MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA September 9, 2020 10:00 a.m. MPO Office 100 West Broadway, 2nd Floor Farmington, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING September 9, 2020 10:00 AM This regular meeting will be held at the MPO Office, 100 West Broadway, 2nd Floor, Farmington, New Mexico. ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the August 12, 2020 Technical Committee 29-40 Meeting 3. MTP Update: Presentation on the final proposed FMPO 2045 MTP 1-2 a. Review the final proposed FMPO 2045 MTP b. Hold a public hearing on the proposed FMPO 2045 MTP c. Consider recommending approval of the proposed FMPO 2045 MTP to the Policy Committee Presented by: Aaron Sussman, Senior Planner, Bohannan Huston 4. Title VI Plan: Presentation on the final proposed FMPO Title VI Plan 3-21 a. Review the final proposed FMPO Title VI Plan b. Hold a public hearing on the draft FMPO Title VI Plan c. Consider recommending approval of the proposed FMPO 2045 MTP to the Policy Committee Presented by: Peter Koeppel 5. TIP Project Updates from Technical Committee Members: Members will 22-24 provide updates on their TIP projects. 6. Reports from NMDOT a. Update from District 5 (Javier Martinez) b. Update from the Planning Bureau (Joseph Moriarty) 7. Committee Member Discussion Item(s) 25 No additional discussion items were presented for inclusion on the Agenda 8. Information Items 26-27 a. NMDOT 2020 Entity/Hardship Sale Presented by: Staff 9. Business from Chairman, Members and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. The public is invited to participate in this GoTo Meeting: By using a computer, tablet or smartphone: https://global.gotomeeting.com/join/986777925 or by dialing: 1 (224) 501-3412 and entering access code: 986-777-925 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #3 Subject: 2045 MTP - Review the Final Proposed Version Prepared by: Peter Koeppel, MPO Officer Date: September 9, 2020 BACKGROUND  The Consulting Services Agreement with Bohannan Huston, Inc. (BHI) as the consultant for development of the FMPO’s 2045 MTP was effective August 14, 2019.  The final 2045 MTP is to be considered for adoption by the Policy Committee at their September 24, 2020 meeting.  The FMPO Technical Committee to serve as the Steering Committee.  Public participation events have included: o Survey Monkey to share thoughts on regional transportation o Online updates on the project at: http://fmpo2045mtp.bhinc.com o Public events on October 17 and 18, 2019 in Aztec, Bloomfield, Kirtland, and two locations in Farmington; o Two virtual open houses were held on June 24, 2020 and again on August 13 for public comment on the proposed 2045 MTP document.  Aaron Sussman, Senior Planner with BHI, has provided monthly updates on development of the MTP to the Technical Committee.  The proposed draft 2045 MTP was distributed on August 3, 2020 to Technical Committee members for their review and comments, and to the Policy Committee on August 13. CURRENT WORK  The 30-day public notice was posted on August 23, 2020 (in both English and Spanish) to cover public comment periods and public hearings for the August Committee meetings to review the proposed draft 2045 MTP and also for the September Committee meetings to consider adoption of the final proposed 2045 MTP.  Final review and consider recommending approval at the Technical Committee meeting on September 9.  The final proposed version of the 2045 Plan will be sent out as soon as it is available. ANTICIPATED WORK  The Technical Committee will consider recommending adoption to the Policy Committee at their September 9 meeting.  The Policy Committee will consider adoption at their meeting on September 24, 2020. 1  ACTION ITEM  Staff recommends that the Technical Committee consider recommending approval of the proposed 2045 MTP to the Policy Committee. APPLICABLE CITATIONS  23 CFR § 450.324 Development and content of the metropolitan transportation plan 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Proposed Title VI Plan Prepared by: Peter Koeppel, MPO Officer Date: September 9, 2020 BACKGROUND  The first Title VI Plan for the FMPO was adopted on June 20, 2013.  A revised Title VI Plan was adopted by the Policy Committee on September 13, 2017.  A new Title VI Plan is due every three (3) years in accordance with the NMDOT Policy & Procedure Manual (PPM). CURRENT WORK  The 30-day public notice was advertised on July 26, 2020 (in both English and Spanish) to cover public comment periods and public hearings held in August and September for consideration and review of both the draft and final proposed Title VI Plan.  Hold a public hearing at the Technical Committee meeting on August 12.  The Policy and Technical Committees will review and provide input at their August meetings.  The Technical Committee will give final consideration and recommended approval of the revised FMPO Title VI Plan on September 9. ANTICIPATED WORK  Consideration of final adoption will be taken by the Policy Committee on September 24. ATTACHMENTS  The final proposed Title VI Plan for the FMPO. ACTION ITEM  Staff recommends that the Technical Committee consider recommending approval to the Policy Committee of the proposed Title VI Plan for the FMPO. APPLICABLE CITATIONS  As a recipient of federal assistance the Farmington MPO is subject to Title VI of the 1964 Civil Rights Act, as amended, and must ensure that no one is discriminated against based on race, color, or national origin.  NMDOT’s Construction and Civil Rights Bureau requires all subrecipients of federal funds to update or review their Title VI Plan at least every three years. 3  Farmington Metropolitan Planning Organization Title VI Plan Adopted September 24, 2020 Farmington Metropolitan Planning Organization 800 Municipal Drive Farmington, NM 87401 http://www.farmingtonmpo.org 4 I. Statements of Policy Introduction The Farmington Metropolitan Planning Organization (FMPO) is the regional transportation planning agency for the cities of Aztec, Bloomfield, Farmington, Kirtland, and the urbanized area of San Juan County, New Mexico. Federal regulations require that an MPO be designated to carry out a comprehensive, continuing, and coordinated transportation planning process for urbanized areas with a population of 50,000 or more. The City of Farmington is the fiscal and administrative agent for the Farmington MPO (FMPO). Title VI Non-discrimination Statement of Policy The Farmington Metropolitan Planning Organization is committed to compliance with Title VI of the Civil Rights Act of 1964, 49 CFR, part 2, and all related regulations and directives. The FMPO assures that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under program or activity under any Farmington Metropolitan Planning Organization program, activity or service. Environmental Justice/Limited English Proficiency Policy Statement The Farmington Metropolitan Planning Organization is also committed to assure every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities in accordance with Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and in Low-Income Populations. In addition, the FMPO also assures every effort will be made to provide meaningful access to persons that have Limited English Proficiency (LEP), in accordance with Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency. Definition of Federal financial assistance and recipients affected Federal financial assistance is defined as any Federal dollars that are assigned to the Farmington Metropolitan Planning Organization to support any program and activity, by way of grant, loan or contract, other than a contract of insurance or guaranty. The FMPO typically receives planning funds from the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) to carry out the transportation planning requirements as set forth by the federal laws Moving Ahead for Progress in the 21st Century (MAP-21) and FAST Act. 1|Page 5 II. Title VI Assurances Specific Forms of Discrimination Prohibited The Farmington Metropolitan Planning Organization’s efforts to prevent discrimination address, but are not limited to:  The denial of services, financial aid, or other benefits provided under a program.  Distinctions in the quality, quantity, or manner in which the benefit is provided.  Segregation or separation in any part of the program.  Restriction in the enjoyment of any advantages, privileges, or other benefits provided to others.  Different standards or requirements for participation.  Methods of administration which directly or indirectly or through contractual relationships would defeat or impair the accomplishment of effective nondiscrimination.  Discrimination in any activities related to a highway, infrastructure or facility built or repaired in whole or in part with Federal funds.  Discrimination in any employment resulting from a program, the primary purpose of which is to provide employment. Programs and services covered by Title VI The Farmington Metropolitan Planning Organization’s Title VI Plan applies to all of its programs, activities and services, regardless of funding source. Some sections deal with specific requirements (e.g. FTA funded programs). Authorities 1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 2. Federal-Aid Highway Act of 1973 (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); 3. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); 4. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits discrimination on the basis of disability); 5. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), (prohibits discrimination on the basis of disability) 6. The Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, as amended, 42 U.S.C. § 4601 7. The National Environmental Policy Act of 1969, 42 U.S.C. § 4321; 8. 49 C.F.R. Part 21 (entitled Nondiscrimination In Federally-Assisted Programs Of The Department of Transportation-Effectuation of Title VI Of The Civil Rights Act of 1964); 2|Page 6  9. 49 C.F.R. Part 27 (entitled Nondiscrimination On The Basis Of Disability In Programs Or Activities Receiving Federal Financial Assistance); 10. 49 C.F.R. Part 28 (entitled Enforcement Of Nondiscrimination On the Basis Of Handicap In Program Or Activities Conducted By The Department Of Transportation); 11. 49 C.F.R. Part 37 (entitled Transportation Services For Individuals With Disabilities (ADA)); 12. 23 C.F.R. Part 200 (FHWA’s Title VI/Nondiscrimination Regulation); 13. 28 C.F.R. Part 35 (entitled Discrimination On The Basis Of Disability In State And Local Government Services); 14. 28 C.F.R. Part 50.3 (DOJ Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). _____________________________ Dated:____________ Peter Koeppel MPO Officer FHWA Assurances for Title VI and Other Nondiscriminatory Statutes The Farmington Metropolitan Planning Organization (hereafter referred to as the "Recipient") in keeping with our policy of nondiscrimination, hereby agrees that as a condition to receiving Federal financial assistance from the Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d - 42 U.S.C. 2000d-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to: Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to that end in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, national origin, or age be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This Assurance is required by Subsection 21.7 (a)(1) of the Regulations. More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to operating assistance projects:  That the Recipient agrees that each "program" or "facility", as defined in Subsections 21.23(b) and 21.23 (e) of the Regulations, will be (with regard to a “program”) conducted, or will be (with regard to a “facility”) operated in compliance with all requirements imposed by, or pursuant to, the Regulations; and 3|Page 7   That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with the Federal Aid Highway Program, and in adapted form in all proposals for negotiated agreements;  The Farmington Metropolitan Planning Organization in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and 49, of the Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin, income status or age in consideration for an award;  The Recipient shall provide for such methods of administration for the program as are found by the Secretary of Transportation or the officials to whom he delegates specific authority to give reasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this Assurance;  The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this Assurance; and  This Assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal-Aid Highway Program and is binding on it, other recipients, sub-grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal-Aid Highway Program. The person whose signature appears below is authorized to sign this Assurance on behalf of the Recipient. III. Title VI and Environmental Justice - MPO Planning Requirements The FMPO is responsible for ensuring Title VI compliance for the following planning activities: Data Collection Census and other statistical data will be collected by the MPO as a means of identifying low income and minority populations within the MPO. The data will be maintained for the purpose of planning projects and programs that serve various population groups. The data collection process will be reviewed regularly to ensure sufficiency in meeting Title VI requirements. 4|Page 8   MPO Actions • Collect, maintain, and update databases of low income and minority concentrations within the FMPO planning area • Utilize the data when developing plans and studies • Develop demographic profile maps to help identify neighborhoods with high concentrations of low income and minority populations • Use these maps in various planning documents Unified Planning Work Program The FMPO’s Unified Planning Work Program (UPWP) is the annual list of projects and activities that are expected to be completed by the FMPO Staff and the two FMPO committees. In this document, the FMPO will identify projects, studies, and other activities that will provide more transportation options to disadvantaged populations.  MPO Actions • Identify planning activities that will encourage involvement by all populations • Analyze the benefits and impacts that planning studies might have on low income and minority populations • Create maps highlighting socio-economic groups and their geographical relationship to jobs, housing, and transportation options for all modes Transportation Improvement Program The Transportation Improvement Program (TIP) is the short term program of projects that are expected to be designed, engineered, and constructed within the next four years. Projects should be reviewed to assess the benefits and impacts they might have on various aspects of the population.  MPO Actions • Work with the entities to identify transportation projects that serve areas of the MPO with low income and minority populations • Provide opportunity for all populations to provide input into project identification • Develop a performance target for a percent of projects that serve Title VI populations Metropolitan Transportation Plan The Metropolitan Transportation Plan (MTP) is the long range, comprehensive plan that identifies the projects, programs, and policies needed in the next 20 years to meet the transportation needs of this area. Using various data collected by the FMPO, the MTP can estimate growth patterns of disadvantaged populations and address the benefits and burdens that future transportation projects might have.  MPO Actions • Develop demographic profile maps that project growth in disadvantaged populations over at least a 20-25 year planning horizon 5|Page 9  • Give all populations opportunity to provide input into project identification • Assess the effects that future land use decisions and transportation projects might have on neighborhoods, the environment, and the economy • Ensure that the benefits and impacts of future transportation systems are equally distributed among all areas of the MPO • Develop a performance target for a percent of projects that serve Title VI populations Transit Planning The City of Farmington operates Red Apple Transit, which runs routes that connect Farmington to Aztec, Bloomfield, Kirtland, and other parts of San Juan County. The FMPO has assisted Red Apple Transit in planning its routes to appropriately serve low income and minority neighborhoods, make meaningful connections between housing, jobs, and educational opportunities, and ensure that transit is a viable transportation option in the region.  MPO Actions • Using demographic profile maps, ensure that transit routes and stops fully serve those neighborhoods with high concentrations of low income and minority populations • Work with Red Apple to identify necessary changes to routes • Ensure bus stop locations are fully accessible to all users, both at the site and in the vicinity IV. Title VI and Environmental Justice - the Public Participation Process Public Participation Plan (PPP) The Farmington Metropolitan Planning Organization’s Public Participation Plan (PPP) describes how the MPO communicates and distributes information to the public as well as how the public can interact and provide comments to the MPO. The needs of those traditionally underserved by the existing system will be sought and considered by the FMPO. Through its public involvement efforts, the FMPO will strive to achieve the following Title VI and Environmental Justice (EJ) goals:  To avoid, minimize, or mitigate disproportionately high and adverse human health and environmental effects, including social and economic effects, on minority populations and low-income populations.  To ensure the full and fair participation by all potentially affected communities in the transportation decision-making process.  To prevent the denial of, reduction in, or significant delay in the receipt of benefits by minority and low-income populations. 6|Page 10 Title VI states that no person shall, on the ground of race, color, or national origin, be excluded from participation in, denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The MPO will ensure that the input and feedback from all people will be considered in the development of MPO planning documents and activities. EJ concerns and goals should be considered throughout all public engagement efforts, from project planning through construction and operation. This includes public outreach conducted during transportation planning and during the environmental reviews required by the National Environmental Policy Act (NEPA). The following actions relating to Environmental Justice and Title VI are meant to reduce the barriers for participation in the decision-making process by low income, minority or disabled individuals. 1. When possible, public meetings will be held in locations that are convenient to low and moderate income neighborhoods and accessible to disabled populations. Such locations include community centers, senior centers and schools. Where possible, MPO staff will meet at the locations of businesses, neighborhood groups, stakeholders, and other agencies. 2. Upon request, all MPO work products and documents will be made available in alternative formats, including Braille, large type and languages other than English. 3. The following statement will be included in all FMPO documents: The Farmington Metropolitan Planning Organization does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. This document can be made available in alternative formats by calling the MPO Office at 599-1466 (voice) or 599-1168 (TTY). 4. The following statement will be included in all meeting announcements: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the FMPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico, at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Farmington City Clerk’s office if a summary or other type of accessible format is needed. 5. Agencies and organizations that represent low income, minority and disabled populations will be identified and included in MPO mailings. Staff will maintain an active listing of contacts for these organizations. 6. The FMPO will evaluate Environmental Justice actions and Title VI requirements on an annual basis to ensure effectiveness of public involvement. This document will be reviewed and updated in conjunction with the Public Participation Plan. 7|Page 11 Communication and Notification to the Public All members of the public are ensured protections against discrimination which are afforded to them by Title VI. To ensure open communication with the public, the FMPO will adhere to the following requirements:  The FMPO will disseminate agenda and public meeting information to members of the public via accessible printed and electronic media, including postings on the FMPO’s website and in the Farmington Daily Times. Documents and agendas will be available at the MPO office (100 W. Broadway, Farmington, NM 87401) or at the location of the meeting being held.  Public notices of MPO meetings will be posted at the location of the meeting site.  In appropriate documents, the FMPO will include a statement that the organization complies with Title VI by assuring that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity under any FMPO program, activity, or service. Section VI of this plan describes the procedures on how members of the public can request additional information regarding the Farmington Metropolitan Planning Organization’s Title VI obligation. This section also identifies the procedures to be followed by members of the public to file a discrimination complaint against the FMPO. V. Organization/Staff Responsibilities Organizational Overview: The Farmington MPO is housed under the City of Farmington, which serves as the fiscal agent for the MPO. The FMPO division is part of the Community Works Department, which is responsible for building inspection, engineering, planning, sanitation utilities, streets, stormwater management, traffic, and water/wastewater utilities. The Community Works Department organizational chart is shown in Appendix A. FMPO staff is comprised of the MPO Officer, the MPO Associate Planner, and the MPO Administrative Assistant. The MPO Officer provides oversight to the FMPO. Staff is responsible for carrying out the transportation planning process as set forth by the federal transportation bills MAP-21 and FAST Act. FMPO Staff develops long and short range transportation plans that identify multi-modal projects needed by this area to ensure safety, mobility, and accessibility. 8|Page 12 FMPO staff will be responsible for the development and implementation of the Title VI plan and for performing the actions relating to its primary transportation planning requirements as outlined in Section III. VI. Title VI and Complaint Procedures Title VI Coordinator Responsibilities The Human Resources Director for the City of Farmington is the designated Title VI Coordinator for the City. Because Farmington is the MPO fiscal agent, the HR Director will also serve as the Title VI Coordinator for the FMPO. The Coordinator is responsible for oversight of the Farmington MPO Title VI Plan. The Coordinator must ensure that the Farmington MPO is compliant with Title VI requirements. The Coordinator is also responsible for Title VI training of relevant staff, conducting reviews, and assisting in investigations of Title VI complaints. The Coordinator must also compile the Title VI Accomplishment and Goals report on an annual basis. Farmington MPO staff can assist the Title VI Coordinator with compiling Title VI information from FMPO activities for this report. MPO staff and the Title VI Coordinator will be responsible for the following:  Ensuring that the transportation planning process fully complies with the requirements of Title VI.  Monitoring the transportation planning process and overall strategies and goals and ensuring compliance with Title VI requirements.  Reviewing operational policies and procedures to ensure Title VI compliance.  Monitoring the service equities of planning data collection and analysis for potential impacts on social, economic, and/or ethnic groups.  Ensuring the planning organizational membership attempts to reflect the makeup of the population served. This would include periodically reporting the MPO racial, ethnic, and gender composition of public involvement organizations or groups.  Ensuring the opinions and views of all groups within their populations are solicited and considered in the planning of transportation projects.  Monitoring compliance with Environmental Justice issues to identify low-income and minority populations that may be impacted by transportation planning process.  Providing evidence that input from minority groups/persons has been considered in the transportation planning process. Evidence could include but is not limited to the participation level and composition of participants in public information settings and reporting any follow-up and conclusions to issues communicated throughout the planning process.  Monitoring the gathering and utilization of demographic data used to identify and locate low-income and minority populations in order to investigate the possible benefits and detriments of transportation plans on these populations. 9|Page 13  Monitor compliance with Limited English Proficiency populations to improve access and comprehension of the transportation planning process for individuals comprising the LEP population. Title VI Complaint Procedures The Farmington Metropolitan Planning Organization is committed to ensuring that all citizens have equal access to all services. It is further the intent of the FMPO that all citizens are aware of their rights to such access. Any person believing he or she has been excluded from, denied participation in, denied the benefits of, or otherwise has been subjected to discrimination under any transportation service, program or activity (whether Federally funded or not) due to that person’s race, color, national origin, gender, age, disability, economic status, or limited English proficiency has the right to file a complaint. The complaint procedures cover the following:  Title VI of the Civil Rights Act of 1964  Section 504 of the Rehabilitation Act of 1973  Civil Rights Restoration Act of 1973  Civil Rights Restoration Act of 1987  Americans with Disabilities Act of 1990  Executive Order 12898  Executive Order 13166 Reporting a Title VI Complaint An individual, group of individuals, or entity may file a formal Title VI complaint. If an individual or group believes that they have received discriminatory treatment by the Farmington Metropolitan Planning Organization on the basis of race, color or national origin, the individual or group has the right to file a complaint with the City of Farmington’s Human Resources Department Director. The complaint must be filed no later than 180 calendar days of the alleged discriminatory incident. The preferred method is to file your complaint in writing using the City of Farmington Title VI Complaint Form (Appendix B) and sending it to: Attn: Human Resources Director Human Resources Department City of Farmington 800 Municipal Drive Farmington, NM 87401 The Form may also be submitted by email to: tswenk@fmtn.org 10 | P a g e 14 Verbal complaints will be accepted and transcribed by the Human Resources Director. To make a verbal complaint, call (505) 599-1133 and ask for the Director of Human Resources. An individual or group also has the right to file a complaint with an external entity such as the New Mexico Department of Transportation (NMDOT), a federal or state agency, or a federal or state court. For complaints submitted to NMDOT, they must be submitted to the NMDOT Title VI Coordinator in writing, signed and dated, within 180 days of the alleged discriminatory act (or latest occurrence). The complaint should be submitted to the following address: Attn: Title VI Coordinator Office of Equal Opportunity Programs 1596 Pacheco St. Suite 107 Santa Fe, NM 87505 The complaint that is submitted to the entity should include the name, address, phone number and signature of complainant. The formal complaint should describe the alleged discriminatory act that violates Title VI in detail. Title VI complaints may also be filed directly with the United States Department of Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) or the Federal Railroad Administration (FRA) within the 180 day period of the alleged discriminatory act (or latest occurrence). Should a complaint be filed with the Farmington Metropolitan Planning Organization through Farmington’s Human Resources Department and an external entity simultaneously, the external complaint shall supersede the Farmington Metropolitan Planning Organization complaint and the Farmington Metropolitan Planning Organization’s complaint procedures will be suspended pending the external entity’s findings. Filing a Title VI Complaint Within ten (10) working days of receipt of the formal complaint, the Human Resources Director will notify the complainant and begin an investigation (unless the complaint is filed with an external entity first or simultaneously). The investigation will address complaints against the FMPO. The investigation will be conducted in conjunction with and under the advice of the Human Resources Department. The investigation may include discussion(s) of the complaint with all affected parties to determine the problem. The complainant may be represented by an attorney or other representative of his/her own choosing and may bring witnesses and present testimony 11 | P a g e 15 and evidence in the course of the investigation. The investigation will be conducted and completed within 60 days of the receipt of the formal complaint. Based upon all the information received, an investigation report will be written by the Human Resources Director for submittal to the Farmington City Manager. The complainant will receive a letter stating the final decision of the Farmington City Manager by the end of the 60-day time limit. The complainant shall be notified of his/her right to appeal the decision. Appeals may be made to NMDOT, the Equal Employment Opportunity Commission (EEOC) or the Department of Fair Employment and Housing (DFEH). Title VI Complaint Form Completion of a Title VI Complaint form is required when filing a complaint. Please see Appendix B for a copy of the form. These forms are also available from the Farmington Metropolitan Planning Organization and the City of Farmington Human Resources Department, located at 850 Municipal Dr. in Farmington. Title VI Related Training The Title VI Coordinator shall ensure that staff is trained and familiar with related policies and procedures. Related Title VI training will be provided by the Title VI Coordinator to senior management and others to discuss practical situations and how Title VI applies to the planning and public participation processes. Training may also be provided through FHWA-sponsored webinars and training resources. The NMDOT Office of Equal Opportunities can be contacted to provide on-site Title VI training. VII. Limited English Proficiency (LEP) Plan Overview of LEP Plan Executive Order 13166, titled Improving Access to Services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person's inability to speak, read, write, or understand English is a type of national origin discrimination. Any agency receiving federal funds needs to develop a Limited English Proficiency (LEP) Plan. The primary element of the LEP Plan is the Four Factor Analysis that considers the following factors:  Number or Proportion of LEP Individuals: a summary of LEP persons in the service area and a description of efforts to provide meaningful opportunities for the LEP population to be involved in programs and services.  Frequency of Contact with the Program: a record of how often LEP persons access or come into contact with programs and services. 12 | P a g e 16   Nature and Importance of the Program: a description of how LEP individuals have access to benefits and services from programs and services.  Resources Available: a summary of the resources that the organization can use for providing assistance to LEP populations. Through utilizing the City’s internal intranet, the FMPO has access to a list of interpreters within the FMPO’s planning area. If requested within a reasonable timeframe, the FMPO may utilize interpreter services if needed. On an as needed basis, the FMPO will analyze requests for accommodation and explore meeting the accommodation request by utilizing business that provide services that match what is being requested. (Informal or formal interpreter) If the details of the request and cost of such request is reasonable as determined by the Farmington City Clerk, the request shall be provided. When requested, the FMPO will make every reasonable effort to translate documents by utilizing internal staff or outside services. **************************************************************************************************** The Farmington LEP Plan is available at Farmington City Hall (800 Municipal Dr.) or by calling 505-599-1100. The complaint procedure related to the LEP plan is outlined above and is the same as Title VI complaint procedure. 13 | P a g e 17  Kathleen Montoya DAVID SYPHER City Of Farmington – Office Mgr. Director 1062 Community Works Department 1063 Organizational Chart & Phone Extensions www.fmtn.org 4-1-2020 Sherry Roach CHAD FULLER JEFF SMAKA BETH ESCOBAR ROBERT CHILDERS NICA Benedikte Whitman ISAAC BLUEEYES Julieta Operations Manager / MainCS Streets Water & Wastewater Planning Chief Building WESTERLING Traffic Hernandez Environmental Project Manager Superintendent Administrator Manager Inspector City Engineer Admin Aide Engineer Administrator 8443 8207 1283 1285 1305 1316 1308 1335 8215 Sweeper Heavy Equip. Shannon Ben Francisco Peter Ruben Salcido Mark Hathcock Asphalt Concrete Charles Virginia King David Vaughn Water Koeppel O&M Mgr. / Traffic Assoc Engineer Operators Operators/ Crew / Carpenters Alvarado- Ahlgrim Project Sanchez Johnson Environmental Technician Tech Gutierrez MPO Electrical Engineer I Chief Const. Lead Survey Coordinator Laborers Truck Drivers Laborers 1552 8201 Associate Officer Inspector Street Inspector Chief 1284 Planner 1449 1322 Resurfacing 1288 1384 Vincent James Chad Ricardo Paul Montoia 1333 NMDOT Wood Fredy Hudgens Gutierrez Water Projects Vacant Foreman Foreman Foreman Lead Foreman Resources Robert Clark Kelly 1306 Construction 8205 8209 Specialist Karen Kathryn Charles Melvin Cline ITS Tech III 8206 8208 Survey Chief Inspector 1393 Leys Townsend Bisland 8204 Walker Construction 1384 1360 Assistant MPO Electrical Inspector Chad Donald Angel Inspector Keith Tso Manuel Tso, Associate John Anglin 1313 Carlson Planner Josh Nelson Martinez Gomez Heavy Equip Jr. Planner 1321 Street Harry Begay Sweeper 1317 ITS Tech I Heavy Heavy Operator Assoc. Project Survey Aide Operator 1392 Resurfacing 8204 Equip. Equip. Engineer II 1384 18 Operator Operator Project Denise Rahart 1315 Darrin Construction Tyrel Stacy Jon Ferguson Elizabeth Coordinator Inspector June Compton Aaron Tinker Sweeper Concrete Sandoval 1314 1497 Operator Jeffrey Victor Carpenter Markle Plumbing / ITS Tech I Melton Escojeda Drake Dalton Admin. Mechanical 8204 Heavy Truck Driver Assoc. Project Assistant Admin. Equip Engineer I Assistant Inspector Toni Sitta Vacant 1282 Lawrence Operator Colton Brown 1498 1466 1307 Assoc. Project Temp. Const. Wineberg Concrete Inspector Dennis Spencer Blaine Engineer I 1310 Sweeper Carpenter Traffic Working Operator Manuelito Tamra Storm Water Foreman Robert Laborer Gary Chavez Kevin Spencer Building 8214 Lydic Engineering Mauzy Truck Dakota Chee Admin Aide Permits Vacant. Tech. Building Chris Miller Driver Concrete 1301 Temp. Const. Sweeper Shawn Carpenter 1289 Inspector NPDES Inspector Operator Gonzalez 1303 1399 Marlynda Bidtah Laborer Sign Technician John Sammy Duran 8213 Darren Zamora Construction Truck John Lisa Hale- Curley Roberto Inspector BlueEyes Driver McCaleb Laborer Gonzalez 1366 Tyler Williams- Building Project Laborer Thompson Inspector Engineer I Traffic Sign Tech Hiram Ernest Elias 1334 Storm Water 8213 House Felix Truck Patrick Blackwater 1312 Laborer Driver Herrera Temp. Const. Laborer Inspector Lawrence Chad Sanders Charlene 1327 Vacant Painter McLey 8214 Benally Building Summer Vacant Laborer Laborer - Intern Inspector Temp 1319 Contractors Marissa Benally Laborer - temp Vemesicia Waste Management Jacobs /CH2MHill Billie Robby Ritter Ron Rosen Permit Tech I 599-1890 326-1918 vacant Laborer - temp 1320  Appendix B City of Farmington Title VI Complaint Form Section I Name: Address: Telephone (Home/Cell): Telephone (Work): Email Address: Section II Are you filing this complaint on your own behalf: Yes  No  *If you answered “yes” to this question, go to Section III. If you answered “no” please enter Name: the name and relationship of the Relationship: person you are filing the complaint against: If you are filing a complaint as a third party, please explain why in the space below: Have you have obtained permission of the aggrieved party if you are filing on behalf of a third party: Yes  No  Section III I believe the discrimination I experienced was based on (check all that apply):  Race  Color  National Origin Date of Alleged Discrimination Date: (Month, Day, Year): Explain, as clearly as possible, that happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as the names and contact information of any witnesses. If more space is needed please attach additional sheets to this form: 15 | P a g e 19  Section IV Have you previously filed a Title VI complaint)? Yes  No  Section V Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? Yes  No  If yes, please check and name all that apply:  Federal Agency:______________________  Federal Court: _______________________  State Agency:________________________  State Court:_________________________  Local Agency:_______________________ Please provide information about a contact person at the agency/court where the complaint was filed. Name: _______________________________ Title:_________________________________ Agency:_______________________________ Address:_______________________________ Telephone:_____________________________ 16 | P a g e 20  Section VI Name of agency complaint is against: Contact person: Title: Telephone number: Signature: ____________________________________ Date:____________________ Please submit this form in person at the address below, or mail form to: Farmington Metropolitan Planning Organization Human Resources Director City of Farmington 850 Municipal Dr Farmington, NM 87401 17 | P a g e 21  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Status of TIP Projects Prepared by: MPO Staff & Technical Committee Members Date: September 9, 2020 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives.  The Policy Committee approved the new FFY2020-2025 TIP during a Special meeting on July 25, 2019.  The projects currently on the FFY2020-2025 TIP are listed below. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS ON FMPO FFY2020-2025 TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100290 – CR 5500 Bridge Replacement F100320 – Kirtland Schools Walk Path Extension F100330 – Glade Run Recreation Area Trails Extension F100360 – CR 3000 Bridge Replacement F100370 – CR 3500 Bridge Replacement  NMDOT F100170 - NM 173 Safety Improvements F100340 – US 550 Pavement Rehab 22 F100350 – NM 371/N36 (PE) F100351 – NM 371/N36 (Const) ATTACHMENT  If available, the Status Reports–FMPO TIP Projects table for the current month will be included with the agenda. Otherwise, the table will be distributed at the meeting. INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates regarding current TIP projects status and details. 23  Status Reports - FMPO TIP Projects – September 2020 Aztec F100091 East Aztec Arterial Phase III Bloomfield F100300 East Blanco Bridge Notice to Proceed for Phase I expected to be issued on September 14 Farmington F100099 Foothills Drive Enhancement Phase II F100100 East Pinon Hills Blvd Extension Phase I F100101 East Pinon Hills Blvd Extension Phase II F100132 20th Street Phase III TF00001 Red Apple Transit San Juan County F100021 East Pinon Hills Blvd Extension Phase III F100240 Glade Run Recreation Area Trails F100290 CR 5500 Bridge Replacement F100320 Kirtland Schools Walk Path Extension F100330 Glade Run Recreation Area Trails 24 Extension F100360 CR 3000 Bridge Replacement F100370 CR 3500 Bridge Replacement NMDOT F100170 NM 173 F100350 NM 371/Navajo 36 F100351 NM 371/Navajo 36  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Committee Member Discussion Items Date: September 9, 2020 DISCUSSION ITEMS There were no additional discussion items provided by Technical Committee members for inclusion in the Agenda. 25  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Information Items Prepared by: MPO Staff Date: September 9, 2020 INFORMATION ITEMS a. NMDOT 2020 Entity/Hardship Sale. NMDOT has postponed the 2020 Annual Entity/Hardship Sale. They are planning to host a virtual/online sale and will provide an update when more information is available. (See attached letter.) 26 27  The minutes from the August 12, 2020 Technical Committee meeting are on the following pages. 28  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING August 12, 2020 Technical Members Present: Steven Saavedra, City of Aztec Jason Thomas, City of Bloomfield Beth Escobar, City of Farmington Virginia King, City of Farmington Javier Martinez, NMDOT District 5 Andrew Montoya, Red Apple Transit Scott Martin, San Juan County Nick Porell, San Juan County Dan Flack, Town of Kirtland Technical Members Absent: None Staff Present: Peter Koeppel, MPO Officer Kathryn Leys, MPO Associate Planner June Markle, Administrative Assistant Staff Absent: None Others Present: Aaron Sussman, Bohannan Huston (phone) Joseph Moriarty, Planning Liaison, NMDOT Due to the ongoing COVID-19 health concerns, the members of the Technical Committee listed above as “Present” attended via GoToMeeting, as did those listed as “Others Present”. Chair Porell, Jason Thomas, Scott Martin, Peter Koeppel, Kathryn Leys, and June Markle attended in person. 1. CALL TO ORDER Chair Nick Porell called the meeting to order at 10:07 a.m. 2. APPROVE THE MINUTES FROM THE JULY 8, 2020 TECHNICAL COMMITTEE MEETING Mr. Thomas moved to approve the minutes from the July 8, 2020 Technical Committee meeting. Chair Porell seconded the motion. The motion to approve the minutes passed unopposed. 29 3. REVIEW AND PROVIDE COMMENTS ON THE PROPOSED FINAL DRAFT OF THE 2045 MTP Subject: Review and provide comments on the proposed final version of the 2045 MTP Prepared by: Peter Koeppel, MPO Officer and Aaron Sussman, Planner with Bohannan Huston Date: August 12, 2020 BACKGROUND  The Consulting Services Agreement with Bohannan Huston, Inc. (BHI) as the consultant for development of the FMPO’s 2045 MTP was effective August 14, 2019.  The final 2045 MTP is to be considered for adoption by the Policy Committee at their September 24, 2020 meeting.  The FMPO Technical Committee to serve as the Steering Committee.  Public participation events have included: o Survey Monkey to share thoughts on regional transportation o Online updates on the project at: http://fmpo2045mtp.bhinc.com o Public events on October 17 and 18, 2019 in Aztec, Bloomfield, Kirtland, and two locations in Farmington; o Two virtual open houses held on June 24, 2020: 6/24/20 – 12-1 PM https://us02web.zoom.us/j/86556433709?pwd=M3luMG9yN1BuK1ZLQytlZklQUWlFZz09 6/24/20 – 7-8 PM https://us02web.zoom.us/j/89846878634?pwd=SkNtUW5ldU50RnJnaDZvZzdvdlRiZz09 o Additional virtual open houses scheduled for August for public comment on the final draft 2045 MTP document.  Aaron Sussman, Senior Planner with BHI, has provided monthly updates on development of the MTP to the Technical Committee.  The proposed draft 2045 MTP was distributed on August 3, 2020 to Technical Committee members for their review and comments CURRENT WORK  The 30-day public notice was posted on July 26, 2020 (in both English and Spanish) to cover public comment periods and public hearings for the August Committee meetings to review the proposed draft 2045 MTP and also for the September Committee meetings to consider adoption of the final proposed 2045 MTP.  Review the proposed draft 2045 MTP. INFORMATION ITEM  Staff recommends that the Technical Committee review and provide additional comments to the proposed draft 2045 MTP. 30  APPLICABLE CITATIONS  23 CFR § 450.324 Development and content of the metropolitan transportation plan DISCUSSION: Aaron Sussman gave a presentation on the public review draft of the 2045 MTP that is now available for comment through September 9. Below is a summary of that presentation: Virtual Open Houses August 13 from 12:00-1:00 p.m. and from 6:00-7:00 p.m. Upcoming Committee Presentations Technical Committee August 12 – updates/questions September 10 – consider recommending approval to Policy Committee (will include all public comment received to date) Policy Committee August 27 – summary presentation September 24 – consider final approval Recent Updates (Added 8/3 – 8/10/20) to Draft MTP Summary of key recommendations included in appendix. Budget assumptions defined (cost of all transportation projects contrasted against the budget) Continue to include comments/clarifications from staff and Technical Committee. Regional Story  Modest population growth  Evolving economic conditions  Opportunity to invest in the existing transportation system  Rehabilitation/reconstruction projects can feature safety improvements, access management multi-modal infrastructure (align infrastructure to support quality of life and economic opportunities; this is new to the 2045 MTP  Challenge: funding availability  Transportation can support economic development challenges, but cannot solve them  Focus spending on projects that support quality of life and new economic opportunities (outdoor recreation/tourism) MTP Project List & Budgeting MTP attempts to account for general preservation/rehabilitation projects NMDOT projects – capacity expansion projects identified in 2040 MTP were reclassified as preservation efforts Additional regional needs will emerge – projects should be consistent with goals and recommendations of the MTP 31 Revenue  State funding from capital outlays and Transportation Project Fund are not included;  Additional project funding is likely from non-recurring sources Projects in the MTP Projects List were classified: - Current (or ongoing) – funded through 2023; - 2024-2030 – higher priority projects but funding has not been fully identified; - 2031-2045 – long-term projects list; - Post 2045 – previously identified roadway projects for which funding and need are less certain (Northern Route). Major Recommendations Maintenance of the existing system Implement Bicycle & Pedestrian Master Plan Expand upon trails network Update Context Sensitive Design Guide Corridor Studies – safety and access management (US 64 through Kirtland; NM 516 between Farmington and Aztec) Regional Safety Action Plan Respond to public demand for transit improvements: - Construction of downtown transit hub - Regional Transit Action Plan Next Steps/Potential Action Items Prioritization Process for TIP development Connections to outdoor recreation/tourism sites Scenario planning Regional coordination on economic development and transportation investments. The Technical Committee set August 28 as the date for all members to provide their comments on the 2045 MTP draft to MPO staff who will forward them to Mr. Sussman. There were a couple of questions raised: 1. Page 22 – Section 2.2.3 – Small Area Projections It was asked if Aztec should potentially be identified as a growth area in this section based on an article in the Durango Herald earlier this year. The article reported an increased interest by people living in Southern Colorado to move to Aztec and about Aztec becoming a “bedroom community” for Durango. The members discussed the fact that the data might be insufficient to make projections on for 2045. Although cautiously optimistic about the growth potential, there are still large parcels of land with no service and which are not right for annexation. There could be a note in this section noting a possible population shift from southern Colorado into Aztec. 2. Page 53 – Section 4.4.2 – Existing Operations Issues Ms. Escobar wondered why Butler and Dustin Avenues were the only north/south roads identified in this section and thought more information could be provided about other north/south roadways in Farmington. 32 The Technical Committee members thanked Mr. Sussman for a well done project and for providing a realistic picture of the region and keeping it data driven. Chair Porell opened the public hearing. Receiving no comments, the public hearing was closed. 4. AMENDMENT #4 TO THE FFY2020-2025 TIP Subject: Amendment #4 to the FFY2020-2025 TIP Prepared by: Peter Koeppel, MPO Officer Date: August 12, 2020 BACKGROUND  The firsts Call for Projects for the FFY2020-2025 TIP Amendment #3 was sent out on June 22, 2020; a reminder sent out on July 13.  The Public Notice for Amendment #4 to the FFY2020-2025 TIP was published on the MPO’s website and in the Daily Times on August 9, 2020  The amendment currently includes a City of Farmington project and one from NMDOT.  The next Call for Projects will be on September 21, 2020.  The Technical Committee will consider recommending approval of proposed Amendment #4 and the Self-Certification for Amendment #4 to Policy Committee at their meeting on August 12. AMENDED TIP PROJECTS  City of Farmington’s East Pinon Hills Boulevard Extension Phase 1.  NMDOT’s safety project on NM 173. ACTION ITEM  Staff recommends that the Technical Committee consider recommending approval to the Policy Committee of proposed Amendment #4 and the Self- Certification for Amendment #4 to the FFY2020-2025 TIP. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for transportation-related pollutants, if a TIP amendment involves non- exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these 33  procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA.  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. DISCUSSION: Mr. Koeppel reported that there were two projects in TIP Amendment #4:  City of Farmington – East Pinon Hills Boulevard Extension-Phase I – Move $250,000 into 2023 for design work and to break the project into phases;  NMDOT – NM 173 Safety project – move $100,000 to 2021 in design funds to have the design consultant on site during the project. Mr. Koeppel stated that MPO staff recommend approval of TIP Amendment #4. There was a question about NMDOT’s requirement for a project planning to use bond funds to provide the bond initiative. Mr. Koeppel noted that the $250,000 in 2021 was using Local General Funds. The proposed $4,000,000 in Local Bond Funds is in 2024 which is in the outer (informational) years of the TIP. Chair Porell opened the public hearing; no comments were received. Chair Porell closed the public hearing. Action: Mr. Thomas moved to recommend approval of TIP Amendment #4 to the FFY2020-2025 TIP and the Self-Certification to Amendment #4. Mr. Martin seconded the motion. There was no opposition to the motion. 5. PROPOSED TITLE VI PLAN Subject: Proposed Title VI Plan Prepared by: Peter Koeppel, MPO Officer Date: August 12, 2020 BACKGROUND  The first Title VI Plan for the FMPO was adopted on June 20, 2013.  A revised Title VI Plan was adopted by the Policy Committee on September 13, 2017. 34   A new Title VI Plan is due every three (3) years in accordance with the NMDOT Policy & Procedure Manual (PPM). CURRENT WORK  The 30-day public notice was advertised on July 26, 2020 (in both English and Spanish) to cover public comment periods and public hearings held in August and September for consideration and review of both the draft and final proposed Title VI Plan.  Hold a public hearing at the Technical Committee meeting on August 12.  The Policy and Technical Committees will review and provide input at their August meetings. INFORMATION ITEM  Staff recommends that the Technical Committee review and provide input on the proposed Title VI Plan for the FMPO. APPLICABLE CITATIONS  As a recipient of federal assistance, the Farmington MPO is subject to Title VI of the 1964 Civil Rights Act, as amended, and must ensure that no one is discriminated against based on race, color, or national origin.  NMDOT’s Construction and Civil Rights Bureau requires all sub-recipients of federal funds to update or review their Title VI Plan at least every three years. DISCUSSION: Mr. Koeppel explained that as a recipient of federal financial assistance, the FMPO is required to have a Title VI Plan (see draft on Pages 14-31 of the Agenda) and update it every three years. Title VI of the Civil Rights Act of 1964 states that no person, shall on the grounds of race, color, national origin, gender, age, or disability be discriminated against for any FMPO program, activity, or service. Mr. Martin commented that the organizational chart should be updated to reflect the change in name from Community Development to Community Works. Chair Porell opened a public hearing on the FMPO’s Title VI Plan. No comments were received. Chair Porell closed the public hearing. 6. QUARTERLY EDUCATION – FHWA-ROAD DIETS Subject: Quarterly Education: FHWA – Road Diets Prepared by: Kathryn Leys, Associate MPO Planner Date: August 12, 2020 35  PRESENTATION The Federal Highway Administration (FHWA) remains committed to reducing highway fatalities and serious injuries on our Nation's roadways through the use of proven safety countermeasures, including Road Diets. Road Diets have the potential to improve safety, convenience, and quality of life for all road users. Road Diets can be relatively low cost if planned in conjunction with reconstruction or simple overlay projects since applying Road Diets consists primarily of restriping. The attached handout from the FHWA answers some of the most frequently asked questions about Road Diets and provides additional resource on how to determine is a Road Diet is appropriate for your community. DISCUSSION: The quarterly education looked at road diets and was presented by Ms. Leys. She emphasized the potential for road diets to improve safety by reducing head- on crashes, calm traffic and allow for dedicated space for other users such as pedestrians and bicycles. An attachment from FHWA was included in the Agenda on Pages 33-36 which provided some answers to questions about how a road diet might help individual communities. Ms. Leys said that MPO staff is available to answer questions and to help in evaluating the success of a road diet. More information is available at: https://safety.fhwa.dot.gov/road_diets/resources/pdf/fhwasa17021.pdf Chair Porell noted some of Farmington’s good use of road diets on College Boulevard, Main Street, and the restriping on Sullivan Avenue. 7. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: MPO Staff & Technical Committee Members Date: August 12, 2020 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives.  The Policy Committee approved the new FFY2020-2025 TIP during a Special meeting on July 25, 2019.  The projects currently on the FFY2020-2025 TIP are listed below. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% 36 Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS ON FMPO FFY2020-2025 TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100290 – CR 5500 Bridge Replacement F100320 – Kirtland Schools Walk Path Extension F100330 – Glade Run Recreation Area Trails Extension F100360 – CR 3000 Bridge Replacement F100370 – CR 3500 Bridge Replacement  NMDOT F100170 - NM 173 Safety Improvements F100340 – US 550 Pavement Rehab F100350 – NM 371/N36 (PE) F100351 – NM 371/N36 (Const) INFORMATION ITEM  This is an information item only. Committee members will provide any needed feedback/updates regarding current TIP projects status and details. DISCUSSION: The Technical Committee members provided their TIP project updates: City of Aztec – Steven Saavedra The City of Aztec has finalized all property acquisition for the East Aztec Arterial. Aztec is also moving forward with relocating the water line on NM 173 that was creating a delay for NMDOT’s planned safety project along this roadway. City of Bloomfield – Jason Thomas Phase I of the East Blanco Bridge project was awarded to Halo Services of Bloomfield. A pre-construction meeting is scheduled for August 19. 37 City of Farmington – Virginia King Foothills Drive Enhancement-Phase II The design is still in review. The City of Farmington is working to get a PS&E scheduled in the next week or so. East Pinon Hills Boulevard-Phases I and II The City has submitted a TIP amendment to get the project moving again. 20th Street-Phase III No change. The appraisal is still in process. Red Apple Transit – Andrew Montoya Ridership for July 2020 was 4,473; normal average monthly ridership is over 10,000, The total year-to-date ridership is 37,687 compared to the same time last year which showed ridership at 73,396. San Juan County – Nick Porell East Pinon Hills Boulevard-Phase III No update. Glade Run Recreation Area Trails Construction began three weeks ago. The mountain bike trail has been completed to Farmington Lake from the existing trail network (southern portion 7 Sisters tie-in) with four new miles still to be installed. The project should be completed within the next few weeks. A ribbon cutting is being planned with the San Juan County Commission and BLM. CR 5500 The PS&E package was submitted two weeks ago. One property is in the condemnation hearing process; all other certifications are in place. San Juan County expects to award this project this fall with some possible early construction activities before the winter. Kirtland Schools Walk Path Extension The 30% design submission made to NMDOT last week with the intention to go directly to 90% design. The project is expected to be underway shortly. Glade Run Recreation Trails Extension The RFP process is complete. A recommendation to award the contract will be made to the County Commission next week. Construction is anticipated to happen next spring and summer. Bridge Replacements – CR 3000 and CR 3500 Some preliminary work has begun on these two projects. NMDOT-District 5 – Javier Martinez NM 173 Mr. Martinez thanked Mr. Saavedra for the update on moving the water line on NM 173. This project is scheduled for 2021. 38  US 550 Pavement Rehab NMDOT is working on plans for this project which is scheduled for the outer years of the TIP. NM 371 and N 36 The PS&E plans are in progress. The signal and lighting agreement has been agreed upon with Navajo DOT and the City of Farmington. 8. REPORTS FROM NMDOT District 5 – Javier Martinez Mr. Martinez reported on several maintenance projects that NMDOT has planned for the area: Murray Drive – this will be a mill and inlay project expected to begin within the next two weeks at a cost of $1,800,000; US 550 – This is also a mill and inlay project from milepost 151.7 to 159.9 from Bloomfield to Aztec. It will begin later in September or October and be completed in 2021. Cost is $4,400,000. Planning Bureau – Joseph Moriarty Mr. Moriarty stated that the Tribal/Local Public Agency website has been changed and this page has been updated. The proposed FFY2021-2022 UPWPs are moving through FHWA and FTA Region VI. The Notice to Proceed is expected in mid to late September. Mr. Moriarty thanked all those who participated in the workshop on the NM 2045 Plan for their comments and input. Comments may still be provided at: NM2045Plan.com. The governor is seeking applicants for the Recreational Trails Board. For those who may be interest, contact Mr. Moriarty or Maggie Moore, also with the Planning Bureau. 9. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: August 12, 2020 DISCUSSION ITEMS Chair Porell commented on a grant opportunity through the state’s outdoor recreation office for new trail projects or trailhead improvement. The total amount available is approximately $100,000 with a maximum award of $25,000 (with a 50/50 match that can be in kind with labor) to any one agency. Chair Porell noted that he plans to submit an application for materials to do some trailhead paving. 10. INFORMATION ITEMS 39  Subject: Information Items Prepared by: MPO Staff Date: August 12, 2020 INFORMATION ITEMS b. Virtual Open Houses. Staff will provide an update on the upcoming 2045 MTP virtual open houses. DISCUSSION: Mr. Koeppel reiterated the virtual open houses for the draft final 2045 MTP scheduled for August 13 from 12:00-1:00 p.m. and again from 6:00-7:00 p.m. All links and details are on the FMPO website. 11. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members and Staff. 12. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 13. ADJOURNMENT Ms. Escobar moved to adjourn the meeting. Mr. Thomas seconded the motion. The motion passed with no opposition. Chair Porell adjourned the meeting at 10:58 a.m. ___________________________ ___________________________ Nick Porell, Technical Committee Chair June Markle, Administrative Assistant 40