martinez to give a presentation to the local engineers and planners to address this process. Mr. Sypher said that of the two particular permits discussed at the last joint meeting, one permit has been issued and the other pending permit involves Joe Kozimor’s Four Seasons subdivision. Mr. Martinez explained that the subdivision does not front US 64 and there is a small strip of private property that Mr. Kozimor does not own. Mr. Martinez cannot issue an access permit to a development that does not front a state roadway and an easement from the private property owner whose property does front US 64 is required before an access permit is issued allowing access to the rest of the development. 7. Mr. Quintana provided a District 5 engineering update: The bridge project for NM 574 is 60% designed. NMDOT anticipates this will be conducted as an accelerated bridge construction project. This means that NM 574 would be closed for up to four weeks. As construction approaches, NMDOT will hold public meetings to explain the project and the anticipated detour. Mr. Quintana said the project should let in August next year with construction anticipated to begin in October. The flashing signals for the intersection on NM 371 and N36 should let in November. This project will also include some dividers and more striping to increase safety. The US 64 project did receive about $5,800,000 in state funding. Mr. Quintana said this extra funding would likely not accelerate the current schedule, but could accelerate the next phase although there is a lot of right-of-way to acquire for the next two phases. 33 There is a training class scheduled for October 29 that will cover the importance of daily documentation for any local project. Mr. Quintana encouraged planning staff and inspectors of federally funding projects to plan on attending. Mr. Quintana reminded the Technical Committee members that if TAP project funding estimate changes by 20% or more, a TIP amendment will be necessary. This information should be provided to the MPO before October 15 so the amendment can be processed and submitted to NMDOT by the October 19 deadline. Caldon Seeding is no longer on the approved sub-contractors list through December 15. They will be able to request reinstatement to the sub-contractors list after December 15. 8. FMPO Committee meeting calendar for 2016. The FMPO committees hope to develop a meeting calendar for 2016 that allows for more consistent in-person attendance by NMDOT representatives. Mr. Quintana stated that Thursdays often conflict with other required NMDOT meetings which makes it difficult for District 5 to attend. He asked if another day of the week could be considered. Many of the Technical Committee members had conflicts with a Tuesday meeting day, but Wednesdays might work. Mr. Wakan will send out an e-mail asking for Technical Committee member input on the day and week of the month that would work best for them. Mr. Abi-Khalil said that District 5 might also be able to make some accommodations that would help with scheduling. 9. Mr. Degani provided a written Planning Bureau report for the members (see below). He summarized that report for the members: Tribal/Local Planning Agencies (T/LPAs) Per NMDOT Project Oversight Department (POD), 3 important deadlines for T/LPA projects: 1) October 15 for Agreement Request Forms for all projects approved in Baseline STIP, allowing NMDOT to draft agreements and provide entities sufficient time for required commission approval and signature process. 2) March 15 for signed (by entities) agreements to be returned to NMDOT. Design agreements will be executed and funds obligated. Construction agreements will be held for execution pending PSE (9-day letter requirements). 3) June 15th is the obligation deadline. In most cases this would be when the 9-day letter. Mr. Degani encouraged all to add these dates to their calendars. If T/LPA projects are included in the TIP/STIP, T/LPAs can submit Agreement Request Forms (ARFs) for FFY16 funding and must submit it prior to the October 15 deadline. The 2016-2021 Baseline STIP was sent out to FMPO staff on 9/11/15. Local Agencies should work with the T/LPA coordinator, Lawrence Lopez at the North Regional Design Center to obtain and process ARFs. When reviewing the TIP/STIP and the T/LPA needs to amend their project scope, termini, or budget, you need to pursue it immediately, prior to requesting the agreement. For non- infrastructure awards (plans, Safe Routes to School Coordinators, Recreational Trails Program 34 maintenance projects), GTG will work with the T/LPAs on their agreements and will contact them directly. FHWA and FTA updated the publication “The Transportation Planning Process Briefing Book.” The updated book includes an enhanced section on performance-based planning, regional transportation planning organizations, transportation equity, and public transportation operators. The PDF can be downloaded at http://www.fhwa.dot.gov/planning/publications/briefing_book/. It is an excellent resource for all of us in the field of transportation planning! Upcoming Meetings/Trainings  2015 NM American Planning Association (APA) & American Society of Civil Engineers (ASCE) Statewide Conference will be held September 23-25, 2015 in Las Cruces, NM. The theme of the NM APA/ASCEs Building Alliances for Livable New Mexico. More information can be found at http://www.apa-nm.org.  VISUM 14 Two-Day Travel Demand Modeling Training - The VISUM 14 Two-Day Travel Demand Model training is scheduled for 10/6-10/7 for FMPO, SFMPO, LCMPO and NMDOT Travel Demand Modeling Staff.  T/LPA Semi-Annual Training: Federal and State Inception to Completion for a Successful Project – November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at (505) 827-5273 for registration information.  “Let’s Talk Performance: Telling the Performance Store” webinar by FHWA – 9/22 12pm- 1:30 pm MST. During this webinar, presenters will showcase examples of current performance reporting efforts to inform the public on how their agencies are using tax dollars to improve the transportation system. To attend this free webinar, visit the event registration page.  The 7th Annual Intelligent Transportation Systems (ITS) 2015 Annual Meeting is October 29 at the Embassy Suites in Albuquerque showcasing technical session presentations, local speakers and Philip Tarnoff, National Keynote Speaker and Advanced Transportation Technology Director, University of Maryland. Mr. Degani is hosting a two-day VISUM travel demand modeling training on October 6 & 7 for MPO staff. VISUM is important because the federal government and USDOT are using more travel demand modeling especially for the borders with Canada and Mexico. Mr. Degani said that, in the future, the state plans to use the travel demand model to track the traffic flows from the borders and stay on top of planning. The Annual ITS meeting is scheduled for October 29. It was noted that this conference conflicts with an infrastructure seminar that is being held at the same time. Ms. Brevik commented that many who have already made plans to attend the infrastructure seminar would be interested in the ITS conference, but cannot do both. Mr. Degani said that the final item for the 2040 MTP is to have it posted to the website. The final document should be sent to Mr. Degani who will be acting on behalf of the Governor and will forward all the MTPs to FHWA. 35 Mr. Wakan asked about the 9-day letters for Phase I and II of the 20th Street sidewalk projects. Mr. Sypher replied that the City of Farmington was waiting for the signed contracts from the Northwest Design Center. Mr. Quintana said these would probably not be sent until the end of October. This also applies to the Southside River Road River Trail project and the intersection project at Scott and San Juan Boulevard. He added that all the District 5 LPA projects that were expected to go in 2015 were authorized in 2015 except for the one in Bloomfield that was moved to 2016. WILSON & COMPANY PRESENTATION Conrad Ley and Edward Cordova with Wilson & Company gave a presentation on the US 64 project. Mr. Ley said he was meeting with some of the property owners this week and thought it was a good time to also present to the MPO. The next phase of US 64 from milepost 60 to 58 was awarded to Mountain States. A pre-construction meeting will be held in October and they plan to only do work outside of the roadway this winter. Actual road construction will begin in March with completion expected next fall. Wilson & Company are currently working on designing the next phase from milepost 58 to 56 which will be basically the same as the previous phase. The intersection of CR 5500 and US 64 will be signalized as before and a majority of the driveways will be put back in the same place as before. This will be further discussed with Mr. Keck. There were two frontage roads in the 30% design back in 2005-2006. These have now been taken out as a cost savings and should make things easier for right-of-way requirements and acquisition. The right-of-way acquisition group is going to try and acquire the needed rights-of-way in six months. Mr. Ley and Mr. Cordova will be in the area today and tomorrow if everyone has any questions or want to discuss or look at the project. Mr. Keck mentioned the drainage issue in front of Sunray and Wilson & Company is working to address this issue. Mr. Bryan Danielson with NMDOT added that as development gets underway on this section, the next phase from milepost 54 to 56 will begin with just a few months lag time. This will complete the US 64 project. 8. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Mr. Watson recommended that for the next joint meeting, put NMDOT at the top of the agenda or keep the agenda light to allow more time for discussion and interaction with NMDOT before discussing the local issues. Mr. Wakan agreed, but added that it was also important for NMDOT to hear what the MPO and local entities are working on and involved with. There was no additional business from the Chairman, Members and Staff. 36 9. BUSINESS FROM THE FLOOR There was no business from the Floor. 10. ADJOURNMENT Mr. Sypher adjourned the meeting at 1:00 p.m. ___________________________ ___________________________ David Sypher, Chair June Markle, Administrative Aide 37