MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA February 8, 2017 10:00 a.m. Commission Chambers Aztec City Hall 201 West Chaco Street Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING February 8, 2017 10:00 AM This meeting will be held in Commission Chambers at Aztec City Hall, 201 West Chaco Street, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Consider approving a revision to the minutes from the Technical Committee portion of the December 8, 2016 Special Joint Policy/Technical Committee meeting. 3. Approve the minutes from the January 11, 2017 Technical Committee 19 meeting. 4. TIP/STIP Amendment Direction/Requests from NMDOT 3-9 Invited: Rebecca Maes, Staff Manager/ST,3 5. TIP Project Updates from Technical Committee members 10 Presented by: Derrick Garcia 6. Committee Member Discussion Item(s) 11 MPO Bike/Ped Plan Update – Presented by: David Sypher 7. UPWP Planning Activities Update 12 Presented by: Duane Wakan 8. Reports from NMDOT a. District 5 (Paul Brasher) b. Planning Division (Brian Degani) 9. Report on bridge conditions in MPO area 13 Presented by: Derrick Garcia 10. Review and consider recommending approval of draft PC Resolution 2017-1 14-16 Presented by: Duane Wakan 11. Report on new MPO Website development 17 Presented by: Duane Wakan 12. Information Items 18 a. NMDOT Planning Liaison b. FHWA Small Town and Rural Multimodal Networks Resource Guide c. Grant Program: Complete Streets Consortium d. MPO/NMDOT Quarterly Meeting Date e. Other Presented by: Derrick Garcia 13. Business from Chairman, Members, and Staff 14. Business from the Floor 15. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: TIP/STIP Amendment Direction/Requests from NMDOT Presented by: Rebecca Maes, Staff Manager/STIP (Invited) Coordinator- Project Oversight Division Date: January 31, 2017 BACKGROUND  NMDOT has directed/requested that Phase I and II of the Pinon Hills Bridge over the Animas River be removed from the FMPOs TIP.  A letter from Anthony Lujan Deputy Secretary dated January 10, 2017 requested CMAQ funds be removed in FFY2017 from Phase II and that and that failure to do so would result in the TIP no longer being fiscally constrained.  In addition, a letter from Secretary Tom Church stated conditional approval of the FMPOs TIP Amendments providing that Phases I and II demonstrate fiscal constraint.  Phase I ($4M) is currently programmed in FFY2018 while Phase II ($22M) is programmed in FFY2019.  It was determined that the matter needed to be vetted by the TC and PC.  Financial plans that accompany the TIP, STIP, and metropolitan transportation plan must identify strategies for ensuring the availability of these new revenue sources in the years when they are needed for project development and implementation [see 23 CFR 450.216(m)]. BACKUP MATERIALS  Letter signed by Anthony Lujan requesting the deletion of CMAQ funds from Phase II of the Pinon Hills Boulevard project.  Letter signed by Secretary Tom Church requesting that the City of Farmington demonstrate fiscal constraint on Phases I and II of the Pinon Hills Bridge Projects.  Correspondence between NMDOT and FMPO staff regarding the matters at hand.  Wakan, Duane <dwakan@fmtn.org> Re: FW: STIP Amendment 5 Approval Letter ­ FHWA/FTA Region VI 1 message Griffin, Jessica, NMDOT <Jessica.Griffin@state.nm.us> Tue, Jan 24, 2017 at 12:18 PM To: Duane Wakan <dwakan@fmtn.org> Cc: "Kozub, Rosa, NMDOT" <Rosa.Kozub@state.nm.us>, "Degani, Brian, NMDOT" <Brian.Degani@state.nm.us>, "Maes, Rebecca, NMDOT" <Rebecca.Maes@state.nm.us> OK Jessica Griffin, AICP NMDOT Planning (505) 231­7769 On Jan 24, 2017 11:49 AM, "Wakan, Duane" <dwakan@fmtn.org> wrote: Jessica, I have alerted the CoF as to the need for fiscal constraint, I don't disagree with you on that point. However the letter from NMDOT, affords the opportunity to the CoF to demonstrate how they will fund the project. I am simply waiting on them to do so. On Tue, Jan 24, 2017 at 11:25 AM, Griffin, Jessica, NMDOT <Jessica.Griffin@state.nm.us> wrote: Also, Duane, as MPO staff, you need to recommend to the Board that the TIP be amended to be fiscally constrained, not wait for direction from the City. The City can propose whatever they want but if it violates the federal and state regs, the MPO has to point that out and make a staff recommendation for the correct action. Jessica Griffin, AICP NMDOT Planning (505) 231­7769 On Jan 24, 2017 11:21 AM, "Maes, Rebecca, NMDOT" <Rebecca.Maes@state.nm.us> wrote: Duane, I don’t think your idea is a solu堆�on, since we will start preparing the new STIP here in the next couple of months and 2020 & 2021 will be part of the first four years of the TIP/STIP, which will need to be fiscally constrained. Rebecca Maes Staff Manager Project Oversight Division 505­476­3785 or 505­946­7323 From: Wakan, Duane [mailto:dwakan@fmtn.org] Sent: Tuesday, January 24, 2017 10:22 AM To: Maes, Rebecca, NMDOT Cc: Griffin, Jessica, NMDOT; Degani, Brian, NMDOT Subject: Re: FW: STIP Amendment 5 Approval Letter ­ FHWA/FTA Region VI 2 Rebecca, I am waiting on the CoF to get back to me on what they would like to do. I met last week with city management and David Sypher on this issue, not a lot was resolved. What if we moved the project into the planning years (2020 and 2021) as a short term solution? Please advise, DW On Tue, Jan 24, 2017 at 7:54 AM, Maes, Rebecca, NMDOT <Rebecca.Maes@state.nm.us> wrote: Duane, Based on the attached letter, did you remove F100100 & F100101 from the export files? They need to demonstrate fiscal constraint for the 2 projects prior to them entering the TIP/STIP. Thank you, Rebecca Maes Staff Manager Project Oversight Division 505­476­3785 or 505­946­7323 From: Maes, Rebecca, NMDOT Sent: Friday, January 20, 2017 11:08 AM To: Steven Montiel; awray@las­cruces.org; dwakan@fmtn.org; WILSON, KEITH P. Cc: Herrera, Jolene M, NMDOT; Griffin, Jessica, NMDOT; Harris, David C, NMDOT Subject: FW: STIP Amendment 5 Approval Letter ­ FHWA/FTA Region VI All, Please find the updated Approval letter to include FTA’s approval. Thank you, 3 Rebecca Maes Staff Manager Project Oversight Division 505­476­3785 or 505­946­7323 From: Monge­Oviedo, Rodolfo (FHWA) [mailto:Rodolfo.Monge­Oviedo@dot.gov] Sent: Friday, January 20, 2017 10:37 AM To: Church, Tom J., NMDOT; Lujan, Anthony N., NMDOT Cc: Wilner, Marcus (FHWA); Trujillo, Marcos B., NMDOT; Maes, Rebecca, NMDOT Subject: STIP Amendment 5 Approval Letter ­ FHWA/FTA Region VI Tom Church, Cabinet Secretary NMDOT Please find attached the STIP Amendment 5 Approval Letter by both FTA Region VI and FHWA­NM Division Office. Please proceed accordingly. Thank you! Rodolfo Monge­Oviedo Planning & Program Development Team Leader 4001 Office Court Drive Suite 801 Santa Fe, New Mexico 87507 Email: rodolfo.monge­oviedo@dot.gov Phone: (505) 820­2037 Cell: (505 660­6867 ­­ W. Duane Wakan­ MUP MPO Planner Farmington Metropolitan Planning Organization 4  City of Farmington 800 Municipal Drive Farmington, NM 87401 (505) 599­1449 Work (505) 599­1299 ­ fax Notice: New Mexico law requires government agencies to disclose to the public, upon request, most written communications, including those in electronic form. Persons communicating with City officials or employees should expect that any communications could be released to the public and that this disclosure could include the email addresses of those communicating with City officials or employees. ­­ W. Duane Wakan­ MUP MPO Planner Farmington Metropolitan Planning Organization City of Farmington 800 Municipal Drive Farmington, NM 87401 (505) 599­1449 Work (505) 599­1299 ­ fax Notice: New Mexico law requires government agencies to disclose to the public, upon request, most written communications, including those in electronic form. Persons communicating with City officials or employees should expect that any communications could be released to the public and that this disclosure could include the email addresses of those communicating with City officials or employees. 5 6 7  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Status of TIP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: January 31, 2017 BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next scheduled TIP Amendment cycle begins in late February 2017. TRACKING INFORMATION (2016-2021 TIP)  Local Agreement Status (ARF)  ITS/Sys ENG Certification  ROW Certification  Public Involvement Certification  Design Completion 30 – 60 – 90%  Environmental Certification  Utilities Certification  Railroad Certification  Archeology Certification CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Projects being specified in the 2040 MTP and added to the TIP require scoring committee review o One TC member (Bill Watson), one PC member (to be determined) and MPO Staff INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 8  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Committee Member Discussion Items Date: January 31, 2017 DISCUSSION ITEMS a. MPO Bide/Ped Plan Update – David Sypher 9  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: UPWP Planning Activities Prepared by: Duane Wakan, MPO Planner Date: January 31, 2017 BACKGROUND  The MPO regularly needs to reassess the readiness of the delivery of planning products and timelines in the UPWP.  There is a need at this time to discuss the UPWP work calendar and which activities merit priority over others. CURRENT WORK  The Safety Plan is currently calendared for work and completion, however new safety rulings from FHWA allow State DOTs to set safety targets that can either be adopted by MPOs or which also allow MPOs to set their own targets.  State DOTs have until Aug 31, 2017 to establish safety targets, MPOs have until February 27, 2018 to do the same.  The MPO wishes to coordinate a response with other MPOs in New Mexico as well as consider the direction of the TC and PC.  Scenario Planning is an activity which can be undertaken by MPO staff at this time but will require data collection and model development and calibration.  Other activities in our two year UPWP include scenario planning, transit studies, updating the travel demand model (TDM) and acquiring data to help calibrate the TDM model. INFORMATION ITEM  This is an information item only. Input from the Technical and Policy Committee members will be accepted. 10  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Bridge Conditions in FMPO Area Prepared by: Derrick Garcia, MPO Associate Planner Date: January 31, 2017 BACKGROUND  During the Technical Committee meeting on January 10, 2017 staff was asked by the Chairman of the Technical Committee to seek out information regarding bridges within the MPO Area, both on and off the National Highway System (NHS).  An up to date inventory of off-system and NHS bridges is important to have to prioritize resources such as the Surface Transportation Block Grant Program due to the State’s prioritization of funds to NHS bridges. CURRENT WORK  NMDOT’s Bridge Management Section shared with staff their most up to date version of their inspection records for all bridges in San Juan County.  Bridge information shared by NMDOT includes: o Deck, superstructure, substructure, culvert, and NBI ratings on a 0-9 scale. o Bridge owner (city, county or state). o GPS Coordinates. o Inspection Dates o Bridge inspection frequencies (in months).  An ArcGIS Online map has been created to view this information geospatially and is in the process of being published to the MPO’s website. FUTURE WORK  Discussion with Technical and Policy Committee members on reflecting this new information in the MTP. INFORMATION ITEM  This is an information item only. 11  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #10 Subject: Policy Committee Resolution 2017-1 Prepared by: Duane Wakan, MPO Planner Date: January 31, 2017 BACKGROUND  At the December 8, 2016 joint meeting, the Policy Committee directed staff to draft a resolution highlighting the following: o Redirect NHPP funds away from US 64 Phases V and VI; o Focus attention on funding projects of regional significance in the FMPO; o Encourage greater partnership with NMDOT and the local entities; o Address different levels of accountability, transparency, and public comment opportunity from NMDOT; o Emphasize that the FMPO’s TIP is to be incorporated into the STIP without change per the state’s own procedures. CURRENT WORK  Develop resolution for Technical Committee review.  Seek Technical Committee input and approval of the draft resolution. BACKUP MATERIAL  Policy Committee Draft Resolution 2017-1 ACTION ITEM  It is recommended that the Technical Committee review and approve Policy Committee Resolution 2017-1 to the Policy Committee. 12  POLICY COMMITTEE RESOLUTION NO. 2017-1 REAFFIRMS THE NEED FOR IMPROVED COMMUNICATION BETWEEN NEW MEXICO DEPARTMENT OF TRANSPORTATION (NMDOT) AND LOCAL ENTITIES, FUTURE FEDERAL FUNDING FOR PHASES I AND II OF THE PINON HILLS BOULEVARD EXTENSTION OVER THE ANIMAS RIVER WHILE POINTING OUT THE UNWARRANTED WIDENING OF US 64 PHASES V AND VI GIVEN THE CURRENT FISCAL DEFICIENCIES AT THE STATE LEVEL, AND THE MINIMAL IMPACTS TO CONGESTION RELIEF. WHEREAS, the Farmington MPO (FMPO) is the designated Metropolitan Planning Organization for the cities of Farmington, Aztec, Bloomfield, and the urbanized area of San Juan County; and WHEREAS, the Farmington MPO Policy Committee is the decision-making body for the MPO and addresses the major issues in the metropolitan planning area; and WHEREAS, recent communication breakdowns between NMDOT and the local entities within the FMPO highlighted the need to improve transparency, ensuring the future communications are continuous, cooperative and comprehensive according to 23 CFR 134 including “that the selection of federally funded projects in metropolitan areas shall be carried out, from the approved TIP”; and WHEREAS, the FMPO is responsible along with NMDOT for addressing the planning process in accordance with 23 CFR 450.334 WHEREAS, travel demand modeling by the MPO has shown that the construction of the two phases of the Pinon Hills Bridge over the Animas River and Oxbow do more to alleviate congestion on two major highways than does the widening of the two remaining phases (V and VI) of US 64; and WHEREAS, the cost/benefits of constructing the Pinon Hills Bridge with its various phases equates to $26M exceeds that of completing the final two phases of US 64 which equates to over $30.5M. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE FARMINGTON MPO, NEW MEXICO: Support 1. Improvement in communication and transparency from NMDOT to its regional bodies which include Aztec, Bloomfield, Farmington and San Juan County; and Section 2. The removal or delay of construction of Phase V and VI of US 64 until average daily traffic merit such widening; and Section 3. Future Federal funding be directed to the completion of Phases I and II of the Pinon Hills Bridge over the Animas River as well as other regionally significant transportation projects; and Section 4. That the development of the regional TIP follow 23 CFR 134 namely in cooperation with the State and any affected public transportation operator, the metropolitan planning organization 13 designated for a metropolitan area shall develop a TIP for the area for which the organization is designated; and Section 5. That the NMDOT work to expedite the completion of regionally significant projects to alleviate cost burdens on small departments and agencies. PASSED, SIGNED, APPROVED AND ADOPTED this ____ day of __________, 2017. _______________________________ _______________________________ Nate Duckett June Markle FMPO Policy Committee Chair MPO Administrative AVVLVWDQW 14  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #11 Subject: FMPO Website Development Prepared by: Duane Wakan, MPO Planner Date: January 31, 2017 BACKGROUND  CivicPlus has been contracted to develop a new website for the MPO.  Initial design process is set to begin.  The contractor has asked that the MPO provide images, high resolution logos and branding if applicable early in the design process.  Outreach with the 2040 MTP revealed the potential for bias in planning work and activities under the existing name.  Staff has discussed a possible name change and/or logo update that better reflect regional nature of the MPO.  If the MPO were to adopt a new name and logo, it would be ideal if those occur concurrent with the web-site update. CURRENT WORK  Seek thoughts and opinions and or input and ideas from Technical and Policy Committee members for new MPO name and logo.  Name changes that have been discussed among staff are reflective of regional geography are as follows: o San Juan Basin MPO o Three Rivers MPO o Tres Rios MPO o Others???  Work with CivicPlus on gathering information and photos for the initial design phases of the website development. INFORMATION ITEM  This is an information item only. Discussion and opinions from the Technical and Policy Committees are being sought at this time. 15  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #12 Subject: Information Items Prepared by: Derrick Garcia, MPO Associate Planner Date: January 31, 2017 INFORMATION ITEMS a. NMDOT Planning Liaison. Brian Degani is the acting NMDOT Planning Liaison for the MPO replacing Robin Elkin. b. Small Town and Rural Multimodal Networks. FHWA recently released their Small Town and Rural Multimodal Networks resource guide. This guide should have a lot of application in NM—it’s been marketed as a “NACTO for small towns/rural areas.” It can be found online at the following address: https://www.fhwa.dot.gov/environment/bicycle_pedestrian/publications/s mall_towns/ c. Complete Streets Consortium. A technical assistance grant program provided by Smart Growth America for three units of government within the same state joining together to form a consortium. If selected, each unit would receive their own workshop(s) that would articulate the relationship between land-use and transportation, different modes of travel, multi- modal integration, and Complete Streets implementation. Due to the late notice of the offering of this grant program, this could not be presented in January to the Technical Committee. The Policy Committee approved the pursuit of the consortium of state MPOs with a signed letter from Councilor Duckett. d. MPO/NMDOT Quarterly Meeting. Set a date for the next joint meeting. e. Other. 16  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING January 11, 2017 Technical Members Present: Steven Saavedra (Alternate), City of Aztec Jason Thomas, City of Bloomfield Cindy Lopez, City of Farmington Nica Westerling (Alternate), City of Farmington Stephen Lopez (Alternate), NMDOT District 5 Andrew Montoya, Red Apple Transit Fran Fillerup, San Juan County Technical Members Absent: Bill Watson, City of Aztec David Sypher, City of Farmington Paul Brasher, NMDOT District 5 Staff Present: Derrick Garcia, MPO Associate Planner June Markle, MPO Administrative Assistant Staff Absent: Mary Holton, MPO Officer Duane Wakan, MPO Planner Others Present: Terri Kennedy, Citizen Eddie Smylie, City of Farmington Larry Hathaway, San Juan County Nick Porell, San Juan County 1. CALL TO ORDER Mr. Fillerup called the meeting to order at 10:00 a.m. 2. APPROVE THE MINUTES FROM THE TECHNICAL COMMITTEE PORTION OF THE DECEMBER 8, 2016 SPECIAL JOINT POLICY/TECHNICAL COMMITTEE MEETING The Technical Committee members discussed the minutes from the December 8, 2016 Special Joint Meeting and NMDOT’s concern that the statement highlighted below was incorrect and their request that the minutes be changed. Mr. Wakan said it was unheard of for a TIP amendment to come to an MPO without the entity’s prior knowledge. Ms. Holton referred to the letter from NMDOT (Page 25) where the removal of the funding was requested. NMDOT was then directed to complete the MPO’s required form to request this change. To date, that form has not been received from NMDOT. Since Staff had just been made aware of NMDOT’s concern this morning, they asked for time to go back and review the audio tape of the meeting to ensure the minutes accurately recorded what was said. Considered revisions to the highlighted statement above: 17  Delete the statement from the minutes; OR add the words: It should be noted that the MPO received a form from NMDOT; however, NMDOT did not coordinate with the lead agency on the removal of local projects. ACTION: Ms. Westerling moved to table approval of the December 8, 2016 minutes to allow time for Staff to review the audio recording. Ms. Lopez seconded the motion. The motion was approved unanimously. 3. ANNUAL ELECTION OF OFFICERS Subject: Annual Election of Officers Prepared by: Duane Wakan, MPO Planner Date: January 3, 2017 BACKGROUND  At the first meeting of the New Year, the Technical Committee selects the Chair and Vice-Chair from their membership who will serve until the next annual election.  The Chair presides over the meetings and is responsible for the other duties outlined in the Committee Bylaws and Operating Procedures document.  The Vice-Chair presides over the meetings in the absence of the Chair.  Current Chair (Fran Fillerup), current Vice Chair (David Sypher). ELECTION  Elections will take place to elect a Chair and Vice-Chair for the Technical Committee for 2017. RECOMMENDATION  It is recommended that the Technical Committee accept nominations and vote to elect the Chair and Vice-Chair for 2017. DISCUSSION: Mr. Fillerup reported that he has served as the Technical Committee Chair and David Sypher has served as Vice Chair for the past year. Nominations for Chair Ms. Lopez nominated Fran Fillerup for Chair; Mr. Fillerup nominated Jason Thomas for Chair. No other nominations were received. ACTION: There were five votes to elect Fran Fillerup as Chair of the Technical Committee and one for Jason Thomas (Mr. Lopez had not yet arrived for the meeting). 18 Nominations for Vice Chair Mr. Fillerup nominated Jason Thomas for Vice Chair. No other nominations were received. ACTION: The vote to elect Jason Thomas as Vice Chair of the Technical Committee was unanimous. 4. COMMITTEE BYLAWS & OPERATING PROCEDURES – AMENDMENT #1 Subject: Committee Bylaws and Operating Procedures – Amendment #1 Prepared by: Duane Wakan, MPO Planner Date: January 3, 2017 BACKGROUND  The Committee Bylaws and Operating Procedures provide the guidance for the Policy and Technical committees and the current Bylaws were adopted on May 28, 2015.  The Bylaws are formally updated in conjunction with the Joint Powers Agreement every three years and can be amended as needed.  The current Bylaws govern from October 1, 2015, through September 30, 2018. CURRENT WORK  The amendment is being proposed to allow for Policy and Technical Committee members to add items to the agenda before it is finalized and distributed. ACTION ITEM  The Technical Committee is asked to consider recommending approval of Amendment #1 to the Committee Bylaws & Operating Procedures to the Policy Committee. DISCUSSION: Mr. Fillerup commented that the highlighted sections of the Bylaws already addressed some of the concerns raised previously by members and the new red-lined sections were proposed changes to resolve the remaining outstanding member concerns. Below is a review of the sections discussed: Page 15 of the Agenda Written notice of meetings (agendas) and supporting documentation shall be provided to the Technical Committee members on the following schedule: Regular Meetings – one (1) week notice Special Meetings – four (4) day notice Emergency Meetings – four (4) hours prior to the meeting 19 The highlighted section noted above addresses the issue of providing a meeting agenda with all supporting documentation prior to the meeting. This is something already being done by Staff. A new section being proposed for this section of the Bylaws: To afford Technical Committee members an opportunity to add items to the agenda, a draft agenda will be sent out approximately one week prior to the final agenda being distributed (approximately two weeks before the upcoming Technical Committee meeting). Committee members proposing additional agenda items will need to work with MPO Staff on the scope of the final report. Staff and the MPO Officer (or designee) will review and approve all final agendas before they are distributed to the Technical Committee. This proposed change has been implemented by Staff for the last two Technical Committee meetings. Mr. Garcia noted that it was important for the Committee member(s) proposing additional agenda items to work with MPO Staff on the scope of their final report and to allow for the coordination with other plans. Some of the changes in the section on MPO Staff Responsibilities include: Page 11 of the Agenda The MPO Officer shall be the primary staff person for the Policy Committee, responsible for directing all operational functions of the MPO. The MPO Planner and Associate Planner are responsible for preparing agendas and staff reports in a timely fashion as described in the Bylaws for all committee meetings. Mr. Fillerup noted that these sections clarified concerns of Mr. Sypher as to who set the final agenda. The proposed change to allow Technical Committee members the option to add agenda items seemed to be working well. Mr. Fillerup stated that there were several member presentations included to today’s agenda. The final agenda is then set by the MPO Officer and Staff rather than the Chair or someone else. These same changes are included in the section for Policy Committee members. Mr. Fillerup opened the Floor to allow for any comments from those in attendance. ACTION: Ms. Lopez moved to recommend approval of Amendment #1 to the Committee Bylaws & Operating Procedures. Mr. Saavedra seconded the motion. The motion was passed unanimously. 5. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: January 2, 2017 20  BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next scheduled TIP Amendment cycle begins in late February 2017. TRACKING INFORMATION (2016-2021 TIP)  Local Agreement Status (ARF)  ITS/Sys ENG Certification  ROW Certification  Public Involvement Certification  Design Completion 30 – 60 – 90%  Environmental Certification  Utilities Certification  Railroad Certification  Archeology Certification CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Projects being specified in the 2040 MTP and added to the TIP require scoring committee review o One TC member (Bill Watson), one PC member (to be determined) and MPO Staff INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. Mr. Lopez arrived to the meeting. DISCUSSION: Mr. Garcia asked for any project updates from the Technical Committee members: Kirtland Walk Path Mr. Fillerup reported that the consultant has begun the initial studies and design for this project. The County has been meeting by phone every two weeks with Brad Fisher which has been helpful. 21 CR 3900 – Phase 3 of Pinon Hills Boulevard Extension San Juan County is proceeding with the same two items: right-of-way mapping on which comments have been received and the environmental review. The Army Corps of Engineers 404 permit has been submitted with a meeting upcoming on January 25. CR350/CR390 This intersection project was let to bid last year, but the bids that came in were all high. San Juan County plans to re-bid but is working to get approval with NMDOT for provide some materials and some self-performing tasks. Mr. Fillerup stated that Brad Fisher said they would need to request to add some self-performance items (provide base course material, install signage, and perform striping and seeding) from Patricia Balliger (sp?) (Construction Land Engineer for local government projects), but San Juan County has not had any response from NMDOT. Mr. Fillerup asked if Mr. Lopez could follow up on this or approve it so they can begin advertising the project as they still plan to go to construction this summer. Mr. Lopez asked if the consultant has separated these items out in the design. If so, Mr. Lopez said he did not see any problems as long as the materials met NMDOT specifications. Mr. Lopez said that Paul Brasher’s signature was required as the District Engineer and Mr. Fisher would need to request that from Mr. Brasher. Mr. Fillerup asked if Mr. Lopez would follow up with Mr. Fisher on this request. Mr. Lopez said he would and asked for copies of all the e-mails on this project. Mr. Fillerup said he would get that done today. Pinon Hills Boulevard Ms. Westerling commented that the City of Farmington is still waiting for a response from NMDOT on the path forward on the right-of-way for the Pinon Hills Boulevard project. The request was submitted approximately three months ago and there has been no response. Mr. Lopez asked for an e-mail summarizing the status of the issues so he is aware of all the attempts to get clarification. East Arterial Route Mr. Saavedra said there was no update on this project. The City of Aztec is working with BLM to get the land acquisition completed and rushing it to ensure it will meet all the federal requirements. The City of Aztec paperwork is completed and they are just waiting to hear back from BLM. 6. REPORTS FROM NMDOT District 5 Update Mr. Lopez said there were no new updates at this time. He stated that all the TIP amendments are now in place in the STIP. Ms. Westerling asked when the Transportation Commission meeting to approve the STIP was being held. Mr. Lopez said on Wednesday, January 18 in Santa Fe. The STIP can be found on the NMDOT website under “Doing Business With Us”. 22 Planning Division Update Mr. Elkin was not present at the meeting and no Planning Division updates were provided. 7. RED APPLE TRANSIT UPDATE Subject: Red Apple Transit Update Prepared by: Derrick Garcia, MPO Associate Planner Date: January 3, 2017 BACKGROUND or PREVIOUS WORK  Staff will need to collect transit data on an ongoing basis to comply with MAP- 21 performance measurement requirements.  Ride Right was awarded their contract with the requirement to collect boarding and alightment data using on-board technology.  These new ridership collection methods have been in place since March 2015 using bus-based tablets.  Staff secured nineteen months of ridership data (March 2015 – September 2016) totaling in over 180,000 rows of tabular data requiring manual resolution. CURRENT WORK  Boarding and alightment figures are in the process of being summarized by both route and stops.  Overlapping bus stops are being aggregated for the purpose of GIS analysis and mapping.  Additional analytics are being conducted on transfer rates, bus passes, boarding rates, and discount fare boarding rates. INFORMATION ITEM  This is an information report requesting feedback from Technical Committee members. DISCUSSION: Mr. Garcia reported that the Red Apple Transit data was compiled largely by the MPO Intern, Todd Gabhart who completed his work at the MPO in December. Mr. Garcia showed some of the data that is available from Ride Right along with the analyses the MPO can provide to highlight unique boardings and alightments, average annual boardings at each stop, route specific data, and more. The current data covers an 18-month period (March 2015 thru September 2016), but all of the 2016 data should be available soon and the MPO will update the report. Ms. Westerling commented that when submitting an application for funding, the raw data is what NMDOT requires. The maps the MPO develops are good and easy to understand, but the actual numbers are what are requested to be included with any application. Mr. Lopez added that the actual numbers help to show the difference 23 between an FMPO application and the other entities that are applying for funding. Mr. Garcia said the raw data information is available and can be provided when required. Mr. Saavedra asked about the data for the recently halted Bloomfield route. Mr. Garcia said that all the data for the Bloomfield route would end as of October 1, 2016 unless the City of Bloomfield decided to reinstate the route. Ms. Westerling asked when the last community survey/study had been conducted. Mr. Montoya responded that the MPO data was used to see where new routes were being requested prior to implementing the new stops and routes. Mr. Montoya said that currently most of the city was being fairly well serviced. 8. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: January 3, 2017 DISCUSSION ITEMS b. MPO Bide/Ped Plan Update. Mr. Sypher was not able to attend the meeting, so his presentation was postponed until February. c. East Blanco Bridge.- Presented by Jason Thomas Mr. Thomas gave a presentation on the only current transportation project in Bloomfield which is the replacement of the East Blanco Bridge. Below are some of the highlights of the proposed project:  Constructed in 1962 as a Highway 64 bridge;  Bridge is functionally obsolete per NMDOT in 2009 with deck crack widths that are “frequent and excessive in width”;  Ranked #3 in the TIP and listed in the MPO MTP; the number one priority for the City of Bloomfield  Four crashes with two fatalities;  Pedestrian cantilevered bridge added, but it is not ADA compliant;  Previous channel stabilization efforts have failed;  The concept plan was completed by Smith Engineering in 2009 and adopted by Bloomfield City Council in 2016; o Includes improvements from Hare Street to Saiz Lane o Future improvements to include Blanco from Executive Drive to Saiz Lane o One lane in each direction; bike path in each direction; sidewalk on both sides  Two funding sources in place: o Local Government Road Fund $208,853, local match waived; $164,736 remaining; expires 12/31/17; 24  o Municipal Arterial Program Fund – Federal share is $420,383 (75%) and city share is $140,128 (25%); expires 6/30/17;  Proposed budget: o Total project budget estimate - $1,869,435 o Available budget:  NMDOT-LGRF - $164,736  NMDOT-MAP - $420,383  Required city match for MAP - $140,128 o Budget shortfall is $1,144,188  Moving forward: o Applied for TIGER 8 funding last year – was not awarded o Applied for Capital Outlay last year – was not awarded o Have acceptable proposal from CH2M for environmental and design o Consultant has agree to a compressed schedule of four months o Need NMDOT (working with Brad Fisher) to sign off on task order so work can begin o Hope to begin work on the project in the next couple of weeks. Mr. Lopez asked if the City of Bloomfield had an application with the Corps of Engineers for working in the channel as part of the design. Mr. Thomas replied that the City has worked with them, and a Corps study was done in 2011. However, all the studies have since expired. Once the project begins the traffic will be detoured to US 64 or Saiz Lane. Mr. Thomas said there will likely be some grumbling from the schools, but Ms. Westerling noted if the project can be done during the summer, the schools would not be affected. The Technical Committee discussed other possible funding sources. Mr. Thomas stated the City has just begun the process and wanted to present an overview of the project as well as the anticipated shortfall. Although this bridge is a major route for the local area, it is not on the National Highway System (NHS) and there are many other NMDOT routes that are non-NHS routes. Mr. Lopez said funds for these routes are much smaller amounts and NMDOT needs take precedence over any other bridge work and all available funding is used for those routes. Mr. Fillerup stated that the MPO’s MTP began including bridge information and considering adding bridges to the roadway projects. He thought it would be interesting to compare bridges such as those on NM 173, NM 574, CR 5500 and begin to prioritize these regional bridges for consideration of non-NHS funding. Mr. Fillerup thought it would be a good idea to compile a list of bridges in the area that were both on and off the NHS and asked the MPO to look into this. The contact at NMDOT is Patrick Romero. 9. INFORMATION ITEMS Subject: Information Items Prepared by: Derrick Garcia, MPO Associate Planner Date: January 4, 2017 25  INFORMATION ITEMS a. Staff Trainings. Staff received customized travel demand modeling software training (VISSIM, VISUM, and VISTRO) at PTV America in Portland, Oregon on November 28-December 1. Mr. Garcia attended the MPO Quarterly in Las Cruces on December 4 and 5. b. GIS Intern. Todd Gabhart, the MPO’s GIS intern since last May completed his work at the MPO on December 15. c. Other. DISCUSSION: a. Mr. Garcia reported on the Staff trainings over the past several months. b. The MPO’s GIS intern, Todd Gabhart, completed his work on December 15. c. Duane Wakan and his wife had a new baby boy on December 28, 2016. 10. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Mr. Fillerup asked about the continuation of the quarterly meetings with NMDOT staff. Mr. Garcia said he would look into this. The Technical Committee members thought these meetings were valuable. Mr. Lopez stated that the District 5 representatives wanted to ask if the Policy and Technical Committee meetings could be combined to allow for better attendance and less travel each month for District 5 staff. The limited number of staff makes traveling to meetings twice a month difficult. The Technical Committee members discussed the concerns and issues with this request and said they would look at possible options. There was no additional business from the Chairman, Members and Staff. 11. BUSINESS FROM THE FLOOR There was no business from the Floor. 12. ADJOURNMENT Mr. Fillerup adjourned the meeting at 11:15 a.m. ___________________________ ___________________________ Fran Fillerup, Chair June Markle, Administrative Assistant 26