MPO Technical Committee

MPO POLICY COMMITTEE AGENDA January 26, 2017 10:00 a.m. Commission Chambers Aztec City Hall 201 West Chaco Street Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING January 26, 2017 1:30 PM This meeting will be held in Commission Chambers at Aztec City Hall, 201 West Chaco Street, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the Policy Committee section of the December 8, 1 2016 Special Joint Policy/Technical Committee meeting. 3. Review the draft changes to and consider approval of Amendment #1 to the Committee Bylaws & Operating Procedures. 8 Presented by: Duane Wakan 4. Reports from NMDOT a. District 5 (Paul Brasher) b. Planning Division (Brian Degani) 5. Update on Red Apple Transit ridership Presented by: Derrick Garcia 24 6. Complete Streets Funding 27 Presented by: Duane Wakan 7. Committee Member Discussion Item(s) No items were received from Committee Members 8. Information Items a. GIS Intern b. Other 37 Presented by: Derrick Garcia Business from Chairman, Members, and Staff 9. Business from the Floor 10. Adjournment 11. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION SPECIAL JOINT POLICY COMMITTEE MEETING December 8, 2016 Policy Members Present: Sherri Sipe, City of Aztec Curtis Lynch, City of Bloomfield Nate Duckett, City of Farmington Stephen Lopez (Alternate), NMDOT District 5 Larry Hathaway (Alternate), San Juan County Policy Members Absent: Linda Rodgers, City of Farmington Paul Brasher, NMDOT District 5 Jimmy Voita, San Juan County Staff Present: Mary Holton, MPO Officer Duane Wakan, MPO Planner Derrick Garcia, MPO Associate Planner June Markle, MPO Administrative Aide Staff Absent: None Others Present: Terri Kennedy, Citizen Bill Watson, City of Aztec Josh Ray, City of Aztec Steven Saavedra, City of Aztec Jason Thomas, City of Bloomfield Julie Baird, City of Farmington Cindy Lopez, City of Farmington David Sypher, City of Farmington Brad Fisher, NMDOT Northern Design Center Robin Elkin, Planning Liaison, NMDOT Andrew Montoya, Red Apple Transit Fran Fillerup, San Juan County Nick Porell, San Juan County 1. CALL TO ORDER Councilor Duckett called the meeting to order at 2:40 pm 2. APPROVE THE MINUTES FROM THE NOVEMBER 17, 2016 POLICY COMMITTEE MEETING Mr. Hathaway moved to approve the minutes from the November 17, 2016 Policy Committee meeting. Ms. Sipe seconded the motion. The motion was approved unanimously. 1 3. FFY2016-2021 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENT #4 Subject: FFY2016-2021 TIP Amendment #4 Prepared by: Duane Wakan, MPO Planner Date: December 1, 2016 BACKGROUND  On October 31, 2016 the Farmington MPO advertised Amendment #4 to the FFY2016-2021 Transportation Improvement Program (TIP).  The amendment involves several projects in the TIP as described in the attached notice.  The Technical Committee recommended approval of TIP Amendment #4 on November 9, 2016.  The Policy Committee deferred their vote on TIP Amendment #4 on November 17, 2016.  A Special Joint Policy/Technical Committee meeting was scheduled for December 8, 2016.  The Technical Committee will again be considering recommending approval of TIP Amendment #4 during their portion of the Special Joint meeting on December 8, 2016. AMENDED TIP PROJECTS  US 64 Phase V - (CN F100112) – At the request of NMDOT, increase FY 2017 funds by adding $833,356 in NHPP funds bringing the new project total to $15,900,000.  20th Street Phase III – At the request of the City of Farmington, adds a new project to the TIP, $867,300 in local funds in 2018 to engineer and construct pedestrian facilities.  Foothills Drive Enhancements Phase III – At the request of the City of Farmington, adds a new project to the TIP, $1,291,400 in local funds in 2018 to engineer and construct pedestrian facilities.  Glade Run Recreation Area Trails – At the request of the San Juan County, adds a new project to the TIP, $700,000 local funds in 2018 & 2019 to engineer and construct recreational trail systems.  Pinon Hills Boulevard Phase I (F100100) - At the request of the City of Farmington, amends the project by programming all funding sources ($4M in local match) in FY2019.  Pinon Hills Boulevard Phase II (F100101) At the request of the City of Farmington, amends the project by programming $2M Local Funds in FY2020 while also programming $16M in future federal funds in FY2021 in addition to $2M in local match funds in FY2021.  East Arterial Route Phase II (F100091) At the request of the City of Aztec, amends the project scope to now include ROW acquisition, construction from end of Phase 1B to NM 173, landfill waste removal, retaining walls, construct detached multi-use trail, add 2.5” asphalt overlay at NM 173 south for approx. .5 miles (Phase 1A), BLM wildlife and ROW fence, cattle-guard on NM 173E, 2  striping and signage on Phase 1A, 1B and Phase 2, construction management and testing services. Utilities, including water, sewer, and electric along the length of the entire project. Increase State Severance Tax funds to $3,819,750 and eliminate $1,000,000 in local non-match in FY2017.  Anesi Trail – At the request of the City of Farmington, adds a new project to the TIP in the amount of $1,070,000 to build a bridge and trail development.  Kirtland Schools Walk Path – At the request of the San Juan County, shortens the project termini from 2.84 Miles to 1.57 Miles, shuffles construction and PE funds, but without changes to the overall project cost totals. ACTION ITEM  It is recommended that the Policy Committee consider approval of Amendment #4 to the FFY2016-2021 Transportation Improvement Program (TIP) and the Self Certification for Amendment #4. DISCUSSION: Mr. Wakan stated that this Special Policy Committee meeting was called to re-consider Amendment #4 to the FFY2016-2021 TIP. A decision on this Amendment was deferred at the November 17, 2016 and this special meeting was called to complete the approval process. US 64 Phase V - (CN F100112) At the request of NMDOT, increase FFY2017 funds by adding $833,356 in NHPP funds bringing the new project total to $15,900,000. Councilor Duckett asked how many more phases were planned for this project. Mr. Lopez said there was just one more phase. Councilor Duckett said he had heard that this project would widen US 64 through Shiprock. Mr. Lopez said that was a separate project. Councilor Duckett asked if there was a set budget for the US 64 project? Since this is a state project and was not identified or supported by the local entities does the $15,900,000 come out of funds that could be used for other regional projects? Mr. Lopez replied that this project was identified in the environmental document for the corridor. NMDOT management at the time committed to reconstructing the entire corridor in phases. Due to the complexity of the corridor, construction in two-mile segments was determined and that is how the STIP was programmed. Mr. Lopez added that the previous construction costs were monitored to program funds for the future segments. Councilor Duckett asked if the funding for the US 64 project was intermingled with funds that might be used for any other regional projects as designated by the TIP. Mr. Lopez said, “No”, it is a separate amount of money. Councilor Duckett asked if a board such as the FMPO Policy Committee were to decided that US 64 was not a regionally significant project and we voted not to approve the TIP, what impact might that have on the STIP. Mr. Lopez said that the US 64 project is in the current STIP for FY2017 and cannot be changed. Subsequent projects might be impacted with a letter from the local entity 3 governments. Councilor Duckett asked if the Phase VI money planned for US 64 could be used regionally for other projects. Mr. Lopez said this would have to be with approval by NMDOT management. Councilor Duckett asked if a letter from the MPO signed by all the parties could be submitted to NMDOT to request they reconsider their priority of US 64. Mr. Lopez said, “Yes”. Councilor Duckett said he wanted to better understand the TIP and STIP processes and how the US 64 project was determined to be significant even though it was not promoted here locally. He noted that from what he has read, this project was something NMDOT decided to pursue. Additionally, the project is hugely expensive and its impact for the region is debatable. Mr. Wakan reported that Phase V of the US 64 project is using HPP funds as well as STP-Flex funds. The STP-Flex funds can be used for off-system bridges and in other areas but could possibly be converted and used in other projects. There is also $5,000,000 in state severance tax funds programmed for US 64, but these can also be used elsewhere in the state. Additionally, there is $7,200,000 in NHPP funds programmed in 2018. These funds can only be used on national highways and cannot be diverted to local road projects. Mr. Wakan stated that for Phase VI of the US 64 project there are $14,600,000 in NHPP funds programmed. Mr. Wakan informed the group that they had just attended travel demand modeling training in Portland where they examined the impacts of phase V and VI widening of US 64 as scheduled, compared to a no build scenario of phase V and VI but with the completion of the Pinon Hills Bridge instead. Mr. Wakan showed a graphic of that analysis and explained that if the bridge was built, there was a greater reduction in traffic seen on NM 516 and US 64. He illustrated how the bridge alleviates congestion in the region and at a fraction of the cost of completing the widening of US 64. This trade-off should be considered and Mr. Wakan recommended having these discussions. Councilor Duckett asked if there were other universally accepted documentation methods and/or models that could be used to show the impact on traffic. Mr. Wakan replied that the MPO regularly looks at and takes traffic counts. He added that Wilson & Company projection for 2025 traffic volumes showed 45,000 average daily trips (ADT); by 2020 the ADT was to have been 23,000. This rising trend is not being seen and there is actually a decline in traffic volumes. Councilor Lynch said some of the decline might be due to the slowdown in the oilfield. Mr. Wakan noted irony that road diets have been proven to work with traffic volumes at or below 25,000 average daily trips (ADT). US 64 would be a candidate for a road diet in many communities across the country. Mr. Sypher restated the important of the MTP being the masterplan for the region. It ranks and prioritizes the regionally significant projects. Pinon Hills Boulevard is ranked as the number one priority and has been for several years. Mr. Sypher noted that about two years ago, David Quintana and Miguel Gabaldon formerly with District 5 recognized the significance of the Pinon Hills Bridge to the region in reducing congestion. That is why they funded $14,000,000 in the planning years for this project. Councilor Duckett said that as a City Councilor for the City of Farmington, NMDOT promised the funding for Pinon Hills Boulevard and asked the Council to approve a resolution committing public funds of $4M to $6M over the years of 2020 and 2021 with the input that they would be providing the additional funds for Phase II of the project. Councilor Duckett appreciated the recent work of city staff, the Technical Committee, and MPO staff in vetting this Amendment, but did not believe the process had been 4 legitimate. He noted that the three “C’s” referred to earlier are more realistically the three “D’s” of NMDOT – defer, deflect, and delay. Since 2014, when Councilor Duckett was elected to the Council, working with NMDOT and trying to get projects completed there has been no apparent partnership. Councilor Duckett made a public statement for the citizens of Farmington and said it was shameful to be held to a different level of accountability and transparency when spending public money. That same level and process of transparency and public comment opportunity must be followed at the state level especially when looking at the magnitude of money that is distributed. It is not. Enormous amounts of time and money has been spent on the Pinon Hills Boulevard project trying to get answers, trying to get approval letters, and trying to get the right-of- way issues settled all to have a shelf ready project for when funds might be available. Councilor Duckett added that he was very frustrated. He said he has learned a lot as a member of the MPO Policy Committee and has begun to understand their role and regional significance. Their importance is minimized when presented with requests by NMDOT in a manner that does not conform to the established process. Councilor Duckett said it was ridiculous to be spending $30,000,000 on four miles of highway that scientific evidence cannot show has any impact on transportation improvements for the region. He thought that sum of money could be better used in so many other ways to make a difference for the people who live in Northwest New Mexico. Councilor Duckett asked the rest of the Policy Committee if they were in agreement to draft a letter requesting that NMDOT focus their attention on significant local projects. The letter would hopefully open some eyes, redirect attention, and bring back some common sense and to encourage the MPO and NMDOT to work together to promote and support regional projects. The Policy Committee agreed that a letter to NMDOT asking them to redirect their efforts and look to funding to projects of regional significance. The letter will pass through the Technical Committee for approval prior to coming to the Policy Committee for signature. It was asked if this should be done as a resolution. It was recommended that if a resolution is preferred, that it should go through each of the entities councils/commissions for approval before being signed by the Policy Committee. Staff will prepare the document and research to see what would be required if a resolution is favored rather than a letter. 20th Street Phase III At the request of the City of Farmington, adds a new project to the TIP, $867,300 in local funds in FY2018 to engineer and construct pedestrian facilities. No federal funds are available to be programmed at this time. Foothills Drive Enhancements Phase III At the request of the City of Farmington, adds a new project to the TIP at a cost of $1,291,400 in local funds in FY2018 to engineer and construct pedestrian facilities and other enhancements. Glade Run Recreation Area Trails At the request of the San Juan County, adds a new project to the TIP totaling $700,000 in local funds in FY2018 and 2019 to engineer and construct recreational trail systems. Pinon Hills Boulevard Phase I (F100100) 5 NMDOT submitted a request through the MPO to remove Phase I from the TIP. The City of Farmington requested to amend the project by removing all federal funding sources in favor of programming $4,000,000 in local match funds in FY2018. Pinon Hills Boulevard Phase II (F100101) NMDOT submitted a request through the MPO to remove Phase II from the TIP. The City of Farmington requested to amend the project by adding $22,000,000 in local funds in FY2019 and leaving all other funding as is in the TIP (includes $250,000 in CMAQ-Flex funds in FY2017). East Arterial Route Phase II (F100091) The City of Aztec has requested some changes to the project scope to now include: right-of-way acquisition, construction from end of Phase 1B to NM 173, landfill waste removal, retaining walls, construct detached multi-use trail, add 2.5” asphalt overlay at NM 173 south for approximately .5 miles (Phase 1A), BLM wildlife and ROW fence, cattle-guard on NM 173E, striping and signage on Phase 1A, 1B and Phase 2, construction management and testing services. Utilities, including water, sewer, and electric along the length of the entire project. Increase State Severance Tax funds to $3,819,750 and eliminate the $1,000,000 in local non-match in FY2017. Anesi Trail At the request of the City of Farmington, adds a new project to the TIP in the amount of $1,070,000 in local funds in FY2019 to construct a bridge and trail development. Kirtland Schools Walk Path At the request of the San Juan County, shortens the project termini from 2.84 miles to 1.57 miles, shuffles construction and P&E funds, but there are no changes to the overall project cost totals. Mr. Wakan reported that the Technical Committee recommended approval of Amendment #4 to the FFY2016-2021 TIP. ACTION: Commissioner Sipe moved to approve Amendment #4 to the FFY2016-2021 Transportation Improvement Program (TIP) and the Self-Certification for Amendment #4 including the amendments presented during the Technical Committee meeting just completed. Councilor Lynch seconded the motion. The motion was passed unanimously. 4. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Commissioner Sipe asked why NMDOT meetings are not open to the public and did that conform with the Open Meetings Act. Mr. Lopez explained that how funding is obligated is outlined in the STIP and NMDOT management has determined that that is the notification to the public. Additionally, the STIP is approved each fiscal year by FHWA. Mr. Fillerup commented that the STIP is adopted in a public meeting of the State Transportation Commission so that is the public venue. 6 Commissioner Sipe thanked each of the entity staffs and the MPO for their efforts on the projects that were a part of this Amendment. Councilor Duckett also thanked the staffs for their work and communications over the past several weeks. He thanked the NMDOT representatives for their attendance and participation. Mr. Hathaway asked how Mr. Butch Mathews factored into the prioritization of the regional projects. Mr. Wakan said the MPO has never really worked with Mr. Mathews although he is invited to attend the MPO Committee meetings and is provided copies of the meeting minutes. Mr. Wakan said he hoped he was staying up to date on what is transpiring within the MPO and understanding the dialog taking place. There was no additional business from the Chairman, Members and Staff. 5. BUSINESS FROM THE FLOOR Mr. Fillerup said the question was posed earlier in the meeting on how the TIP adopted by the MPO locally relates to the STIP adopted by the State Transportation Commission. The STIP procedures require consistency and cooperation between the STIP and TIP. The development of MPO TIPs shall be compatible with the STIP development process (23 CFR 450.324a). The STIP will be developed in cooperation with MPOs and TIPs shall be developed in cooperation with NMDOT and public transportation operators…Each MPO’s TIP shall be incorporated into the STIP without change, directly or by reference. Mr. Fillerup reported that the State’s own procedures state that the TIP would be included without changed into the STIP. In other words, whatever is adopted by the Policy Committee would be reflected in the STIP. Councilor Duckett asked if any changes or adjustments had been to the TIP that did not match the STIP, since he understood that the STIP has already been defined, what would have been the outcome. Mr. Lopez replied that the Pinon Hills Boulevard project (F100101) was not fiscally constrained based on how the funding was presented. Mr. Elkin added that NMDOT makes their decision in coordination with FHWA and the process is all about fiscal constraint. Councilor Duckett commented that it was a difficult game to play with ever-changing rules. There was no additional business from the Floor 6. ADJOURNMENT Councilor Duckett adjourned the meeting at 3:15 p.m. __________________________ ___________________________ Councilor Duckett, Chair June Markle, Administrative Assistant 7  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item # 3 Subject: Committee Bylaws and Operating Procedures – Amendment #1 Prepared by: Duane Wakan, MPO Planner Date: January 16, 2017 BACKGROUND  The Committee Bylaws and Operating Procedures provide the guidance for the Policy and Technical committees, and is due for renewal. The new Bylaws will govern from October 1, 2015, through September 30, 2018.  The Bylaws are formally updated in conjunction with the Joint Powers Agreement every three years and can be amended as needed.  The current Bylaws were adopted on May 28, 2015.  The Technical Committee reviewed the proposed revisions for the sections on Technical Committee and Staff responsibilities on January 11, 2017 and recommended approval of Amendment #1. CURRENT WORK  The amendment is being proposed primarily to allow for Policy and Technical Committee members to add items to an agenda before it is finalized and distributed. ATTACHMENTS  The Bylaws document is attached with proposed changes redlined and existing procedural responsibilities highlighted. ANTICIPATED WORK  Seek approval of the Bylaws by the Policy Committee on January 26, 2017. ACTION ITEM  It is recommended that the Policy Committee approve Amendment #1 to the Committee Bylaws & Operating Procedures to the Policy Committee. 8  Farmington MPO Committee Bylaws and Operating Procedures Farmington Metropolitan Planning Organization Aztec * Bloomfield * Farmington * San Juan County Approved May 28, 2015 Proposed: Amended January 26, 2017 9  Farmington Metropolitan Planning Organization Committee Bylaws and Operating Procedures Purpose………………………………………………………………………………… ii POLICY COMMITTEE………………………………………………………………... 1 I. Authority………………………………………………………………………… 1 II. Membership……………………………………………………………………. 1 A. Voting Members………………………………………………………...... 1 B. Ex-Officio Members……………………………………………………… 2 C. Officers……………………………………………………………………. 2 D. Removal Procedure……………………………………………………… 2 E. Replacement Procedure………………………………………………… 3 III. Meetings………………………………………………………………………. 3 A. Regular Meetings………………………………………………………… 4 B. Special Meetings…………………………………………………………. 4 C. Emergency Meetings……………………………………………………. 4 D. Quorum……………………………………………………………………. 5 E. Voting Procedure………………………………………………………… 5 IV. Staff……………………………………………………………………………. 6 A. MPO Officer Designated………………………………………………… 6 B. MPO Staff Responsibilities……………………………………………… 6 TECHNICAL COMMITTEE………………………………………………………….. 7 I. Name……………………………………………………………………………. 7 II. Responsibilities………………………………………………………………... 7 III. Membership…………………………………………………………………… 7 A. Members………………………………………………………………….. 7 B. Alternate Member………………………………………………………… 8 C. Membership Appointment………………………………………………. 8 D. Officers……………………………………………………………………. 8 E. Removal Procedure……………………………………………………… 9 F. Replacement Procedure………………………………………………… 10 IV. Meetings………………………………………………………………………. 10 A. Quorum……………………………………………………………………. 10 B. Voting Procedure………………………………………………………… 11 AMENDMENT PROCESS AND RENEWAL……………………………………….. 12 I. Amending the Bylaws………………………………………………............... 12 II. Renewal of the Bylaws……………………………………………………….. 12 10  Farmington Metropolitan Planning Organization Committee Bylaws and Operating Procedures Purpose The Farmington Metropolitan Planning Organization (MPO) is established by a Joint Powers Agreement with the participating members of Aztec, Bloomfield, Farmington, and San Juan County and as designated by the Governor of the State of New Mexico, and contracts between the City of Farmington and New Mexico State Department of Transportation. The purpose of the MPO is to carry out the Metropolitan Transportation Planning Process as defined within the provisions of 23 CFR Section 450. The contracts and Joint Powers Agreement (JPA) establish a number of operational and procedural requirements for the MPO. The purpose of these Bylaws and Operating Procedures is to establish guidance on issues not formally covered in the JPA or contracts. The MPO Committee Bylaws and Operating Procedures were originally adopted by the Farmington MPO Policy Committee on January 15, 2004. This document was previously renewed by the Policy Committee on September 14, 2006, on September 17, 2009, and on September 20, 2012. For the next three-year period, the Committee Bylaws and Operating Procedures were approved for renewal by the Farmington MPO Policy Committee on May 28, 2015. The document will be in effect from October 1, 2015 through September 30, 2018. __________________________________ Commissioner Sherri Sipe, Policy Committee Chair __________________________________ David Sypher, Technical Committee Chair __________________________________ Mary L. Holton, AICP, MPO Officer 11  Policy Committee I. Authority The Policy Committee has authority granted under the current Joint Powers Agreement, applicable to contracts and State and Federal laws and regulations, including but not limited to 23 CFR Section 450. II. Membership A. Voting Members The Policy Committee is made up of six (6) voting members; five who are appointed by the governing bodies of the participating local governments and one designated by NMDOT. Either an elected official (preferable) or an appointed government official of the governing body may serve as a member or designated alternate. The governing body of each participating member is responsible for appointing an official to the Policy Committee as follows: One (1) from San Juan County; One (1) from the City of Aztec; One (1) from City of Bloomfield; and Two (2) from the City of Farmington. Alternates may be designated by the participating member’s governing body or NMDOT for their voting member; the alternates must also be either an elected official (preferable) or an appointed government official of the governing body, except for the NMDOT member. For members and alternates, the governing body and NMDOT shall submit a letter to the MPO Officer and to the MPO Planner designating the member and the alternate member. The member’s and the alternate’s designation shall remain in effect until they can no longer serve in that capacity. A new letter designating a new member or alternate will then need to be submitted by that entity. Each Policy Committee member or their designated alternate has one vote. If a Policy Committee member is absent for more than two (2) consecutive meetings in a calendar year, the Policy Committee may petition the absent member’s governing body for a new appointment. B. Ex-Officio Members The Policy Committee may establish ex-officio members from the Federal Highway Administration (FHWA), the New Mexico 12  Department of Transportation (NMDOT) or other appropriate agency. C. Officers The officers of the Policy Committee shall consist of a Chair, Vice Chair and a Secretary. 1. Because the city governments hold their municipal elections in March, the Policy Committee will hold their Annual Election of Officers during their September meeting. The Chair and Vice Chair shall be chosen from among the members of the Policy Committee. The duties of the Chair shall be to preside at all meetings of the Policy Committee. The Vice Chair shall be responsible for presiding at the meetings in the absence of the Chair. The Chair and Vice-Chair shall serve for a 12-month period. 2. The MPO Administrative Aide or designee shall be the Secretary and shall have the responsibility for maintaining accurate records of all Policy Committee meetings. The MPO Planner and Associate Planner shall prepare agendas and such other duties as may be designated from time to time by the MPO Policy Committee. 3. If the Chair or Vice Chair position becomes vacant, the remaining Policy Committee members shall elect a replacement officer at the next regularly scheduled meeting. 4. If neither the Chair nor Vice-Chair can attend a regular Policy Committee meeting, the remaining members will select among themselves a member to serve as Chair for that meeting. D. Removal Procedure 1. Attendance by members is required at all Policy Committee meetings. If a Policy Committee member fails to attend seventy-five (75) percent of the Policy Committee meetings in a twelve-month calendar period, his membership may be terminated. Committee attendance is recorded and archived by the MPO Administrative Aide. 2. Attendance requirements and removal procedures do not apply to Policy Committee alternates. Their attendance is only subject to filling in for their respective Policy Committee member. 13  3. The Chair shall speak with a Policy Committee member who is subject to removal through non-attendance to determine if that member will make a commitment to attend Policy Committee meetings. If the member cannot make the commitment, the Chair will send a recommendation to the corresponding City or County Manager that a new member from that entity be designated to serve on the Policy Committee. 4. In the event that it is the Policy Committee Chair that is subject to removal through non-attendance, the Vice Chair shall conduct the process as described above. If the Vice Chair is unable to participate, the remaining Policy Committee members shall choose someone amongst themselves to conduct this process. 5. In the event of a dispute concerning the abandonment or vacation of a Policy Committee member, the Policy Committee member affected may petition the MPO Policy Committee to be allowed an opportunity to show cause why he or she should not be removed from office. 6. The MPO Policy Committee may remove any Policy Committee member upon the grounds of malfeasance or nonfeasance of office through an affirmative vote of three (3) members. E. Replacement Procedure The designated appointing entities shall make any and all replacement appointments to the Policy Committee. All replacement appointments made shall be provided in writing to the MPO Officer and MPO Planner in a timely manner. III. Meetings All meetings held shall be in compliance with the New Mexico Open Meetings Act and the Open Meetings Resolution adopted annually by the Farmington MPO Policy Committee. Written notice of meetings (agendas) and supporting documentation shall be provided to the Policy Committee members on the following schedule: Regular Meetings – one (1) week notice Special Meetings – four (4) day notice Emergency Meetings – four (4) hours prior to the meeting Robert’s Rules of Order shall be followed, except that the Chair may make motions, participate in discussion and vote on any motion. 14 To afford Policy Committee members an opportunity to add items to the agenda, a draft agenda will be sent out approximately one week prior to the final agenda being distributed (approximately two weeks before the upcoming Policy Committee meeting). Committee members proposing additional agenda items will need to work with MPO Staff on the scope of the final report. Staff and the MPO Officer (or designee) will review and approve all final agendas before they are distributed to the Policy Committee. A. Regular Meetings 1. Regular Meetings shall be held at least six (6) times per year as adopted by an annual resolution which establishes the meeting times, dates, and locations for the Policy Committee. The Committee Meeting Schedule will be determined for the upcoming calendar year by the Policy Committee at its last meeting of the previous calendar year by resolution. Locations for the Policy Committee meetings will be held on a rotating basis among the entities. Any item of business may be acted on at these meetings. 2. Each year at the September Policy Committee meeting, the Policy Committee shall hold the Annual Election of Officers in addition to any other business. B. Special Meetings Special Meetings shall be held as needed. Special Meetings may be scheduled by the Chair or a majority of the members of the Policy Committee. Special meetings may be held when unexpected deadlines come up that require action by the MPO. C. Emergency Meetings Emergency Meetings shall be held only when time constraints prohibit consideration of an issue at a Special Meeting or when postponement of any action would have adverse financial or other consequences for the Farmington MPO. Concurrence of a majority of the members of the Policy Committee is necessary to hold an Emergency Meeting. D. Quorum 15  A quorum of the Policy Committee is defined in the Joint Powers Agreement as consisting of a majority of the voting members. No action shall be taken without a quorum of the Policy Committee in attendance at that meeting. Any action taken by the Policy Committee shall require a majority vote of all members of the Policy Committee. E. Voting Procedure 1. The method of taking a vote is by voice vote (“yeas or nays”). 2. The responsibility of announcing the vote rests upon the Chair who has the right to have the vote taken again, by a “show of hands”, by “raising the right hand”, by ballot, by roll call, or by rising and having the vote counted, if necessary. 3. Telephonic vote shall be allowed when the quorum is not present at any Policy Committee meeting. Telephonic vote shall be enacted to approve actions and to hear reports. Telephonic vote shall only be allowed when the conference call device being used allows each member participating by phone to be identified when speaking and allows all participants, whether on the telephone or at the meeting, to hear each other at the same time. Telephonic vote shall be enacted on the request of any Policy Committee Member when he/she cannot attend the meeting due to reasons beyond his/her control. The members who cannot attend the meeting in person shall inform MPO staff of their need to participate by telephone. Telephonic vote shall not conflict with the codes and regulations of the entity that is represented by the Policy Committee Member. The telephonic action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). IV. Staff A. MPO Officer Designated The City of Farmington, as the administrative agent of the MPO, shall designate the MPO Officer. B. MPO Staff Responsibilities 16  The MPO Officer shall be the primary staff person for the Policy Committee, responsible for directing all operational functions of the MPO. The MPO Officer shall maintain liaison and act in advisory capacity to the Policy and Technical Committees. The MPO Officer shall provide staff assistance to the MPO Technical Committee as necessary. The MPO Officer shall be responsible for transmitting notice of all official actions taken by the MPO to its constituent members and to the New Mexico Department of Transportation. The MPO Planner and Associate Planner shall be responsible for making written quarterly reports on MPO activities to the Policy Committee and the New Mexico Department of Transportation and an annual report to the Federal Highway Administration. The MPO Planner and Associate Planner are responsible for preparing agendas and staff reports in a timely fashion as described in the Bylaws for all committee meetings. To afford Policy and Technical Committee members an opportunity to add items to the agenda, a draft agenda will be sent out approximately one week prior to the final agenda being distributed (approximately two weeks before the upcoming Policy or Technical Committee meeting). Committee members proposing additional agenda items will need to work with MPO Staff on the scope of the final report. Staff and the MPO Officer (or designee) will review and approve all final agendas before they are distributed to the Policy or Technical Committee. The MPO Administrative Aide is responsible for agenda distribution, recording meeting minutes, recording committee attendance, and collecting signatures for resolutions and minutes from the Chairpersons of each Committee. Technical Committee I. Name The committee acting as technical advisors to the Policy Committee shall be named the Technical Committee of the Farmington Metropolitan Planning Organization (MPO). 17 II. Responsibilities As noted in the Joint Powers Agreement, the Technical Committee is established by the Farmington Metropolitan Planning Organization and shall be responsible for providing technical review of all transportation plans within the urban area and input to the MPO Policy Committee on issues directed to it by its membership and the Policy Committee. MPO staff shall advise and recommend actions from the Technical Committee. Other responsibilities shall include those as may be designated from time to time by the MPO Policy Committee. III. Membership Membership in the Technical Committee shall be governed by the Policy Committee of the Farmington Metropolitan Planning Organization. A. Members Voting Members of the Technical Committee shall include: one (1) representative appointed by the City of Aztec; one (1) representative appointed by the City of Bloomfield; one (1) representative appointed by San Juan County; two (2) representatives designated by the City of Farmington; one (1) representative designated by NMDOT; and, one (1) representative of Red Apple Transit. Members of the Technical Committee are selected by their governing body, NMDOT, or Red Apple Transit. The entity shall submit a letter to the MPO Officer and to the MPO Planner designating the member and the member’s designation will remain in effect until the member can no longer serve in that capacity. A new letter designating a new member will then need to be submitted by the appropriate entity. The MPO Officer may be designated as an ex-officio member of the Technical Committee by the Policy Committee. B. Alternate Member Each representative from an agency may appoint an alternate to the Technical Committee to serve when the appointed member cannot attend. The agency shall submit a letter to the MPO Officer and to the MPO Planner designating the alternate. The alternate’s designation shall remain in effect until the alternative can no longer serve in that capacity. A new letter designating a new alternate will then need to be submitted by that entity. The designated alternate 18  shall have all of the voting privileges of the regular member when attending a meeting in the place of the regular member. C. Membership Appointment The MPO Policy Committee may appoint new voting or ex-officio members to the Technical Committee as it deems necessary. D. Officers The officers of the Technical Committee shall consist of a Chair, Vice Chair and a Secretary. 1. The Chair and Vice Chair shall be chosen annually from among the voting members of the Technical Committee at its first meeting of the calendar year. 2. The succeeding Chairman shall officiate at the first meeting of the calendar year and shall serve for twelve (12) months. 3. The Chair shall preside at the meetings, call the meetings, and may choose to present a progress report covering the Technical Committee’s recommendations to the Policy Committee. 4. The Vice Chair shall preside at meetings in the absence of the Chair. If neither the Chair nor Vice-Chair can attend a regular Technical Committee meeting, the remaining members will select among themselves a member to serve as Chair for that meeting. 5. If the Chair or Vice Chair resigns, the remaining Technical Committee members shall elect a replacement officer at the next regularly scheduled meeting. 6. The MPO Administrative Aide or designee shall be the Secretary and shall have the responsibility for maintaining accurate records of all Technical Committee meetings. The MPO Planner and Associate Planner shall prepare agendas and such other duties as may be designated from time to time by the Technical Committee with consent from the MPO Policy Committee. E. Removal Procedure 1. Attendance is required at all Technical Committee meetings. If a Technical Committee member fails to attend seventy-five (75) percent of the Technical Committee meetings in a twelve-month 19  calendar period, or fails to attend fifty (50) percent of the Technical Committee meetings in person in a twelve-month calendar period, his or her membership may be terminated. Committee attendance is recorded and archived by the MPO Administrative Aide. 2. Attendance requirements and removal procedures do not apply to Technical Committee alternates. Their attendance is only subject to filling in for their respective Technical Committee member. 3. The Chair of the Technical Committee shall speak with a Technical Committee member who is subject to removal through non-attendance to determine if that member will make a commitment to attend Technical Committee meetings. If the member cannot make the commitment, the Chair will send a recommendation to the corresponding City Manager, County CEO, or appropriate manager with NMDOT or Red Apple Transit, that a new member from that entity be designated to serve on the Technical Committee. 4. In the event that the Technical Committee member subject to removal through non-attendance is the Chair, the Vice Chair shall conduct the process described above. If the Vice Chair is unable to participate, another Technical Committee member shall be chosen to conduct the process. 5. In the event of a dispute concerning the proposed removal of a Technical Committee member, the affected Technical Committee member may petition the MPO Policy Committee to be allowed an opportunity to show cause why he/she should not be removed from office. 6. The MPO Policy Committee may remove any Technical Committee member by the affirmative vote of three (3) members upon the grounds of malfeasance or nonfeasance of office. F. Replacement Procedure The designated appointing entities shall make any and all replacement appointments to the Technical Committee. All replacement appointments made shall be provided in writing to the MPO Officer and MPO Planner in a timely manner. 20 IV. Meetings All meetings held shall be in compliance with the New Mexico Open Meetings Act and the Open Meetings Resolution adopted annually by the Farmington MPO Technical Committee. The Technical Committee shall meet on a monthly basis, as adopted by an annual resolution which establishes the meeting times, dates, and locations for the Technical Committee. The Chair or the MPO Officer may call for meetings from time to time as needed. Written notice of meetings (agendas) and supporting documentation shall be provided to the Technical Committee members on the following schedule: Regular Meetings – one (1) week notice Special Meetings – four (4) day notice To afford Technical Committee members an opportunity to add items to the agenda, a draft agenda will be sent out approximately one week prior to the final agenda being distributed (approximately two weeks before the upcoming Technical Committee meeting). Committee members proposing additional agenda items will need to work with MPO Staff on the scope of the final report. Staff and the MPO Officer (or designee) will review and approve all final agendas before they are distributed to the Technical Committee. Special Meetings shall be held as needed. Special Meetings may be scheduled by the Chair or a majority of the members of the Technical Committee. Special meetings may be held when unexpected deadlines come up that require action by the MPO. Robert’s Rules of Order shall be followed, except that the Chair may make motions, participate in discussion and vote on any motion. A. Quorum A quorum of the Technical Committee shall consist of a majority of the voting members. No action shall be taken without a quorum of the Technical Committee in attendance at that meeting. Any action taken by the Technical Committee shall require a majority vote of all members of the Technical Committee. 21  B. Voting Procedure 1. The method of taking a vote is by voice vote (“yeas or nays”). 2. Responsibility for announcing the vote rests upon the Chair who has the right to have the vote taken again, by a “show of hands”, by “raising the right hand”, by rising, by ballot, by roll call, or by rising and having the vote counted, if necessary. 3. Telephonic vote shall be allowed when the quorum is not present at any Technical Committee meeting. Telephonic vote shall be enacted to approve actions and to hear reports. Telephonic vote shall only be allowed when the conference call device being used allows each member participating by phone to be identified when speaking and allows all participants, whether on the telephone or at the meeting, to hear each other at the same time. Telephonic vote shall be enacted on the request of any Technical Committee Member when he/she cannot attend the meeting due to reasons beyond his/her control. The members who cannot attend the meeting in person shall inform MPO staff of their need to participate by telephone. Telephonic vote shall not conflict with the codes and regulations of the entity that is represented by the Technical Committee Member. The telephonic action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). Amendment Process & Renewal I. Amending the Bylaws If the Bylaws require an amendment, the formal procedures are described as follows: 1. MPO staff will bring the proposed amendment to the attention of the Technical Committee. 2. After reviewing the amendment, staff will recommend that the Technical Committee recommend approval of the amendment to the Policy Committee. 3. The Policy Committee will be asked to review the amendment and approve the change to the Bylaws document. 22 II. Renewal of the Bylaws The Committee Bylaws and Operating Procedures document will guide MPO committee meetings for a three year period. The document will be formally reviewed in conjunction with the MPO Joint Powers Agreement near the end of the three year period to make necessary changes and updates. The renewal of the Bylaws, approved by the Policy Committee on May 28, 2015 (proposed), will be in effect from October 1, 2015 until September 30, 2018. In the months prior to renewal, the MPO will review the document with the Technical and Policy Committees. A 30-day public comment period will be opened prior to approval by the Policy Committee. The Bylaws document will be made available on the MPO website (www.farmingtonmpo.org) and at the MPO Office (100 W. Broadway, Farmington). 23  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Red Apple Transit Update Prepared by: Derrick Garcia, MPO Associate Planner Date: January 17, 2017 BACKGROUND or PREVIOUS WORK  Staff will need to collect transit data on an ongoing basis to comply with MAP-21 performance measurement requirements.  Ride Right was awarded their contract with the requirement to collect boarding and alightment data using on-board technology.  These new ridership collection methods have been in place since March 2015 using bus-based tablets.  Staff secured nineteen months of ridership data (March 2015 – September 2016) totaling in over 180,000 rows of tabular data requiring manual resolution.  The Technical Committee received this report on January 11, 2017. CURRENT WORK  Boarding and alightment figures are in the process of being summarized by both route and stops.  Overlapping bus stops are being aggregated for the purpose of GIS analysis and mapping.  Additional analytics are being conducted on transfer rates, bus passes, boarding rates, and discount fare boarding rates. ANTICIPATED WORK  On-going efforts to improve the monthly reporting procedures for tablet-based data.  Work with Ride-Right on data collection improvements and methodologies to streamline analytics and reporting.  Staff will analyze gaps in the transit system, the walkable catchment areas of each transit stop as well as demographic mapping for the Title VI Plan.  End of the year analysis will be conducted and reported on following end of calendar year 2016. BACKUP MATERIALS  Mapping updates will be provided at the meeting. INFORMATION ITEM  This is an information report requesting feedback from Technical Committee members. 24 Rank (Non-Transfer Annual Annual Annual Transfer Non-Transfer Annual Annual Pass Percent Pass Annual Discount Percent Boardings at Stops Boardings) Stop Description Alightments Boardings Transfers rate(estimated) Boardings Boardings Boardings Boardings Discount 1 Orchard Plaza Orchard Plaza 22,722 24,927 9,777 48.59% 15,150 4,803 19.27% 6,743 44.51% 2 State Office 101 W. Animas State Office 19,118 22,321 7,672 34.37% 14,649 3,007 13.47% 6,864 46.85% 3 Smiths Y12/P7/P17 6,505 6,533 1,612 24.68% 4,921 1,382 21.15% 2,622 53.29% 4 San Juan College Library R6/P12 6,669 5,231 366 6.99% 4,865 1,891 36.15% 2,561 52.64% 5 Walmart West Y21/Y17/G3/K13 5,121 4,995 561 14.63% 4,433 1,158 23.18% 2,183 49.25% 6 Walmart East (Auto Cntr) B9/A16 3,633 2,757 105 3.80% 2,653 748 27.14% 1,226 46.21% 7 Totah-Health G5 2,161 2,336 21 0.89% 2,315 2 0.07% 444 19.18% 8 Animas Valley Mall B5/A2 2,672 2,214 15 0.68% 2,199 452 20.43% 1,119 50.90% 9 Library Farmington Ave R2/Y10 1,664 2,084 35 1.67% 2,049 497 23.86% 1,286 62.76% 10 Northgate Village Apts Y18/Y20 1,653 1,955 8 0.43% 1,947 198 10.15% 1,281 65.81% 11 K-Mart B12/Y8 1,592 2,010 141 7.04% 1,868 311 15.49% 1,091 58.38% 12 Safeway East B10 811 1,623 13 0.82% 1,609 388 23.90% 806 50.08% 13 Berg Park B18/G18/R15 1,602 2,068 587 28.41% 1,480 215 10.42% 759 51.24% 14 Safeway West G2 1,477 1,453 16 1.09% 1,437 0 0.01% 836 58.20% 15 Presbyterian Medical Services G4 1,332 1,429 28 1.94% 1,401 1 0.05% 568 40.51% 16 Bonnie Dallas Senior Center P2/P21 1,035 1,350 21 2.42% 1,329 488 36.16% 733 55.11% 17 Mesa Mobile Home Park (Troy King Rd) K12 474 1,262 0 0.00% 1,262 217 17.17% 555 43.94% 18 Apple Ridge Apts Y4/Y28 1,149 1,197 9 1.27% 1,189 503 42.04% 486 40.86% 19 Sycamore Center G9 297 1,178 4 0.34% 1,174 0 0.00% 770 65.59% 20 Murray Ave & Butler Ave G8 1,203 1,148 8 0.66% 1,141 0 0.01% 532 46.62% 21 28th & Dustin P8/P16 1,090 1,083 8 1.01% 1,075 272 25.07% 685 63.69% 22 Motel 6 G16 540 1,065 4 0.36% 1,061 0 0.00% 582 54.88% 23 CBOC CBOC 1,348 1,059 4 0.42% 1,054 141 13.37% 565 53.62% 24 Western Express A10 499 971 1 0.16% 969 198 20.36% 468 48.27% 25 N Butler Ave & Hopi St (Birthright) P20/P3 980 951 12 2.02% 939 356 37.48% 510 54.31% 26 SJRMC Hospital G6 662 716 2 0.26% 714 0 0.00% 349 48.89% 27 English Rd & Office Max B6/A3 1,406 716 5 0.71% 711 126 17.65% 293 41.24% 28 4190 US 64 (7-2-11) K7 426 675 3 0.47% 672 129 19.08% 308 45.86% 29 Westland Park & La Palma Y19 387 628 2 0.33% 627 57 9.05% 396 63.21% 30 Bloomfield Library (Cultural Center) BL8 488 578 3 0.55% 575 43 7.44% 328 57.03% 31 Walgreens E Main B4 1,193 573 4 0.77% 569 168 29.30% 270 47.50% 32 Wildflower & Yarrow R11/BL2/BL16 102 562 0 0.00% 562 50 8.93% 253 45.04% 33 Lowes/AT&T B7 1,484 563 6 1.12% 556 128 22.67% 289 51.87% 34 MVD B3 1,662 548 3 0.58% 544 103 18.80% 284 52.20% 35 Yarrow Trail R12 349 526 4 0.84% 522 64 12.24% 337 72.91% 36 Westside Plaza A12 196 488 0 0.00% 488 93 19.15% 231 47.22% 37 Soc Security Center P10/P14 498 487 2 0.48% 485 95 19.46% 294 60.55% 38 Eaton Village Apartments R9 630 424 3 0.75% 421 88 20.72% 270 64.26% 39 Blakes Bloomfield BL9 321 417 1 0.30% 416 89 21.33% 243 58.42% 40 Ladera Village P9/P15 467 416 1 0.53% 415 179 42.94% 199 47.95% 41 SJC Health Science Center P13 222 395 5 2.70% 390 208 52.72% 162 41.59% 42 San Juan Center for Independence B14/G19 600 368 15 4.12% 352 65 17.70% 165 46.77% 43 Circle S on Bloomfield Hwy G13 471 344 1 0.37% 342 0 0.00% 186 54.43% 44 City Hall Y15/Y23 524 340 6 2.54% 335 116 34.14% 159 47.36% 45 Blanco Apts. BL10 196 333 0 0.00% 333 45 13.64% 241 72.16% 46 2617 E 20th St (Southwest Plaza) Y6 383 333 19 7.18% 314 69 20.68% 179 56.94% 47 Aztec Family Center A8 692 312 1 0.34% 311 126 40.49% 145 46.65% 48 Magistrate Court On Apache Y22/Y16 856 315 6 2.37% 309 75 23.90% 163 52.76% 49 Sanya's/Camina Placer G11 267 308 4 1.23% 304 0 0.00% 183 60.08% 50 San Juan Apartments R7 457 303 4 1.25% 299 27 8.98% 207 69.34% 51 Brookside Park Y13/Y25 109 286 3 0.95% 284 19 6.62% 227 80.18% 52 Road 5085 (Giant) BL12 84 267 0 0.00% 267 61 22.75% 130 48.82% 53 Aztec Municipal Court A7 131 260 1 0.35% 259 80 30.66% 138 53.17% 54 Road 6337 (LDS Church) K9 233 254 0 0.00% 254 52 20.40% 121 47.51% 55 Boys & Girls Club Y3/Y29 492 244 7 3.06% 237 17 6.99% 186 78.67% 56 Ute & Dustin Ave P5/P19 221 234 2 0.85% 232 11 4.58% 200 85.87% 57 Walgreens Y26 217 281 52 22.80% 229 51 18.20% 105 46.13% 58 Dinos (Crouch Mesa) BL15 120 210 0 0.00% 210 52 24.62% 140 66.37% 59 SSRR & Dekalb R14 165 212 3 1.49% 209 47 22.32% 127 60.73% 60 Hasting/San Juan Plaza B11/Y7 315 212 5 2.38% 207 44 20.54% 111 53.66% 61 Courthouse/Ruth Ln BL11 147 190 1 0.66% 189 30 15.61% 115 60.87% 62 4208 US 64 (Central Center) K5 291 191 3 1.65% 188 15 7.59% 136 72.15% 63 Road 6299 K10 62 184 0 0.00% 184 15 7.90% 61 33.33% 64 Road 6255 K11 67 184 1 0.34% 183 24 13.06% 110 60.00% 25 Rank (Non-Transfer Annual Annual Annual Transfer Non-Transfer Annual Annual Pass Percent Pass Annual Discount Percent Boardings at Stops Boardings) Stop Description Alightments Boardings Transfers rate(estimated) Boardings Boardings Boardings Boardings Discount 65 Southside River Rd & Dekalb Ave R13 262 183 1 0.69% 181 33 17.99% 99 54.36% 66 E Main St /N Wall St B15 637 181 3 1.75% 177 35 19.23% 101 56.94% 67 N Butler Ave & E Ute St (Mesa Shopping Center) P4 97 179 3 2.52% 177 79 44.01% 92 51.79% 68 4191 US 64 (Navajo Transit Point) K8 58 183 8 4.14% 176 68 37.24% 41 23.38% 69 20th St Post Office Y5/R8 428 153 3 1.65% 150 30 19.42% 87 57.56% 70 1901 Q Aztec Blvd A13 179 148 0 0.00% 148 44 29.49% 93 63.25% 71 Camino Entrada G10 214 145 1 0.87% 144 0 0.00% 54 37.72% 72 816 NM 516 (Farmers Market) A15/A5 362 144 1 0.88% 143 23 15.79% 87 61.06% 73 N Dustin & 18th St (Brookside Park) P6/P18 196 145 6 4.89% 139 28 19.65% 97 70.00% 74 McGee Park BL5 179 138 0 0.00% 138 12 8.72% 92 66.51% 75 Road 3071 A14 37 136 0 0.00% 136 11 7.91% 112 82.33% 76 Aquatic Center Y2/Y30 351 144 11 7.76% 133 6 3.95% 100 74.88% 77 30th & Farmington Ave R3 84 133 1 0.47% 133 42 31.75% 56 42.38% 78 N Browning Parkway (MOC) R10 200 127 1 1.00% 126 28 21.89% 74 58.79% 79 Aztec Urgent Care A9 74 123 0 0.00% 123 27 21.65% 52 42.78% 80 Farmington Museum B2 344 120 1 0.53% 119 21 17.89% 73 60.85% 81 Eva Ln (Ambulance Station) BL7 171 104 0 0.00% 104 10 9.76% 76 73.17% 82 Hampton Inn G17 44 95 0 0.00% 95 0 0.00% 54 56.95% 83 Red Cross G14 90 94 1 0.67% 93 0 0.00% 59 62.84% 84 30th & College R4 246 92 0 0.00% 92 25 26.90% 31 33.79% 85 Navajo St & Auburn Ave Y14/Y24 231 91 2 2.83% 89 24 26.39% 52 58.16% 86 20th & Knudsen Y11/Y27 103 87 4 1.75% 82 18 16.66% 44 53.57% 87 Olive Garden B8 72 75 0 0.00% 75 3 4.20% 17 22.69% 88 Detention Center BL3 124 75 0 0.00% 75 11 15.25% 54 72.03% 89 Samons Y9 42 69 4 7.95% 65 14 20.00% 35 54.37% 90 Road 6200 K4 57 59 0 0.00% 59 24 40.86% 29 49.46% 91 SJC South Hutton Campus G12 116 58 0 0.00% 58 0 0.00% 37 64.13% 92 SJC Quality Center P11 194 55 1 1.54% 54 14 25.29% 32 58.14% 93 Road 350 BL14 28 54 0 0.00% 54 1 2.35% 44 81.18% 94 Pinon St & Orchard Ave G7 510 52 2 3.61% 51 0 0.00% 20 38.75% 95 Broadway/Orchard B17 628 46 6 13.70% 40 8 17.81% 18 46.03% 96 Comfort Inn G15 476 37 0 0.00% 37 0 0.00% 6 16.95% 97 San Juan College West K6 44 32 0 0.00% 32 0 0.00% 20 62.75% 98 4300 W Main St (7-2-11 Troy King Rd) K3 267 31 0 0.00% 31 5 16.33% 20 65.31% 99 Road 3275 (Fire Department) A6 131 23 1 8.33% 21 8 33.33% 10 47.06% 100 Dollar General/Road 5377 BL6/BL13 39 20 0 0.00% 20 4 22.58% 13 67.74% 101 F C Regional Airport CALL 73 16 0 0.00% 16 2 11.54% 4 26.92% 102 BLM/PV High CALL 33 18 2 10.34% 16 6 34.48% 7 42.31% 103 Arbys/Sullivan & Main R16 74 18 2 10.34% 16 6 34.48% 7 42.31% 104 Road 5777 BL4 16 12 0 0.00% 12 1 5.26% 9 78.95% 105 Main St & Drinen Ln A4 43 9 0 0.00% 9 2 21.43% 4 50.00% 106 504 N Main Ave A11 75 2 0 0.00% 2 0 0.00% 2 100.00% 107 Misc Stops Misc 1,791 582 146 0.00% 436 119 20.43% 234 40.21% Total 114,361 114,361 21,418 18.73% 92,943 20,680 18.08% 46,563 50.10% 26  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: National Complete Streets Grant Prepared by: Duane Wakan, MPO Planner Date: January 17, 2017 GRANT PROGRAM  Smart Growth America has a technical assistance grant program via the U.S. Environmental Protection Agency Office of Sustainable Communities, which helps facilitate local solutions to local development challenges.  The tools and trainings help: use land strategically, maximize existing resources, and invest public funds in ways that catalyze quality private development. They have worked with 70 communities across the country  Complete Streets Consortium Series- is a new workshop series for three units of government within the same state. The three applicants join together to form a consortium, with each unit of government receiving their own workshop that builds on the other workshop in the series.  Workshops articulate the relationship between land-use and transportation, different modes of travel, multimodal integration, and Complete Streets implementation.  Staff would consider some benefit from complete street implementation strategies and best practices. Because we have developed regional design guidelines and policies it is felt we would not require any updates to our CS Plan.  Eligibility is open to subdivisions of local government, Indian tribe, or regional governments. They do not need to be geographically adjacent but must make a case they are committed, coordinated and justify assistance. A workshop must take place within the jurisdiction of each applying entity.  Smart Growth America expects to select one consortium of three applicants to receive free technical assistance in this application cycle. APPLICATION PROCESS  The deadline for the new Complete Streets Consortium Series in Thursday February 2, 2017 at 5:00 PM EDT.  Applications must be uploaded to the Smart Growth America web page application portal or via e-mail by the same deadline.  MRCOG and Santa Fe MPO asked if the FMPO would join forces to create a consortium to pursue this grant which would require the signature from the Policy Committee Chairman.  The application process is also open to all entity members in the State of NM and is attached to this staff report. ACTION ITEM  Staff had insufficient time to gain a recommendation from the TC.  It is recommended that the Policy Committee support the consortium of State MPOs or encourage a local consortium within the FMPO. 27  Application for Smart Growth America Technical Assistance Complete Streets Consortium Series Year Six of Seven (2016-2017) This technical assistance program is funded under a grant to Smart Growth America from the U.S. Environmental Protection Agency's Office of Sustainable Communities’ Building Blocks for Sustainable Communities Program 28  Application for Smart Growth America Technical Assistance Summary Smart Growth America, through a grant from the U.S. Environmental Protection Agency's Office of Sustainable Communities, is offering free technical assistance to help local leaders and residents make their communities more livable, sustainable, and vibrant. Any unit or subdivision of local, tribal or regional government is eligible to apply. The deadline for applications is Thursday, February 2, 2017 at 5:00 p.m. EDT. Only applications for our new Complete Streets Consortium Series will be accepted during this application period. Applications must be uploaded to the Smart Growth America web page application portal at https://www.smartgrowthamerica.org/cs-consortium or emailed to assistance@smartgrowthamerica.org by this time. Paper submissions and late submissions will not be accepted. For pre-application assistance and inquiries, please email assistance@smartgrowthamerica.org. Building Blocks for Sustainable Communities Program Smart Growth America’s free technical assistance is funded under a grant from the EPA’s Office of Sustainable Communities’ Building Blocks for Sustainable Communities Program. The Building Blocks for Sustainable Communities Program funds quick, targeted assistance to communities that face common development programs. Purpose of the technical assistance Smart Growth America’s technical assistance program, now in its sixth year, helps facilitate local solutions to local development challenges so that participating communities are able to grow in ways that benefit residents and businesses while protecting the environment and preserving a sense of place. The assistance provides the tools and training needed to help local leaders make their communities more livable, sustainable, and vibrant. As a national leader in the field, Smart Growth America possesses extensive experience working with communities to help them use land strategically, maximize existing resources, and invest public funds in ways that catalyze quality private development. Smart Growth America has already worked with more than 70 communities through this program alone. Smart Growth America | Page 2 29  Application for Smart Growth America Technical Assistance Complete Streets Consortium Series The Complete Streets Consortium Series is a new workshop series for three units of government within the same state. The three applicants join together to form a consortium, with each unit of government receiving their own workshop that builds on the other workshops in the series. The workshops will focus on the relationships between land use and transportation, different modes of travel, multimodal integration, and Complete Streets implementation within the local and regional contexts of the area. This is a unique opportunity for the applicants within the same state to form a mutual support network and also enhance relationships between state and local stakeholders. A core group of eight to ten representatives (this group can include a combination of staff, managers, stakeholders, and community leaders) from each applicant will travel to all of the workshops, seeing how each different applicant is planning on implementing Complete Streets policies and how they can help and or learn from the process. Eligibility for this technical assistance Any unit or subdivision of local government, Indian tribe, or regional government is eligible to apply for the Complete Streets Consortium Series. These three applicants do not need to be geographically adjacent, but must make the case that their commitment and cooperation justify the assistance. Each workshop must take place within the jurisdiction of each applying entity. Post-workshop reporting Applicants that receive this technical assistance will receive a next steps report with suggestions for follow-up actions. Applicants agree to submit three brief post- workshop progress reports – the first one month after receiving their post-workshop next steps report from Smart Growth America, the second six months after, and the third twelve months after. Selection process and criteria Smart Growth America expects to select one consortium of three applicants to receive free technical assistance in this application cycle. The primary selection criteria are: ● Interest in smart growth solutions (20% of score) – Each application should demonstrate interest in smart growth solutions and show that the Complete Streets Consortium Series is an appropriate way to address the applicant’s issues—that it helps them overcome barriers to implementing smart growth and sustainable community solutions. Smart Growth America | Page 3 30  Application for Smart Growth America Technical Assistance ● Need for technical assistance (20% of score) – Smart Growth America wants to work with communities that are interested in smart growth and/or sustainable communities development strategies but may need some additional help to define and move forward with local solutions. ● Involvement of key community leaders (20% of score) – Smart Growth America will consider the degree to which local government, business and community leaders demonstrate their commitment and capacity to implement the results of the technical assistance. ● Readiness to implement (20% of score) – Is the applicant ready to act based upon the tools supplied? Evidence that the applicant is ready for action will help Smart Growth America to determine which applicants will benefit most from technical assistance. ● Public Involvement Plan (20% of score) – Smart Growth America will consider the applicant’s capacity to carry out public engagement (particularly to low- income and disadvantaged populations within their communities) and the quality of the proposed engagement plan. We look for applications that address questions such as: How will the applicant get the word out? Is the workshop location accessible? Does the applicant have letters of support from relevant partners? Other factors that will affect the selection of applicants to receive technical assistance: ● Geographic diversity – Smart Growth America wants to work in a variety of states, regions, and communities, from North to South, East and West. We will look at how the communities we select contribute to the diversity of places we have served over the lifetime of this grant. ● Equity – Smart Growth America wants to increase our work with low-income and disadvantaged communities who are ready to address issues related to growth and development. ● Past receipt of assistance – Smart Growth America likes to leverage work done by others to create more powerful outcomes. Has the applicant received related technical assistance from the EPA or other federal agencies in the past? Is the applicant currently applying for technical assistance from the EPA or other federal agencies? For rural applicants, has the applicant participated in USDA Rural Development-supported programs such as Stronger Economies Together, Promise Zones, or Strikeforce? Be sure to put this in the application, including the name of the program as well as any outcomes you are experiencing. Final recipients will be notified via a phone call and will also be announced on our website. Smart Growth America | Page 4 31  Application for Smart Growth America Technical Assistance Application form This application form is for the new Complete Streets Consortium Series. The deadline for applications is Thursday, February 2, 2017 at 5:00 PM EDT. Applications must be uploaded to the Smart Growth America web page application portal at http://www.smartgrowthamerica.org/cs-consortium or emailed to assistance@smartgrowthamerica.org by this time. Paper submissions and late submissions will not be accepted. A complete application will include three filled out application forms, one from each applicant, as well as three letters of commitment signed by the chief executive of each applying entity. This letter should not only show the commitment of all three communities to the workshop, but should also make the case as to why the three applicants present the most compelling choice to receive the series. The letter of commitment must be uploaded with the application. Members of the Consortium: Member this application is for: Agency CEO or other individual authorized to enter into agreements: Contact person name, title, email, phone: Organization address, phone and website: Form of government (local, regional, tribal): Smart Growth America | Page 5 32  Application for Smart Growth America Technical Assistance What is the applicant’s need for technical assistance? How will Complete Streets Consortium Series help your jurisdiction overcome the barriers to implementing smart growth? What is the applicant’s interest in smart growth solutions? Smart Growth America | Page 6 33  Application for Smart Growth America Technical Assistance To what level are community leaders (elected, business, community) committed to pursuing complete streets? How do you propose to implement the smart growth solution(s) once assistance is received? Smart Growth America | Page 7 34  Application for Smart Growth America Technical Assistance Describe your plan for involving the public in the technical assistance. To what degree does your plan address equity issues? Specifically, how does your plan address disadvantaged communities? Have you received related technical assistance from the EPA, other federal agencies (including USDA Rural Yes No Development if you are a rural community), or their contractors or grantees in the past? Smart Growth America | Page 8 35  Application for Smart Growth America Technical Assistance If so, describe the assistance, including how the new assistance you are requesting of Smart Growth America would build upon or complement the past assistance. Are you applying for related technical assistance from the EPA, other federal agencies (including USDA Rural Yes No Development if you are a rural community), or their grantees or contractors? If so, describe the assistance, including how that assistance would complement the assistance you are requesting of Smart Growth America. Letter of Commitment To help us assess community support for smart growth solutions, Smart Growth America requires a letter of commitment signed by the mayor, county commission chair, or comparable elected leader. The letter should state the commitment of local elected leaders to implement any local initiatives that result from the smart growth technical assistance offered. Smart Growth America | Page 9 36  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item # 8 Subject: Information Items Prepared by: Derrick Garcia, MPO Associate Planner Date: January 16, 2017 INFORMATION ITEMS a. GIS Intern-- Todd Gabhart, the MPO’s GIS intern since last June completed his work at the MPO on December 15. b. NMDOT Planning Liaison-- Brian Degani has replaced Robin Elkin’s role as the MPO’s NMDOT Planning Liaison. c. Citizens Advisory Committee—Staff continues to recruit members of the community to serve on the CAC. Draft bylaws will be presented at the next meeting for review. d. Lincoln Davis Wakan-- Duane welcomed a new member to his family over the holidays. 37